Richland 44 School Library Media Program Manual

Introduction A. Introductory school community information B. Library Media Program and School Mission Statement Services A. Hours of Operation B. Media Center Staff C. Orientation for New Students and Staff Circulation Policies A. Loan Periods B. Damaged and Lost Books C. Interlibrary Loan Policy (& procedure) Collection Development Procedures & Policies A. Collection Evaluation B. Selection C. Acquisition D. Cataloging Policy & Procedure E. Challenged Materials Forms and Procedures F. Collection Maintenance Financial A. Budget plan B. Account Descriptions C. Requests for Purchase Order, workflow Personnel A. Job Description for Library Media Specialist B. Professional Code of Ethics Facilities A. Floor plan of the library B. ADA access C. Phone information D. Equipment/Equipment Storage F. Technical processing area. Regulations Use of Materials A. Copyright Guidelines C. Internet Guidelines D. Acceptable Use Policies E. Social Networking Policies Statistics, Reports & Evaluations A. Annual Reports B. Monthly Reports C. Library Media Program Evaluations D. Library Media Center Collection Evaluation/Analysis Emergency Procedures Appendices A.AASL Information Literacy Standards B. State Information Literacy Standards C.ALA Position Papers Policy Approved by the Richland 44 School Board: January, 2010

Introduction Richland44 Jr. Sr. High school is located in Colfax, ND. Our district serves the communities of Colfax, Abercrombie, Christine, Galchutt, Walcott, and Mooreton. B. The Mission of the Richland 44 School District is as follows: Educating children for participation in a modern, democratic society is an extremely difficult task, but must be a top priority of parents, students, teachers and communities. Although many segments of our society play an important role in this task, the school is specifically responsible for the formal education of children. We believe that every child can achieve success in life by receiving an education that encompasses a variety of learning experiences. We believe these experiences play a significant part in the determination of a child's life style. We feel that each child has a right to an education through which he or she can continue to develop his or her unique values and become a productive and responsible citizen in society. We feel that education is a continuous process. We believe that a positive and meaningful relationship between the school, home, and community is most beneficial to the education of our children. The Mission of the Richland 44 School Library/Media Center is as follows: The Richland School District #44 recognizes the right inherent the First Amendment of the Constitution of the United States and supports the principles of intellectual freedom expressed in the Library Bill of Rights. We believe that it is the responsibility of this media center to educate its users, because a democracy can survive on nothing less than an informed public. Learning of the highest order takes place when a student is free to inquire and when teachers feel free to stimulate inquiry. To deny the students access to the truth of a way of life, ideologies or theories different from his/hers, is to deny them an effective defense when he/she is confronted with these truths in later years. Services A. The library media center will be open during the school year from 8:10-3:45. There will be a schedule if posted on library door letting patrons know hours it is being used as a classroom (which vary from year to year). B. The media center staff consists of one, part time school librarian, who also serves as a classroom teacher. There are also student aides based on the needs of the librarian. C. When the 6th graders are brought over in the spring for 7th grade orientation, they are given a brief orientation of the library media center. They are given a full introduction in the fall when

classes begin. New students and staff are brought into the library by the principal to receive their email, and barcode information for using the library media center. Circulation Policies The loan period for materials will be two weeks, with the possibility of renewing the materials for as long as they are needed. Overdue Book Policy: Richland 44 School (Updated November 2011) A list will be posted on the library bulletin board each week of overdue books. The patron will have that week to return/renew the book. If they do not, they will serve detention in the HOT room during their lunch until they return the book. If the item is more than 2 weeks overdue, a bill will be mailed for the cost of replacing the book. Books that have been requested by other patrons and are currently overdue will not be allowed to be renewed. They will have to re-check it out after the other patron is done with the item. If a patron continually has past-due books, their checkout privileges may be reduced or revoked (Library Media Specialist discretion).

Bills will be sent to replace lost or damaged books; money to replace the material plus $1.50 for processing materials will be required. (If a student consistently damages or loses books, they may lose their checkout policy.)

Lost/Damaged Book Replacement Bill: Richland44 Library Patron Name: ______________________________ Title of Book: ______________________________ Author: ___________________________________ ISBN: _____________________________________ COST: ______________ *Cash or Checks payable to RHS

Interlibrary loans will be conducted using the North Dakota State Library Interlibrary loan system. Students will give their loan request to the librarian or work with her/him to locate a material using interlibrary loan. They are allowed to request two materials at a time (exceptions can be made based on the need of the student). Collection Development Procedures & Policies The following Selection Plan and Suggested Policies has been approved by the Richland 44 School Board and is in place for all students, staff and community members of the Richland 44 School District. This Plan is for the Jr. and Sr. High School only; the Elementary School Media Center has its own Plan for the Kindergarten through Sixth Grades. I. Responsibility for Selection Resources A. Legal responsibility for the operation of the district including the supervision of the selection of educational resources rests with the Board of Education of Richland School District #44. The Board of Education delegates the authority for the selection of resources to the Library Media Specialist, employed by the district. 1. Selection of instructional and media materials shall be the responsibility of the Library Media Specialist. However, students may submit requests for books through their teachers or LMS. 2. All materials selected for purchase, will be done so by the LMS only. 3. All materials orders may be reviewed by the Administration. Materials found to be questionable should be reviewed by the principal, staff member and LMS who requested it. 4. Materials and media of professional nature may be requisitioned by the administration or professional staff. II. Selection Objectives A. When reviewing and selecting educational materials, the objectives will be: 1. To select materials that will provide improvements in content, organization and teaching methods. 2. To ensure accurate and up-to-date content that includes new concepts, insights and facts.

3. To provide for sequential growth and continuity from level to level. 4. To provide a fair representation of the many religious, ethnic, and cultural groups and their contributions to our American heritage, including the recognition of minority groups and women in leadership roles. There will be no discrimination or bias or prejudice toward sex, race, religion, handicap or age. B. The following Intellectual Freedom tools will be utilized by the LMS to ensure the above Selection Objectives are met. They cover both national and state standards for schools and libraries; along with provide professional resources, research and statistics, and information on current and past issues. 1. American Library Association http://www.ala.org/ 2. North Dakota Department of Public Instruction http://www.dpi.state.nd.us/ 3. North Dakota Library Association http://www.ndla.info/ 4. U.S. Department of Education http://www.ed.gov/index.jhtml III. Selection Criteria A. Educational suitability is the major criterion for the selection of resources. Resources should: 1. Be selected according to the education goals of the Richland School District. 2. Be appropriate for the students interests, abilities, learning styles and maturity levels. 3. Be considered for their value in stimulating the informational, recreational and cultural reading interests of its users. 4. Represent a variety of religious, ethnic and political values held in our society. 5. Provide a variety of points of views about all issues.

6. Represent various theories about the world and the physical environment. 7. The values and impacts of any literary work will be judged as a whole, taking into account the authors intent rather than individual words, phrases, or incidents taken out of context. 8. Materials received as gifts must meet school standards before being placed in circulation. B. Media personnel and teachers should consider: 1. Technical quality and physical condition appropriate to format and intended use. 2. Scope, arrangement, and organization, relevance of information, special features, and overall value to the collection. 3. Selection of resources for specific courses to be consistent with the educational goals of the Richland School District, the objectives of the course, and the characteristics of the students. C. The following list of Selection Tools may or may not be used by the LMS to assist him/her in the decision making process of purchasing new materials. They are a diverse set of opinions, suggestions, and reviews from people ranging from professionals to students, and even parents. 1. Follett Library Resources http://www.flr.follett.com/ 2. New York Times http://www.nytimes.com/pages/books/ 3. Barnes and Noble http://bnreview.barnesandnoble.com/# 4. School Library Journal http://www.schoollibraryjournal.com/ 5. Genrefluent http://www.genrefluent.com/ 6. Teens Read Too http://www.teensreadtoo.com/BookReviews.html

7. American Library Association http://www.ala.org/ 8. SchlibTalk http://library.vcsu.edu/vp.htm?p=1504 9. North Dakota Library Association http://www.ndla.info/ 10. Common Sense Media http://www.commonsensemedia.org/ 11. Horn Books http://www.hbook.com/ 12. Junior Library Guild http://www.juniorlibraryguild.com/jlg/home.dT 13. Teen Reads http://www.teenreads.com/ 14. Teen Ink http://teenink.com/reviews/book_reviews/ 15. Technology and Learning http://www.techlearning.com/ IV. Procedures for Selection of Resources A. Professional staff will evaluate resources, assess curriculum needs while consulting professional selection guides. It is recommended that resources be previewed whenever possible. B. Recommendations for selection man be made by anyone within the Richland School District. C. Gifts and donations will be accepted based on the following criteria: 1. All items must meet the standards as mentioned above. 2. The donor may not designate or restrict its use or location in the library media center.

3. Funds may be designated for the purchase of resources by general subject area. D. Selection is an ongoing process that includes replacement of lost and worn resources of continuing educational value. 1. The weeding process will be done throughout the school year, every year. 2. Materials that are extremely worn, outdated or can be replaced by a more cost/space efficient means, will be considered. The LMS will use his/her expertise when completing this process, but will consult other staff members if desired. 3. Staff members will have first choice at the weeded materials, and then students. The remaining items will be donated (if possible) to a local organization. Unwanted/unusable items will be disposed of properly.

V. Procedures for Reconsideration of Challenged Materials A. Statement of PolicyThe Richland School District recognizes that opinions about resources may differ. The following procedure for the review of resources will be maintained. Any resident, employee, parent or guardian of a child in the Richland School District may express concerns about materials in the districts educational program. B. ProceduresResources shall remain in use during this procedure. 1. The staff member initially receiving a challenge of an item will explain the selection policy, the criteria used in the selection, and the procedure for reconsideration. 2. The approached staff member will attempt to resolve the challenge and explain the intended educational use of the resource. 3. If the concern is not resolved, the Reconsideration Form is to be completed 4. The completed form should be returned to the designated authoritarian; the building principal.

5. The principal shall note the date received and will refer it to the Educational Resource Review Committee within five days. 6. The committee will make the item in question available for review to its members. 7. The committee will arrange a hearing within fifteen days to discuss the resource and reach a decision. 8. Following the hearing the decision of the committee is final. 9. Upon completion of the review process, the chair of the committee will, within five days, file the report with the superintendent and provide copies to all appropriate individuals: person expressing concern, the principal, staff member involved, and all committee members. The written report, signed by all members of the committee shall be filed with the administration. 10. After these procedures have been completed, any decision of the committee may be appealed to the School Board of the Richland School District.

*Reconsideration form on the next two pages.

REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS FORM

(Print this form, 2 pages)

Title ______________________________________________________________ Author ____________________________________________________________ Publisher (if known) _________________________________________________ ______ Book ______ Journal ________Other (please specify)________________ Request initiated by: _________________________________________________ Address __________________________________________________________ City _________________________________ State __________ Zip __________ Telephone # _______________________________________________________ Complainant represents _____Him/Herself _____Organization or group (please identify) __________________________________________________________________ 1. To what in the material do you object? (Please be specific; cite pages, scenes, quotations, etc.)

2. What do you believe might be the result of exposure to this material?

3. For what age group would you recommend this material?

4. Did you read/view/listen to the entire material? __________ What parts?

5. What portions of the material are worthwhile?

6. What do you believe is the theme or message of this material?

7. What material would you recommend to take its place that is of equal quality and conveys as valuable a picture and perspective of our civilization?

8. Have you recently read or used a material on the same subject? Explain.

______________________________________________(Date)________________ (Signature of complainant)

Staff member accepting request: ________________________________ Date ________________

Request will be reviewed according to the collection development review procedures. Adopted by library staff: January 2010
VI. Collection Promotion It is an ongoing goal of the Richland School Library Media Center to promote education and reading to students and the community. The Richland Schools website (http://www.richland.k12.nd.us/) is a place anyone can visit online and view our current collection and also learn about any upcoming events there may be in the Library Media Center. The Library Media Center hours will follow that of the schools during the academic year. The current Library Media Specialists name and contact information will also be available on the schools website. Cataloging Policy I. Cataloging Standards When a new material is to be admitted into the Richland 44 Library Media Center, they following steps are taken: 1. Materials are entered into the Library World 2.0 online catalog with complete MARC records that meet AACR2 standards. 2. Items are classified using the Dewey Decimal classification system. 3. All Subject Headings or missing MARC information are taken from the Library of Congress database. <http://www.loc.gov/library/> Copy Cataloging When available, the Library of Congress database is used to copy catalog information. Library World 2.0 automatically searches the Library of Congress database when searching for MARC record information. Cataloging materials by type: Materials will be cataloged into the following categories: a. Books i. Fiction (F plus first two letters of the authors last name) All fiction books will be placed together by author. New books will be located on the New Book Carousel. ii. Non-fiction (Dewey number plus first two letters of the authors last name)

II.

III.

iii. Other categories: Biography (B), Reference (R), Tall (T), and Short Story (SC) b. Audio Visuals The following items will be cataloged and placed on the Audio Visual Shelves: DVDs, CDs, Audio Books c. Magazines Will be placed on the magazine rack, but will not be cataloged. At the end of every academic year, those magazines that are not needed/wanted by faculty, staff or students, will be disposed of. Magazines that will be subscribed to yearly and will be on display are: North Dakota Outdoors, National Geographic, Time, Newsweek, U.S. News, People, and Sports Illustrated. d. Newspapers The newspapers that will be subscribed to are The Forum, and the Daily News. These will not be cataloged or available for check out, but will be in the library for all students, staff and faculty to access. They will be given to the English and Special Needs teachers after one week for students to use for current events.

IV.

Acquisitions Materials will be purchased from numerous vendors, as preferred by the Library Media Specialist. They may be purchased online, in person at a store, through book previews from book companies or by traveling salesman or displays. Most frequently used vendors are: Barnes and Noble, Follett Library Resources, and Amazon. Depending on the vendor used, the Library Media Specialist with use one of the following options to make the purchase: 1. School credit card 2. Purchase Order (it is recorded, and once a bill is received from the vendor the schools Business Manager pays the bill through the Librarys designated funds.) 3. School charge account. (Materials are purchased and the school is sent a bill for amount owed.) 4. Library Media Specialist makes the purchase with own funds and is reimbursed from the Librarys designated funds by the Business Manager. Books may also be donated from staff, students and community members. Donations will follow the same process as new books; but if they are out of date, in bad condition or are not appropriate for a school setting, they will not be put into circulation.

V.

Processing

When a material is entered into the system, the following steps will be taken before the item is made available for checkout: i. Book 1. Barcode will be placed and taped over on the back cover of the book. 2. Date due card will be placed on the inside/back cover and at the bottom the month/year with be stamped to show when it was entered into the system. If the item was donated then Donated will also be written. 3. It will be stamped, with the Richland 44 Library stamp, on the publishers page and also at the bottom of page 15. 4. A spine label will be placed on the side with one of the following: F-Fiction T-Tall R-Reference SC-Short Stories B-Biography Dewey Decimal Number-Non-Fiction Followed by the first two to three letters of the authors last name. The labels will be placed towards the bottom and vertical when possible so they are consistent and easy to view. 5. Any appropriate taping will also be done: to attach book covers, etc. ii. Audio-Visual 1. Barcode will be placed then taped over on the back of the item. 2. Date due sticker will be placed on the back. 3. If possible, it will be stamped with the Richland 44 Library stamp. VI. Automation Currently, the Richland 44 Library Media Center uses the Library World 2.0 automation system for cataloging materials. Only the Library Media Specialist will have access to this through <http://www.libraryworld.com/cgi-bin/lw2.pl> The following resources are available for the Media Specialist to utilize: i. Catalog-where materials are entered and stored with MARC records, barcode and an image of the book (when available). ii. Patrons-all students, staff and faculty are assigned a barcode and are in the system. (Community members may also be Patrons and be in the system). iii. Circulation-materials are checked in, out and renewed. iv. Inventory Control v. Reports-Patron Reports (Overdue lists, Out lists), Circulation Reports, Serial Tracking Reports, and others.

The online public access catalog (OPAC) will be available online for all to access by going to the Richland 44 homepage <http://www.richland.k12.nd.us/> and then following the Library link at the lower, left hand side. From there, users can search the online catalog with the following options: Title, Author, Subject, ISBN, ISSN, and Barcode. It will also show how many copies there are and if they are available or checked out. VII. Cataloging Resources Accurate and user friendly organization of a Library Media Center is vital in assuring it is fully utilized by its patrons. The Richland 44 Library Media Center strives to provide this at all times. Cataloging can be a time consuming process, so these sites can help speed up the process and also make sure that the data is accurately recorded. The Library Media Specialist will use his/her knowledge base, but will use the following websites on a regular basis as guides: Library of Congress <http://www.loc.gov/library/> Follett Library Resources <http://www.flr.follett.com> Online Computer Library Center <http://www.oclc.org> American Library Association <http://www.ala.org/index.cfm>

The Library Media Specialist may also contact colleagues across the state for advice, questions, and ideas through a service called SCHLIB Talk. This is set up through the North Dakota State Library and is utilized by most Media Specialists across the state. Financial The library media program budget is addressed and adjusted each academic year based on the school districts financial plan. Each library media center (elementary, secondary) is given its own budget and staffed with one part-time library media specialist who is in charge for overseeing that budget. Any funds that are not spent during the academic year do not carry over. The library media budget has the following categories for both Jr. and Sr. high. Included are their approximate percentages of the total library budget: Supplies (10%), Books (50%), Audio-Visual (6%), Periodicals (10%), Book Repair (1%), Furniture and Fixtures (5%), and Technology Equipment (20%). The Library Media Specialist will complete a Purchase Order and have all orders approved by a member of the Administration.

Personnel Job Description for Library Media Specialist http://www.ala.org/aasl/sites/ala.org.aasl/files/content/guidelinesandstandards/learning4life/resou rces/sample_job_description_L4L.pdf Professional Code of Ethics http://www.ifla.org/news/ifla-code-of-ethics-for-librarians-and-other-information- workers-fullversion Facilities The library media center will be going through some exciting changes in 2013-14. As of Fall, 2014, this is will be the layout of the new library media center, with the computer lab attached (with a possibility to expand in the future). The space is all one level and located near an exit and parking lot. There will also be a technology storage room and library workroom in the space.

The library media center is on the far right. Contact Information Richland 44 Library Media Center 101 Main St Colfax, ND 58018 Ph. 701-371-3713 All laptops and mobile labs are housed in the library media center. Currently there is no designated space for them, but in the new facility there will be a storage room for all technology equipment. Other technology equipment (iPads, Nooks, etc.) are housed in the library workroom, which is where all library materials are kept, including books waiting to be processed. This space is off limits to students and remains locked after school hours. Use of Materials

Copyright and Fair Use http://www.copyright.gov/help/faq/faq-fairuse.html Internet Guidelines Acceptable Use (per the student handbook) All computers at Richland High School are to be used responsibly, efficiently, ethically, and in a legal manner. All students are required to sign an acceptable use policy at the beginning of the school year. Computers (per the student handbook) Students are not allowed to bring their personal computers for use in the school due to the risk of sharing a virus. Laptops are available for check out in the library. Students are encouraged to use a jump/flash drive to move schoolwork between home and school. All social networking sites (with the exception of EduSocial) will be blocked by the Internet filter. It is against the acceptable use policy to access these sites during the school day or from school computers. Statistics, Reports & Evaluations An Annual Report will be prepared by the library media center at the end of each academic year including: inventory, budget expenditure details, collection analysis, statistics on library media center use, and any other updates or requests he/she feels Administration should be aware of. Monthly Reports on circulation and top titles will be placed on the library bulletin board outside of the library. The Library Media Specialist will be evaluated by the building principal at least once each academic year. The evaluation will be based on the current evaluation criteria used by the principal. There will be a meeting to discuss the evaluation and a copy will be placed in the staff members file. The Richland44 Library Media Center currently uses Folletts Titlewave collection analysis tool. An analysis will be completed at least once each academic year to aide in collection development. This is a free service and the results can be saved and shared with staff, school board, and community members. http://www.titlewave.com

Emergency Procedures

The library will follow the emergency procedures of Richland 44, including lockdown procedures, fire/tornado, or other emergencies. The library staff is trained on these procedures and they are practiced yearly. Appendices AASL Information Literacy Standards http://www.ala.org/aasl/standards-guidelines/learning-standards State Information Literacy Standards http://www.dpi.state.nd.us/standard/content/tech.pdf ALA Position Papers Flexible Scheduling http://www.ala.org/aasl/advocacy/resources/position-statements/flex-sched Library Bill of Rights http://www.ala.org/advocacy/intfreedom/librarybill Library Bill of Rights: Interpretation for School Library Media Centers http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/accessresources Freedom to Read/Intellectual Freedom http://www.ala.org/advocacy/intfreedom/statementspols/freedomreadstatement