Carpet Tiles, Rolls, Tiles, Stacks and More!!

Presented by Melany Wilks, PIONEER MEMORIAL LIBRARY Colby, KS

W hat this presentation is not

NOT A PRESENTATION OF A NEW BUILDING PROJECT OR MAJOR RENOVATION NOT TEACHING YOU WHAT IS IN THE
DESIGNING A FINE LIBRARY, http://kslib.info/Documents/designing_a_fine _library.pdf ADA COMPLIANCE WORKSHEET http://kslib.info/librarians/ada-compliancechecklist-for-libraries.html

IT IS ABOUT: What we learned during a refurbishing project in 2012

Lessons Ideas Successes Problems Victories Strategies Planning ideas

DISCUSSIONS
VISION CASTING NEEDS ASSESSMENT PLANNING/PROCESSES BIDS CHOOSING AND FINDING MATERIALS BUDGET PITFALLS EXCITEMENT AND THE FINISH

Strategies for Sharing Your Vision

WHY WE NEED THE CHANGE SHARING WITH: CITY COUNCIL, MAYOR, ADMINISTRATORS, YOUR BOARD, STAFF, PATRONS, ETC, START TALKING IT UP SHARE CURRENT PROBLEMS START SHARING DREAMS

DO THIS CASUALLY IN EVERYDAY CONVERSATIONS!

LISTEN WHILE YOU SHARE

LISTEN FOR CONCERNS CITY OFFICIALS YOUR BOARD STAFF MEMBERS FUNDERS
WRITE DOWN COMMENTS FIND SOLUTIONS NOT JUST ARGUMENTS

WHAT IS NEEDED?

NEW BUILDING REMODEL OF EXISTING BUILDING NEW ADDITION REBURBISHING/UPDATING RECREATING SPACE UN-USED SPACE

WHY IS IT NEEDED ?
Create new or updated look Create new space for patrons Reduce book/item storage Childrens need Update technology Staff work space Flooring worn out Security systems ETC

WHO?
Architect local regional cost% City council/governing body? Board members Project manager Construction manager Interior designer Project committee Staff members Library director Others

WHEN?
PROJECTED TIME FOR EACH AREA OF PROJECT PROJECTED CLOSING TIME PROGRAMING OF LIBRARY DATES/TIME OF CONTRACTORS BOARD CONSIDERATIONS FUNDING WHEN AVAILABLE SCHOOL IN/OUT CHILDRENS PROGRAMING STAFF NEEDS (Work, vacation) COMMUNITY NEEDS

THE HOW SKETCH OUT A PLAN

MAKE A CALENDAR WRITE UP WHAT IS DONE WHEN BEFORE, DURING, AFTER, OPENING WORKSHEET WHO DOES WHAT WHERE THINGS GET PUT WHAT IS KEPT/GOTTEN RID OF

GOVERNMENT EXPECTATIONS
CITY COUNCIL/GOVERNING BODY APPROVAL FOR MAJOR CONSTRUCTION CAPITAL IMPROVEMENT FUND ESTABLISHED IF NEEDED BONDS/TAX LEVY, STATE/FEDERAL FUNDS GRANTS/GIFTS/MEMORIALS CONSTRUCTION MATERIALS FILING WITH KANSAS TAX EXEMPT FOR PROJECT REQUIREMENTS ARCHITECTURAL PLANS APPROVED
o Approval of plans by city officials or board o Approval of finished work by city officials

BIDS
CREATE/ASSEMBLE BID DOCUMENTS AMOUNTS, MEASUREMENTS, TYPE, SIZE, WEIGHT, NAME, STYLE, AMOUNT, BID DATES ARE DUE IN DATE CONSTRUCTION WILL BE ACCOMPLISHED BY OR CONSEQUENSES FULFILLING OF CONTRACT PROVISIONS OR PROBLEMS RECOGNIZED CONTACT INFORMATION FOR CONTRACTORS TO BE WALKED THROUGH THE AREA BEING BID

BID /CONTRACT NEGOTIATIONS

INVITATION TO BID IN WRITING DATE BID IS DUE FOR SUBMISSION CONTACT PERSON -BID QUESTIONS/ACCESS TO AREA OPENING OF BIDS SEALED TIME/PLACE/WHO ASSESSING BIDS AND EVALUATING BIDDERS PROJECT TEAM OR BOARD, LEGAL COUNSEL.. APPROVE - BIDS WITH ANY CHANGES/REQUIREMNTS DISCUSSION WITH CONTRACTOR OF QUESTIONS OR CHANGES NEEDED. AWARDING BIDS WITH COMMUNICATION OF CHANGES TO CONTRACT OR REQUIREMENTS. CONTRACT DATE &TIME OF WORK -BEGIN & FINISH CONTRACT TO STATE HOW PAYMENT WILL BE CONDUCTED UPFRONT, NO UPFRONT COSTS, PAYMENT OF MATERIALS ONLY, ETC.

FACE TO FACE CONTACT WITH CONSTRUCTION PERSONNEL

RE-WALK THEM THROUGH THE WORK AS DESCRIBED ASSESS CALENDAR AGAIN ASSESS WHAT PART EACH CONTRACTOR PLAYS/LIBRARY STAFF/VOLUNTEERS ADJUST AS NEEDED ALLOW EXTRA TIME AT THE END OF THE PROCESS BEFORE REOPENING REFURBISHING WE ALLOWED 2 WEEKS WE NEEDED IT. MAJOR CONSTRUCTION 1 TO MONTHS?

RECOMMENDATIONS
Mannington Commercial, Interface Flooring Systems, C & A (a Division of Tandus), and J & J Commercial.
Recommended by Hans Fischer

WE USED BIGELOW/MOHAWK SO WE COULD USE LOCAL All these companies have websites where you can view their various styles, colors, and patterns.

RESOURCES use visualizers/drag and fly

Flor Mohawk/Bigelow

Look at Specifications

TILE ?
We used Florim, may be others.

We added DETRA

WORK WE DID OR ADDED

Electrical outlets (9) Carpet Tiles Porcelain Tile Window Blinds Painted fixed walls Add clear Plexiglas on walls of computers Cleaned other furniture
Circ Desk + Counters Caf Tables (3) Comfy Chairs (8) Computer chairs to hold 250 lbs. or more ******** Tested computer equipment and added some new Considered security cameras

POLICIES FOR CLOSING GET APPROVAL

PLAN THE MOVE ALL EQUIPMENT AND YOUR STUFF!!!!

MOVING ALL FURNITURE

REMOVING STACKS TO INCREASE SEATING AREA -- YEAH!

COVERING DOORS AND DESKS WITH PLASTIC

WE COVERED SHELVES WHILE CUTTING CEMENT

COVER AND PROTECT COUNTERS ETC.

WHO AND HOW ARE THEY REMOVING CARPET: HUMANS OR MACHINE?

 REVMOVE CARPET CLEAN WITH MACHINE, FILL ALL CRACKS WITH PATCHING MATERIALS, PROBLEMS?

SPECIAL SIZED STACKS AND BRACKETS

NEW ELECTRICAL OUTLETS 18, Patching - extra cost, tell contractor

PROFESSIONAL MOVERS AND STORAGE

NEED 4 VOLUNTEERS OR MORE NEED TO HAVE STORAGE MATERIALS FOR BOOK/ITEMS NEED BOXES, CARTS, ETC/ STILL NEED TO MOVE STACKS SCHEDULING

STACK MOVER ??
STACK MOVER
NEED 4 VOLUNTEERS STACKS ARE JACKED UP WITH HYDRAULICS LIMITED MOVEMENT FOR ITEMS SCHEDULE TIMING

DOOR JAM - HEIGHTS AND WIDTH

LABEL ALL SHELVES FOR POSITION ! BEFORE MOVING !

VIDEO CLIP

PUTTING STACKS BACK IN PLACE PLUMB LINE PLEASE!

36 BETWEEN STACKS 42 ON OUTER AREAS OF STACKS

FLOORING: CEMENT CLEANE & SEALED; PATCH ANY LARGE CRACKS, USE DETRA??

CHECK TRANSITIONS BETWEEN TILE & CARPET BEFORE HAND! WHEN WE ADDED THE DETRA WAS GREAT INSURES TILE WILL NOT CRACK
BUT

IT INCREASED HEIGHT BY 1/8 INCH WE HAD AN ADA TRANSITION PROBLEM WE USED PATCHING MATERIAL TO FILL GAP AND TRANSITION TO CARPET.
Would project manager keep this from happening?
NO CONSTRUCTION PERSONNEL ANTICIPATED THIS! EXTRA COSTS ! Dont blame, solve problem and encourage all involved

Decorating == The fun stuff!! Color Selection??

REOPENING
Cleanup, setup, reassemble, adjust, look over, dust, clean shelves and books, vacuum light fixtures, and work area. Counters, meeting rooms, offices, equipment, New equipment/software setup, tested Technology personnel Takes at least a week!!