My Contact Info

Lauren Holmes
5045 Fieldgate Ridge Drive
Cumming, GA 30028
Phone: (404) 334-4790 ext 340
Fax: 678.807.5422
You guys are doing such a fabulous job at catching red flags! Thanks for being so thorough! Many of
you are waiting on drafts/docs remember you can write the draft if you want. Hang in there!

Things to Note!

Continue to let me know ASAP if you have a student with eligibility

MID, OI, VI, or HI.

If you have any vision or hearing kids, you should contact Linda Williams ASAP. She needs to be at the meeting and have time to review
the file.

With the new IEP sign up, you need to check the sign up often to send
the calendar invite to the LEA. You runt he risk of having to reschedule
if you dont do that. Set a reminder on your calendar!

Dont forget that documents for students are likely in SpedTrack if they
are not in IC.

Draft writers will not write an IEP for an OOS student OR for an expired
IEP. Remember also that you do not have to wait on a draft writer.
Sometimes its easier to draft yourself. Just let me know if you do that
so I can remove them from the list :)

Make sure I am getting drafts 10 days in advance! We want to start the

year with solid IEPs! Remember you run the risk of having to amend if
pieces are missing. No one has time for that :)

Re-eval procedures are the same as last year there is a tracker in SP

and a document for you to fill out. All students that are due before
December SHOULD already have a redeterm started. They may be
waiting on testing to come back. Please go ahead and submit any
names of students whose redeterm is due by the end of January. You
dont need to submit them if the redeterm is already started. Just for
those that are not. Let me know if there are questions!

There have been some questions regarding the service location for
related services, such as speech and OT. You need to put separate class
for this! We do not want to back ourselves into a corner by choosing
virtual or F2F and then it needing to change.

Tidbit of Advice!
If youre like me, the new all white Outlook was killing me! You can go to File Options-Office Theme and change it to dark grey. It helps a little :)

Backing Up Files
I dont know about you, but Ive been here for 4 years now and still did not have
an efficient way of backing up my files. Honestly, I had a great computer so I
didnt back up like I should, plus it took a couple of hours each time! I was sent a
new computer in May so it has prompted me to get everything in order! Transferring over websites and passwords was much harder than I anticipated and I
was able to use my old working computer for it. I would have been lost if mine
crashed! With that said, I downloaded SyncToy. I store all of my files in the
School Files folder now, still in separate folders. I choose to back it up to a
thumb drive. When I do that, it will automatically update any new or edited
files, instead of me having to copy and paste everything to my flash drive. Its
seriously saving me hours! Just wanted to share :)

Farewell :(
Our fabulous AT coordinator, Heather Radlmann, is no longer with
GCA. She resigned and her last day was Friday. She will certainly be
missed! Katie Goldstein is your contact for AT until the position is
filled.
Please remember to send me your emails first. There is no
reason to wrap in or CC upper admin. (including Holly) If I
don't know the answer, I will loop them in or find out the
answer. Of course, this does not apply when I am on leave
and/or if you have a concern with me and need to express
that to upper admin :) They get so many emails for other
things and we dont want to load them up with unnecessary
email! Thanks for helping with this!

Parental Consent to Evaluate and Parental

Consent for Placement Procedures

Dates to Note
July 20: Intakes may begin!
July 21-23 NTT and Leadership
PD (I will be in and out of the
office)
July 28-30 F2F PD

1. On August 3rd, teachers need to send the email below to all students on their
caseload that they are missing a consent to eval or consent to place for. Please
make sure you have looked both in the attachments, and also in the evaluation
section of Spedtrack. In some cases, if the student had eligibility or redeterm done
at GCA, that consent may be in the other forms within that tab. Make sure they
are checking both places. We dont want to email families that actually filled these
out last year J (Its fine if you want to alter the email slightlythere may be situations where they are able to determine that its not the previous school that didnt send docsex: We held an eligibility last year and the CLM just didnt get the
consent to place) The email below is just a good template to use. Doesnt need to
include too many details, and doesnt break confidentiality. (Email attached)

Aug 3 Send PCE and PCP Email

August 10 First day of school!
August 19 I will follow up with
those missing PCE and PCP
August 26 Baby Holmes arriving :)
Sept 7 Labor Day No SCHOOL
.

2. Teachers will then need to go into the attached documents , fill out required
items that have to be filled in (I tried to highlight them all on due process), and
then check the exact box for the file or files that are missing. On the consent for
placement and evaluation, you need to make sure to fill those in as well.

3. After you fill out the documents, they need to password protect the documents,
attach the 2 or 3 documents to the email and send Aug 3rd.
4. If the parents sign, scan, and return, you just need to pdf the consent for placement and consent to evaluate, and attach those to IC.
5. If they email back giving the teachers permission to virtually sign the document,
the teachers will need to pdf the email that actually grants permission to sign the
documents, sign the documents virtually, and date them with the date that the
email came back granting permission. Both the email and the signed documents
need to be pdfd and attached to IC. Please name the email First Name Last Initial Email Consent to virtually sign missing documents
6. Lastly, but not least, PLEASE make sure that you are aware that this only needs
to be done for students that we are not holding a meeting on between now and
October. If you already have an intake IEP scheduled, you need to get those documents during the intake IEP. Really, we should only be doing these for returning
GCA students as we should catch newbies in intakes.