Operations Policies and

Procedures
&
Employee Handbook

Operations you can come to me

for
HR
Certification
Payroll
Purchasing
Reimbursements
Time

of
Student Recruitment & Enrollment
Facility Issues, repairs, etc.
Custodian

Co-Location MS 126 and

Northside Charter High School
What does it mean to be a good
neighbor?

Imagine: What do they want? What are their

concerns? What do we want? What are our
concerns.

DOE Partners
SchoolFood, Office of Pupil Transportation
(OPT), CSE for related services.
Provided at no additional cost to the
school or student.
Sometimes parents will have to speak
directly to the Provider (missed bus, food
complaint, etc.).
BE NICE to all of these groups we need
them!

Professional Dress

At CWC Williamsburg we follow a business casual dress code.

On Fridays, special school gatherings and on field trips we wear

our CWC Williamsburg staf tee shirts. We will remind you.

Regular work days we wear professional clothes that allow us the

ability to sit on the rug with students and move around freely to
meet the needs of the students in our classes.

No clothing should be a distraction to the learning process of the

care of our children at any time.

Jeans on Fridays with your CWC gear!

Professional Dress

General Staf Expectations

Professional Dress
WHAT IT IS

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS

General Staf Expectations

Professional Dress
WHAT IT IS

General Staf Expectations

Professional Dress
WHAT IT IS

General Staf Expectations

Professional Dress
WHAT IT IS

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Professional Dress
WHAT IT IS NOT

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Be

present and prepared

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

Communication
All staf members have been assigned cwcnewyork.org email address!
These must be checked at least twice daily
(and within 24 hours from returning from a school
holiday and summer breaks) for important allschool information.
The email account is considered property of the
school and should be used for school-related
purposes only.
CWC WB Google profile should use professionally
appropriate image.

Technology
You

will receive your computer today! BUT

You

will also receive other tech for your classrooms over the next 2
weeks.

ALL

technology MUST BE LOCKED IN CABINETS!

AVOID
Ipads

SAVING FILES ON THE COMPUTER- use Dropbox or Google drive.

in your classroom with a tech-tub

Tech

in your rooms: ipads, projector, appleTV, and

wifi unit
Print to Staf room computer
IT

consultant who does regular maintenance and clean-out.

The Building

The closest subway stop is the G- Nassau or the L Metropolitan or

Lorimer.

Hours 7:00 am 6:00 pm

Enter through the middle front entrance from 7:00 am-4:00 pm and
through the the doors by Bayard after 4:00 pm

We have most of the 3rd Floor and four rooms on the 2 nd floor

Room 300-334
Room 231, 232, 233 and 234

Cafeteria, nurse, custodian office, auditorium and gym are located on the
1st floor.

The Building
Staf

are expected to be on site from

8:00 am 4:30 pm daily
Doors open for students at 8:15 am
Students will enter the building and
head directly to the cafeteria.

Your Classroom
Classrooms

Classrooms will
have:

Extra tables
Projector/AppleTV
Speakers
Fans

have:

Student tables
Student chairs
Large Easel &/or small easel
Teacher Chairs
Big Book Shelf
Math Cubbies
Paper cubbies/student
mailboxes
Large carpet
Pocket chart stands
Kidney table
Dry erase boards

If you are overly concerned

about an item, fill out
Supply Request Form and
leave it on my desk but
know that deliveries are
arriving daily!

Shared Resources
Shared

resources will be available for

check out in the curriculum room (Room
305B).
Shared resources may include readalouds, guided-reading sets, big books,
audio cassettes, professional
development materials, etc.

Books, Materials, and Supplies

General office supplies for the classroom (i.e. pencils,
folders, dry erase markers, paper, etc.) can be
requested through the Supply Request Form
Larger items or those not regularly stocked must be
requested through the Purchase Request Order from
Dont wait until the last minute to request supplies!

1 week for regular supplies (pencils, markers, etc.)

2 weeks for special supplies (play-dough, special books)

These need to be approved by Meredith first

Classroom Budgets
Reimbursable Expenses
All classrooms including Art, Dance, Music, SPED
and SW can request up to $300.00 per year for
expenses that have been pre-approved via the
Purchase Order form. The following categories
are some examples of what you can use your
funds for:

Instructional Materials
Books
Field Trips
Furniture

Visitors
Citizens

of the World Williamsburg warmly

welcomes guests into our building whenever
possible, purposeful, and not disruptive to the
schools regular activities.
Staf members should obtain permission from
the Principal at least 24 hours in advance of
bringing any guests to the school.
ALL guests will sign in with School Safety and
at the main office.
If you see someone without a visitor pass

Policies & Procedures

Staff sign in
TGO sign in and sign out and times
All staf, every day. This is how you get paid.
Hours 8 4:30
A sign in system will live in the office for RCM
staf
TGO Clocker app (on Ipad in the office)

Can also download the app on your phone or

can sign in on your computer

HR
Payroll

on 15th & last day of month. First

check will be paper check; 30th will be
direct deposit if you elect.

Benefits

start immediately.

HR
Fingerprint

Clearance.

Outstanding

documents.

Paid Time Off/Time Off

Instructional Staf

5 sick days
3 personal days accrued at .1428 per pay
period (Aug 31-June30)

Leadership & Operational

5 sick days
5 personal days accrued at .2083 days per pay
period over 12 months

Paid Time Off/Time Off

Requests

must be made with the

Request for Time Off form to the
Principal & DOO two weeks before the
requested date(s) except in emergency
situations only.
We will review the tracking sheet prior
to approving requests as it will be
difficult for more than 1 staf member to
be out at a time.

Paid Time Off/Time Off

When

you are out for sick/personal leave,

you must find coverage for:

bus
after school
Lunch/recess
arrival/dismissal

Communicate

to your co-teacher/colleagues
about where you keep things such as your
bus clipboard, keys, etc.

Calling out Sick

Text

& call BOTH the Principal and DOO

Keep calling/texting until you get a
response
Try to notify us the night before or at
least by 6:30 am
Let us know each day you will be out

Computers
Numerous

CWCSecure

Print

wirelessly while on CWCWB network

Password

for CWCSecure is cwccharter

Do not share this with anyone

Macbook

Citizens or CWC wireless networks

air passwords

DO NOT CHANGE

ASUS

student laptop passwords: password1

Useful Tips!
Keep

a document with your passwords!

Check your mailbox at least once a
day
Operations Weekly!
Personal packages
Any other suggestions?

Closing Thoughts or
Questions

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Have

a direct conversation if something

isnt working
If you are having difficulty with some

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

General Staf Expectations

Enjoy

the Work
Have a direct conversation if something
isnt working

ACADEMIC EXCELLENCE

COMMUNITY

DIVERSITY

Paid Time Off (PTO) Days

Paid Time Off Leave Use
Full time 12 month employees get 10 days
Full time Academic employees get 8 days
Unless otherwise provided for, or as approved by the
Principal, Paid Time Of leave is to be used in
accordance with the following provisions:
All staf members must ask the Operations
Manager for permission in writing to use Paid Time
Of leave, and the granting of such leave is
conditional upon the approval of the Principal.
Instructional employees shall make every
reasonable attempt to use Paid Time Of leave only
when the use of such leave would not conflict with
classroom instruction time.
Paid Time Of leave may be used in increments of
one-half workday.

Paid Time Off (PTO) Days

Citizens of the World Crown Heights has designated the following
days as restricted and will not be granted as pre-approved Paid
Time Of leave:

Summer Institute
The day before or after long weekends or vacations that are already
scheduled according to the school calendar
Testing Days
Family Conference Days
Field Trip Days
School-Wide Event Days, including but not limited to Back to School
Night, Field Day, Stepping Up Day, and Kindergarten Graduation.

Confidentiality
Employees of Citizens of the World Crown Heights shall not, in
any way, release any information about this School, its
activities, its students or the activities of its personnel except
as normally required by their duties, expressly permitted by
the Principal or Director of Operations
Confidential information includes, but is not limited to, the
following examples:
Student records
Financial information
Personnel records
Payroll records
Computer programs, codes, processes and passwords
Personnel information regarding School parents and
students
Internal documents

Social Networking

Information on your blog(s) should comply with

Citizens of the Worlds confidentiality and
disclosure policy. This also applies to comments
posted on other blogs, forums, and social
networking sites.
Be respectful to the School, other employees,
CWC NY families, partners, and competitors.
Your online presence reflects the School. Be
aware that your actions captured via images,
posts, or comments can reflect that of the
agency.
Do not reference or site CWC CH families,
partners, or students without their express
consent In all cases, do not publish any
information about a CWC CH student.

Closing &
Reflections