Professional Documents
Culture Documents
OF RECORDS
Record Series Report - AVIATION
Department ID
Department Name
/AV/
Aviation Division
Series ID
Description
AV-
AVIATION
AV-XX-
AVIATION DIVISION
AV-XX-0001-
Confidential
Vital
Total
Retention
Requirement
CLO+6
Includes all financial and supporting documentation for Aviation Division projects or programs
which are funded through capital budget, i.e., construction or engineering projects.
AV-XX-0002-
CONTRACTS - ENGINEERING
PRM
Includes all legal agreements for the performance of architectural / engineering professional
services contracts pertaining to the construction or renovation of property and related
documentation.
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
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Department ID
Department Name
/AV/
Aviation Division
Series ID
Description
AV-XX-0003-
Confidential
Vital
Total
Retention
Requirement
PRM
Includes ongoing lease agreements entered into by the Aviation Division for properties
associated with the Airport, as well as related documentation, such as easements, admonitions,
delinquent notices, tenant problems, etc.
AV-XX-0004-
CLO+2
Includes copies of open-ended leases and agreements with supporting documentation entered
into by the Aviation Division for the rental of properties in conjunction with the Airport.
AV-XX-0005-
INSURANCE CLAIMS
CLO+3
Includes all potential or actual ongoing accident or injury case reports involving the Aviation
Division, as well as related documents.
AV-XX-0006-
INVESTIGATIONS
CLO+2
Includes reports and contributory material on cases investigated and brought before the Civil
Aeronautics Board.
AV-XX-0007-
PRM
RETENTION CODES:
ACT=Action (Event)
SUP=Superseded
AUD=Audit
CLO=Closed
TERM=Termination
CR=Created (Opened)
CY=Calendar Year
FY=Fiscal Year
PRM=Permanent
REF=Reference
SEP=Separation (Employee)
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