Pay Roll Presentation

SAPPayroll
(PY)
(PY)
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CourseObjective
Tobefamiliarwith
Payrollprocessingrunsequence
Payrollconcepts
CountryspecificconceptsE.g.Indonesia
PayrollSchema
PayrollSimulation
PayrollRelease
RunRegularPayroll
RunOffcyclepayroll
Payrollresultanalysis
BankTransfer
PostingtoAccounting
ExitPayroll
ReportsandStatements
Countryspecificreporte.g.Indonesia
PayrollTransactioncodes
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PayrollKeyConcepts
Introduction
Payrollruniscalculationoftheremuneration,taxamounts,insurance
amounts,andotherpayofanemployeeforaparticularperiod.
Apayrollruncontainsseveralitems.Anitemrepresentstheresultoftheevaluation
withreferencetoawagetype.
UsingPayrollapplicationcomponentinSAP,payrollrelatedprocessescanbe
executed.
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NewTerminology
SAPTerm
Description
WageType
ObjectinPayrollandPersonnelAdministrationinwhichtheuserorthe
systemstoresamountsandtimeunitsthatareused,forexample,for
calculatingpayorfordeterminingstatistics.
Recurring
Payments/
Deductions
Paymentsmadebyemployertoemployeeinseveralsuccessivepayroll
periods.Eachpaymentcanbeassignedtoaspecificpayrollperiod.
PayrollArea
Organizationalunitwhichgroupstogetheremployeesforwhompayrollis
runatthesametimeandinthesameway.
PayrollPeriod
Periodforwhichregularpayrollisrun.Apayrollperiodisidentifiedbya
periodnumberandpayrollyear.
OffcyclePayroll Payrollrunthatiscarriedoutinadditiontotheregularpayrollrunfora
Run
specificdayandforindividualemployees.
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NewTerminology(Cont.)
NewTerminology(Cont.)
SAPTerm
Description
PayrollControl
Record
AsummaryofadministrativefunctionsinPayrollforapayrollarea.
Retroactive
Accounting
Apayrollaccountinginwhichapayrollrunisrepeatedforaperiodfor
whichpayrollaccountinghasalreadybeenperformedinthepayrollpast.
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
Y
Releasepayroll
N
Runactualpayroll
Success?
Releasefor
Correction
Y
N
Banktransfer
Banktransferdone?
Y
Success?
Y
Simulateposting
run
Success?
Y
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Actualpostingrun
6
Exitpayroll
KeyConcepts
PayrollArea
Payrollarea isanorganizationalunitwhichgroupstogetheremployeesforwhom
payrollisrunatthesametimeandinthesameway.
Insomecases,differentpersonnelareaswithinonepayrollareahavedifferentpayroll
paymentdate.
Example:
PayrollArea1
PayrollArea2
Monthlypayrollpaymenton
25thofeachmonth
Monthlypayrollpaymenton
28th ofeachmonth
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KeyConcepts
PayrollPeriod
Payrollperiodisperiodforwhichregularpayrollisrun.Apayroll
periodisidentifiedbyaperiodnumberandpayrollyear.
Payrollperiodscanbe,forexample,weekly,biweeklyormonthly.
Dependingonthis,andothersystemsettings,thepayrollperiod072006
couldindicate:
Monthlypayrollperiods:MonthJuly2006
Monthlypayrollperiods:MonthNovember2006(ifthefirstmonth of
fiscalyearisApril)e.g.IDforIndonesia
Weeklypayrollperiods:Weekfrom12thto18thFebruary2006
TheCountryGrping34(PYArea34)usesmonthlypayrollperiodfor
scopeofthedocument.
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KeyConcepts
PayrollControlRecord
PayrollControlRecord
PayrollcontrolrecordisasummaryofadministrativefunctionsinPayrollfora
payrollarea.Thepayrollcontrolrecordperformsthefollowingtasks:
Itdefinesthecurrentpayrollperiodandpayrollpastforretroactiveaccounting
recognition.
Itlocksthemasterandtimedataagainstchangesduringthepayrollrun.
Thelockappliesforthepayrollpastandpayrollpresent.However,changesthat
affectthefuturearestillpossible.
Payrollislockedwhilstchangesrelevantforpayrollaremadeinthemasteror
timedata.
Thepayrollcontrolrecorddefinestheearliestretroactiveaccountingperiod.
Italsorecordsthepayrollstatus.
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KeyConcepts
PayrollControlRecord(Cont.)
Incorrectpersonnel,personnellistand
lockedpersonnel.
Payrollstatus
Thisiscurrentpayrollperiod.
Thisnumberdetermineshowmanytimes
payrollisrunforthemonth.
Thisisearliestretroactiveaccounting
period.
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KeyConcepts
RetroactiveAccounting
RetroactiveAccounting
Ifyouchangethemasterandtimedata ofanHRmasterrecordforapayroll
periodforwhichthepayrollhasalreadyrun,theexistingpayrollresultsmustbe
rechecked duringthenextpayrollrunandthenincludedinthepayrollagain.
Retroactiveaccountingisonlytriggeredbychangesthatrequireacorrectionof
thepayrollresults.
Retroactiveaccountingperiod isapastpayrollperiodforwhichpayrollhasbeen
repeated.Itreferseithertoanindividualemployeeortoapayrollarea.
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KeyConcepts
RetroactiveAccounting(Cont.)
Retroactiveaccountinglimitdeterminestheexactdateuptowhichyoumaychange
masterandtimedatainthepayrollpastanduptowhichthesystemcanperform
retroactiveaccounting.
SAPusesthefollowingvaluestodeterminetheretroactiveaccountinglimit:
Foreachpayrollarea,SAPusestheearliestpossibleretroactiveaccountingperiod
thatisstoredinthecorrespondingpayrollcontrolrecord.
Foreachemployee,SAPusestheearliestpersonalretroactiveaccountingdatethat
isstoredinthePayrollStatusinfotype(0003).
Foreachemployee,SAPusesthehiringdateoftheemployee.
SAPusesthesevaluestoselectthemostrecentdate.
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KeyConcepts
Earliestretroactive
Earliestpersonnelretroactive
accountingperiod
accountingdateofemployee
(payrollcontrolrecord) (Infotype0003PayrollStatus)
Employee
Hiringdate
Glasgow
January12,1998
January,2002
July01,2002
John
August01,2003
January,2003
Noentry
George
January12,1998
January,2003
July01,2001
SAPalwaysusesthemostrecentofthethreedatesthatarerelevanttotheprocessof
determininganemployeesretroactiveaccountinglimit.
Uptothisdate,anemployeesmasterdatathatisrelevanttopayrollcanbechangedwith
retroactiveeffect.
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KeyConcepts
Example:Afterpayrollhasrunforpayroll06,theemployeeWarwickGeorgereceives
anincreaseinbasicpayofUSD500thatisretroactivelyeffectiveasofpayrollperiod
05.
Whenpayrollisruninperiod07,thesystemcreatesnewpayrollresultsforperiod05(05
in07)and06(06in07)inadditiontotheregularpayrollresultforpayrollperiod07(07
in07).
For
05
06
07
In
05
3000
3000
06
07
3500
3500
Recalculation
differences
500
500
3500
Therefore,WarwickGeorgereceivesatotalofUSD4500inpayrollperiod07(USD
3500intheformofbasicpayplusUSD1000intheformofsubsequentclearingfrom
previousmonths).
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KeyConcepts
Infotypes
General
BasicData
0000 Actions
0001 OrganizationalAssignment
0002 PersonalData
0006 Address
0016 ContractElements
0019 MonitoringofTasks
0021 Family/RelatedPersons
0022 Education
0023 Other/PreviousEmployer
0024 Skills
0025 Appraisals
0027 CostDistribution
0032 InternalData
0040 ObjectsonLoan
0041 DateSpecifications
0077 AdditionalPersonalData
0094 ResidenceStatus
0102 Grievances
0105 Communication
0182 AlternativeNamesAsia
0185 PersonalID
0758 CompensationProgram
0759 CompensationProcess
0760 CompensationEligibility
Override
Timerelated
0007PlannedWorkingTime
0416TimeQuotaCompensation
2001Absences
2003Substitution
2005Overtime
2006AbsenceQuotas
2010 EmployeeRemunerationInfo
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Payrelated
0003PayrollStatus
0008BasicPay
0009BankDetails
0014RecurringPayments/Deductions
0015AdditionalPayments
0057Memberships(ID)
0267AdditionalOffCyclePayments
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PayrollKeyConcepts
Infotypes
PayrollCountrySpecific
Singapore
0179
0181
0186
Indonesia(34)
0241TaxDataIndonesia
0242JamsostekInsurance
0319PrivateInsurance
Indonesia
0694PreviousEmployment
Details
Tax
AdditionalFunds
CPF
Australia
0188TaxAustralia
0220SuperannuationAust.
0227TFNAustralia
India
0580PreviousEmploymentTaxDetails
0581Housing
0582Exemptions
0584IncomefromOtherSources
0585Section80Deductions
0586InvestmentDetails
0587ProvidentFundContribution
0588OtherStatutoryDeductions
0589IndividualReimbursements
0591Nominations
NewZealand
0309InlandRevenueDeptNumber
0313Tax
0310Superannuation
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PayrollKeyConcepts
PayrollCountrySpecificIndonesia
Indonesia
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Country specific Indonesia

Indonesia
IndonesiaSocialInsuranceType
Theinsuranceschemesthatareeligiblefortheemployees.Theseschemes
areclassifiedintotwocategories:
oJamsostekschemes
oPrivateInsuranceschemes
Infotype
Description
TaxDataIndonesia
Infotype(IT0241)
Thisinfotypeiscrucialfortaxcomputation.AllemployeesshouldhaveapersonaltaxID.
ItdeterminestheamountofPTKPfortheemployee.
Underthe'PTKPDetails':
1.Ifemployeeismarriedandwouldliketoclaimspousebenefit,thenboththe'MarriedforTax
purposes'and'SpouseBenefit'checkboxesshouldbeticked.
2.NumberofdependantDonotselect'UseFamilyInfo'.Ifemployeewouldliketoclaim
dependantbenefits,theywillneedtoselectthenumberofdependantstoclaim,themaximum
dependantclaimableis3.
PrivateInsurance
IndonesiaInfotype
(IT0319)
3subtypesavailable:$PLF PrivateLifeInsurance,$PPF PrivateProvidentFund,

9000PrivatePensionInsurance
Currentlyboth$PPFand$PLFnotapplicableforscopeofthisdocument
JamsostekInsurance TorecordsocialinsurancenumberforIndonesia
(IT0242)
SelecttheMarriedforJamsostekpurposestoclaimforspouses.Onlyapplicableformales
NOTfemales.
Previous
Thisinfotypeisoptional.
EmploymentDetails Forthe'TaxInformation'section,iftheinformationisprovidedthenitwillbereportedinForm
Infotype(IT0694)
1721A1.Asforthe'PTKPDetails'section,itisnotnecessarytoenterhere.Itshouldbeentered
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fromIT0241.
PayrollKeyConcepts
Overtime
Indonesia
OTrelatedpaymentsforpreviousmontharepaidincurrentmonth
Howevermealandtransportallowance(nonOT)willbepaidincurrentmonth
IT2010isusedtopayovertime.
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PayrollKeyConcepts
Wagetypecoding
Primarywagetypesareeitherenteredintothesystem
directlybytheuser(forexample,dialogwagetypesforbasic
pay)orgeneratedbythesystembasedontimedata(for
example,timewagetypesforovertime).
Duringthepayrollrun,thepayrollprogramcreatessecondary
wagetypes.Forexample,allamountstobepaidare
cumulatedintothesecondarywagetypeTotalGross(/101)
duringtherun.SAPdeliverssecondarywagetypesidentified
byanamestartingwith/.
Youcancreatecustomerwagetypesintheabovename
range.Notethatmanysecondarywagetypeshaveafixed
meaningandthatyoumustthereforenotchangethename.
Youcancreatecustomerwagetypesbycopyingand
modifyingnontechnicalwagetypes.
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Wagetypecoding
Wagetypecoding
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PayrollKeyConcepts
PayrollProcess
PayrollProcess
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PayrollKeyConcepts
PayrollProcess
AcustomerdefinedSchemaand
thefunctionsincludedinthat
schemaaffectflowcontrolithe
driver.Afunctioncallsthefunction
moduleassignedtoitinthePayroll
driver.Certainfunctionsalsocall
PersonnelCalculationrules(PCR)
containingoperationsthatare
linkedtooperationmodulesinthe
Payrolldriver
Duringthepayrollrun,functionand
Operationmodulesaccessentries
storedinCustomizingtables
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PayrollKeyConcepts
PayrollProcess
PayrollSchemaID00forIndonesia
TorunthePayrollprogram,requiresa
payrolldriver(HIDCALC0)and
Schema(ID00).
SchemaID00isthemainschemafor
(CountryGrp34)payroll.Itcontains
componentsthatcanbeusedinall
countriestocalculatethegross
remuneration.Theschemaisusedasa
templateforthecountryversionsofthe
payrollprogram.
Inthisschema,theCOPYfunctionin
theFctcolumncallsupnumerous
subschema's.Thelineswithanasterisk
(*)incolumnDaredeactivated.
FunctionIFintroducesacondition
FunctionENDIFendsthiscondition.
FunctionLPBEGintroducesaloop
FunctionLPENDendsthisloop.
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Functions(
COPY,LPEND)
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PayrollKeyConcepts
PayrollProcess
Functions(TCodePE04)
Amainschemaconsistsofasequence
ofsubschemasthatareincludedinthe
mainschemausingtheCOPYfunction.
Themainschemaisgeneratedand
subsequentlyexecutedbythepayroll
driver.
Subschema'scanbeeditedseparatelyin
Customizing,yettheyarenotexecutable
unlessincorporatedintoamainschema.
Aschemaconsistsofasequenceof
functions.Functionsretrieveand
processthedatarequiredforeach
processingstep.
Youcandisplaydocumentationona
functionbypressingF1.
Functionswithinaschemaare
processedsequentially.
Dataprocessingforemployeewage
typestakesplaceininternalpayroll
tables.Toprocesssuchdata,certain
functionsaccessanassignedpersonnel
calculationrulethatcanbeadjustedif
necessary.
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PayrollKeyConcepts
PayrollProcess
1.
2.
3.
4.
5.
Sequencenumber
Variablekey
Nextlineindicator
Ruletype
Operations
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PayrollProcessing
PayrollRunProcess(Sequence)
Enter,Update,
Correct
master/payroll/
timedata
Success?
Simulatepayroll
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Y
Releasepayroll
No
Runactualpayroll
Success?
No
Releasefor
Correction
Y
Banktransfer
No
Banktransferdone?
Y
Success?
Y
No
Simulateposting
run
Success?
No
Y
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Actualpostingrun
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Exitpayroll
PayrollProcessing
SimulatePayroll
Youcansimulatepayrollforindividualemployeesbeforeperformingtheregular
payrollrunforalltheemployees.
Thisactivityisrequired especiallyifyouhavemadecomplexchangestoan
employeesmasterdata,whichmayleadtofarreachingchangesinhisorher
payrollresults.
Payrollsimulationenablesyoutorecognisesourcesoferrorsintimetomake
correctionsbeforetheactualpayrollrun.
Youcansimulatepayrollatanytimeduringtheregularpayrollprocess.
MakesureyourunTIMEEVALUATIONbeforesimulatingorexecuting actualpayroll.
TimeevaluationmustberunforthepayperiodtogenerateallOTrelatedpayments
forthemonth.AllOTrelatedpayments(includingOTmeals&allowances)willbepaid
forthepreviousmonth.
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PayrollProcessing
SimulatePayroll(Cont.)
Asimulationruncorrespondstoanactualpayrollrunwiththefollowing
restrictions:
Theresultsofasimulatedpayrollrunarenotsavedinthedatabase.
SAPdoesnotlockanymasterdata.
Thecurrentpayrollperiodinthepayrollcontrolrecordisnot changed.
ThestepsReleasePayrollandExitPayrolldonotapply.
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PayrollProcessing
Payrollperiodwithexactdates
Otherperiod:e.g.Lastpayroll
period+1
Personnelnumberintervals
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Employeeswiththesamepayroll
areaininfotype0001
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PayrollProcessing
PersonnelCalculationSchemais
specifiedID00
Datesarespecifiedfor
forcedretroactiveaccounting(if
applicable).
Flagissetfortestrunindefault
forpayrollsimulation
Ifactivated,itwillprovidedetailed
informationonthepayrollrunand
itsresults.
Ifactivated,theentireTime
Managementlogisdisplayed
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Payslipvariantmustbesetin
PC00_MXX_CEDTbeforethe
correctpayslipwillappear
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PayrollProcessing
PersonnelCalculationSchema(PayrollSchema):
SchemaID00isused
PayrollDriveHIDCALC0
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PayrollProcessing
Variant:
Beforeexecutingtheprogram,youcansave
transactionrecordasvariant
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Y
Releasepayroll
No
Runactualpayroll
Success?
No
Releasefor
Correction
Y
Banktransfer
No
Banktransferdone?
Y
Success?
Y
No
Simulateposting
run
Success?
No
Y
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Actualpostingrun
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Exitpayroll
PayrollProcessing
ReleasePayroll
ReleasePayroll
Datarecordsarelockedtoprevent
Datarecordsarelockedtoprevent
changesinthepastandpresent
Theperiodinthecontrolrecordis
Theperiodinthecontrolrecordis
increasedby1
increasedby1
Youcannowstartthepayroll
Youcannowstartthepayroll
Ifyouwanttoreleasepayrollforseveralpayrollareas,youcangototransaction
PC00_M99_ABKRS SetPayrollArea tospecifythepayrollareathatyouwant
toreleasepayrollbeforeyouexecuteReleasePayrollprogram.
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Y
Releasepayroll
No
Success?
Runactualpayroll
No
Releasefor
Correction
Y
Banktransfer
No
Banktransferdone?
Y
Success?
Y
No
Simulateposting
run
Success?
No
Y
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Actualpostingrun
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Exitpayroll
PayrollProcessing
StartPayrollRegularPayroll
RegularPayroll
Regularpayrollprogramscreenlookssimilartopayrollsimulationprogramscreen
withoneexception,whichisthetestrunisnotflaggedbydefault.
Whenyoucallupthepayrollprogram,thesystemcallsupacountryspecific
payrollprogram.
Itdeterminesthecurrentpayrollperiodfromthepayrollcontrolrecordand
performspayrollusingthevaluesyouenteredinthepayrollprogram.
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PayrollProcessing
StartPayrollRegularPayroll(Cont.)
PleasemakesurethattheSchemais
always:ID00forCountryGrouping34
Allthesefields
aremandatory
PleaseusetheDisplayVariantRem.Stat field,thiswillenablecheckingofpayrollresultsintheformof
payslipandreducetheprocessingtimeasopposedtousingtheDisplayLogoption
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PayrollProcessing
RegularPayroll(Cont.)
n Oncethepayrollhasbeencompletedsuccessfully,thepayslipwillbedisplayedand
checkingcanbedonetoensureaccuracyoftherun
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PayrollProcessing
RegularPayroll(Cont.)
Ifthepayrollhasrunwitherrors,thesystemdisplayerrormessages
indicatingwhereerrorshaveoccurred.
Example:
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PayrollProcessing
StartPayrollOff
OffCyclePayroll
CyclePayroll
Offcyclepayrollrun isapayrollrunthatiscarriedoutinadditiontotheregular
payrollrunforaspecificdayandforindividualemployees.
Example:
Paymentofadvancebeforetakingleave.
Paymentofbonusforspecialwork.
ForSeparationPayment
PaymentforFestivalAdvance
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PayrollProcessing
StartPayrollOff
OffCyclePayroll
Examples
ForIndonesia,theoffcyclepayrollrunisusedtopayoutthe:
1. FestivalAllowance
2. SeparationPayment(resignation,retirementandtermination)
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PayrollProcessing
StartPayrollOff
OffCyclePayroll
InthePayrollscreen,youhavetospecifythefollowinginformationbesidesthoseshown
innormalpayrollpreviously:
OffcyclePayrollreasonmustalways
bespecifiedForID=0002General
Bonus
PayrolltypeandDatesarespecified
foroffcyclepayroll(ifapplicable)
Forexample,forIndonesia thetherearethepossibleoffcyclepayrollreasons:
0002GeneralBonus
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Yes
Releasepayroll
No
Runactualpayroll
Success?
Yes
No
Releasefor
Correction
Yes
Banktransfer
No
Banktransferdone?
Yes
Success?
Yes
No
Simulateposting
run
Success?
No
Yes
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Actualpostingrun
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Exitpayroll
PayrollProcessing
ReleaseforCorrection
Byrunning Correctionsprogram,thesystemsetsthepayrollstatusforthepayroll
areatoReleasedforcorrection.Masterandtimedataprocessingforthepersonnel
numbersinthepayrollareahasbeenreleasedagain.
Ifyouwanttoreleaseforcorrectionforseveralpayrollareas,youcangoto
transactionPC00_M99_ABKRS SetPayrollArea tospecifythepayrollarea
thatyouwanttoreleaseforcorrectionbeforeyouexecuteReleaseforCorrection
program.
Youcangotomakecorrectionformasterandtimedataafterrunningtheprogram.
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PayrollProcessing
ReleaseforCorrection(Cont.)
Ifyouwanttoviewthepersonnelnumbersthatareincorrectinapayrollrun,youcan
doitinPA03 PayrollControlRecord.
ClickonIncorrectPersonnelNumbericon
(Shift+F8)toviewpersonnelnumberswith
errors
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PayrollProcessing
CheckPayrollResult
Afterpayrollrun,youcanreleasethepayrollareaforcheckingtheresults
E.g.Checkforemployeesforwhomyouhavemadeacomplexchangetothemasterdata
StatusChanged
inthecontrol
record
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PayrollProcessing
CheckPayrollResult
CheckPayrollResultsisanoptionalprogramthathelpsyoutolockthepayroll
areaandpreventsmasterandtimedatarelevanttopayrollfrom beingprocessed,so
thatyoucangoandcheckthepayrollresultsfortheemployees,forexample,by
runningpayrollsimulationfortheaffectedemployees.
Ifyouwanttocheckpayrollresultforseveralpayrollareas,youcangoto
transactionPC00_M99_ABKRS SetPayrollArea tospecifythepayrollarea
thatyouwanttosetthestatustoCheckPayrollResultbeforeyouexecuteCheck
PayrollResultprogram.
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Yes
Releasepayroll
No
Runactualpayroll
Success?
Yes
No
Releasefor
Correction
Yes
Banktransfer
No
Banktransferdone?
Yes
Success?
Yes
No
Simulateposting
run
Success?
No
Yes
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Actualpostingrun
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Exitpayroll
PayrollProcessing
BankTransferPre
PreProgramDME
PreprogramDMEisaprogramforyoutocheckbankpaymenttransferdatawhichis
neededlatertoexecuteCreateDMEprogramforthebanktodotransferofsalaries.
Youcantestrunthisprogramtomake
surethecorrectdatawillbecreatedin
therealrun.
Important:DoNOTchecktheSetflagfortransferscheckboxuntilthe
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transactionisfinalized(1daypriortopayday)
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PayrollProcessing
BankTransferPre
PreProgramDME(Cont.)
Theresultdetails
shownhereonly
availableintestrun.
Thevaluesbelow
correspondtothe
headingsabove.
Amounttobetransferred
totheemployeesbank
account
Programlog(Tocheck
totalHeadCountwithout
error)
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PayrollProcessing
BankTransferPre
PreProgramDME
(Cont.)
Thisistheresultscreenforthe
actualrun.
Thispartincludesthe
programrundateand
programrunID.
Remember!Youneedthe
programrunIDtoexecute
CreateDMEprogramlater.
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PayrollProcessing
BankTransferCreateDME
CreateDMEisaprogramthatletsyoutogeneratethepaymenttransferdatatothe
formatthatisrequiredbythebank.
TransactioncodeforthistransactionisYDBN
Youneedtohavetheprogramrundateandprogram
runIDfromPreprogramDMEinordertoexecute
CreateDME.
ClickonExtractAutoPayment
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PayrollProcessing
BankTransferCreateDME
Thisisthepayment
datathatwillbesent
tothebankforbank
transfer.
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Yes
Releasepayroll
No
Runactualpayroll
Success?
Yes
No
Releasefor
Correction
Yes
Banktransfer
No
Banktransferdone?
Yes
Success?
Yes
No
Simulateposting
run
Success?
No
Yes
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Actualpostingrun
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Exitpayroll
PayrollProcessing
PostingtoAccounting
PostingtoAccountingincludes:
Theevaluationofthepayrollresults
Thecreationofsummarizeddocuments
ThepostingofthesummarizeddocumentstotheAccounting
components
BeforeyouperformthePostingtoAccounting,youmusthavesuccessfully
runpayroll.
Important:
ActualPostingtoAccountingmustonlybedoneafterExitPayroll
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PayrollProcessing
PostingtoAccounting(Cont.)
PostingtoAccountingincludesthefollowingactivities:
1. Simulatingapostingrun
2. Creatingapostingrun
3. Checkingapostingrun
4. Checkingthepostingdocuments
5. Releasingthepostingdocuments
6. Postingthepostingdocuments
7. Checkingtheaccountingdocuments
8. Checkingthecompletenessofthepostings
9. Subsequentactivitiesinfinancialaccounting
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PayrollProcessing
PostingtoAccounting
SimulatingaPostingRun
InPostingtoAccounting,yousimulateapostingrunbothbeforeand
aftercompletingpayroll.
Inthisway,youcanrecognizepostingrelevanterrorsinthepayrollresults
earlieron,andavoiderrorswhencreatingalivepostingrun.
Therearetwooptionsforsimulatingapostingrun:
Creatingatestrunwithoutpostingdocuments(limitedcheck)
Creatingasimulationrunwithpostingdocuments(completeposting)
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PayrollProcessing
PostingtoAccounting
SimulatingaPostingRun(Cont.)
PayrollperiodforPostingRun
PayrollareaforPostingRun
Typeofdocumentcreation:TTestrunS
SimulationrunPRealrun
PostingDatemustbeentered
ManuallyandDocumentDate
CountryspecificPostingVariant
(Korea4101,Japan2201)www.sap
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PayrollProcessing
PostingtoAccounting
SimulatingaPostingRun(Cont.)
1.
Thisisalogcontainingrelevantstatistics
forsuccessfulpostingrun.
2.
Forunsuccessfulpostingrun,thelogwill
containrelevanterrormessages.
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PayrollProcessing
PostingtoAccounting
CreatingaPostingRun
Aftercompletingpayroll,youmustcreatealivepostingruntopostthe
personnelexpensesandpayablestotheaccountsandaccountassignment
objectsintheAccountingcomponents.
Beforecreatingalivepostingrun,youshouldhavecreatedasimulation
postingrunwithtechnicallycorrectpostingdocumentscontainingthe
correctinformation.
YoushouldenterPfortypeofdocumentcreationinreal
postingrun.
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PayrollProcessing
PostingtoAccounting
CheckingaPostingRun
Afteryouhavecreatedthepostingrun,youmustmakesurethatnoerrors
occurred by checkingthepostingrun.
YoucangototheDocumentOverviewinthelogscreenandcheck thestatusofthe
relevantpostingrun.
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PayrollProcessing
PostingtoAccounting
CheckingaPostingRun(Cont.)
Thescreenbelowshowsthedocumentoverviewofthepostingrun afteryouclick
onDocumentOverviewbuttoninthelogscreen.
Documentstatus
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PayrollProcessing
PostingtoAccounting
CheckingaPostingRun(Cont.)
Thetablebelowshowsthepostingrunstatusthatyoucanseeinthedocument
overview.
Postingrunstatus
Meaning(forlivepostingruns)
Documentscreated
Youhavesuccessfullycreatedapostingrunandcancontinue
processingthepostingrun.
Incorrectdocuments
Youmustremovetheerror,deletethepostingrunandcreatea
newpostingrun.
Deleted
Whencreatingthepostingrun,thesystemrejectedallthe
personnelnumbersanddidnotcreateanydocuments.You
mustremovetheerrorandcreateanewpostingrun.
Selectionisrunning
Documentcreationis
triggered
Documentcreationis
running
Creationofthepostingrunisstillrunning.Itisalsopossible
thatthesysteminterruptedthecreationofthepostingrunafter
thepayrollresultsforindividualpersonnelnumberswere
selected.Inthiscase,youmustdeletethepostingrunand
createanewpostingrun.
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PayrollProcessing
PostingtoAccounting
CheckingthePostingDocuments
AfteryouhaveperformedthestepCheckingaPostingRun,youshould
checkthepostingdocumentsforthepostingruninquestion.
Tickthecheckbox,thenclickonthedetailbuttonto
viewthelineitemsofthepostingdocument.
Inordertoviewthelineitemsinthepostingdocumentscreated,youneed
totickthecheckboxnexttodocumentIDandclickonthedetailbutton.
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PayrollProcessing
PostingtoAccounting
CheckingthePostingDocuments(Cont.)
Thisisthepostingdocument
detailsthatyouneedtocheck
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PayrollProcessing
PostingtoAccounting
Checkifthereareanyerror
messagesforthis
document(thisareawillbe
redifred,doubleclickon
thisicon)
Ifthetransactionis
balanced,thedebitamount
andcreditamountshould
beequal
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PayrollProcessing
PostingtoAccounting
Ifthepostingdocumentsareincorrect,youmustdeletetheposting
run.Then,youmustremovethecauseoftheproblem,andcreate
andcheckanewpostingrun.
Ifthepostingdocumentsarecorrect,youcanreleasethem.
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PayrollProcessing
PostingtoAccounting
ReleasingthePostingDocuments
Afteryouestablishthatallpostingdocumentsaretechnicallycorrectand
containtherightcontents,youcanreleasethepostingdocumentsforthe
postingrun.
Tickthecheckbox,thenclickonthereleasebutton
toreleasethepostingdocument.
Thereleasedpostingdocumentshave
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thestatusReleased.
70
PayrollProcessing
PostingtoAccounting
ReleasingthePostingDocuments(Cont.)
Ifyoufinderrorsinapostingrunafterreleasingthepostingdocuments,
youshouldNOTresetthereleasestatus.
Instead,youmustdeletethepostingrunandcreateanewpostingrun.
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PayrollProcessing
PostingtoAccounting
PostingthePostingDocuments
Afteryouhavereleasedallthepostingdocumentsforapostingrun,and
thepostingrunthushasthestatusAlldocumentreleased,youcanpost
thepostingdocuments.
Youmustpostallthepostingdocumentsbelongingtoapostingrun
togetherintheAccountingcomponents.Individualpostingdocuments
cannotbeposted.
ClickonPostingRunOverviewinthelog
screentodisplaythelistpostingruns.
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PayrollProcessing
PostingtoAccounting
PostingthePostingDocuments(Cont.)
Postingrunoverview:
Tickthepostingruncheckboxandclick
onpostbuttoninthelogscreentopost
thedocuments.
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PayrollProcessing
PostingtoAccounting
Postingresults:
Thisscreenwillbeshownafter
postingtheposting
documentshasbeen
performedsuccessfully.The
postingrunhasthestatus
Documentsposted.
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PayrollProcessing
PostingtoAccounting
IfthepostingrunhasthestatusDocumenttransferhasfailed,Postingto
Accountingdidnottakeplace.
Itmaybeagoodideatostartpostingthispostingrunonceagain.
Iftheerrorstilloccursanditisnotpossibletopostthepostingrun,youmust
deletethepostingrunandcreateanewone.
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PayrollProcessing
PostingtoAccounting
CheckingtheAccountingDocuments
TheAccountingcomponentscreatetheirownpostingdocumentsbasedonthe
summarizedpostingdocuments.
Youshouldchecktheaccountingdocumentsafteryouhavepostedthe
postingdocumentsforapostingrun.
Steps:
GotoDocumentOverview.
Selectthepostingdocumentyourequire.
ChooseGoto>Accountingdocuments.
Selecttheaccountingdocumentyourequire.
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PayrollProcessing
PostingtoAccounting
CheckingtheCompletenessofthe
Postings
Afteryouhavepostedthepostingdocumentsforoneorseveralpostingruns,youcanuse
thecompletenesschecktomakesurethatallemployeesthatwereincludedinthe
payrollrunweretakenintoconsiderationwhenreportingforpostingtoAccounting.
Duringthischeck,thesystemdisplaysalistofthefollowinginformation:
ExistingpayrollrulesthatwerenotevaluatedforpostingtoAccounting.
Livepostingrunsthatdonothaveanyofthefollowingstatuses:
Transferred
Posted
Deleted
Reversed
Archived
Partiallyarchived
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PayrollProcessing
PostingtoAccounting
CheckingtheCompletenessofthePostings
CheckingtheCompletenessofthePostings
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PayrollProcessing
PostingtoAccounting
SubsequentActivitiesinFinancial
Accounting
AfterperformingpostingtoAccounting,certainreconciliationtasksand
checksinAccountingshouldbeperformed.
InFinancialAccounting,thefollowingstepsareamongstthecheckstobemade:
Comparisonoftransferredandpostedpayables.
Checkingoftheretentionamountforadvances.
Checkingoftheretentionamountforclaims.
Clearingthecrosscompanycodeactivities.
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PayrollProcessing
PayrollRunSequence
Enter,Update,
Correct
master/payroll/
timedata
Simulatepayroll
Success?
Runtimeevaluation
Corrected
banktransferrelated
data?
No
Yes
Releasepayroll
No
Runactualpayroll
Success?
Yes
No
Releasefor
Correction
Yes
Banktransfer
No
Banktransferdone?
Yes
Success?
Yes
No
Simulateposting
run
Success?
No
Yes
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Actualpostingrun
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Exitpayroll
PayrollProcessing
ExitPayroll
YouuseExitPayrollprogramtoexitpayrollafterpayrollrun,banktransferand
simulationofpostingtoaccountingforthecurrentpayrollperiod. Thepersonnel
numbersinthepayrollareacanbeprocessedagain.
Datarecordsarereleasedagainfor
Datarecordsarereleasedagainfor
Thepayrollareaisreadyforpayroll
Thepayrollareaisreadyforpayroll
accounting
accounting
Ifyouwanttoexitpayrollforseveralpayrollareas,youcangototransaction
PC00_M99_ABKRSSetPayrollAreatospecifythepayrollareathatyouwanttoexit
payrollbeforeyouexecuteExitPayrollprogram.
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PayrollProcessing
RemunerationStatement(PaySlip
RemunerationStatement(PaySlip)
Payrollperiodforremuneration
statements
Specifyapayrollareaofthe
remunerationstatementstobe
generated
Selectaformnamewiththe
desiredlayout
HRSStandardsCurrentlyUsed
PrintCurrentPeriod=A
PrintRetroactiveRuns=X(toprint
retroactiverunamounts)orBlank
LayoutofRetroactiveRuns=AorS
SortRetroactiveRuns=1
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PayrollProcessing
RemunerationStatement(PaySlip)
(Cont.)
(Cont.)
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PayrollReports
StandardPayrollReports
TransactionCode
Description
Frequencyof
Use
PC00_M99_CLGA09
WageTypeStatement
Monthly
PC00_M99_CWTR
WageTypeReporter
Monthly
S_AHR_61016170
PaymentsandDeductions
Monthly
S_AHR_41000156
BankDetails
Monthly
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PayrollReports
StandardPayrollReportWageType
Statement
WageTypeStatement(PC00_M99_CLGA09)isareportthatgivesyouan
overviewofthewagetypesintheinperiodview.
Wagetypestatementscanonlybecreatedforonecountry.Personnel
numbersthatareassignedtoanothercountryarelistedintheerrorlog.
Thatmeansyoucanonlyselectpayrollareasfromonecountryfor
reporting.
Youcanusewagetypestatementto:
Identifyerrorsthathaveoccurredduringthepayrollrun
Cumulatepayrolldatabelongingtoanorganizationalunit
Haveanadditional,detailedcontrolmediumforrevisions
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PayrollReports
Statement
Statement
Youusethefollowing
parameterstodeterminethe
appearanceofthewagetype
statement:
Wagetypeforevaluation
Newpageperwagetype
Evaluationtype
Individualevaluation
Totalsevaluation
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PayrollReports
Statement
Statement
Recordsbywagetype
Total/Grandtotal
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PayrollReports
StandardPayrollReport WageType
Statement
Statement
Youcanconvertthereportintoseveralotherformatsbyfollowingthesteps
shownbelowinreportresultscreen:
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PayrollReports
StandardPayrollReportPaymentsand
Deductions
PaymentsandDeductions(S_AHR_61016170)isareportthatshowsthe
wageandsalarycomponentswhichundernormalcircumstancesyoupayor
deductfromanemployee.
Selectspecificperiod
Selecttheemployeestobe
evaluatedunderSelection.
Youcanfurtherrestrictthe
evaluation,underFurther
entries:
Wage/salarytype
Infotypenumber
CurrencyforOutput
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PayrollReports
StandardPayrollReportPaymentsand
Deductions
Deductions
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Thesystemcreatesalist
foreachemployee.
Allpaymentsand
deductionsofan
employeearesortedby
infotypeinthislist,and
aredisplayedinthe
currencyyouhave
selected.
Percentagedeviation
fromtheamountfromthe
previousperiodisalways
displayedforeach
amount.
Thetotalscolumnsgroup
togetherthepayments
anddeductionsforeach
employee.
90
PayrollReports
StandardPayrollReportBankDetails
BankDetails(S_AHR_41000156)isareportthatshowsthebankdetailsofthe
employeeslikename,address,bankkey,bankaccountnumber,etc.
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Toselectaperiod,select
oneofthefollowingfields:
today
currentmonth
currentyear
untiltoday
fromtoday
otherperiod
Torestricttheevaluationto
certainemployees,enterthe
relevantpersonnelnumbers,
and/orrestricttheselection
tospecificemployment
statuses.
91
PayrollReports
StandardPayrollReportBankDetails
BankDetails
Thelistincludesthefollowingdataforeachbankdetail:Employee'saddress,
Payeedata,andBankdata.
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PayrollReports
StandardStatutoryReports
Indonesia
Reportname
TransactionCode
Description
YearlyTaxReportingForm1721
PC00_M34_CTAX1
Reportthesumofannualtaxcontributionforall
regularandpensionemployees.
YearlyTaxReportingForm1721A
PC00_M34_CTAX1
Listthetotalpersonalannualtaxcontributionfor
eachemployeeinonereport.
YearlyTaxReportingForm1721
A1
PC00_M34_CTAX1
ThisAnnualTaxReportisusedtoreportonthe
breakdownofpersonalannualtaxcontributionfor
everyemployeesindetail.
JamsostekMonthly&AdHocReport
Appendix1A
PC00_M34_CJAM
ThisisaJamsostekmonthlyreportfornewhires.
Appendix1C
PC00_M34_CJAM
ThisisaJamsostekmonthlyreportforleavers.
Appendix2
PC00_M34_CJAM
ThisisaJamsostekmonthlyreportforemployer
contribution(corp.contribn).
JamsostekYearlyReportDUMTK
DaftarUpahandTenagaKerja
PC00_M34_CJAM1
Usedtoextractandcomputethetotal
contributionamountthatneedtobepaidto
Jamsostekoffice
JamsostekMonthlyReportDaftar
MutasiPeserta
PC00_M34_CJAM
ThisisaJamsostekmonthlyreportfor
93
transferees.
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PayrollReports
MasterDataReportFlexibleEmployee
DataReport
TheFlexibleEmployeeDataReport(S_AHR_61016362)isareportthatallowsyou
tochoosefrom20separatefieldsfordisplayingemployeedata.Forexample,you
canchoosetodisplaypersonalororganizationaldata
Thisreportisfrequentlyusedtocheckthenumberofheadcountwithemployee
detailsandalsotocrosscheckwiththeCompanyHeadcountandMonthlyCondor
Report.
CompanyCode
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PayrollReports
MasterDataReportFlexibleEmployee
Report
Extractdatato
Spreadsheet
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TransactionCodes
SAPTransaction
WhatItisFor
PC00_MXX_CALC_SIMU
PayrollSimulation
PC00_M99_ABKRS
SetPayrollArea
PC00_M99_PA03_RELEA
ReleasePayroll
PC00_MXX_CALC
StartPayroll
PC00_M99_PA03_CORR
ReleaseforCorrections
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TransactionCodes(Cont.)
SAPTransaction
PC00_MXX_CEDT
WhatItisFor
RemunerationStatement
PreprogramDME
PC00_MXX_CDTA
(Korea)
YDBN
CreateDME
PC00_M99_CIPE
PostingtoAccounting
PC00_M99_PA03_END ExitPayroll
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CourseSummary
Youmustbefamiliarwith
Payrollprocessingrunsequence
Payrollconcepts
CountryspecificconceptsE.g.Indonesia
PayrollSchema
PayrollSimulation
PayrollRelease
RunRegularPayroll
RunOffcyclepayroll
Payrollresultanalysis
BankTransfer
PostingtoAccounting
ExitPayroll
ReportsandStatements
Countryspecificreporte.g.Indonesia
PayrollTransactioncodes
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Pay Roll Presentation

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Pay Roll Presentation

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3subtypesavailable:$PLF PrivateLifeInsurance,$PPF PrivateProvidentFund,

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