POLICYANDPROCEDUREMANUAL

SOPNO:
ACCTGCASH0035/15
DEPARTMENT: ACCOUNTINGSUBSECTION:CASH
SUBJECT:
SAFEPROCEDURESISSUEDATE:MAY1,2015

POLICY:Accesstothemainvaultanddropsafeshouldbeproperlyrestrictedtoauthorizedpersonnel.

PROCEDURE:

1. ThecompletecombinationtotheMainVaultandDropSafemustbeknownonlybytheGeneral
Cashier.TheGeneralManagerandDirectorofAccountingshouldeachreceivehalfofthe
combinationinasealedenvelopethatmaybeaccessedincaseofemergency.Alogmustbe
maintaineddocumentingchangestotheGeneralCashiersafecombination.Themainvaultarea
musthaveasecuritysystemincluding,ataminimum,amonitoredalarmsystem.

2. Hotelfundsmustbedepositedinthehoteldropsafeatshiftend.Itistheresponsibilityofeach
individualcashiertodroptheirowndepositandmakesuretheirdeposithasfallensafelyintothedrop
safe.

3. Acashdroplog(attached)mustbemaintainedatthedropsafeatalltimes.Aseparatedroplogmust
bemaintainedforeachperiodoftimeincludedinthebankdeposit.Eachdropenvelopemustinclude
thenameofthecashierandthetotalcontentsbeingdropped.Itmustbeloggedonthecorrect
periodsdroplog,includingthefullnameandsignaturesofboththecashierandthewitness.All
dropsmustbewitnessedupondeposittothedropsafe.

4. ThedropsafeshouldonlybeaccessedbytheGeneralCashierwithasecondperson,whowillactasa
witnessoftheremovalofthenumberofdepositenvelopeslistedonthedroplog.Thewitnessmust
signatthebottomofthedroplogacknowledgingthetotalnumberofenvelopesremovedfromthe
safe.AnydiscrepanciesmustbenotedonthedroplogandreportedtotheDirectorofAccounting
immediately