Why New GL????

The intention behind SAP New GL Configuration is to Combine the features of

GL, Profit Center Accounting, Reconciliation Ledger, Special Purpose Ledger, Business
Area, Cost of Sale Accounting.

Benefits:

Benefits like Segment Reporting, Cost of Sale Accounting, Management Reporting,

Parallel Accounting, Balanced Books are possible with New GL.

Activating General Ledger Accounting

To make the settings and use the functions in General Ledger Accounting, you have to
activate it. To do this, in Customizing choose Financial Accounting → Financial
Accounting Global Settings → Activate New General Ledger Accounting. (or T Code
FAGL_ACTIVATION)

(This is already done in our sandbox)

Activating General Ledger Accounting has the following effects:

● The Customizing settings for General Ledger Accounting appear in the SAP
Reference IMG. You access the settings under Financial Accounting (New) → Financial
Accounting Global Settings (New) and General Ledger Accounting (New).

● The General Ledger Accounting functions appear in the SAP Easy Access menu
under Accounting → Financial Accounting → General Ledger. (Now it is hided in
Sandbox)

● The tables for new General Ledger Accounting are activated and updated.

FAGLFLEXT - Totals Data Table

FAGLFFLEXP - Plan Line data Table

FAGLFEXA - Actual Line data table

FAGL_SPLINFO_FAGL_SPLINFO_VAL - Splitting data table

 In the standard system, the tables from classic General Ledger Accounting (GLT0)
are updated as well as the tables in new General Ledger Accounting during the
activation. This enables you to perform a ledger comparison during the implementation
of new General Ledger Accounting to ensure that your new General Ledger Accounting
has the correct settings and is working correctly. To compare ledgers, in Customizing
choose Financial Accounting Global Settings (New) → Tools → Compare Ledgers.

Deactivating the updatation of tables for classic General Ledger Accounting Financial
Accounting Global Settings (New) → Tools → Deactivate Update of Classic General
Ledger.

The basic CONFIGURATION steps in New GL

1. Define Ledger for General Ledger Accounting

F/A (New) > FAGS/ (New) > Ledgers >Ledger > Define Ledgers for General Ledger
Accounting

Click on New
Click on

Important Notes:

 We can use several ledgers in parallel

 This allows you to produce financial statements according to different accounting
principles, for example.
 You must designate one ledger as the leading ledger.
 Leading Ledger: The leading ledger is based on the same accounting principle as
that of the consolidated financial statements. If you use the account approach
for parallel accounting, you post all data to the leading ledger.
 This leading ledger is integrated with all subsidiary ledgers and is updated in all
company codes. This means that it is automatically assigned to all company
codes.
 In each company code, the leading ledger receives exactly the same settings
that apply to that company code: the currencies, the fiscal year variant, and the
variant of the posting periods. You can define a second and third parallel
currency for your leading ledger for each company code. In Customizing for
Financial Accounting (New), choose Financial Accounting Global Settings
(New) → Ledgers → Ledgers → Define Currencies of Leading Ledger.

2. Define Currencies for Leading Ledger:

Financial Accounting (New)>FAGS (New)>Ledgers>Ledger>Define currencies of the
leading ledger

Click on
 Give Com
Name and
Press Enter

It Gives 01st Local Currency Automatically

Enter the Second Currency and Save

3. Assigning Scenarios to Ledger

Financial Accounting (New)>FAGS (New)>Ledgers>Ledger>Assign scenarios &
Customer fields to ledger

 Scenario defines which fields are updated in the General Ledger during postings
from other applications
 SAP delivers several pre defined scenarios. We cannot define our own scenario
 Multiple scenarios can be assigned to the leading ledger simultaneously.
Select the ledger to which you want to add scenarios

Click on
New Entries

Add scenario you wanted

And then Save

4. Defining Segment
Enterprise Structure>Definition>Financial Accounting >Define segment
5. Activate Document Splitting:
FA(N)>GLA(N)Business Transactions> Doc.Splitting >Activate Doc Splitting

 Document splitting is used to split document line items along a particular

dimension to ensure balanced financial statements for that dimensions. Possible
dimensions are Segment, Profit Centre, Business Area.
6. Classify G/L Accts for Document Splitting:
Financial Accounting (New)>General Ledger Accounting (New)>Business
Transactions>Document splitting> Classify G/L Accts for Document Splitting
Give your chart of accounts

Click on

Click on
7. Classify Document Types For Document Splitting:
Financial Accounting (New)>General Ledger Accounting (New)>Business
Transactions>Document Splitting> Classify Documents Types for Document Splitting

Define Zero Balancing Clearing Account:

Financial Accounting (New)>General Ledger Accounting (New)>Business
Transactions>Document splitting>Define Zero Balance Clearing Account
Select row item

Click on left tab “Accounts”

Give your chart of accounts

Click on

Give GL Account for Zero Balance Account.

Click on Save

8. DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR GENERAL LEDGER

ACCOUNTING:

Financial Accounting (New)>General Ledger Accounting (New)>Business

Transactions>Document splitting>Define Doc Splitting Characteristic for General Ledger
Accounting
In the above path you specify for which characteristics you want to perform document
splitting in General Ledger Accounting. You can define the following:

• Whether you want to apply a zero balance setting for the characteristic

• Whether you want to use a partner field to document a sender/receiver

relationship in the clearing lines generated additionally in the document

• Whether you want the characteristic to be a required entry field (whereby the
system only accepts postings when this field can be filled with a value from the
document splitting).
Available options are like above. We maintain Standard Settings.

If you have not yet entered any characteristics, the system proposes appropriate fields
that are updated in your ledgers.

9. DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR CONTROLLING.

Financial Accounting (New)>General Ledger Accounting (New)>Business
Transactions>Document splitting>Define Doc Splitting Characteristic for Controlling
10. Financial Accounting (New)>FAGS (New) Docs >Define Doc types for General
Ledger View.
Click on
And define number Ranges

11. Activating Non Leading Ledger

Select your non leading ledger

Click on New Entries

END USER TRANSACTIONS

FB60 - Enter Vendor Invoice

Click on

Click on to see Non leading ledger posting

FB 60 – Withholding tax vendor

Display the document

FB50 – Easy posting for Invoice
(This is for Zero Balancing)
Reports - Define Characteristic that can be selected dynamically

Click on

FAGLB03- is for Display balances Characteristicwise