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Authorised Partner

ERP Solutions Provider for Egypt and Middle-East

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IKONSOFT

ERP.06 FUNCTIONS & FEATURES


<ProVision>
<Enterprise Solution>
Author:

<Project Manager>

Creation Date:

22nd December 2014

Last Updated:

5th January 2015

Document Ref:

<Provison 150115>

Version:

Version 1.3

Approvals:

<Project Director>

Dr. Syed Masrur

< Project Manager>

Mr. Mohamed Bakry

<Solution Director>

Mr. Mohamed Shafiq

Copy Number

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Registration Number 4138904

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Contents (Technical Proposal) 6 of 7


Document Control .................................................................................................................. iii
ERP Functions & Features ..................................................................................................... 5
CRM (Customer Relationship Management) .............................................................. 6
Sales Planning .................................................................................................................. 6
Sales ................................................................................................................................... 7
Scheduling ........................................................................................................................ 8
Purchasing ........................................................................................................................ 9
Production ...................................................................................................................... 10
Materials Management ................................................................................................. 11
Service processing.......................................................................................................... 12
Material valuations ........................................................................................................ 13
Bill of Materials (BoM) .................................................................................................. 13
Costing ............................................................................................................................ 14
Financial accounting ...................................................................................................... 15
Fixed asset accounting .................................................................................................. 16
Cost accounting .............................................................................................................. 16
Controlling ...................................................................................................................... 17
Group accounting .......................................................................................................... 18
MS Office-Integration .................................................................................................... 18
Benefits of the IKONSOFT MS Office Integration: .................................................... 18
Business Intelligence (BI) .............................................................................................. 19
Project Management ...................................................................................................... 20
Quality Management..................................................................................................... 20
Document Management System (DMS) ..................................................................... 21
Value Proposition ................................................................................................................. 22
Tiered architecture as the basis for flexibility and upgradability ........................... 22
The IKONSOFT database provides three unique advantages:................................ 22
Platform Independence ................................................................................................. 23
IKONSOFT Fusion......................................................................................................... 23
Partner Contact Details ........................................................................................................ 24

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ERP.02 REQUEST for Proposal Document

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ERP Functions & Features

IKONSOFT provides growing companies with a wide range of out-of-the-box functionality. Whether
your firm operates in a make to order, make to stock or job shop production environment, IKONSOFT
can optimize your production process and improve customer service. More importantly, IKONSOFT
can readily be adapted to meet industry or company-specific requirements without impacting the
standard functions or limiting upgradability.
IKONSOFT promotes business success with a wide range of features and functions that reduce cycle
time while increasing your productivity and competitiveness. Optimize every sector of your value chain
with IKONSOFT: from sales to costing, procurement, production, finance, and supply chain
management. Business intelligence (BI) and detailed planning (APS) are integrated in the standard
package. Project management and a document management system (DMS) are also available. Webshop
solutions round-off the IKONSOFT performance spectrum. IKONSOFT offers you decisive advantages by
providing a B2B (Business-to-Business) shop solution, for example, for retailer shops, that is deeply
integrated in the ERP system. Prices and catalog structures only need to be recorded and maintained
directly in the ERP system. IKONSOFT also provides a bi-directional interface for B2C (Business-toConsumer) end customer shops, such as Magento.
Enterprise Resource Planning (ERP) software is a core component to all competitive businesses. ERP
influences and enhances all business processes, increasing productivity, reducing costs, and promoting
growth. Consequently, selecting an ERP system is critically important not only is it a significant
investment, but the correct system will allow a company to meet key business goals and achieve their
full potential.

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CRM (Customer Relationship Management)


CRM offers users an opportunity to focus on prospects and customers. The IKONSOFT Business Suite
provides useful features and ensures efficient support from initial contact, to first sale, recurring sales
to after sales support. All critical information such as contact data, sales processes, notes, tasks,
documents and correspondence relating to prospects and transactions are recorded centrally in the
IKONSOFT Business Suite. Using the optional CTI connection (Computer Technology Integration) to
phone systems, it is also possible to integrate inbound and outbound telephony. Stay connected and
up-to-date wherever you go. IKONSOFT Mobile Solutions gives you instant access to customer info and
sales activity on your iPad, iPhone, Android and BlackBerry devices.

Sales Planning
IKONSOFT sales planning allows manufacturers turn inventory management into a competitive
advantage. Sales planning incorporates multiple Forecasting offers proven statistical, collaborative,
and top-down forecasting approaches, including calculation of forecasts from history either at end unit
or subassembly level, manually generated demand, and other inventory drivers such as safety stock,
and displays variances between actual and forecast demand. IKONSOFT sales planning optimizes
inventory levels, without decreasing service levels. Sales planning in IKONSOFT also include analytic
tools to recognize early trends and compare actual demand to what was forecasted.
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Sales

In IKONSOFT, the sales process is represented, starting with creation of an opportunity or quote,
through to sales order management, outgoing goods and invoicing. Additional functions like quotation
and sales statistics, commission calculation, archiving and many more are available. The sales function
provides you with an up-to-date view of customer/business relations and product sales data. With
IKONSOFT, youll be able to deliver product using minimum inventory levels, resulting in optimized
stock levels. Further, CRM functions can also be implemented using the specialized InfoSystems. With
the sales function, an up to-date overview of business relations with customers as well as the sales
trends of products is available. Manage all tasks in sales centrally using the IKONSOFT Business App
for Sales. The sales executive has a role based overview of all processes and data which have been
assigned d to him ranging from opportunity to invoice.

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Scheduling
Scheduling material and production capacities is one of the core tasks of an ERP system and is a central
focus for many firms. On time fulfilment of sales orders is often the primary basis for a high level of
customer satisfaction.
Scheduling generates procurement suggestions for purchasing, plans machine loading and scheduling,
checks delivery deadlines and determines the earliest possible delivery date if a change made to an
originally planned deadline.
Scheduling ensures that sufficient production material and capacity is available to process orders on
time. In IKONSOFT, scheduling generates procurement suggestions for purchasing, as well as matches
capacity with requested dates to determine the earliest possible delivery.

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Purchasing
From blankets, requisitions or purchase order suggestions to purchase orders, from goods receipts,
three way match to invoice validation purchase order processing is a central component in
IKONSOFT, providing a consistent and highly integrated system. The IKONSOFT Purchasing Business
App displays all relevant information on vendors in a 360 degree overview. In a role-based workbench,
the buyer can view, manage and create all the transactions assigned to him in one overview, accessing
any relevant report or query. Buyers can also manage sub-contracting and relocation transactions.

IKONSOFT ERP is a flexible ERP solutions that match the way your business works. In today's world
of globalization and price pressures, it is imperative that your ERP systems offer business-specific
solutions with industry experience built in. This is true for discrete and process manufacturers and
well as for distributors. IKONSOFT ERP is an advanced, web-enabled Supply Chain Management and
Execution solution. It is designed to reduce supply chain costs, reduce inventory and increase
operational efficiencies. It delivers significant return on investment (ROI) by increasing supplier
visibility, enabling inter-enterprise communication, and providing a high level of systems integration.
Just reaching the supply chain isn't enough - taking advantage of the procurement methodology that
best fits each commodity is a must. IKONSOFT ERP gives you total flexibility to control each commodity
based on how it is utilized and consumed, including discrete purchase orders, standard forecast,
shipping schedules or supplier managed inventory.

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Production
IKONSOFT Production looks to utilize different type of techniques to achieve optimum performance
out of the production system and to achieve overall production planning targets. IKONSOFT enables
the real-time management of activities involved in handling materials, parts, assemblies, operations,
and subassemblies, from their raw or initial stage to the finished product stage in an organized and
efficient manner. By detailed controlling of the production processes, users can reduce lead time,
decrease stock levels and increase the transparency and level of information. IKONSOFT supports
different production procedures: mass production, series production, small batch production, sales
order related production. Using the IKONSOFT Business App for production provides a role-based
overview of all relevant processes in one overview including due dates, materials and capacity.

IKONSOFT ERP Production-Planning-Control Module provides capabilities for planning, execution, and
quality and plant maintenance. Production Plan in IKONSOFT ERP is determined based on Resource
Planning, Sales and Operation Planning and Demand of the Product. Having determined the
information, IKONSOFT ERP generates Master Production Schedule. Following are few screenshots
from IKONSOFT ERP, which helps identify the resources for MPS. Brief flow chart of IKONSOFT ERP,
Production Planning and Control algorithm is also given below for your ready reference.
The framework of Production Planning and Control in IKONSOFT is general, and all the three phases
must be performed. It supports the strategy and tactics pursued by the firm in which they are
implemented.

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Materials Management
In materials management, IKONSOFT supports multiple warehouses with user defined locations, both
actual and virtual, within each warehouse for recording receipts, issues and stores. Inventory
movements can be effected between locations and warehouses. Inventory counts, transfers and
Inventory adjustments are managed by recording movements and changes. Material Replenishment
lists are created based on inventory replenishment rules, sales, and target planning of inventory levels.

IKONSOFT ERP's MRP gives you an instant picture of projected inventory investment levels, as well as
projected new purchases in accordance with your plan. Projections can be made on any MRP cycle. This
provides an added dimension of visibility for directing the planning focus on the most significant areas
of your investment. This also helps you to validate a plan financially and make swift adjustments before
committing your cash.
IKONSOFTs ERP's Material Requirements Planning or MRP assists you in getting material on hand
when needed for production or sales. The four basic information provided by the IKONSOFT MRP
module are: informing you (1) when to place an order, (2) how much quantity to be ordered, (2) who
should be the supplier and (4) when the items to be delivered to you.

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Service processing
Service management in IKONSOFT provides for after-market service and transactions to provide
complete customer satisfaction over the product lifecycle. Whether the service is on-site or for product
returns, IKONSOFT supports the complete aftermarket service process. From initial customer contact
to completed repairs or planned maintenance, to repair work orders, IKONSOFT is a total solution.
IKONSOFT also allows for service and transaction management of serialized parts down to the bill of
material level.

IKONSOFT ERP Service Management module is to log and render timely support to the customers after
sales. The module helps to meet the demand of customers by providing them the facility to access
information and answer to the service request. By implementing this module the customer is supported
by round-the-clock service by us. This feature facilitates all necessary information and solutions the
customers required to help themselves, anytime and anywhere.
The customer can log the support call; these calls can be assigned to the respective site engineers. The
site engineers view all calls allotted them. After the call is attended and addressed, ability for site
engineers to capture the call information available in this module. Furthermore, customer can view this
product information, support agreement and support call status. Any spare part required for this call
can be requested by the site engineer. The service management module also allows creating service
invoice and spare part invoice.

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Material valuations
Material valuation assesses quantitative movements within the materials management process,
recording these movements as financial entries whenever stock levels change. A preview of entries can
be generated without affecting financial accounting. The establishment of an unfinished products
inventory is also possible, as well as the valuation of manufacturing costs. If valuation prices are not
available when a quantity is entered, then a revaluation is updated through the material valuation once
the price becomes available. Material costs determined by material valuation are then transferred to
cost accounting.

Bill of Materials (BoM)


Bills of Materials (BOM) are normally accessed according to production or procurement deadlines. The History
Management function allows several types of BOM to be managed simultaneously, and can be operated according
to the needs of the customer. Single Level Bills of materials and Multi Level Bills of Material can be generated in
IKONSOFT ERP. For each manufactured line item on a WO, the system provides a bill of materials (BOM) and
routing. In the single Level bill of materials only those subordinate components can be captured that are
immediately required to manufacture the product.
The multiple BOM concept aids the management of a variety of similar BOMs (variant problem). Common
components of similar BOMs are recorded in a 'Reference BOM-M' while components specific to individual BOMs
are recorded in a separate 'Single Level BOM-M'. In this way, the BOM of a given material consists of a combination
of data referring to common and individual components.
The advantage of this function is that changes of (data regarding) common components need only be carried out
in the Reference BOM-M. The data of BOMs is automatically shown against the work orders providing the ability
to include configured items on a WO's BOM.
This gives the stores department to check if the stock of materials is available for a product manufacturing or
batch manufacturing. Once the individual customer order is entered, it specifies how much components are
required, the quantity including wastage and at what level of production the components will be required.
IKONSOFT ERP Bills of Materials are completely integrated into the system and support:

The procurement of materials at the optimum time (Material Requirement Planning module)
The placing of production orders (Production Planning and Control Module)
The issue of goods (Inventory Management Module)

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Costing
IKONSOFT includes a number of flexible tools for costing standard products and custom products on
individual transactions. There are multiple costing methodologies that can be set at the product level.
Preliminary costing, simultaneous costing and final costing can be maintained and comparisons made
of actual costs to estimated costs. Costing can also help you schedule, when determining delivery times
by rolling up schedule times from a BOM.

IKONSOFT ERP Cost Management feature provides visibility of cost at a single market place. With
competition increasing the pressure on margins, your business needs accurate and detailed
manufacturing cost reporting for effective business management. IKONSOFT ERP provides extensive
cost information at several levels that helps the business owner to identify cost elements and reduce
product cost. Product Manufacturing costing elements in IKONSOFT is formulated based of different
parameters, including, routing, machines, production volumes, batch sizes, depreciation, labour,
material cost, admin cost, selling cost, etc.
IKONSOFT ERP provides extensive information about production cost at several levels, which gives you
the visibility you need to identify cost drivers and reduce product costs.

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Financial accounting
IKONSOFT offers fully-integrated ERP accounting tools to manage all aspects of an organizations
financial management and compliance requirements. IKONSOFT includes a complete and integrated
set of ERP accounting functionality that is both comprehensive and scalable to manage a variety of from
small businesses to large, multinational corporations with multiple legal entities and divisions.
In addition to standard general ledger, accounts payable and accounts receivable functionality,
IKONSOFT financial accounting also provides complete transparency of data and value flow across the
enterprise and includes a wide range of standard financial reports. This differentiates IKONSOFT from
many other ERP systems, which require links to third-party solutions.
IKONSOFT also provides you with a thorough overview of all financial transactions and lets you access
data from prior fiscal years. By maintaining a history of transactions, its easy to carry out monthly
comparisons by working with both planned and actual figures. Target/actual comparisons can be userdefined over any given time frame.

Irrespective of your business depth, whether it is stretched across the globe or locally focused,
IKONSOFT ERP Financial Management module is tightly integrated all your business needs. IKONSOFT
ERP module comprises of material management to human resource to logistics. The financial module
in IKONSOFT ERP provides financial functionality and analysis reports for different departments and
cost centres. Whatever the financial goals of your organization may have the financial module of
IKONSOFT ERP work hand-in-hand to improve the bottom-line on your business.

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Fixed asset accounting


IKONSOFT also allows you to manage fixed assets in your inventory, regardless of industry. It enables
both qualitative and quantitative overview of the available assets. Included are all year-end closing
evaluations, such as the asset history sheet. Sophisticated depreciation features perform calculations
quickly and easily and generate detailed business and tax reports. Through integration with IKONSOFT
financial accounting and inventory, you can easily and accurately track an asset's purchasing and
depreciation history, access related documents, view journal history, tax data, maintenance records
and more.

Cost accounting
IKONSOFT cost accounting utilizes cost types, cost centres and cost objects to create multi-dimensional
accounting. This creates multi-level, multi-dimensional P&L views of any aspect of a business. The cost
centre accounting includes an automatic allocation function (IAAA- Internal Account Activity
Allocation). In addition to IAAA, overheads can be posted to the cost objects, creating a truer profit
analysis than traditional work order costing. Cost centre accounting can be structured according to the
flexible standard costing principle, even to reflect work breakdown structures. Cost accounting
integrates data from diverse modules such as financial and fixed asset accounting. Using the Material
valuation and the Valuation of production activity modules, it also integrates data from material
valuation and production areas.

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Controlling
Business planning and control is now easy with IKONSOFT Corridor Controlling. KPIs are graphed
visually for the current fiscal year against multiple planning scenarios. This function lets you see
financials trends as they develop, which makes real-time decision-making easier and more secure. The
Corridor Controlling integrated in IKONSOFT Business Suite is a state of the art analysis and
management tool for planning financial figures and supports visualizes real time performance against
multiple plans.

IKONSOFT ERP provides highly configurable manufacturing module for the shop floor control. With
increasing emphasis placed upon reducing manufacturing time in support of the need to reduce
product time to market, manufacturers have turned greater attention to evaluating their shop floor
activities. Shop Floor Control in IKONSOFT ERP provides all functions required to manage and control
the manufacturing floor, including on-line routing maintenance, labour reporting, and scheduling. The
shop floor module maintains the data needed to optimize on time completions, evaluate plant
workload, and determine capacity needs. Relevant Shop Floor Control is integrated with other modules
to maintain current work order information at all times.
Management needs timely, accurate information and the ability to manage the shop floor by exception.
Cost information must be flexible as well. As factories are realigned to reduce material travel time
through a facility, this realignment places an added burden upon the supporting systems. IKONSOFT
ERP's Shop floor control system is flexible and adapt to changing needs. IKONSOFT ERP provides full
function shop order maintenance capability, allowing the user to evaluate and adjust operation steps
and components. Orders can be re-scheduled either backwards or forward.

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Group accounting
Group accounting consists of the ability to create and manage financial transactions and reports across
companies. IKONSOFT Business Suite supports you effectively in setting up multiple companies in one
IKONSOFT ERP, run processes, close books, and report results by company or in a consolidated
company. IKONSOFT also helps to combine, analyze, and report on multiple business units, companies,
and countries within your organization. Firms can strengthen collaboration between companies,
integrate systems, and use business intelligence to consolidate financial information across multiple
companies.

MS Office-Integration
IKONSOFT offers a MS Office Integration for standard functions such as word processing and
spreadsheet software. IKONSOFT prepares the data from the ERP system so that it can be used in MS
Office.

Benefits of the IKONSOFT MS Office Integration:

Simple to print and send documents, such as quotations and invoices.


drag and drop functionalities to simply import data into Excel
MS Outlook integrated

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Business Intelligence (BI)

Analysis of business information is the foundation of making informed decisions. The integration of
Business Intelligence (BI), powered by open-source technology, that turns your business data into
actionable information. Evaluations help you identify approaching trends and develop successful
strategies for your business. Visualizations of key business figures grant insight into critical schedules
and financial patterns for a more proactive decision making process. Standard business intelligence
reports are integrated into IKONSOFT Business Suite for many business processes, including
purchasing, sales, ecommerce and accounting. BI enables you to optimize planning, analysis and
reporting with the click of a button, and provides all components required to set up company-wide
cockpits and dashboards.

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Project Management
The project management solution for IKONSOFT offers tailored, user-oriented solutions for practical process
mapping. Project management outlines each project phase for all departments. Information on project
status, time, budget, and completion confirmation and task management is accessible with the click of a
button and enables users to monitor work progress, invoicing status and variances, and forecast deadlines
and budgets.

Quality Management
Quality Management in IKONSOFT ERP is 100% configurable module. This module allows a wide
variety of characteristics and parameters to be specified in the stand inspection operation and maintain
an extensive history to improve product quality and identify recurring problems.
IKONSOFT ERP Quality Management allows the quality department to define its own quality test cases
required at different juncture of production, beginning from quality check required during the inward
of raw materials. Further Quality Characteristics, parameters and expected results, under each quality
process check can be configured without any programming assistance.
The material inspection sub system offers a wide range of capabilities for process supervision and
control. These capabilities are fully integrated with the other modules such as purchasing, inventory
management and shop floor control function to ensure that the right quality control procedures are
followed.
Capabilities include on-line maintenance of product specifications by production method and
customer, event driven sample requests, sample log-in, test results entry; quality performance analysis
and equipment calibration support is available in IKONSOFT ERP.

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Document Management System (DMS)


Using DMS, documents from anywhere in IKONSOFT including all sales and purchasing transactions
and product-centric documents can be archived and attached to multiple records. External
documents, like emails, PDFs, CAD drawings, and other information about your business, are archived,
managed and comprehensive. These documents are always available through the ERP system.
Documents created in IKONSOFT can be automatically archived. A comprehensive MS Office
integration allows for the archiving of emails, MS Word and MS Excel files in their original format or as
TIF files to create an auditable document archive.

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Value Proposition

IKONSOFT is a pioneer in the area of sustainable technology. From early implementation of Linux, the
multi-tiered structure of the software architecture with our own database and business apps,
IKONSOFT remains on the cutting edge of remarkable and innovative software and technological best
practices.

Tiered architecture as the basis for flexibility and upgradability


IKONSOFT achieves flexibility and transparency through the use of tiered software architecture, with
solid object-oriented databases as its foundation. The application tier builds from the database, and
contains core functions. The flexible user interface is designed using IKONSOFT tools, and enables
virtually any modification, which carry over after the recommended annual upgrades. These tiers form
the kernel of IKONSOFT. The top tier is the Flexible User Interface, which is the visible and adaptable
presentation interface. It consists of the Flexible Standard User Interface, and the Individual User
Interface.

The IKONSOFT database provides three unique advantages:

First, no administrator is needed to maintain the database.


Second, database and ERP system always have the same version. This ensures that new
functionality reliably corresponds with the database.
Finally, IKONSOFT always remains upgradeable even after customized adjustments, since
the object-oriented approach of the software ensures that no rules will be broken when
making adjustments.

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Platform Independence
IKONSOFT runs on Linux or on Windows servers with virtualized Linux. IKONSOFT has supported
Linux since 1996 because of its low costs, great stability, and excellent performance. On the client side,
IKONSOFT supports Windows 98 and up, ASCII terminals, Linux clients, Mac clients, and distributed
devices, like smart phones, barcode readers, RFID, badge readers, and biometric devices. Technology
independence is a core strategy at IKONSOFT.

IKONSOFT Fusion
In a world where smart devices are everywhere and connect in real time, the IKONSOFT Fusion, the
new IKONSOFT middleware, is the business logic platform that helps businesses operates in a virtual
economy. Applications operate with data from multiple sources, with a variety of information delivery
mediums. IKONSOFT Fusion is built on openness, interoperability, easy-to-use, and increased flexibility
of business solutions based on IKONSOFT business logic. The future will include applications that snap
on to the IKONSOFT business layer and present seamless solutions for any business requirements.
IKONSOFT Fusion is the foundation for cloud computing, flexible license models and bringing
innovative features faster to the market.

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Partner Contact Details

EGYPT: Yasmine Building, 8th District, New Maadi, Maadi


Mohammed Magdy +20 10688 41354
GCC & Qatar : Commercial Bank Plaza 14th floor, Westbay , Doha
Mohammed Shafiq +97 46663 5529
Email: ikonsoft@provisioneg.com

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