EXECUTIVE COMMITTEE MEETING

FEBRUARY 11, 2016

STEINBRENNER METRO SERVICE CENTER
1307 NORTH MACDILL AVENUE
AGENDA

1. Welcome Members & Guests...............Chris Roederer

Steve Baricko, Freemans Office Furniture & Supplies
Chief Albano, Temple Terrace Police Department
2. Consent Items (No discussion is planned unless requested)
a. December 10, 2015 Minutes
b. December, 2015 Financial Report
3. 2016 Youth of the Year..Jennifer Hayes
4. Reports
a. Simmons Family Recap.Tai Ishia Robinson
b. Heritage Club..Jennie Yingling
c. Yankees Luncheon | 3/22.Brenda Browning
d. Annual Meeting..Cassandra Thomas
10. Presidents Report..............Chris Letsos
a. OJP Resolution and Approval
b. State of Florida Funding Update
11. Executive Session
12. Adjourn

BOYS & GIRLS CLUBS OF TAMPA BAY

EXECUTIVE COMMITTEE MEETING MINUTES
STEINBRENNER METRO OFFICE
December 10, 2015
Members Present:
Luis Garcia, Eddie Gomez, Greg Hearing, Vic Holcomb, Scott Jacobsen, Chris Roederer.
Others Present:
Brenda Browning, Ricky Gallon, Felicia Hernandez, Chris Letsos, Deborah McCarthy, Cassandra
Thomas, Jennie Yingling.
Chair Elect, Chris Roederer called the meeting to order at 12:10 pm and welcomed members.
Chris Letsos introduced our new Director of Human Resources, Felicia Hernandez. Felicia worked for
us years ago and everyone welcomed her back.
Consent Items:
Copies of the October 8, 2015 and the October 2015 Financial Report were provided to the members for
their review prior to the meeting, with copies provided at the meeting. A Motion to approve the Minutes
and Financial Report was made by Scott, Second by Greg. Motion passed.
2016 Budget:
Luis reported that the budget was approved today and we are at a $215K deficit. The committee
discussed why, how they are looking at the budget and what to do about it. Chris L. stated it was partly
on the combination of sites. He stated the feeding programs are secured for next year. The State of
Florida made cuts along with the Justice Department and Department of Education. We are serving
more kids and connecting with the right partners. We are adding a new position, an Accounting
Manager Assistant.
The Finance Committee has approved the budget. Chris and Brad Baumgardner had concerns that we
couldnt stop program services and that we should have pushed harder for funding.
Chris will be asking our Foundation for support. The GFB is a 50/50 split. Last year we netted $300K
on our half. There was discussion on speaking with the Foundation and we didnt want it to become
complicated. The focus is on our kids. The Foundation has a fixed 5% that they give us every year.
Luis reiterated that this money we will be asking for is for the children.
Scott made a Motion to approve the 2016 Budget, Seconded by Greg, Motion carried.
Investment Report:
Deborah McCarthy reported that the 3rd Quarter of the Investment Report was ugly. We have seen
increases in the negative and as of November 30th, our portfolio is at $20K but we should end up with
$28K. The Finance Committee needs to get an active manager. We would earn more from then than
what we would pay them.

Executive Committee Meeting

December 10, 2015
Page Two

Board Development:
Chris R. stated that Dean Mirabella, with Cigna, needs to be approved to join the Foundation Board. A
motion to approve Dean was made by Luis, Second by Scott, Motion passed.
Chris and Chris met with Jeff Goodman with SunTrust, who would be good on the Corporate Board.
Hes from Kentucky and is hosting a table at GFB.
Chris R. spoke about background checks and BGCA is changing the procedure and running background
checks yearly on board members. There is a form in the packet for members to sign stating that we can
run background checks on them yearly with them having to fill out another form.
Club Events:
Ricky Gallon gave a slideshow on a few events that took place for our clubs;
1. Arcadis Golf Tournament
2. Bucs Turkey Give Away (150 turkeys)
3. Bay News 9 Interviewed our kids about Kobe Bryant retiring. (Most didnt know who he was)
4. Joint board meeting photos
5. Bucs donated 50 tickets, our Liberty Club will attend.
Reports:
Jennie Yingling reported that the tickets to GFB have been sent out. There are 74 tables this year and
our Drum Line will be performing.
Cassandra showed slides regarding out 90th year anniversary and how it started with boys and now we
serve ladies and also have clubs in Pasco County. We will be advertising by messaging, social media,
radio, TV and will be looking to the board for their engagement. We are asking the board to visit a club
and asking them for 90 hours (90 minutes is what she meant to say) to help around the clubs.
We will be asking various restaurants to sign up (1 every month) to give BGC $0.90 off every bill for a
month. She is looking for a contact for the people who do the lights on the Sun Trust building.
Brenda Browning reported that CapTrust has signed a 3 year agreement as a lead sponsor for the
Yankees Luncheon and PwC want to sign another 3 year contract. We have brought in over $126K and
ticket just went on sale to the public on December 9th. We will advertise via a billboard on Henderson
Avenue this year. The $10K tables are sold out, we have one $5K table but we do have $3,500 tables
available. Brenda asked for help with the general admission ticket sales.
Presidents Report:
Chris Letsos stated that George and Sandy Simmons Family Riverview Club is complete, they are just
waiting on the insurance from the church. Sandy has committed $25K as a match for the club.

Executive Committee Meeting

December 10, 2015
Page Three
March 29th is the date of our Annual Dinner and Meeting. He asked Chris R. and will ask Marc their
suggestion for a venue for the dinner.
Chris dismissed the staff and an Executive Session was held.

Brenda Browning, Recorder

_____________________________ ____________
Chris Roederer, Secretary
Date