Enterprise

Technology
Solutions

“Designing effective IT
systems for today’s
changing world.”
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Table of Content

Project Name……………………………………………………………………………3

Project Team…………………………………………………………………………….3

Team Members………………………………………………………………………….3

Project Description……………………………………………………………………3

Measurable Organizational Value (MOV)………………………………………4

 The desired area of impact……………………………………………..4

 Desired value of the IT project………………………………………..4

 Appropriate metric…………………………………………………………5

 Set time frame for achieving the MOV………………………………5

 Summary of the MOV……………………………………………………..5

A Deliverable Structure Chart (DSC)……………………………………………6

A use case diagram (UCD)………………………………………………………….7

Scope Change Process……………………………………………………………….8

Scope Management Plan Page 2

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Project Name

The project name is Poseidon.

Project Team

The group that will be implementing the project is Enterprise Technology Solutions. The members of
this project team include Gavin Heinly, Andrew Krug, Batul Merchant, Lee Pickett, Matthew Shaw, and
Bob Woods.

Team Members

Gavin Heinly, Batul Merchant, Matthew Shaw, Lee Pickett, Andrew Krug, Bob Woods

Project Description

Our team is seeking to develop a database backbone for the Husky Air company. In the following
proposal, our team will attempt to outline and explain what our proposed solution for the revamp of
their current data storage system. Our goal is to create a database system that will keep Husky Air's day-
to-day operations more efficient and effective. Database systems organize and catalog data to better aid
in using information effectively. Husky Air's current data organization system is ineffective for the
changing market and to keep their company competitive; revamping the back end operations will help
move them forward.

Scope Management Plan Page 3

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Measurable Organizational Value

 The Desired Area of Impact: First and foremost, our interest is in helping Husky Air in their
Operational flow. Improvement of operations describes maintaining a system that will create
a lowered cost and overall improvement in task completion. Since Husky Air's current system
has proven to be less-than useful for the changing demands of today's electronic-focused
world, our new system will focus on improving their operations. Our next concern is the
improvement of the Strategic element of their business. To expand and grow, a company
should move forward technologically regularly. Companies that don't use computerization in
their business plan are prone to being market-starved against companies that will. Tying into
this, improving the Strategic area will improve the financial area as well. With improved
growth, a company would naturally see an increase in revenue. Plus with the reduced cost of
maintaining a lower profile file management system, profit margin will also see an increase.
Customer relations will likely improve with a more streamlined file system as entering and
retrieving data will allow for quicker turnaround times and improved accuracy. Finally, we can
examine the improvement for Social concerns. However, the focal point of this project is to
improve the Operational concerns of the company as that is where we will see the largest
benefit.

 Desired Value of the IT Project: As the focus of the project is to improve operations, in general
we are trying to lower time taken to handle requests for data entry or retrieval. With a non-
database system, much time and energy is lost in trying to maintain and use data. Using
physical data storage requires a manual organization system and having to peruse through file
cabinets or bookshelves of paperwork to find one piece of information or enter a new piece of
information is inefficient in today's computerized society. As such, in the interest of making a
more effective operation for Husky Air, computerizing their data storage will remove the need
to physically organize data. Database software like SQL Server and MySQL are designed to
collect and manage data on behalf of the user, freeing up their time. In addition, time lost on
inaccurate data entry due to errors in human organization of information can be averted with

Scope Management Plan Page 4

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a computer data storage system as a computer data storage system reduces the number of
variables a user must know about the data to organize it (organization on the computer level
can be preprogrammed and thus blunting the risk of erratic data entry). Time lost is money
lost and in the business world, any gain in time improves the possibility for improved earnings.

 Appropriate Metric: By implementing a pilot supply database it would be possible to increase

productivity by at least 50%. This is due in part because of the ability to make certain tasks
automated. For instance, when certain supplies become low, it would be possible to
automatically order more to keep inventory up. It will also allow the workers to see how
many items they have in inventory and be able to work accordingly. Also, by implementing a
user-friendly interface the users will be more likely to adopt the system and make use of its
beneficial qualities.

 Set Time Frame for Achieving the MOV: Once the data is added to the database and set up
then it will be possible for the workers to be trained to take advantage of the system and
begin to feel the beneficial effects of the system at least 1-2 months after its implementation.

 Summarize the MOV: By implementing this system, there will be a noticeable increase in
operational efficiency. Workers will be able to access information more efficiently than was
previously possible. It will also be possible to improve operations by automating inventory
orders. The system will provide a productivity increase of at least 50% after the workers have
been trained to use the system. The project will be successful if the users are trained and are
willing to use the new system.

Scope Management Plan Page 5

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Deliverable Structure Chart (DSC)

Database
Husky Air

Initialize & Close Project Evaluate project

Conceptualize Project Charter & Plan Execute Final project Report Success
Business Case Formal Acceptance Project Eval

Analysis Design
Construction Testing Implementation
Strategic EC Plan Logical Design
EC Application System Test Plan Documentation
System Proposal Technical Design Training Program
Test Results Conversion Plan

Scope Management Plan Page 6

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Use Case diagram (UCD)

Scope Management Plan Page 7

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Scope Change Process

Scope change requests must be submitted on the forms below and reviewed by all project stakeholders
before any implementation of the project. Requests need to be clearly defined in order for the project
manager and team to understand the nature and reason for the change. Other alternatives to the
change should be listed as well, so that the impact on the scope, schedule, resources and cost can be
assessed. Upon review by the project manager and stakeholders the requests will be accepted or
rejected. Necessary resources will then be committed to the project for the accepted requests. The
requests will be logged in a simple table to keep track so that they do not fall through the cracks.

Table 1: Scope Change Request Log

Request Request Date of Requested By Priority Authority Expected Scope

Number Request (L,M,H) to Response Change
Approve Date Approved?
Request (Y/N)

Sample Scope Change Request Form on next page.

Scope Management Plan Page 8

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Scope Management Plan Page 9