PORT POLICE DIVISION

PROCESSING OF ANNUAL VEHICLE PASS (CARGO

AND NON-CARGO)

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

SERVICE DESCRIPTION

WHO MUST AVAIL OF

THE SERVICE

Processing/Evaluation/Asses
sment & Issuance of Annual
Vehicle Pass (Stickers)
pursuant to PPA
Administrative Order 042009 dated as amended by
PPA PPA AO No. 02 - 2011,
dated 04 April 2011.
All legitimate Port Users of
the PMO - Negros
Oriental/Siquijor

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

1.
2.

REQUIREMENTS

SCHEDULE OF AVAILABILITY
OF THE SERVICE

FEES

Fill-up Required Forms

Submit photocopy of Permit to
Operate Trucking
Service/Auxiliary Services
Issued by PPA for the current
year (for Trucking/Forwarding
Services)
3. Submit photocopy of Vehicle
Safety Inspection Report
4. Compile in a long folder with
fastener
Monday to Sunday, 8:00 A.M. to 5:00
P.M.
Stickers (Cargo) = P112.00 (Vat
Inclusive)
Stickers (Non-Cargo)= P 84.00 (VAT

HOW TO AVAIL THE

SERVICE

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

STEP 1
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceeds to
PPA PPD Office
and secure
Annual Vehicle
Pass (AVP)
required form
and list of
requirements.

Briefs
applicant how
to fill-up the
required
forms, what
requirements
to attach per
vehicle type
and order of
filing in the
folder.

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

PPD Secretary
3 minutes

FORMS

Required Form;
List of Requirements

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

STEP 2
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Fill-up (AVP)
required form,
attach
requirements,
file in order in
long folder
with fastener
and submit to
PPD Office

Review/verify
/classify AVP
application
against
requirements
submitted.
Prepares
Computation
Sheet and
recommend
for approval
if order

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

5 minutes

PERSON/S IN
CHARGE

Civil Security
Officer A

FORMS

Required
Form/s;
Computation
Sheet

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

STEP 3
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Review/appro
ve AVP
application

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

3 minutes

PERSON/S IN
CHARGE

PPD
Manager/Auth
orized
representative

FORMS

Required
Form/s;
Computation
Sheet

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

STEP 4
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceeds to
Cashier for
payment of
corresponding
fess

Cashier
receives
payment,
review
mathematical
computation
and issues
Official
Receipt

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

3 minutes

PERSON/S IN
CHARGE

Collection
Representativ
e

FORMS

Official
Receipt

FEES

Based
on
assessed
amount

OUTPUT
FROM THE
SERVICE
PROVIDER

File
duplicate
O.R.

PROCESSING OF ANNUAL VEHICLE PASS (CARGO AND NON-CARGO)

STEP 5

CLIENT'S
ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Presents Official
Receipts (OR) of
payment and
copy of
Computation
Sheet to PPD

Verify O.R. and

Computation Sheet
and files copy to
folder. Assign sticker
numbers to every
vehicle in the AVP
required form and
enters the same in
the control logbook.
Issue stickers and
have applicant sign
receive in control
logbook. PPD Desk
Security guard
installs sticker (AVP)
to vehicle

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

10 minutes

PERSON/S IN
CHARGE

Civil Security
Officer A

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

File
documents

END OF
TRANSACTION

PROCESSING OF PPA ANNUAL PORT USER'S

ID/PASS PRIOR ALLOWED ENTRY OF CHO HIREDWORKERS/LEGITIMATE PORT USERS

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

SERVICE DESCRIPTION

To ensure that entry of CHO

Hired-Workers/Legitimate
Port Users are properly,
orderly implemented rules
and regulations while inside
the port premises.

WHO MUST AVAIL OF

THE SERVICE

All CHO HiredWorkers/Legitimate Port

Users

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

REQUIREMENTS

Affidavit of Assumption of
Responsibility and Masterlist of
Employees duly signed by the
Company
Owner/Manager/Authorized
Representative and notarized;
Filled-up Individual Application
Form plus two (2) pieces 1.5" x
1.5" or approx. 4 cms x 4 cms.

SCHEDULE OF AVAILABILITY
OF THE SERVICE

Monday to Sunday, 8:00 A.M. to

5:00 P.M.

FEES

Php 56.00

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

STEP 1
CLIENT'S
ACTIVITY

Secure
application
form from
the Port
Police
Division.

SERVICE
PROVIDER'S
ACTIVITY

Provides
the
required
form

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

1 minute or
less

PERSON/S IN
CHARGE

FORMS

PPD
Secretary/
Desk Guard

Application
form

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

STEP 2
CLIENT'S ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

DURATION OF
ACTIVITY
UNDER NORMAL
CIRCUMSTANCES

PERSON/S
IN CHARGE

Submit to PPD the Affidavit of

Assumption of Responsibility and
Review / verify
Masterlist of Employees duly signed by
list and the
3 minutes or
Port
the Company
duly
less per
Police On
Owner/Manager/Authorized
accomplished application.
Duty
Representative and notarized,
form.
together with filled-up individual form
and two (2) pieces 1.5" x 1.5" or 4 cms x
4 cms pictures to Port Police Division
for verification/ review.

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

STEP 3
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S
IN CHARGE

FORMS

FEES

Secure
computation
sheet from
PPD and pay
the required
amount to the
Cashier at the
Baseport
Terminal
Office.

Record the
OR number
in the
Logbook
and
processes
the ID of the
CHO hiredworker/s.

3 - 5 minutes

PPD
Secretar
y/Desk
Guard

Blank
Annual
Pedestr
ian
ID/Pass

Php
56.00
each

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

STEP 4
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S
IN CHARGE

Awaits for
the
approved
Annual
Pedestrian
ID/Pass to be
signed by
the Port
Manager.

Forwards to
the Office of
the Port
Manager the
processed
Annual
Pedestrian
ID/Pass for
signature of
approval.

3 - 5 minutes

PPD
Secretar
y/Desk
Guard

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

PROCESSING OF PPA ANNUAL PORT USER'S ID/PASS PRIOR ALLOWED

ENTRY OF CHO HIRED-WORKERS/LEGITIMATE PORT USERS

STEP 5
CLIENT'S ACTIVITY

Receives and signs

in the logbook the
duly approved
Annual Port User's
ID/Pass and affix
individual signature
at the back then
have the same
laminated.

SERVICE
PROVIDER'S
ACTIVITY

Records in
the logbook
the control
number of
the Annual
Port User's
ID/Pass.

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

2 minutes
or less

PERSON/S IN
CHARGE

PPD
Secretar
y/Desk
Guard

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

END OF
TRANSACTION

EVALUATION OF APPLICATION FOR PERMIT TO

OPERATE - SECURITY SERVICES

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

SERVICE DESCRIPTION
WHO MUST AVAIL OF
THE SERVICE
REQUIREMENTS

Processing of Permit to
Operate (PTO) for Security
Services
Duly Licensed Private
Security Agency
As prescribed by Business
Development/Marketing
Officer (BDMO)

SCHEDULE OF AVAILABILITY Monday to Friday, 8:00 A.M.

OF THE SERVICE
to 5:00 P.M.
FEES

Based on assessed amount

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 1
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Issue
application
Secure Application
form including
Form for PRO Security list of
Services and List of requirements
Requirements at OPM and instructs
Staff Office
applicants on
how to file on
folder

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

2 minutes or
less

PERSON/S IN
CHARGE

BDMO

FORMS

Applic
ation
Form

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 2
CLIENT'S ACTIVITY

Fill-up application
form, attach
requirements and
submit to BDMO and
wait for notification
through telephone

SERVICE PROVIDER'S
ACTIVITY

Receive
application form
and
requirements
folder, reviews
the same and
inform applicant
of notification
through
telephone

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

BDMO

FORMS

Applic
ation
Form

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 3
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

After review
forward
application
folder to PPD for
evaluation

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 4
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Evaluate
application and
recommend for
approval

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

10 minutes

PERSON/S IN
CHARGE

PPD
Manager

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 5
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Notify applicant
to pay Permit
Fee and to
present
duplicate copy
of O.R. to BDMO

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

BDMO

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 6
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Prepare PTO for

signature of the
Proceed to Cashier
Port Manager
upon notification for
and attach
payment of fees and
duplicate copy
presentation of
of O.R. to
duplicate copy of
folder. Notify
O.R. to BDMO
applicant to
claim PTO.

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

BDMO

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

END OF
TRANSACTION

PROCESSING OF COMPLAINTS

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

SERVICE DESCRIPTION

WHO MUST AVAIL OF

THE SERVICE
REQUIREMENTS

Processing of the
complaints/reports of the
Port Users of Incidents
happening inside the port.

All Port User

Formal Complaint/Affidavit
of Complaint

SCHEDULE OF AVAILABILITY
Monday to Sunday, 24 hours
OF THE SERVICE

FEES

None

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 1
CLIENT'S ACTIVITY

Proceed to PPA PPD

Office to report the
incident

SERVICE PROVIDER'S
ACTIVITY

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

PPD conducts
Variables
preliminary
Chief
depending on
investigation/qu
Intelligen
nature of
eries and
ce /
complaint
assessment of
Investigat
and the
the incident.
ion
reglamentary
With probable
Section
period
cause, PPD
Duty
required in
proceeds with
Investigat
the filing of
or
investigation
the case
proper.

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 2
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Preparation of
required documents
in filing a case. If the
case falls under the
level that requires
Lupong Tagapayapa's
intervention, the
investigator endorses
it to the Barangay
which has jurisdiction
of the case.

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES
The Lupong
Tagapayapa (LT) chair
schedules the case for
hearing giving ample
time for complainant
to cool off. If not
settled amicably in
the 1st hearing the LT
reschedules it for the
2nd time with the aim
to have the parties
involved to settle
amicably. If not
settled the LT issues
certification for the
case to be elevated
to the court.

PERSON/S IN
CHARGE

Investigator

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 3
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Endorse
complaint to
City Prosecutors
Office

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

PPD
Manager

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

EVALUATION OF APPLICATION FOR PERMIT TO OPERATE - SECURITY SERVICES

STEP 4
CLIENT'S ACTIVITY

SERVICE PROVIDER'S
ACTIVITY

Files formal
complaint to
appropriate
office/court

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

PERSON/S IN
CHARGE

Investigator

FORMS

FEES

OUTPUT
FROM THE
SERVICE
PROVIDER

END OF
TRANSACTION