GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

Cut Off Date Mention the date till which data in the Weekly Project Performance Report is valid. This
date should correspond to the last working day of last week.
Report Date Mention the date on which the Weekly Performance Report has been compiled.
1. Project Schedule:
1.1. Contractual Start Date Mention here project start date as per contract.
1.2. Contractual Completion Date Mention here project completion date as per contract. This date
can only be revised if client approves time extension in writing.
1.3. Expected Completion Date Mention here expected completion date of the project as
forecasted.
2. Progress:
2.1. This Week (%)
2.1.1. Original Plan Mention plan %age for the week as per Original Plan (Contractual). This
figure will be taken from DPMS report.
2.1.2. L.F. Plan Mention plan %age for the week as per Latest Forecast Plan (Revised Agreed
Plan with Client). This figure will be taken from DPMS report.
2.1.3. Actual Mention Actual Progress %age for the week. This figure will be taken

from

DPMS report.
2.2. Project To date (%)
2.2.1. Original Plan Mention Project To Date plan %age as per Original Plan (Contractual). This
figure will be taken from DPMS report.
2.2.2. L.F. Plan Mention Project To Date plan %age as per Latest Forecast Plan (Revised
Agreed Plan with Client). This figure will be taken from DPMS report.
2.2.3. Actual Mention Project To Date actual progress %age. This figure will be taken from
DPMS report.
2.3. Project Man-hours
2.3.1

Original - Mention discipline-wise total project man-hours as per Original Plan that was

basis of Approved Project Budget. The man-hours should include both Descon and
subcontractor man-hours.
2.3.2

Latest Forecast Mention discipline-wise total project man-hours as per Latest Forecast

Plan. The man-hours should include both Descon and subcontractor man-hours. It may
please be noted that for calculating LF Forecast man-hours change in original standard manhours per unit is not allowed. Any change in original project man-hours should be due to
variation in quantities.

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

2.4. Efficiency
2.4.1. This week Mention overall Project efficiency for the week. This figure will be taken from
DPMS report.
2.4.2. To date Mention overall Project To Date efficiency. This figure will be taken from DPMS
report.
3. Procurement Status (This status is up to the end of last week)
3.1. Procurement (excluding Site Facilities) (Includes Project Specific Items, Consumable and
POL only)
3.1.1. Total Budget This figure is taken from Approved Project Budget and is sum of total
budgeted provision for Project Specific Items (Direct Materials), Direct Consumable, POL
of Construction Equipment and POL for vehicles only.
3.1.2. Budgeted against actual to-date progress Mention the budgeted procurement amount
against actual to-date progress (2.2.3). This should include Project Specific Items (Direct
Materials), Direct Consumable, POL of Construction Equipment and POL for vehicles only.
Please refer to Attachment 1.
3.1.3. Actual Cumulative (As of Last Week) This figure is amount of total POs issued for
purchase of Project Specific Items (Direct Materials), Direct Consumable, POL of
Construction Equipment and POL for vehicles only.
3.1.4. Variance It is difference of 3.1.2 and 3.1.3
3.1.5. Total Expected At Completion This is total procurement for Project Specific Items (Direct
Materials), Direct Consumable, POL of Construction Equipment and POL for vehicles only,
expected at completion of the project.
3.2. Procurement (For Site Facilities only)
3.2.1. Total Budget This figure is taken from Approved Project Budget and is sum of total
budgeted provision for Site Facilities Project Specific Items (Direct Materials), Direct
Consumable, POL of Construction Equipment and POL for vehicles only.
3.2.2. Budgeted against actual to-date progress Mention the budgeted procurement amount for
Site Facilities against actual to-date progress (2.2.3). This should include Project Specific
Items (Direct Materials), Direct Consumable, POL of Construction Equipment and POL for
vehicles only. Please refer to Attachment 1.
3.2.3. Actual Cumulative (As of Last Week) This figure is amount of total POs issued for
purchase of Site Facilities Project Specific Items (Direct Materials), Direct Consumable, POL
of Construction Equipment and POL for vehicles only.
3.2.4. Variance It is difference of 3.2.2 and 3.2.3

Attachment 16.2

Annexure 01
Rev 07
Date: May 13, 2004

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

3.2.5. Total Expected At Completion This is total procurement for Site Facilities Project Specific
Items (Direct Materials), Direct Consumable, POL of Construction Equipment and POL for
vehicles only, expected at completion of the project.
4. Financial Status - (This status is up to the end of last week)
4.1. Currency Mention currency for the financial figures (Rs., US $, AED, QR, SR etc.)
4.2. Original Contract Value Mention Contract value as given in signed contract with the client.
4.3. Liquidated Damages (Contractual) Mention figure as per LD clause in the contract.
4.4. Invoice Submission Date (As Per Contract of last invoice) Mention contractual submission date
for last invoice submitted.
4.5. Actual Invoice Submission Date (Last Invoice) Mention actual submission date for last invoice
submitted.
4.6. Progress Invoice (This covers only progress invoice including extra work figures excluding all
advances)
4.6.1. Total Budget - Mention total cost figure as given in approved last project budget.
4.6.2. Actual Cumulative (As per Last Invoice) Total amount of progress invoice submitted. This
does not include invoices for advances.
4.6.3. Accrued Since Last Invoice Mention equivalent invoice figure for work done since last
invoice submitted.
4.6.4. Total (Actual + Accrued) Give total figure for Actual and Accrued Invoices.
4.6.5. Budgeted against to-date actual progress Mention the total budgeted revenue/invoice
amount against actual to-date progress (2.2.3). For details, please refer to Attachment 1.
4.6.6. Variance - Subtract 4.6.5 from 4.6.4.
4.6.7. Total Expected At Completion This is total invoice figure expected at completion. This
includes progress and extra work invoices and does not include invoices for all kids of
advances.
4.7. Cost
4.7.1. Total Budget (incl. PSI) Mention total cost figure as given in approved project budget.
4.7.2. Total Budget (without PSI) Mention total cost figure minus the total cost of PSI (Direct
Materials) as given in approved project budget.
4.7.3. Actual Cumulative (incl. PSI) Mention total cost figure from last Analytical Study.
4.7.4. Actual Cumulative (without PSI) Mention total cost figure from last Analytical

Study

minus the actual cost incurred on PSI (Direct Materials).

4.7.5. Accrued since last invoice (incl. PSI) Mention all costs incurred since last invoice
submitted /Analytical Study generated. Costs for materials/consumable still not issued from
store are not to be included.

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

4.7.6. Accrued since last invoice (without PSI) Mention all costs incurred since last

invoice

submitted /Analytical Study generated minus the cost of PSI incurred since last Invoice.
Costs for materials/consumable still not issued from store are not to be included.
4.7.7. Total (Actual + Accrued) (incl. PSI) Give total figure for Actual and Accrued Costs.
4.7.8. Total (Actual + Accrued) (without PSI) Give total figure for Actual and Accrued Costs
minus the total Actual + Accrued cost of PSI.
4.7.9. Budgeted against to-date actual progress (with PSI) Mention the total budgeted site cost
with material against actual to-date progress (2.2.3). For details, please refer to Attachment
1.
4.7.10. Budgeted against to-date actual progress (without PSI) Mention the total budgeted site
cost without material against actual to-date progress (2.2.3). For details, please refer to
Attachment 1.
4.7.11. Variance (with PSI) Subtract 4.7.7 from 4.7.9.
4.7.12. Variance (without PSI) Subtract 4.7.8 from 4.7.10.
4.7.13. Total Expected At Completion (incl. PSI) This is total cost figure expected at completion.
4.7.14. Total Expected At Completion (without PSI) This is total cost figure expected at
completion minus the total cost of PSI (Direct Materials) expected to be incurred on
completion.
4.8. Margin (%)
4.8.1

Total budgeted margin (%) = {(4.6.1 4.7.1)/4.6.1} x 100

4.8.2

Actual cumulative (As per last invoice/Analytical study) =

{(4.6.2 4.7.3I)/4.6.2} x 100

4.8.3

Total (Actual + Accrued) Margin = {(4.6.4 4.7.7)/4.6.4} x 100

4.8.4

Budgeted against to-date actual progress Mention the total budgeted margin % against
actual to-date progress (2.2.3). For details, please refer to Attachment 1.

4.8.5

Variance Subtract 4.8.4 from 4.8.3.

4.8.6

Total Expected At Completion = {(4.6.7-4.7.13)/4.6.7} x 100

4.9. Inflow
4.9.1

Actual Inflow Mention net payments received to date from client (Not from Descon
Head Office) as of end of last week. This includes net payments received against
Progress invoices, extra work, mobilization advance and others.

4.9.2

Budgeted against to-date actual progress - Mention the total budgeted inflow against
actual to-date progress (2.2.3). For details, please refer to Attachment 1.

4.9.3

Variance Subtract 4.9.2 from 4.9.1.

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

4.10.Outflow
4.10.1 Actual Outflow Mention all payments made to date. This includes payments
made to employees, contractors, suppliers etc.
4.10.2 Budgeted against to-date actual progress - Mention the total budgeted inflow
against actual to-date progress (2.2.3). For details, please refer to Attachment 1.
4.10.3 Variance Subtract 4.10.1 from 4.10.2.
4.11.

Receivable (Excluding Retention Money) Mention all payments due from client
excluding Retention Money.

4.12.

Payable Mention all payments due to employees, contractors, suppliers etc. This
includes Retention Money payable to contractors, suppliers etc.

4.13.

Gross Operating/Working Capital This is also called Current Assets and is sum of the

following:
4.13.1.

Receivable (From Client)

4.13.2.

Inventory (PSI + Consumable + POL)

4.13.3.

Retention Money with Client

4.13.4.

Cash in hand and Bank Balance

4.14.

Net Operating/Working Capital This is obtained by subtracting Current Liabilities

from Current Assets (or Gross Operating/Working Capital). Current Liabilities is sum of the

following:
4.14.1. Payable (To employees, contractors, suppliers etc.)
4.14.2. Retention Money Payable (To contractors, suppliers etc.)
4.14.3. Accrued Expenses Payable These are expenses incurred but not yet paid.
4.14.4. Letter of Credit (L/C) payable to banks.
4.15.

Inventory

4.15.1. Inventory (PSI + Consumable + POL) Mention inventory for PSI, Consumable and POL
from Store System (NSTORE or SBT-ICON)
4.15.2. Inventory (Scaffolding + Shuttering + Tools) Mention inventory for Scaffolding,
Shuttering, Tools from Store System (NSTORE or SBT-

ICON)

4.15.3. Inventory (E&P parts) mention inventory for E&P parts from Store System (NSTORE or
SBT-ICON)
4.15.4. Inventory (Total) mention total for all inventory heads mentioned above.

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

5. Quality Control
5.1. NCRs Issued Mention total no. of NCRs generated during the reported week and from project
start.
5.2. NCRs Closed - Mention total no. of NCRs closed from project start.
5.3. CARs Issued Mention total no. of CARs generated during the reported week and from project
start.
5.4. PARs Issued Mention total no. of PARs generated during the reported week and from project
start.
6. HSE
6.1. LTI (Lost Time Injury) - Mention total no. of LTI incidences reported during the reported week and
from project start.
6.2. RWI (Restricted Work Injury) - Mention total no. of RWI incidences reported during the reported
week and from project start.
6.3. First Aid - Mention total no. of First Aid cases reported during the reported week and from project
start.
6.4. Near Miss - Mention total no. of Near Miss incidences reported during the reported week and
from project start.
7. Analysis (Actual figure should be reported up to two decimal places and in absolute currency figure
(say AED per man-hour), not in thousands or millions)
7.1. Revenue per Earned MH (Budget Average) - Mention total budgeted revenue divided by total
original budgeted man-hours (including sub-contractor). It can be calculated as (4.6.1/2.3.1).
7.2. Revenue per Earned MH (Budgeted To-date) It can be calculated as 4.6.5/{(2.3.1 X 2.2.3)/100}
7.3. Revenue per Earned MH (Actual to-date) - Mention total (actual + accrued) Invoice to-date
divided by earned man-hours. It can be calculated as 4.6.4/{(2.3.2 x 2.2.3)/100}
7.4. Total Cost (Including PSI) per Earned MH (Budget Average) - Mention total budgeted cost
(Including PSI) divided by total original budgeted man-hours (Including Sub-contractor). It can be
calculated as (4.7.1/2.3.1)
7.5. Total Cost (Including PSI) per Earned MH (Budgeted To-date) - It can be calculated as 4.7.9/
{(2.3.1 X 2.2.3)/100}
7.6. Total Cost (Including PSI) per Earned MH (Actual to-date) - Mention Total (Actual + Accrued) cost
to-date divided by earned man-hours. It can be calculated as 4.7.7/{(2.3.2 x 2.2.3)/100}
7.7. Total Cost (Without Material) per Earned MH (Budget Average) - Mention total budgeted cost
(Without PSI), divided by total original budgeted man-hours (Including Sub-contractor). It can be
calculated as (4.7.2/2.3.1)

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

7.8. Total Cost (Without PSI) per Earned MH (Budgeted To-date) - It can be calculated as 4.7.10/
{(2.3.1 X 2.2.3)/100}
7.9. Total Cost (Without Materials) per Earned MH (Actual To-date) - Mention Total (Actual + Accrued)
cost todate (Without PSI), divided by earned man-hours. It can be calculated as 4.7.8/{(2.3.2 x
2.2.3)/100}
8. Comments on variances (if any) Give your comments on variances from the budget/target. Any
other comments, which have relevance with the weekly performance report, may also be included.

Attachment 16.2

GUIDELINES FOR PREPARATION OF WEEKLY PROJECT

PERFORMANCE REPORT

Annexure 01
Rev 07
Date: May 13, 2004

Attachment 1
How to calculate budgeted total values against actual to-date progress?
There could possibly be many different ways of calculating this value, but the basis of this calculation
MUST be the approved project budget on Descons standard format. Any method can be adopted for
calculating this value, provided the method has sound mathematical basis.
As an example, we propose a method for calculating budgeted revenue against actual to-date progress.
(Please note that for simplicity values for a few months have been taken.)
Basic Information extracted form Budget Summary:
Month #
Cumulative
Progress(%)
Cumulative
Revenue

A
3

B
4
1.24

C
5
1.7

D
6
3.1

D
7

100

150

200

Example Case:
Lets assume that we desire to calculate budgeted cumulative invoice against actual to-date progress of
2%. In this case, we can easily note that the progress of 2% lies between cumulative progress in columns
C and D. This implies that the corresponding cumulative revenue value also lies between corresponding
values in columns C and D. Now the following equation can be used to calculate Budgeted Revenue
against 2% progress:
Budgeted Rev. at 2% progress =
Cum Rev. in C + (Actual Progress Cum. Progress in C) X (Cum. Rev. in D Cum. Rev. in C)
(Cum. Progress in D Cum. Progress in C)
= 150 + {(2 - 1.7)/(3.1 - 1.7)} X (200 150)
= 160.71

Thus the budgeted revenue at 2% progress is Rs. 160.71

Please note that cumulative progress values that were immediately higher and lower than actual
progress value were used for this calculation.
Using the same formula, cumulative budgeted values for procurement, site cost with or without PSI,
margin, inflow and outflow against a progress value can be calculated.

Attachment 16.2