Professional Documents
Culture Documents
Management
Submitted to:
Sir Amir
Submitted by:
In MBA 3rd
STATEMENT OF PURPOSE
PRODUCT SERVICE AND TECHNOLOGY
VISION, MISSION AND CORE VALUES
ACKNOWLEDGEMENT AND DEDICATIONS
HIERARCHY OF PTCL
CHAP 1: INTRODUCTION OF PROJECT
The goals of this project will be presented in this executive summary with
summarized pieces of information about specific activities i.e. Training &
Development regarding Human resource department of PTCL.
STATEMENT OF PURPOSE
This project aim at presenting the studies of Human Resource Activities carried out
in PTCL but the main focus is on Training & Development of employees working at
the particular organization.
PTCL is one of the biggest organizations in Pakistan and the main area in which this
organization deals is providing valuable services to its customer regarding telephone
services, mobile services, internet services, DSLs, and Information Technology
prospective to the whole Pakistan within four provinces as well as Azad Jammu &
Kashmir.
INTRODUCTION
PTCL is also part of the consortium of three major Submarine communication cable
networks: SEA-ME-WE 3, SEA-ME-WE 4 and I-ME-WE. In addition to wire line
operations, PTCL also provides fixed line service through its countrywide CDMA
based WLL (Wireless Local Loop) network, under the Vfone brand name. In the
cellular segment, the second largest cellular provider in Pakistan, Ufone, is also a
wholly owned subsidiary of PTCL.
History
From the beginnings of Posts & Telegraph Department in 1947 and establishment of
Pakistan Telephone & Telegraph Department in 1962, PTCL has been a major player
in telecommunication in Pakistan. Despite having established a network of enormous
size, PTCL workings and policies have attracted regular criticism from other smaller
operators and the civil society of Pakistan.
PTCL offers a wide range of services for its clients all over the Pakistan. These
services are Telephone connections, billings, customer services, operations,
Vision
Mission
To achieve our vision by having:
Core Values
• Professional Integrity
• Customer Satisfaction
• Teamwork
• Company Loyalty
There are approximately 56000 employees working in PTCL, they are of different
types which are as follows:
Permanent employees
On-Contract employees: 400 employees are at Contract.
Daily Wages Employees: 7000 employees are at Daily Wages.
4000 Employees are in Telecom Foundation
On Deputation
Training Institute
♦ Pre Service Training: These trainings are for Assistant Divisional Engineers,
Engineers and Supervisors.
(1 to 2 years).
♦ On the Job Training: These training are for Directors (technical) and
Engineering Supervisors
♦ Prohibition period
Prohibition period is the time in which the organization trained the employees before
getting them on to the jobs. In PTCL they normally trained the employees for six-
month and time period of engineers is about 2 years.
SCHOLARSHIP STUDIES
Education level
Application for
Foreign Education
Selection Committee
Recommendations
EDUCATIONAL LEAVE
Group: Communicators Page 9
Educational leave without pay is for 5 years for PTCL employees.
As PTCL is in Contract with one of the world’s leading Telecom Companies like
Siemens and Ericson so they are on priorities to PTCL because PTCL is using and
buying exchanges manufactured by these companies. So in order to meet the
challenges of new technology transferred by these companies PTCL send its
employees to Sweden, Germany & France on a course of 9 months.
Along with that PTCL also buy exchanges from China and in this way PTCL workers
work with Chinese Expertise that is also a sort of career development and
experience for PTCL employees.
Outside Experience:
Experience It includes Workshops, Seminars and Conferences for
enchaining skills and capabilities of the managers.
HRM PLANNING
♦ Conduct job analysis and based on the outcomes of the job analysis, write job
descriptions.
Group: Communicators Page 10
♦ Organizational restructuring and right sizing
♦ Design and implement a performance management system
♦ Provide current information regarding employees to be used in the decision
making process
♦ Conduct HRM research with the aim of solving problems in the organization
♦ Integrated employee data management (HR MIS)
RECRUITMENT
Fresh recruitment of professional are only being made in areas like.
Technical
Human Resource (HR expert, HR Managers)
Finance & Accounts
Business development & marketing
Information technology (IT Professionals)
RECRUITMENT PROCEDURE
The recruitment procedure of PTCL is as follows:
First position or vacancy is announced in the electronic media and print media
through Internet and newspapers respectively.
Then applications are scrutinized as per specification in the job description and job
specification.
Candidates are being short-listed.
The next step is Test of short-listed candidates.
The next step of the PTCL recruitment process is the interview. They usually conduct
a structured and semi-structured interview for the candidates.
Last but not the least is the verification of the documents.
Recruitment methods
There are basically 2 methods at PTCL frequently carried out when desired these
methods are as follows:
♦ Internal Recruitment
♦ External Recruitment
Internal Recruitment:
In this method the candidates are recruited within the PTCL. It is a search mode in
which the PTCL check out the potential and right and desired person within the
PTCL. In order to get desired candidates they advertise within the organization by
job specification and job description by using Notice Boards.
External recruitment:
In this method PTCL recruit externally from the outside environment. For this
method they use different modes to recruit the people. Few of the methods are as
follows carried out in past as well as currently:
Online Recruitment.
Use of Print Media (Newspapers).
Quota System:
SELECTION:
The process of choosing from a pool of applicants the individual or individuals who
best fit the selection criteria for a given position. PTCL has got very effective and
efficient selection criteria.
SELECTION CRITERIA:
These are the following steps carried out by PTCL in order to meet selection.
Recruitment
(Advertising Job
specification &
Description)
Application
(Online & Forms)
Screening of applications
Test
Interview
Joining Letter
Interview Methods:
The interview method depends on the situation and conditions but there are 3 types
of interviews but two of them are and were in focus of PTCL while carrying out
Selection. These three methods are:
♦ Structured Interviews
♦ Unstructured Interviews
♦ Stress Interviews
♦ Job Components
Communication
Initiative
Challenges
Adaptability
Team work
Guide lines
Nature of supervision received
Leadership
Responsibilities
Financial Rewards
Pension 60% to 65% of basic pay
Disability Pension as per Government Rules
Death Benefits Funeral amount + 5-6 month pay
Loan Facility
Car & motorcycle loan loan will be deducted from monthly salary
Provident Fund 8.25% of salary + interest of 15%
NON-Financial Rewards
Maintenance Company provides maintenance of
Employee’s car & motorcycle
Pick & Drop Busses are used for this purpose
Leave Policy
It is up to the mark of Government rules and regulations. Leave policy contains:
Medical benefits
After retirement too PTCL provide the medical benefits to its former employees.
Employees from grade 1 to 16 are entitled for medical facility up to five years of the
retirement. Employees in grade 17 and above have lifetime entitlement for the
facility.
PERFORMANCE APPRAISAL
Rating Scale:
The rating scale method offers a high degree of structure for
appraisals. Each employee trait or characteristic is rated on a bipolar scale that
usually has several points ranging from "poor" to "excellent" (or some similar
arrangement).
“Ans”
Q.2:
Is there any training PTCL offer to its employees?
”Ans”
PTCL gives training to its employees after joining the PTCL, so that they know that
what will be their work and perform it accurately. This training is on the job training.
Q.3:
Is there any continues training program in the PTCL?
“Ans”
PTCL normally don’t use the continues training technique. But if there is any
improvement in the technology then PTCL give training to its employees to better
adopt and manage this. It also send the selected one to get the training from foreign
country. The example of DSL and Ufone is there in this regard.
Q.4:
What is the environment of PTCL?
“Ans”
The environment of PTCL is very good. The employees are very co-operative to each
other.
Q.5:
So can we call it a true cooperate culture?
“Ans”
No, but it can be categorized in the cooperate culture with some exceptions.
Answer from the local office:
They don’t really about the term. But what we see there it was a
typical culture which you can see in every Govt. organization of Pakistan. Use of
Punjabi language, chit chat with co-workers in office timing.
Q.6:
What techniques used in the PTCL for the performance
evaluation?
“Ans”
Q.7:
How you motivate your employees?
PTCL give to its employees a no. of incentives so that they do their work efficiently.
The incentives like pension,
Disability Pension, Death Benefits, Loan Facility
(Car & motorcycle loan), Provident Fund, Maintenance,
Pick & Drop, Accommodation.
Q.8:
Is the discrimination in the facilities and pays of have any adverse
affect on the performance of employees?
“Ans”
Q.9:
The quota system is not a reason to affect your performance
adversely?
“Ans”
No, it’s a rule apply by the Govt. and it is necessary to give all the provinces a share
in the jobs opportunities at PTCL.
Q.10:
Are there any standards which you try to achieve regarding your HR
policies?
“Ans”
As you know now the management of the PTCL is with the Etsallat Group which is an
international group, so our management is trying to bring international standards in
the PTCL.
Q.11:
As per our information there is a problem of overstaffing in the PTCL,
so in these conditions how we can say that PTCL’s employees are efficient.
“Ans”
After getting all the desired information and critically analyzing the organization I
like to recommend and conclude my thinking and findings in following points.
Sites Visited
http://www.ptcl.com.pk
http://www.pakboi.gov.pk/html/PTCL_restructuring.html
http://www.telecomfoundation.com/files/projects.htm
http://www.ptcl.com.pk/download/ptcl_org_chart.pdf
http://www.ptcl.com.pk/w_human_resourses.html
http://www.ptcl.com.pk/news/may 17_tele_challenges.html
http://www.pakistan.gov.pk/moitt/news/current/moit03042004.pdf
http://www.ptcl.com.pk/directors_report_2007.html
http://en.wikipedia.org/wiki/Pakistan_Telecommunication_Company