PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT
GR FOR INITIAL ENTRY OF STOCK BALANCES

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan
Name

Signature

Date

Document Number
Document Number

Document Date

MM-INV-001.13 Initial Stock.doc/001

17 November, 2007

Version History
Version Number

Version Date
17 November,
2007

01 / 001

MMINV001.13InitialStock.doc/001

Summary of Changes
NA

Ref: Minutes of Review

NA

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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 5
2. TRANSACTION MENU PATH ................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6
2.2. SAP SCREEN SNAP .............................................................................................................. 6
2.3. DESCRIPTION ........................................................................................................................ 6

3. BUSINESS TRANSACTION, REFERENCE AND MOVEMENT TYPE .................... 7

3.1. REQUIRED USER INPUT ......................................................................................................... 7
3.2. SAP SCREEN SNAP .............................................................................................................. 7
3.3. DESCRIPTION ........................................................................................................................ 7

4. DOCUMENT HEADER ............................................................................................... 8

4.1. REQUIRED USER INPUT ......................................................................................................... 8
4.2. SAP SCREEN SNAP .............................................................................................................. 8
4.3. DESCRIPTION ........................................................................................................................ 8

5. MATERIAL................................................................................................................ 10
5.1. REQUIRED USER INPUT ....................................................................................................... 10
5.2. SAP SCREEN SNAP ............................................................................................................ 10
5.3. DESCRIPTION ...................................................................................................................... 10

6. ITEM OK ................................................................................................................... 11
6.1. REQUIRED USER INPUT ....................................................................................................... 11
6.2. SAP SCREEN SNAP ............................................................................................................ 11
6.3. DESCRIPTION ...................................................................................................................... 11

7. ITEM DETAIL TAB - 'WHERE'................................................................................. 12

7.1. REQUIRED USER INPUT ....................................................................................................... 12
7.2. SAP SCREEN SNAP ............................................................................................................ 12
7.3. DESCRIPTION ...................................................................................................................... 12

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8. ITEM DETAIL TAB - 'QUANTITY' ........................................................................... 13

8.1. REQUIRED USER INPUT ....................................................................................................... 13
8.2. SAP SCREEN SNAP ............................................................................................................ 13
8.3. DESCRIPTION ...................................................................................................................... 13

9. CHECK DOCUMENT ............................................................................................... 14

9.1. REQUIRED USER INPUT ....................................................................................................... 14
9.2. SAP SCREEN SNAP ............................................................................................................ 14
9.3. DESCRIPTION ...................................................................................................................... 14

10. POST DOCUMENT ................................................................................................ 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15
10.2. SAP SCREEN SNAP .......................................................................................................... 15
10.3. DESCRIPTION .................................................................................................................... 15

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1. Legend

ICONS

EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)

EXAMPLES

EXPLANATION
The field is mandatory - it must be filled in order to proceed

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2. Transaction Menu Path

2.1. Required User Input
Access Transaction MIGO

2.2. SAP Screen Snap

2.3. Description

To Post Goods Receipt for Initial Entry of Stock Balances you should use Transaction MIGO from
following path:
Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods
Movement (MIGO)
Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO

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3. Business Transaction, Reference and Movement Type

3.1. Required User Input
Select from drop down list:
Business Transaction: Goods Receipt
Reference: Other
Movement type: 561 (receipt without PO)

3.2. SAP Screen Snap

3.3. Description

Initial entry of Stock balances is used to migrate the inventory balances from legacy to SAP.
To post the Goods Receipt of initial stock balances, you need to select the appropriate combination of
Business Transaction, Reference and Movement Type.
There is a special movement type used for this purpose, 561(Receipt w/o PO)

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4. Document Header
4.1. Required User Input
Review following fields:
- Document Date
- Posting Date
Maintain some meaningful text in the field: 'Doc. Header Text'

4.2. SAP Screen Snap

4.3. Description

You need to make sure proper entries in the following fields:

Document date - The date on which the document is being posted
Posting date - The date on which account balances / accounting entries should be posted
Sometimes a back date posting is also required to reflect the balances on a specific date / period.
Doc. Header Text - This field is used to record any meaningful text that can be used to identify the

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purpose of posting this document in reports and list displays.

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5. Material
5.1. Required User Input
Enter Material Code and then press Enter.

5.2. SAP Screen Snap

5.3. Description

Enter the code of Material for which the stock balances are to be posted.

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6. Item OK
6.1. Required User Input
Set 'Item OK' indicator.

6.2. SAP Screen Snap

6.3. Description

Set 'Item OK' indicator to include this item in the document posting.

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7. Item detail tab - 'Where'

7.1. Required User Input
Maintain field: 'Plant'
Maintain field 'Storage Location'

7.2. SAP Screen Snap

7.3. Description

Under item detail tab - 'Where', you need to specify the Plant code and Storage Location code of the
location / depot where the stock balances are to be reflected in SAP system.

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8. Item detail tab - 'Quantity'

8.1. Required User Input
Enter Quantity to be received.
Enter Total Value of Quantity being received in field 'Ext amount in Local Currency'

8.2. SAP Screen Snap

8.3. Description

Enter the quantity of material stock that is to be received and the total value of the quantity being
received.

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9. Check Document
9.1. Required User Input
Click on 'Check' button"

9.2. SAP Screen Snap

9.3. Description

Check the document before posting in order to identify any warnings / errors / inconsistencies in the
document being posted.

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10.

Post document

10.1.

Required User Input

Click on 'Post' button.

10.2.

SAP Screen Snap

10.3.

Description

Click on Post button to save / post the document. Posting will generate a Material document and
accounting Document. The material document number will be displayed on message line at the time of
document posting.

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