DEPARTMENT OF EDUCATION

PHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS

( OFFICE )

3-3-4-4
(1st Sub-Account) Required
Code
(6)

e-NGAs Coding Scheme

SAMPLE INVENTORY
SL(Lowest Level) - PPE Item (All Colums are Required)
Name of Accountable Officer
Cost
(11) (30)

(2nd Sub-Account) Required

Code
(6)

Description
(16)

Description
(16)

Code
(6)

Description
(16)

Property #
(25)

Description - (include Serial No. if available)

(55)

Estimated Date Accountable Office Depreciable Life Yrs Acquired (RC Code) [1/0]
(8) (9) (15) (10)

223-001 IT Equipment 223-001 IT Equipment 223-001 IT Equipment 223-001 IT Equipment

0001 0001 0001 0001

Computer Set Computer Set Computer Set Computer Set

0001

Desktop Desktop

I-07-1-1(1)-C I-07-1-1(2)-C AO1-I-01-01-01-E-1 ABC-1

Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clone Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clone HP Compaq Brand Acer Brand

5 5 5 5

1/7/2007 1/7/2007
6/10/2006 8/1/2003

45,000.00 ALANO, ALBERT 45,000.00 ABLAY, MARITESS 50,000.00 PAGATPATAN, ALEX 30,000.00 NIALDA, GONZALO

0001 0001

Desktop Desktop

223-001 IT Equipment

0001

Computer Set

0002

Notebook

I-07-1-2(1)-C

Pentium 3, 333mhz, 40GB Harddisk, 126MB, Toshiba Brand

222-001 Furniture 222-001 Furniture

0001 0001

Table Table

0001 0001

Clerical Table Clerical Table

AO1-F-01-01-01-E-1 AO1-F-01-01-01-E-2

3 drawers with top glass 4 drawers

221-005 Airconditioner

0001

Cabinet Type

0001

Cabinet Type

3 Toner, Carrier Brand

DEPAR

PHYSICAL INVENTO

(1st Sub-Account) Required

Code
(6)

(2nd Sub-Account) Required

Code
(6)

(3rd Sub-Account) Required

Code
(6)

Description
(16)

Description
(16)

Description
(16)

DEPARTMENT OF EDUCATION
PHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS
( OFFICE )

SAMPLE INVENTORY
SL(Lowest Level) - PPE Item (All Colums are Required)
Property #
(25)

Description - (include Serial No. if available)

(55)

Estimated Life Yrs

(8)

ON

UIPMENTS

Item red)
Date Accountable Office Depreciable Acquired (RC Code) [1/0]
(9) (15) (10)

Name of Accountable Officer

Cost
(11) (30)

Appendix 53

ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT

Department of Education Agency Qty. Unit Description ( Serial No. if any ) Unit Cost Prop. No.

Received by :

Received from:

Signature Over Printed Name

Signature Over Printed Name

Position/Office

Position/Office

Date

Date

Appendix 39

PROPERTY CARD
Agency

Property, Plant and Equipment: D es Date Reference Receipt Qty. Transfer/Disposal Office/Officer

Property No.:

Qty.

Balance Qty.

jmf20

General Form No. 30 (A) (Revised March, 1938)

REPUBLIC OF THE PHILIPPINES

INVOICE-RECEIPT FOR PROPERTY

TRANSFER of property from authorized by
QTY. Unit/s NAME AND DESCRIPTION DATE of PURCHASED PROPERTY NUMBER

to

CLASI-FICATION NUMBER

UNIT VALUE

TOTAL VALUE

TOTAL AMOUNT =

INVOICE
I CERTIFY that I have this of , (Designation) the above listed articles, property of (Name) 19, day invoiced to invoiced to , of

RECEIPT
I CERTIFY that I have this day 20 03, received from received from ,, (Designation)

the above listed articles, property of

(Name of bureau or office)

(Name of bureau or office)

(Signature of Invoicing Accountable Officer)

(Signature of Receiving Accountable Officer)

(Title)

(Title)

INVENTORY AND INSPECTION REPORT OF

As of

(Agency)

( Name of Accountable Officer ) I N V E N T O R Y

Articles

Quantity

Unit Cost

Total Cost

Property No.

Date Acquired

No. of years in service (7)

(1)

(2)

(3)

(4)

(5)

(6)

I HEREBY request inspection, and disposition pursuant to Section 79 of PD 1445, of the Property enumerated above.

Requested by :

Request for Inspection Approved by :

( Signature of Accountable Officer )

( Name and Signature )

( Designation of Accountable Officer )

( Designation )

ECTION REPORT OF UNSERVICEABLE PROPERTY

( Designation ) I N S P E C T I O N DISPOSITION Accumulated Depreciation (8) (9) (10) (11) (12) (13) (14) R E P O R T Appraisal Official Receipt Number (15)

I CERTIFY that I have inspected each and every article enumerated in this report and that the I CERTIFY that I have witnessed the diposition of the article enumerated on this report this ______ day of ______________________.

disposition made thereof was, in my judgement, the best for the public interest.

( Name and Signature of Inspector )

( Name and Signature of Witness )

Amount

(16)

e witnessed the diposition

ted on this report this

______________.

ature of Witness )

INVENTORY CUSTODIAN SLIP DEPARTMENT OF EDUCATION

ICS No:______________

Quantity

Unit

Description

Inventory Item No. Estimated Life Years

Received by: ___________________________ Signature Over Printed Name ___________________________ Position/Office __________________________ Date

Receive from: __________________________ Signature Over Printed Name __________________________ Position/Office _________________________ Date

REPORT ON THE PHYSICAL COUNT OF INVENTORIES

Type of Inventory Item As of For which
(Name of Accountability Officer)

(Offficial Designation)

is accountable, having assumed such accountability on

(Agency/ Office) (Date of Assumption)

ARTICLE ACETATE ACETATE ACETATE ALCOHOL AUDIO CASSETTE TAPE AUDIO CASSETTE TAPE BALLPOINT PEN BATTERY BATTERY BATTERY BATTERY BATTERY BLADE CARBON FILM/PAPER CARBON FILM/PAPER CARBON FILM/PAPER CARBON FILM/PAPER CARTOLINA CLIP CLIP

DESCRIPTION Gauge #3, transparent, 50m length Transparency Film, OPH/PPC A-4 size Transparency Film, colored presentation, A-4 70% Isoprophyl, 500 ml. Blamk, 60 mins. Blamk, 90 mins. Ballpen, fine point asstd. Color Battery, AA size Battery, AAA size Size C Size D 9 volts size Blade for cutter, H>D Ordinary, A-4 size Ordinary, 8-1/2 x 13" film, Polyethylene A-4 size film, Polyethylene 8-1/2 x 13" size Cartolina, asstd. Colors.22-1/2 x 18-1/2" size Clip Paper, Bulldog Clip Paper, backfold, 25mm size

STOCK NUMBER 155-001-0001-0001 155-001-0001-0002 155-001-0001-0003 155-001-0003-0001 155-001-0004-0001 155-001-0004-0002 155-001-0005-0001 155-001-0006-0001 155-001-0006-0002 155-001-0006-0003 155-001-0006-0004 155-001-0006-0005 155-001-0007-0001 155-001-0008-0001 155-001-0008-0002 155-001-0008-0003 155-001-0008-0004 155-001-0009-0001 155-001-0010-0001 155-001-0010-0002

UNIT OF UNIT VALUE MEASURE roll box box btle. pc. pc. pc. pack pack pack pack pack pc. box box box box pc. pc. box

BALANCE PER CARD

(Quantity)

ON HAND PER COUNT

(Quantity)

SHORTAGE/OVERAGE Quantity Value

REMARKS

REQUISITION AND ISSUE SLIP

Department of Education

Division : Office Stock No.

Responsibility Center Code REQUISITION Unit Description

RIS No. SAI No.

Date Date ISSUANCE Quantity Quality Remarks

Purpose : Requested By:

Signature Name Designation Date

Approved By:
Signature Name Designation Date

Issued By
Signature Name Designation Date

Received By:
Signature Name Designation Date

REPORT OF SUPPLIES AND MATERIALS ISSUED

Department of Education Date : RIS No. Responsibility Center Code Stock No. Item Unit Qty Issued No. ________________ Unit Cost Amount

Recapitulation Stock No.

Quantity

Unit Cost

Recapitulation Total Cost Account Code

I Hereby certify to the correctness of the above information

Posted by / date :

Supply Officer

Accounting Clerk

STOCK CARD
Department of Education Agency Item : Receipt Date Reference Qty. Qty. Description : Issuance Office

Appendix 38

Stock No.: Re-order Point: Balance Qty. No. of Days to Consume

Appendix 60

WASTE MATERIALS REPORT Department of Education

Agency Place of Storage Date

ITEMS FOR DISPOSAL ITEMS QTY UNIT DESCRIPTION RECORD OF SALES O.R. No. Amount

TOTAL Certified Correct: Disposal Approved :

CERTIFICATE OF INSPECTION I hereby certify that the property enumerated above was disposed of as follows :

Item Item Item Item

Destroyed Sold at private sale Sold at public auction Transferred without cost to

Property Inspector : (Name & Signature)

Witness to dispositon :

( Furnish in Duplicate )

PROPERTY RETURN SLIP

RETURNED TO : PROPERTY DIVISION

FROM

DATE :

QTY.

ARTICLE/DESCRIPTION

SER. NO.

PROP. NO.

PERSON ACCOUNTABLE

NOTE:

KEEP THIS RETURN SLIP ON FILE FOR YOUR REFERENCE IN ACQUIRING CLEARANCE RETURNED BY:

PROPERTY RECEIVED BY: DATE :