Project Life Cycle Management

1)

Haseeb Ali

Project Manager, Performance Improvement, Petrotrin

Project Life Cycle

Organisations performing projects will usually divide each project into several project phases to improve management control and provide for links to the ongoing operations of the performing organisation Collectively, the project phases are known as the life cycle

Project Life Cycle

A collection of generally sequential project phases whose name and number are determined by the control needs of the organisation or organisations involved in the project

Characteristics of Project Phases

Marked by completion of one or more deliverables Conclusion of project phase is generally marked by a review of both key deliverables and project performance to:
Determine if the project should continue into its next phase Detect and correct errors cost-effectively

Phase-end reviews phase exits, stage gates, kill points

Generic Project Life Cycle

Initiating
Project charter Preliminary project scope statement

Planning
Project mgmt plan Project scope plan Scope definition Work breakdown structure (WBS) Activity definition Activity sequencing Activity resource est Activity duration est Schedule dev. Cost estimating Cost budgeting Quality plan HR plan Risk mgmt plan Plan purch/ acquisition/ contracting

Executing
Direct/manage project execution Quality assurance Acquire project team Develop project team Request seller responses Information distribution Select sellers

Controlling

Closing

Monitor/control Close project project work Contract closure Integrated Administrative change control closure Scope verification Scope control Schedule control Perform quality control Manage project team Performance reporting Risk monitor/control Contract admin

Project Life Cycle Characteristics

Cost and staffing levels are low at start, higher towards the end and drops rapidly as the project draws to a conclusion Risk and uncertainty is highest at start of the project Ability to influence the final characteristics of the projects product and project final cost is highest at the start and gets progressively lower as the project continues

Project Life Cycle Profile

Phase 1 CONCEPT Phase 2 DEVELOPMENT
IMPLEMENTATION

Phase 3

Phase 4 TERMINATION

Opportunity and Risk (Ability to influence) Period when Highest Risks are incurred

Amount at Stake $ VALUE

INCREASING RISK

Period of Highest Risk impact

TIME

Representative Project Life Cycles

Defense Acquisition
Concept and Technology Development System Development And Demonstration Production and Deployment Support

Representative Project Life Cycles

Software Development
Proof of Concept Cycle First-build Cycle Second-build Cycle Final Cycle

Representative Project Life Cycles

Construction
Feasibility
Project Formulation Feasibility Studies Strategy Design and approval

Planning And Design

Base Design Cost and Schedule Contract Terms and Conditions Detailed Planning

Construction
Manufacturing Delivery Civil Works Installation Testing

Turnover And Startup

Final Testing Maintenance

Specific Company Project Life Cycle

PREPARE IT INPUT
EIA and other EHS Requirements

DO IT
Budget Approval Customer Acceptance AFE Approval Contract Admin.

WORK IT
Execution Phase Sign-off User Training Sign-off Customer Sign-off

OPERATION

GATE

GATE

GATE

GATE

GATE

SEARCH

STUDY

SEARCH PROVE

PLAN

DO

TRANSFER

GATE

1 3

7
CLOSE

Business Proposal

Risk Identification and Analysis Pre-feasibility Peer Review Lesson Learnt

Detailed Feasibility Peer Reviews BAR Project Charter High Level Schedule

WBS Cost Estimate Baseline Schedule Resource Assign. Risk Mgt. Plan Comm. Plan

OUTPUT

User Training Close-out Report: variance, Final Reports, all lessons learnt Risk Mgt. And Manuals Control Admin. Close-out Resource Com. Lessons Learnt Sign-off Progress Reporting Lessons Learnt Quality Audit Checklist Lessons Learnt

Lessons Learnt Lessons Learnt

Programs and Program Management

A program is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually
Housing estate Drilling program

Programs may also involve a series of repetitive or cyclical undertakings:

Public sector annual construction program Nonprofit organisation fundraising program

Program management is the centralised, coordinated management of a group of projects to achieve the programs strategic objectives and benefits

Portfolios and Portfolio Management

A portfolio is a group of projects and/or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives Portfolio management goals can include:
Maximise value of the portfolio by careful examination of candidate projects and programs for inclusion in the portfolio and the timely exclusion of projects not meeting the portfolios strategic objectives To balance the portfolio among incremental and radical investments and for efficient use of resources

Project Management Office (1)

A project management office (PMO) is an organisational unit to centralise and coordinate the management of projects under its domain. PMO features can include:
Shared and coordinated resources across all projects Identification and development of PM methodology, best practices and standards Clearinghouse and management of project policies, procedures, templates and other shared documentation Centralised configuration management for all projects Centralised repository and management for both shared and unique risks, lessons learnt and other information for all projects

Project Management Office (2)

PMO features can include (contd):
Central office for operation and management of project tools, such as enterprise-wide project management software Central coordination of communication management across all projects A mentoring platform for project managers Central monitoring of all PMO project timelines and budgets, usually at the enterprise level Coordination of overall project quality standards between the project manager and any internal or external quality personnel or standards organisation

Project Life Cycle

Questions