MAINTAINING A STRONG SPECIAL COLLECTION

By Ana Maria B. Fresnido DLSU Library ana.fresnido@dlsu.edu.ph

the Case of De La Salle University

DEFINITION OF THE DLSU LIBRARYS SPECIAL COLLECTIONS

Materials that are built around a single idea or subject Rare, valuable, and truly unique materials

Scholarly outputs of the University

SPECIAL COLLECTIONS CATEGORIES

Donated collections

Deposited/ Loaned collections

DLSU as a Depository Library

Collections acquired through grants/ linkages

Collections established by the Library

THE DEVELOPMENT OF DLSUS SPECIAL COLLECTIONS

A.B. Calderon 1981

CESP 1985

Philippine Numismatic 1989

E. S. Quito 1990

I. R. Cruz 1991

L.M. Tanada 1993

Bitanga Valeros 1993

M.A. Foronda 1992

A.S. Laya 1992

D. Tantoco 1991

Donated Special Collections

Books: 38,850 t. / 46,562 v. Manuscripts Sound recordings

R. Donato 1994

F. Ortigas 1994

R.C. Salazar 1995

J.J.Reyes 1997

Diokno 1998

R.A.Q. Sibayan 2003

A. Sotto 2003

Phil. English Data 1999

A. Gonzalez 1998

Del Mundo 1998

Art works Pottery collections

N.G. Fajardo 2004

B.P. Sibayan 2006

B.N. Santos 2006

W.V. Villacorta 2007

Z.A. Salazar 2007

Numismatic collections Screenplays Wooden ship models

C. Del Mundo Sr. 2011

GSRH 2010

AranetaZaragoza 2010

D. Fernandez 2009

J. Teehankee 2007

P. Gallaga 2012

R. Agpalo 2012

M.L. Krainz 2012

M.L. Bautista 2012

D. Madulid 2012

DONATED Special Collections

 2,313 vol.

of his personal librar y collection 157 manuscript boxes of his personal papers Also on display are his tektite collection and other mementos

DON FRANCISCO ORTIGAS, JR. COLLECTION

 867

volumes of the former senators personal librar y 11 manuscript boxes of his personal paper s is surrounded by a motley of mementos:

LORENZO M. TAADA COLLECTION

Photos Diplomas Plaques Medals Awards Certificates scrapbooks of clippings, etc.

 collection of:
books antique

religious images Silverwares Glassware Ilocano furniture family heirloom

BITANGA VALEROS COLLECTION

Mostly consists of books in the field of linguistics which now sums up to 3,402 volumes

BR. ANDREW GONZALEZ FSC COLLECTION

 a literar y

museum that gathers a rare collection of Santos' mementos -photographs, video clips, awards, original manuscripts, and published works

BIENVENIDO N. SANTOS MUSEUM

ARANETA-ZARAGOZA COLLECTION

Spanish l i te r a t ur e novels and rare Spanish reference books bound F i l i p in i a n a magazines folders of c u r r e n t i n te r e s t c o m p i le d b y J . A n to n i o A r a n et a a n d p o l i t i ca l a r t i c le s o f h i s period mainly f r o m Po s t Wo r l d Wa r I I era prints of artworks of m a s te r a r t i s t , M i g uel Zaragoza, who was a c o n tem p o r a r y o f J u a n Lu n a

Museum artifacts

DANIEL TANTOCO JR.

 Consists of

32 pieces of Philippine ear thenware

ALICIA SANDOVAL-LAYA COLLECTION OF PRE-HISTORIC PHILIPPINE POTTERY

 collection

of coin and paper currency dating back from prehistoric era to the present Donor: Felipe Liao

PHILIPPINE NUMISMATIC COLLECTION

Models of wooden ships and a few related books

NATIVIDAD GALANG-FAJARDO

Deposited Special Collections

Books 2572 titles 3044 vols. memorabilia
Lopez-Rizal 1987

NipaHut (under negotiation)

E.R. Abueg 1993

L O P E Z R I Z A L

Extensive collection of Rizaliana materials deposited by the descendants of J. Rizal

books in the humanities and social sciences, original manuscripts extant copies of the owner's early short stories and novels

Asian Development Bank (1998) UNESCO - International Institute for Educational Planning (2001) International Labour Organization (2011)

DLSU as a Depository Library

ADB 483 t. / 758 v. ILO (DLSUManila) 214 t. / 266 v. ILO (MEC) 229 t. / 296 v. UNESCO 216 t. / 222 v.

COLLECTIONS ACQUIRED THROUGH GRANTS/ LINKAGES

EDC

Established in 1998

EDC 3687 t. / 4070 v.

ASRC

Established in 2000

ASRC 1549 t. / 1660 v.

 Conceived

EUROPEAN DOCUMENTATION CENTER (EDC)

as a project of the European Commission Includes all types of librar y materials covering subject areas par ticularly focusing on the European Union

AMERICAN CORNER
offers information resources in various formats such as books, multimedia, periodicals and online databases in support of its mission, which is, to promote mutual understanding between the people of its host country and the peoples of the United States

La Salliana

Antiquarian Collection
Map Collection Faculty Research and Creative Works Thesis and Dissertations Memorabilia

Special Collections Established by the Library

Antiquarian

Established in 1994

Includes: Incunables imprints before 1900 first edition of important literary works and other texts books in fine bindings unique copies

L A S A L L I A N A

LaSallian Writings

built for the members of the academic community especially the Signum Fidei members, who would like to deepen their knowledge of St. La Salle and his writings as well as writings on La Sallian spirituality

 Includes an

array of Philippine maps, atlases, and gazetteers

MAP COLLECTION

FACULT Y RESEARCH AND CREATIVE WORKS

Contains:
biographical materials published and unpublished writings by and about faculty members

Includes extensive collections of:

Correspondence Clippings personal university files memorabilia

THESES AND DISSERTATIONS

Research studies dating back from 1951 to present

Undergraduate : 15320 t.

Graduate : 5571 t.

Faculty : 158 t.

TOTAL : 21,049 t.

MEMORABILIA
Souvenir items produced by the univer sity

A collection of gifts and tokens to the university and its administrators

CRITERIA FOR ACCEPTING SPECIAL COLLECTIONS MATERIALS

Potential use

Distinctiveness/Rarity of the collection

Provenance Processing and preservation costs

Availability of Space
Duplication

HANDLING AND USE OF THE COLLECTION

Generally for room use only (except for AC, EDC, CESP and Calderon collections).

Readers are required to deposit their bags and may take only paper, books, and pencil into the Library Special Collections Reading Room.
The Collections books must be handled with great care. Photocopying of the Collection is allowed (except for theses and selected archival materials) provided the researcher conform to the fair use doctrine. Readers are allowed to access only one book at a time.

STRATEGIES FOR ATTRACTING DONORS

Maintaining strong relationships with donors and prospective donors

Investing on the following:

Construction of special collection rooms Library furniture Processing of materials Preservation Security of the collection Staffing

Accepting deposits/loans

Marketing and promotion

Obtaining strong support from administration and members of the academic community

ISSUES AND CONCERNS

Collection development
Demanding/difficult donors Space Staffing

Budget