QP CONTRACTORS FORUM:

MANAGING HSE IN QP CONTRACTS

Corporate HSE Department

PRESENTATION OUTLINE
PART 1: BACKGROUND
Background The Gaps

PART 2: THE NEW PROCESS

Process Flow What has changed

PART 3: QP HSE REGULATIONS FOR CONTRACTORS

Introduction Overview of QP HSE Regulations for Contractors

PART 4: WHAT IT ALL MEANS

Roles & responsibilities What is needed
2

 QP HSE Policy

BACKGROUND

Manage HSE as an integral part of business activities

Strive towards incident free, secure, safe, and healthy workplace Line Managers are fully responsibleAll activities must be in line with HSE policy Ensure thatQP Contractors apply QPs HSE Standards HSE performance to be managed with same gravity as any other aspect of industrial performance
3

BACKGROUND Continued
2008:
QP Contractors

0 3 14 44 56

Fatalities

7 30 74 82 55

Lost Time Injuries

Recordable Cases First Aid Cases Near Miss

2009:

QP
Fatalities Lost Time Injuries Recordable Cases First Aid Cases Near Miss

Contractors

0 7 16 28 18

5 27 74 57 19
4

BACKGROUND Continued
Reportable Cases 2008
200 180 160 149 126 111 100 100 82 80 60 40 56 55 44 49 30 12 13 17 69 54 81 QP Con Total 131 185

140
120 Number

20
0 FAC Near Miss / Near Hit Damage

Env/Leak

Fire

MVI / RTA

1 CCW Project Fire incident: Estimated Cost = Over QR 14, 000,000 !!!
5

 Five Year Performance

8 6
Number

BACKGROUND Continued
Fatalities (2004 2008)
7

4 2 2 0 0 2004 2005 2006

Years

3
QP

1 0

1 0

0 2007

0 2008

Con

Lost Time Injuries (2004 - 2008)

100 90 80 70 60 50 40 30 20 10 0 92

Number

56
QP

30 21 8 2004 2005 9 2006

Year

30 22 2 2007 5 2008

Con

BACKGROUND Continued
There is a Gap between HSE Policy and implementation Multi-disciplinary Team set up to:
Define the gap Address the gap

Team membership:
13 Depts./Dir. /Regions represented Multi-disciplinary (OH, Safety, Env., Operations, Engrg, CN, etc.)

Team carried out Gap analysis via:

Process comparison (QP vs. Best practice) Review of existing documentation (QP Contr. Safety Reg., Contracts Dept docs.) Review of HSE Mgt. in existing Contract (Mesaieed) Survey carried out to establish baseline info.

Team Established a systematic approach through:

New QP Procedure for managing HSE in contracts New Guidelines for managing HSE in contracts New QP HSE Regulations for contractors

MANAGING HSE IN CONTRACTS

IMPLEMENTATION PLAN
2008 2009 2010 2011 2012 2013 2014

Initiation : Consultation, Gap Analysis, scoping Develop Documents, obtain Approvals & launch

Management Workshop
Training of users (CH, QSR) Usage of Documents Develop Web-based CHPES tool Train CHPES Users
(Pilot)

Verification of usage
Interim Review Review, update & possible inclusion of JVs & Subsidrs. Fully functional system
8

GAPS IN THE EXISTING PROCESS

QP EXISTING PRACTICE
Decision made to contract out work

GAPS
HSE in pre-tender documents based on subjective content

No systematic approach (No Plan, do, check, feedback) No training on HSE Mgt. in Contracts

Bidders assessed on Technical and Commercial criteria

HSE not award determining factor No Pre-execution audit/inspection

Contract Awarded

No HSE certificate b/4 work starts

Kick-off Meeting sometimes held

No HSE performance Database Poor definition of Roles & Responsibilities

Contract execution and some HSE monitoring

Standard HSE clauses/templates in-adequate

Contract ends

Cont. Safety Regulations not always given Etc.

9

 OVERVIEW
PLANNING AND INVITATION TO TENDER

THE NEW PROCESS

Appoint Contract Holder

Prepare Contract HSE Mgt. Plan

Establish contract scope

Conduct HSE Assessment & determine HSE Strategy Specify HSE requirements Pre-qualify Potential bidders

Finalize Tender document Contractor prepares Contract HSE Plan Evaluate tender

TENDER PERIOD

EVALUATION AND CONTRACT AWARD

CONTRACT AWARD

MOBILISATION

Finalize Contract HSE plan

Hold Kick-off Meeting

EXECUTION

Monitor Contract HSE Plan implementation & Performance Maintain same level of vigilance as in execution Feedback for update of Contractor HSE Performance database

DE-MOBILISATION

CLOSE-OUT

HSE close out Report

10

WHAT HAS CHANGED

Roles & responsibilities more clearly defined

HSE Management in contracts training introduced

Contract Holder to prepare a Contract HSE Mgt. Plan

HSE assessment of the contract at the beginning

Contractors HSE performance database to record performance and improve contractor selection New HSE Regulations doc. must be issued to contractors at award stage

Tenderers to conduct own HSE risk assessment & hence submit HSE Plan
11

WHAT HAS CHANGED

HSE to be an award criteria (Traffic lighted: Green vs Red basis)

HSE Certificate must be issued before work commencement

New Statement of HSE requirements template (for both High & Low risk contracts) Contractor HSE Officers interview/test Appointment of QP Site Reps. to monitor site HSE Contractors to submit monthly HSE perf. Reports

HSE close-out & Site restoration certificate to be issued

12

APPENDIX 3: CONTRACTOR MONTHLY HSE PERFORMANCE REPORT FORM

CONTRACT NUMBER: SPONSOR DEPT.: HSE STATISTICS FOR THE MONTH OF: Number of EMPLOYEES WORKING ON CONTRACT*: Number of MAN-HOURS worked (including any overtime) in the month: Number of FATALITIES in the month: Number of PERMANENT DISABILITIES in the month: Number of LOST WORKDAY CASES in the month: Number of RESTRICTED WORK CASES in the month: Number of MEDICAL TREATMENT CASES in the month: Number of FIRST AID CASES in the month: Number of NEAR MISSES in the month: Number of UNSAFE ACTS / CONDITIONS reported in month TOTAL RECORDABLE OCCUPATIONAL ILLNESSES in month: (FAT) (PPD & PTD) (LWC) (RWC) (MTC) (FAC) (NMs) (UA/UC) (TROI) CONTRACT TITLE: CONTRACTOR:

Number of CALENDAR MAN-DAYS LOST due to SICKNESS ABSENCE TOTAL RECORDABLE INCIDENTS in the Month: Number of: NON-ACCIDENTAL DEATHS in the month: Number of: ROAD TRAFFIC ACCIDENTS in the month: Quantity of WASTE GENERATED in the Month (Kg): Number of personnel HSE TRAINED in the month (include HSE induction) Number of TOOLBOX TALKS held in the month Number of HSE MEETINGS held in the month Number of HSE INSPECTIONS/AUDITS held in the month Number of EMERGENCY DRILLS held in the month MONTHLY LOGISTICS STATISTICS NO. OF VEHICLES/CRAFTS Heavy Vehicles (>3500 kg ) Light Vehicles (Cars, etc) Marine Vessels (MVs) Names of INJURED PEOPLE ABSENT FROM WORK OR ON RESTRICTED WORK** during the month: NAME WAS CERTIFIED UNFIT ON WAS CERTIFIED UNFIT ON DATE TOTAL KILOMETRES DRIVEN (TRI) (NAD) (RTA)

13

INTRODUCTION: THREE DOCUMENTS

QP HSE REGULATIONS FOR CONTRACTORS GUIIDELINES FOR MANAGING HSE IN CONTRACTS

PROCEDURE FOR MANAGING HSE IN CONTRACTS

PROCEDURE:
Gives step by step process to follow

GUIDELINES:
Explanations, tools & templates to make implementation easy (plug & play)

REGULATIONS:
Revised version of existing Safety Regulations document Health and Environmental requirements added Summary of HSE management process included for awareness of contractors To be given to each contractor at contract award
14

NEW QP HSE REGULATIONS FOR CONTRACTORS

DESCRIPTION:
Revised version of existing Safety Regulations doc. Consists of 4 main sections:
General HSE Mgt. reqs. Safety reqs. OH/IH reqs. Environmental Reqs.

GENERAL STRUCTURE:
Briefly states key requirements on HSE issues Refers to appropriate doc. for details e.g Lifting Eqpt. Regulations doc. (DOC. NO:
QP-REG-Q-001)

Future: Detailed docs. to be developed where non-existent

INTENTION:
To be given to QP Contractors

15

OVERVIEW OF THE QP HSE REGULATIONS FOR CONTRACTORS WHAT HAS CHANGED: Addition of HSE mgt. requirements Update and addition of Safety requirements
(44% modified, 48% New, 8% untouched)

New OH/IH Requirements added New Env. Requirements added Overall: 80% New, 20 % Existing

16

QP HSE REGULATIONS FOR CONTRACTORS

CONTENTS

Approval & Message from HE The Minister (Mgt. commitment & empowerment)

Introduction by SQ:
Situates in context of QP Ctr. HSE mgt. system Summarizes Contractors role vs QP

General HSE Mgt. Requirements:

Specifies reqs. key to HSE mgt. in line with new procedure Includes:
Requirement for Risk assessment by contractor Requirement for Contract HSE Plan Requirement for contractor to have HSE-MS Requirements on mgt. of Sub-contractor HSE Appointment of Ctr. key personnel HSE competence of contractor personnel Pre-execution audits Issuance of Work Commencement Certificate

17

SAFETY REQUIREMENTS
REF 5.1 HEADING GENERAL OCC. SAFETY REQS.
-PERSONNEL CONDUCT -NO SMOKING POLICY -SAFE TOOLS AND EQUIPMENT -HOUSE-KEEPING

ACTION Modified

REMARK No smoking policy & personnel conduct added

5.2

PERMIT TO WORK

Modified

Ref. made to related certs. Ref. to location-specific procedures - Consolidated: one section - Classes (Head, Foot, Fall etc.) explained in detail -Freq. of issue added -Stds (BS & ANSI) updated -Sections added e.g. use of ladders , PFDs

5.3

PERSONAL PROTECTIVE EQUIPMENT

Modified

-STANDARDS FOR PPE -HEAD PROTECTION -EYE AND FACE PROTECTION -FOOT PROTECTION -FALL PROTECTION -USE OF LADDERS -HAND PROTECTION -RESPIRATORY PROTECTION -HEARING PROTECTION -PERSONAL FLOATATION DEVICES

18

SAFETY REQUIREMENTS
REF 5.4 HEADING LIFTING EQUIPMENT
- LIFTING EQPT. CERTIFICATION -COMPETENCE & CERT. OF L.E. PERSONNEL -SAFE WORKING LOADS -GENERAL REQS. FOR L.E. -LIFTING EQUIPMENT SPECIFIC RISKS

ACTION Modified

REMARK -Removed technical details & referenced the rel. std.: QP L.E. Tech. Reg. (QP-REG-Q-001) -Only key generic reqs. Left

5.5

USE OF HAND TOOLS - Portable Tools

Modified

-Reference made to the std.: QP Guidelines for Hand /Power tools Safety (IP-SF-017)

5.6

SCAFFOLDING & MEANS OF ACCESS AND ESCAPE

-REQS. FOR BOARDS AND PLANKS -WORKING PLATFORM - MOBILE TOWER -INDEPENDENT TOWERS -FALLING OBJECTS -THE USE OF LIGHT METAL ALLOYS IN HAZARDOUS AREAS

Modified

-Ref. made to location-specific procedures (IP-OPS-026, 030 & 034)

19

SAFETY REQUIREMENTS
REF 5.7 HEADING GUARDS AND GUARDING SYSTEMS ACTION Modified REMARK - Guards/ handrails for walkways & Rig-floor V-doors added - H2S & CO2 added to existing Liquid N2 which was modified

5.8

HAZARDOUS GASES
- HYDOGEN SULPHIDE

New/Modified

CARBON DIOXIDE AND NITROGEN - LIQUID NITROGEN

5.9

GAS CYLINDERS
-

- CYLINDER IDENTIFICATION

Modified

-Reference to IP-SF-015

STORAGE OF CYLINDERS STACKING OF CYLINDERS HANDLING AND MOVEMENT OF CYLINDERS CYLINDER FITTINGS GAS WELDING EQUIPMENT TEST CERTIFICATES

5.10

RADIOACTIVE SUBSTANCES
-STORAGE - TRANSPORT - HANDLING & PERSONAL PROTECTION - INCIDENTS & EMERG. PROCEDURES

Modified

-Ref. to Qatari Laws e.g. Decree Law no 31 of 2002, & SCENR Regulations 2, 3, and 4 of 2007 on Radiation. - NORM section added

20

SAFETY REQUIREMENTS
REF 5.11 HEADING ROAD SAFETY
-

ACTION New/Modified

REMARK - Existing scanty veh. & driving rules modified substantially -Journey Mgt., Road traffic mgt. system, etc. added

SEAT BELTS DRIVER TRAINING & QUALIFICATN COMMUNICATION DEVICES JOURNEY MANAGEMENT DUI (ALCOHOL, DRUGS,MEDICINES) DRIVER FITNESS AND ALERTNESS VEHICLE SPECIFICATIONS ROAD TRAFFIC MGT. SYSTEM ROAD WORKS & ROAD DIVERSIONS SPECIAL PURPOSE VEHICLES/EQPT. MANAGING VULNERABLE ROAD USERS TRANSPORTATION OF HAZARDOUS GOODS

- Recent addition, Hazchem has been added

5.12

CONCRETE AND MASONRY

- FORMWORK AND SHORING - VERTICAL SLIP FORMS - RE-INFORCEMENT STEEL - REMOVAL OF FORMWORK - PRE-CAST CONCRETE - LIFT-SLAB OPERATIONS - PRECAUTIONS DURING MASONRY AND CONSTRUCTION

New

- Added to address hazards associated with concrete & masonry work

21

SAFETY REQUIREMENTS
REF 5.13 HEADING EXCAVATION AND MICROTUNNELLING
- GENERAL REQUIREMENTS - MICRO-TUNNELLING

ACTION New/Modified

REMARK -Micro-tunnelling introduced - Reference to locationspecific Exc. Procedures (IPOPS-023, 032, & 036)

5.14

HSE IN DRILLING AND WELL SERVICING OPERATIONS

New/Modified

- GENERAL - EQUIPMENT SPECIFICATIONS -SAFETY & FIRE EQPT. FOR OFFSHORE DRILLING UNIT - ONSHORE DRILLING UNITS

- Wireline ops. added - Ref. to drilling Ops Manual, EMS, etc. - Additions include: Coiled tubing ops., Hammer unions, Rigfloor tools for tubulars, use of pick-up/laydown machine, etc.

5.15 5.16

STEEL ERECTION PROCESS SAFETY

New New

- Added to address hazards associated with Steel erection - Added to address hazards associated with production processes

22

SAFETY REQUIREMENTS
REF
5.22

HEADING HOT WORK

ACTION New

REMARK - Added to address hazards associated with it

-SAFE WELDING AREA - HOT WORK PERMIT - INSPECTION AND TESTING - HOT WORK PRECAUTIONS - VENTILATION DURING HOT WORK 5.23

OFFICE SAFETY SAFETY OF VISITORS

SAND BLASTING & PAINTING PROJECT SAFETY WORKING ON RADIO TOWERS & MASTS

New Modified New New New New

- Added to address hazards associated with it - Added induction for visitors - Added due to demand - Added due to demand - Added due to demand - Added due to demand

5.24

5.25 5.26 5.27

5.28

WORKING ALONE

5.25

SPECIFICATION FOR CONTRACTOR COMPOUNDS, ACCOMMODATN AND PORTACABINS

Retained

- Combined and retained

23

SAFETY REQUIREMENTS
REF
5.17

HEADING MATERIALS HANDLING & STORAGE

- LIFTING OF LOADS BY PERSONNEL - USE OF FORKLIFT - MATERIAL STORAGE

ACTION New

REMARK - Added to address hazards associated with it

5.18

CONFINED SPACE ENTRY

- MINIMUM REQS. FOR ENTRY

New

- Added to address hazards associated with it

-Marine and Diving combined - Ref. to relevant stds. (Inshore Diving Regs. OPS-REG-001) - Updates e.g. IMCA vs AODC

5.19

MARINE SAFETY AND DIVING

- MARINE SAFETY - DIVING SAFETY

Modified

5.20

USE OF EXPLOSIVES
- GENERAL - RULES FOR STORAGE - DISPOSAL OF EXPLOSIVES

Modified

- Topic now on its own

5.21

ELECTRICAL SAFETY
-

PERSONNEL BASIC RULES INSPECTION & TESTING PERSONAL ELECTRICAL APPARATUS

New

- Added to address hazards associated with it - Ref. relevant QP procedures e.g. IP-OPS-021, 024,037&8

24

OCC.HEALTH/ IND. HYGIENE REQUIREMENTS

REF 6.1 HEADING GENERAL REQUIREMENTS ACTION New REMARK Addresses the H in HSE

-INTRODUCTION - LEGAL, REG. & PERF. REQUIREMENTS - HEALTH / HYGIENE ISSUES IN POLICY

6.2

INDUSTRIAL HYGIENE REQS.

HEALTH RISK ASSESSMENT HAZARDOUS CHEMICALS ERGONOMICS WELFARE & PUBLIC HEALTH

New

Ditto

6.3

HEALTH REQUIREMENTS
- HEALTH IMPACT ASSESSMENTS - HEALTHCARE PROVISION - FITNESS TO WORK EXAMINATIONS - MEDICAL EMERGENCY PLANNING - PREVENTIVE MEASURES & VACCINATNS. - WORK ACCIDENTS REPORT - REPORTING & RECORDS - ALCOHOL, DRUGS & CONTROLLED SUBSTANCES

New

Ditto

25

ENVIRONMENTAL REQUIREMENTS
REF HEADING
SITE SELECTION, ABANDONMENT & RESTORATION

ACTION
New

REMARK
Addresses the E in HSE

7.1

- CONTRACTORS FOR SITE SELECTION - CONTRACTORS SITE PREPARATION - INSTRUCTIONS FOR SITE ABANDONMENT & RESTORATION - SPECS. FOR REMEDIATION - SPECS. FOR LANDSCAPE RESTORATION - ENV. PERF. MONITORING

7.2

WASTE MANAGEMENT - SPECS. FOR WASTE MGT.

New

Ditto

- GUIDELINES FOR W.MGT OFFSHORE & HALUL (Doc No. QP-ENV-001) - HAZARDOUS WASTE - PYROPHORIC / HAZARDOUS WASTE - ASBESTOS WASTE MGT. PLAN - CHEMICAL USE - WASTE WATER MANAGEMENT

7.3

ENVIRONMENTAL INCIDENTS - DEFINITION

New

Ditto

- REPORTABLE ENV. INCIDENTS - WHO CAN REPORT? - IDENTIFICATION & REPORTING OF ENV. INCIDENTS

26

 HSE is Line Responsibility HSE professionals are just advisers Hierachy of Contract HSE Responsibilities:

ROLES & RESPONSIBILITIES

QP DIRECTORS

CONTRACT SPONSOR CORPORATE HSE REGIONAL/OPERATIONAL HSE QP SITE HSE REP CONTRACTOR HSE MANAGRS CONTRACTOR HSE OFICERS CONTRACTOR SITE MANAGEMENT

CONTRACT HOLDER

CONTRACTOR SITE SUPERVISION SITE WORKERS 27

ROLES & RESPONSIBILITIES Continued

QP DIRECTORS:
Review /approve HSE pre-qualification of potential tenderers Review/approve bid evaluation criteria including that of HSE Review/approve award of contract to most suitable bid in terms of HSE, technical and commercial considerations

TENDER COMMITTEES:
Reviewing and granting approval for HSE pre-qualification to be done Review/approval of bid evaluation criteria including that of HSE Review/Recommend to Directors award of contract to most suitable bid in terms of HSE, technical and commercial considerations.
28 28

ROLES & RESPONSIBILITIES Continued

SPONSOR DEPT:
Dept. responsible for specifying, controlling and supervising works or services to be performed under a contract, liaising with the user department, and that is accountable to QP higher management for the performance of a contractor.

CONTRACT SPONSOR:
The person within sponsor dept. who has budget and management authority to execute the contract (e.g. Dept Manager, Project Manager, Asst. Manager or Divisional Head). Roles:
Appoint the Contract Holder. Provision of sufficient funds. Monitoring the Contract Holder. Manage integrity of the process.

29

 CONTRACT HOLDER:

ROLES & RESPONSIBILITIES Continued

Person appointed within the Sponsor Dept. to make and manage all aspects of the contract (e.g. Lead Engineer, Divisional Head, Sectional Head, etc.). Sometimes called a Job Officer Roles: Prepares Contract scope and Contract HSE Management Plan Conducts HSE assessment and select appropriate HSE strategy Pre-qualifies potential tenderers Ensure preparation of contract HSE specification Prepares HSE monitoring programme Evaluates Contractors HSE plan with assistance from HSE Conduct pre-execution HSE audit. Jointly with HSE personnel, authorize the contractor to commence work Monitor performance of the contractor against his HSE plan Authorize deviations from the Contract HSE plan Authorize additional HSE requirements. Recommends or applies sanctions. Ensure contractors compliance with HSE performance reporting requirements. Resolution of interface problems Ensure proper close-out of the contract
30

ROLES & RESPONSIBILITIES Continued

QP SITE HSE REPRESENTATIVE:
Person appointed to assist the Contract Holder with site HSE monitoring during execution of contract. Can be either from Regional/Operational HSE or from the sponsor dept.s HSE unit. Roles: Support monitoring of contractors HSE related activities. Verify hazards and effects management controls Attend HSE meetings Perform assurance checks Identify deficiencies in implementation of contractors HSE plan Instigate sanctions in consultation with Contract Holder Assist in the issue of HSE Certificate authorizing work to start Inspections/audits to monitor implementation of the HSE plan Issue an HSE close-out certificate. Upload the contractors HSE performance into the database Hold Contractor HSE Forums Provide additional advisory support, where needed, to small local contractors
31

ROLES & RESPONSIBILITIES Continued

REGIONAL / OPERATIONAL HSE:
Provide advice and support to the Contract Holder. Evaluate the preliminary Contract HSE Plan. Participate in the technical evaluation of the bid. Approve the contractors appointed HSE personnel. Attend kick-off meetings.

CORPORATE HSE:
Develop / Facilitate implementation of QP Contractor HSE Management policies/Procedures Provide training for relevant personnel. Promote and facilitate good contractor HSE management. Verification inspections/Audits & reviews of Contract HSE management Review and update the QP Guidelines & Regulations for HSE in contracts Liaise with Contracts department 32

ROLES & RESPONSIBILITIES Continued

CONTRACTORS PROJECT MANAGER:
Ensures workforce HSE competencies Ensures sub-contractors work to the same HSE standards Provides adequate resources and time to manage the contract Notifies the Contract Holder of Contractor-nominated key personnel Ensures that any necessary work is adequately resourced. Understands the contents of QPs Contractor HSE Regulations

CONTRACTORS SITE REPRESENTATIVE:

Fulfills HSE requirements and supervises the work daily on behalf of Contractor Implements the Contractors HSE plan and Quality plan Seeks formal approval from Contract Holder for any proposed deviations from Contract HSE or other plans Implements any additional HSE requirements as agreed with the Contract Holder Attends HSE & other regular meetings with the Contract Holder or his rep. Organizes and participates in audits/inspections & implements the findings
33

ROLES & RESPONSIBILITIES Continued

CONTRACTORS HSE ADVISERS
Advises contractor staff and management Monitors and reports HSE performance Communicates information to workers Conducts emergency response drills Conducts HSE meetings Ensures close-out of HSE inspection/audit recommendations Familiar with QP HSE Policies, procedures & Regulations Etc.

34

WHAT IS NEEDED FROM CONTRACTORS

Commitment to apply the new Regulations in all your contracts Co-operation with QP personnel applying the new process & regulations Information to your Key staff Appoint only competent personnel to work on QP projects Prompt your staff to comply with requirements of the new HSE Regulations Ensure your Sub-Contractors comply with the new QP HSE Regulations for Contractors Carry out own HSE risk assessment and submit fit for purpose HSE plan

Expect past performance to factor into award of contracts

35

THANK YOU
36

Back-up Slides

37

BACKGROUND Continued
INCIDENT RATES (QP)
Lost Time Injury Frequency & Total Recordable Case Frequency (2004 -2008)
1.6 1.4
Frequency (No. /Million Manhours)

1.52

1.2 1 0.8 0.7

1.1

0.64 0.56 0.41

LTIF TRCF

0.6 0.4
0.2 0

0.44

0.37

0.08

0.12

2004

2005

2006
Year

2007

2008

38

MANAGEMENT SYSTEM Principle for CONTINUAL IMPROVEMENT

PLAN

CHECK
39

FEEDBACK (Act)

Do

PLANNING FOR HSE MANAGEMENT IN THE CONTRACT

KEY CONTROLS Only trained Contract Holders (CH) to be appointed Contract Holder to draw up a Contract Management Plan HSE Assessment: Identify likely major HSE hazards to determine risk level, strategy, and HSE requirements If Tender Committee approves, conduct pre-qualification (High risk contracts) HSE needs analysis must be done before variation order is raised Invitation To Tender must contain generic Statement of HSE requirements to inform potential bidders (Template is available)
40

CONTRACTOR SELECTION
KEY CONTROLS Bidder to carry out own initial risk assessment and submit Preliminary Contract HSE Plan Bid Evaluation: Assess Contract HSE Plans based on approved bid evaluation criteria HSE to be weighted heavily in the technical bid evaluation (Traffic lighted: Green vs Red basis) Contract to be awarded only to most suitable bid in terms of HSE, technical, and commercial criteria
41

FLOW CHART FOR CONTRACTOR SELECTION

PREPARE HSE BID EVALUATION CRITERIA Carry out Hse Risk assessment of contract.

SUBMIT & OBTAIN TENDER COMMITTEE APPROVAL Prepare preliminary Contract HSE Plan.

CONTRACTOR ACTIVITIES

BID EVALUATION.

QP ACTIVITIES

Evaluate preliminary HSE plan; Participate in technical bid evaluation.

RECOMMEND CONTRACT AWARD (based on best HSE, technical and commercial bid).

CONTRACT AWARD.

42

MOBILZATION AND WORK COMMENCEMENT

KEY CONTROLS QP appoints other key personnel (QP Site HSE Representative, Site Engineers, etc)

QP holds Kick-Off meeting with Contractor: HSE must be prominent

Contractor submits list of Sub-Contractors Contractor proposes his Key personnel (HSE personnel, Site mgt. & Supervision) QP approves key HSE personnel (interview and/or competency test) QP HSE to review and approve Contractors HSE Plan Contract Holder prepares HSE Monitoring Program Contractor confirms readiness to start work QP conducts pre-execution HSE audit QP issues HSE Work Commence Certificate for work to start if satisfied
43

FLOWCHART FOR MOBILISATION & CONTRACT EXECUTION

Contract Award Contract Award Appoint QP Site Rep. Contract Award

Yes

Contractor Mobilizes locally?

No Kick-off at contractors base Contractor (& Sub-contractors) mobilizes to works vicinity

Hold Kick-off meeting locally Contractor nominates Contractor Key personnel Approve Contractor Key personnel MOBILIZATION LOCAL TO WORKS VICINITY QP: Review & approve Contract HSE Plan Prepare HSE monitoring program Contractor: Finalize Contract HSE Plan Carry out HSE training and induction Fulfill all mobilization requirements, etc. Contractor confirms readiness Pre-execution HSE Audit No

Has contractor met all specified requirements? Yes

Issue HSE Certificate for work to start EXECUTION QP: Monitor Contract HSE Plan /performance Work Supervision Contractor: Implement Contract HSE Plan Supervision, Audits/inspections/ reporting

LEGEND
Support from HSE Contract Holder step Joint responsibility

44

HSE MONITORING DURING CONTRACT EXECUTION

KEY CONTROLS Contractor:
Implements the Contract HSE Plan Carries out HSE training Holds HSE meetings / toolbox talks Carries out inspections/audits Reports and investigates incidents Periodically reports HSE performance Sub-Contractors must apply same HSE standards

QP Contract Holder & QP Site Rep:

Verifies HSE systems Monitors contractors HSE performance against the plan; Carries out HSE audits/inspections & significant incident investigations Holds regular performance review meetings with Contractor, etc. Ensures proper management of change

QP Contract Sponsor:
Holds Work & HSE performance review meetings with Contract Holder (regularly) Ensures proper management of change

Change Control:
HSE and work-scope changes/deviations must be proposed, reviewed and authorized Approved changes / deviations must be communicated to all parties
45

HSE IN DE-MOB & CONTRACT CLOSE-OUT

KEY CONTROLS Same vigilance to be maintained during de-mob as in execution Contractor:

Demobilizes & restores site Submits end-of-contract HSE Performance Report

QP Contract Holder /HSE Adviser:

Issues HSE Close-out Certificate; Prepare Final HSE performance report issued; Update Contractor HSE performance database

Contract Sponsor:
Checks that above actions are carried out

46

FLOWCHART FOR HSE IN DE-MOB & CLOSE-OUT

DEMOBILISATION QP Monitor demobilisation activities - Ensure the same level of HSE is applied as during contract execution. CONTRACTOR - Waste management and disposal - Site restoration - Demobilise as per Contract HSE Plan - Submit close-out HSE report

ISSUE HSE CLOSEOUT CERTIFICATE TO CONTRACTOR Compile final HSE performance report Upload contract HSE performance into database.

47

OVERVIEW OF QP HSE REGULATIONS FOR CONTRACTORS - Continued

REF
5.13

HEADING
EXCAVATION AND MICRO-TUNNELLING - GENERAL REQUIREMENTS - MICRO-TUNNELLING

ACTION
New/Modified

REMARK
-Micro-tunnelling introduced - Reference to location-specific Exc. Procedures (IP-OPS-023, 032, & 036)

5.14

HSE IN DRILLING AND WELL SERVICING OPERATIONS - GENERAL - EQUIPMENT SPECIFICATIONS -SAFETY & FIRE EQPT. FOR OFFSHORE DRILLING UNIT - ONSHORE DRILLING UNITS

New/Modified

- Wireline ops. added - Ref. to drilling Ops Manual, EMS, etc. - Additions include: Coiled tubing ops., Hammer unions, Rigfloor tools for tubulars, use of pick-up/laydown machine, etc.

5.15

STEEL ERECTION

New

- Added to address hazards associated with Steel erection

5.16

PROCESS SAFETY

New

- Added to address hazards associated with process safety

5.17

MATERIALS HANDLING & STORAGE - LIFTING OF LOADS BY PERSONNEL - USE OF FORKLIFT - MATERIAL STORAGE

New

- Added to address hazards associated with it

5.18

CONFINED SPACE ENTRY - MINIMUM REQS. FOR ENTRY

New

- Added to address hazards associated with it

5.19

MARINE SAFETY AND DIVING - MARINE SAFETY - DIVING SAFETY

Modified

-Marine and Diving combined - Ref. to relevant stds. (Inshore Diving Regs. OPS-REG-001) - Updates e.g. IMCA vs AODC

5.20

USE OF EXPLOSIVES - GENERAL - RULES FOR STORAGE - DISPOSAL OF EXPLOSIVES

Modified

- Topic now on its own

5.21

ELECTRICAL SAFETY - PERSONNEL - BASIC RULES - INSPECTION & TESTING - PERSONAL ELECTRICAL APPARATUS

New

- Added to address hazards associated with it - Ref. relevant QP procedures e.g. IP-OPS-021, 024,037&8

5.22

HOT WORK -SAFE WELDING AREA - HOT WORK PERMIT - INSPECTION AND TESTING - HOT WORK PRECAUTIONS - VENTILATION DURING HOT WORK

New

- Added to address hazards associated with it

5.23

OFFICE SAFETY

New

- Added to address hazards associated with it

5.24

SAFETY OF VISITORS

Modified

- Added induction for visitors

5.25

SAND BLASTING & PAINTING

New

- Added due to demand

5.26

PROJECT SAFETY

New

- Added due to demand

5.27

WORKING ON RADIO TOWERS & MASTS

New

- Added due to demand

5.25

SPECIFICATION FOR CONTRACTOR COMPOUNDS, ACCOMMODATN AND PORTACABINS

Retained

- Combined and retained

OCCUPATIONAL HEALTH / INDUSTRIAL HYGIENE REQUIREMENTS

6.1 GENERAL REQUIREMENTS -INTRODUCTION - LEGAL, REG. & PERF. REQUIREMENTS - HEALTH / HYGIENE ISSUES IN POLICY New Addresses the H in HSE

6.2

INDUSTRIAL HYGIENE REQS. - HEALTH RISK ASSESSMENT - HAZARDOUS CHEMICALS - ERGONOMICS - WELFARE & PUBLIC HEALTH

New

Ditto

6.3

HEALTH REQUIREMENTS - HEALTH IMPACT ASSESSMENTS - HEALTHCARE PROVISION - FITNESS TO WORK EXAMINATIONS - MEDICAL EMERGENCY PLANNING - PREVENTIVE MEASURES & VACCINATNS. - WORK ACCIDENTS REPORT - REPORTING & RECORDS - ALCOHOL, DRUGS & CONTROLLED SUBSTANCES

New

Ditto

ENVIRONMENTAL REQUIREMENTS
7.1 SITE SELECTION, ABANDONMENT & RESTORATION - CONTRACTORS FOR SITE SELECTION - CONTRACTORS SITE PREPARATION - INSTRUCTIONS FOR SITE ABANDONMENT & RESTORATION - SPECS. FOR REMEDIATION - SPECS. FOR LANDSCAPE RESTORATION - ENV. PERF. MONITORING New Addresses the E in HSE

7.2

WASTE MANAGEMENT - SPECS. FOR WASTE MGT. - GUIDELINES FOR W.MGT OFFSHORE & HALUL (Doc No. QP-ENV-001) - HAZARDOUS WASTE - PYROPHORIC / HAZARDOUS WASTE - ASBESTOS WASTE MGT. PLAN - CHEMICAL USE - WASTE WATER MANAGEMENT

New

Ditto

7.3

ENVIRONMENTAL INCIDENTS - DEFINITION - REPORTABLE ENV. INCIDENTS - WHO CAN REPORT? - IDENTIFICATION & REPORTING OF ENV. INCIDENTS

New

Ditto

48

OVERVIEW OF QP HSE REGULATIONS FOR CONTRACTORS - Continued

REF HEADING ACTION GENERAL REQUIREMENTS
i Message from H.E. The Minister New To demonstrate commitment at the highest authority level

REMARK

ii

QP HSE Policy

New

To inform Contractors about the Corporations HSE Policy

ii

Introduction by Corporate HSE Manager

New

To demonstrate Management commitment and highlight Management expectations

4.0 4.23

GENERAL REQUIREMENTS ON HSE MANAGEMENT

New

To specify what QP requires from contractors in terms of HSE management in line with the new procedure

SAFETY REQUIREMENTS
5.1 GENERAL OCC. SAFETY REQS. -PERSONNEL CONDUCT -NO SMOKING POLICY -SAFE TOOLS AND EQUIPMENT -HOUSE-KEEPING Modified No smoking policy & personnel conduct added

5.2

PERMIT TO WORK

Modified

Ref. made to related certs. Ref. to location-specific procedures

5.3

PERSONAL PROTECTIVE EQUIPMENT -STANDARDS FOR PPE -HEAD PROTECTION -EYE AND FACE PROTECTION -FOOT PROTECTION -FALL PROTECTION -USE OF LADDERS -HAND PROTECTION -RESPIRATORY PROTECTION -HEARING PROTECTION -PERSONAL FLOATATION DEVICES

Modified

- Consolidated: one section - Classes (Head, Foot, Fall etc.) explained in detail -Freq. of issue added -Stds (BS & ANSI) updated -Sections added e.g. use of ladders , PFDs

5.4

LIFTING EQUIPMENT - LIFTING EQPT. CERTIFICATION -COMPETENCE & CERT. OF L.E. PERSONNEL -SAFE WORKING LOADS -GENERAL REQS. FOR L.E. -LIFTING EQUIPMENT SPECIFIC RISKS

Modified

-Removed technical details & referenced the rel. std.: QP L.E. Tech. Reg. (QP-REG-Q-001) -Only key generic reqs. Left

5.5

USE OF HAND TOOLS - Portable Tools

Modified

-Reference made to the std.: QP Guidelines for Hand /Power tools Safety (IP-SF-017)

5.6

SCAFFOLDING & MEANS OF ACCESS AND ESCAPE -REQS. FOR BOARDS AND PLANKS -WORKING PLATFORM - MOBILE TOWER -INDEPENDENT TOWERS -FALLING OBJECTS -THE USE OF LIGHT METAL ALLOYS IN HAZARDOUS AREAS

Modified

-Ref. made to location-specific procedures (IP-OPS-026, 030 & 034)

5.7

GUARDS AND GUARDING SYSTEMS

Modified

- Guards/ handrails for walkways & Rig-floor V-doors added

5.8

HAZARDOUS GASES - HYDOGEN SULPHIDE - CARBON DIOXIDE AND NITROGEN - LIQUID NITROGEN

New/Modified

- H2S & CO2 added to existing Liquid N2 which was modified

5.9

GAS CYLINDERS - CYLINDER IDENTIFICATION - STORAGE OF CYLINDERS - STACKING OF CYLINDERS - HANDLING AND MOVEMENT OF CYLINDERS - CYLINDER FITTINGS - GAS WELDING EQUIPMENT - TEST CERTIFICATES

Modified

-Reference to IP-SF-015

5.10

RADIOACTIVE SUBSTANCES -STORAGE - TRANSPORT - HANDLING & PERSONAL PROTECTION - INCIDENTS & EMERG. PROCEDURES

Modified

-Ref. to Qatari Laws e.g. Decree Law no 31 of 2002, & SCENR Regulations 2, 3, and 4 of 2007 on Radiation. - NORM section added

5.11

ROAD SAFETY - SEAT BELTS - DRIVER TRAINING & QUALIFICATN - COMMUNICATION DEVICES - JOURNEY MANAGEMENT - DUI (ALCOHOL, DRUGS,MEDICINES) - DRIVER FITNESS AND ALERTNESS - VEHICLE SPECIFICATIONS - ROAD TRAFFIC MGT. SYSTEM - ROAD WORKS & ROAD DIVERSIONS - SPECIAL PURPOSE VEHICLES/EQPT. - MANAGING VULNERABLE ROAD USERS - TRANSPORT OF HAZARDOUS GOODS

New/Modified

- Existing scanty veh. & driving rules modified substantially -Journey Mgt., Road traffic mgt. system, etc. added

- Recent addition, Hazchem has been added

5.12

CONCRETE AND MASONRY - FORMWORK AND SHORING - VERTICAL SLIP FORMS - RE-INFORCEMENT STEEL - REMOVAL OF FORMWORK - PRE-CAST CONCRETE - LIFT-SLAB OPERATIONS - PRECAUTIONS DURING MASONRY AND CONSTRUCTION

New

- Added to address hazards associated with concrete & masonry work

KEY New Modified Unchanged

49