Professional Documents
Culture Documents
Article 1 Name
1.1 1.2 1.3 The organization shall be officially called the Laurentian Political Science Association of Laurentian University Barrie Campus. The organization may be commonly called the PSA. LPSA shall be the commonly used acronym for the organization.
2.3 2.4
Article 4 Affiliations
4.1 LPSA should work in collaboration with the following organizations and consult them on a regular basis: a) The Department of Political Science b) The Laurentian Student Union of Barrie (LSU) c) Laurentian University Administration d) Any other pertinent organization as the community expands in the future
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1. Duties of the President 1.Presides over all meetings of council and Executive Committee
2.Is the official spokesperson of the Executive Committee and the LPSA. 3.Is responsible for the effective operation of the LPSA and ensuring that all members of the Executive Committee fulfill their duties and abide by the constitution. 4.Is responsible for the allocation of additional duties. 5.Is one of two signing authorities on the LPSA bank account. 6.If required, has the authority to create a temporary associate of council that can fulfill a responsibility that cannot be fulfilled by an executive member. 1. Duties of the Vice-President 1.Shall fulfill the duties of the President when he or she is unable to do so. 2.Is responsible for relaying information between executives and the President on various events and activities taking place under the direction of the LPSA. 3.Shall perform any duties pertaining to the LPSA as assigned to by the President. 4.Is responsible for relaying information between the department and the LPSA, keeping both up to date on activities. 5.Is responsible to coordinate representation on all departmental committees that the LPSA has a seat on, and ensure maintenance of those positions. 1. Duties of the Vice-President Internal 1.Is responsible for recruitment to the LPSA including the annual lunch in September and April, Christmas Party, participation in frosh week, Career Day and recruiting booths during the elected term, etc. 2.Is responsible for organizing at least one politically themed movie night to raise political awareness on campus. 3.Shall perform any duties pertaining to the LPSA as assigned to by the President. 6.10 Duties of the Vice-President External/events coordinator 1.Is responsible for all outside communications beyond the Political Science Department. 2.Is responsible for organizing a guest speaker event to promote political science and raise the image of the LPSA. 3.Is responsible for fundraising for the clubs various initiatives (coordinate specifically with the Communications director). 4.Shall perform any duties pertaining to the LPSA as assigned to by the President. 6.11 Duties of the Communications Director 1.It is crucial to have excellent communication skills (both verbal and written) in order to hold this position 2.Is responsible for coordinating advertising for all council operations and events. 3.Is responsible for coordinating the printing of posters and tickets for all council operations and events. 4.Is responsible for checking the email account and answering and/or forwarding all relevant correspondence received. 5.Is responsible for writing articles to Laurentian Voice/ Local city newspapers to raise awareness for political events/issues. 6.Is responsible for ensuring the LPSA website is updated and maintained (Once created).
7.Is responsible for sending announcements through the LPSA and Political Science Department List-Service pertaining to the events of the LPSA. 8.Shall perform any duties pertaining to the LPSA as assigned to by the President. 6.12 Duties of the Treasurer 1.Is one of two signing authorities on the LPSA bank account 2.Shall create, administer and oversee all bank accounts of the LPSA. 3.Is responsible for preparing monthly statements of expenses and revenues to be available to all officers of the Executive Committee. 4.Is responsible for continually updating the budget when any changes occur. 5.Is responsible for compiling a budget to be submitted to various organizations for funding in conjunction with the executive officer who is responsible for the event. 6.Shall perform any duties pertaining to the LPSA as assigned to by the President. 6.13 Duties of the Secretary 1.Is responsible for taking the minutes of all executive and general meetings 2.Is responsible for preparing the minutes and making them available to executive members as well as sending them via email. 3.Is responsible for organizing schedules of meetings and office hours of the Executive Committee 4.Shall perform any duties pertaining to the as assigned to by the President. 6.14 1. well Duties of the Director of Promotions Works in collaboration with Communication director, Internal/External coordinators, as
other executive members depending on the need. 2. responsible for tabling, speaking to classes and students, and promoting the LPSA at events such as Fall and Winter Orientation days, as well as other campus events
d) Lack of attendance to meetings e) Excess outside workload negatively affecting performance f) Conflict of interest g) Misbehaviour with other council members Any executive officer who misses any three executive meetings without a reasonable and unavoidable cause will be immediately and automatically removed from council. The impeached individual will have the right to defend his/her actions Fifty + one majority vote of executive members present will result in the removal of the individual from the club and the loss of any privileges associated with the association In the event of the registration or impeachment of an elected Officer, temporary appointments may be made by the Executive Committee for a period not to exceed sixty days, at which time a by-election must be called, unless the appointment occurs within sixty days of the Annual General Meeting.
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During the election period all nominees shall be given a chance to address the electors at no less than one all candidates meeting. Rules of the meeting shall be determined at the time by the Executive Committee. Results shall be announced by the LPSA President and confirmed by the Vice President. All newly elected officers will take office on May 1st of the year and end April 30th of the following year. Following the election of the executive officers, one meeting of the new executive shall be convened during the month of August in order to prepare for the new-year
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