MM Config

Configuration Document
Warehouse Management
Scheduling agreement to invoice cycle

By Anirban Basu, Tata Consultancy Services
This document focuses on the cycle between creating a scheduling agreement to invoice verification Go to transaction ME31L.
ZREQ - Configuration Document Author: Mohan, Kmm Sarma 1 of 135
Date: 1st Mar 2011
Release Scheduling Agreement ME35
GR through MIGO
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Display the generated Material Document.
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Go to MIRO and do invoice verification of the material document and PO.
Date: 1st Mar 2011
Sales & Distribution (SD)

Sales and Distribution (SD) Topics:
Attaching a file to Sales Documents (More details) NEW Prevent adding extra materials during the creation of Delivery (More details) NEW Release strategy for sales document using status profile (More details) NEW Condition value from Custom Routine for Sales Order condition type (More details) Condition Exclusion (More details) Letter of credit process in Export (More details) SD Questionnaire related to: Enterprise Structure Shipping Cross-application customization Master data Pricing Solution Manager Sales Billing
Experience from Implementation
Configuration steps for: o Automatic Picking (More details) o Automatic Packaging (More details) o Automatic batch determination in delivery (More details) Automatic Printing of a Sales Order Document immediately after saving the document in VA01 transaction (More details) Material Listing and Exclusion (More details) Business Process Procedure for standard third party sales (More details) Output determination configuration (More details) Scheduling agreement to invoice cycle (More details) Special Processing Indicator (More details) Assigning different customer number ranges for different customer account groups (More details) Variant Configuration for a BOM (More details) Understanding "Material Determination" (More details) MRP: PR to PO conversion (More details) Maintaining Shipping instructions (More details) Temporarily extending/reducing the credit limit (More details) Differences between Credit Note, Credit Memo and Credit for returns (More details) Credit Card payment configuration for the orders (More details) Difference between CASH SALES and RUSH ORDER (More details) Order to Cash Cycle (More details) Enterprise Structure Configuration (More details) Configuration of Pricing Procedure (More details) Maintaining Multi-level packaging in the delivery (More details) Configuring "Availability Check" (More details) SD Terms "Sales Organization", "Distribution Channel", "Sales Office", "Sales area", "Division" and "Sales Group" (More
Attaching a file to Sales Documents

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 5 of 135 Date: 1st Mar 2011
Click on
attachment list.
You will find your attachment.
Prevent adding extra materials during the creation of Delivery

By Lakshmi Sunitha, Ascent
If you want the end users to create the delivery only for the items that are in the Sales Order and not any other material, do th Go to transaction OVLK.
Date: 1st Mar 2011
Select the delivery type LF (as shown above) and double-click on the same.
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Here change the field ItemRequirement to 201, as shown below:
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Now the users wouldnt be able to add any material which is not available in the sales order.
Release strategy for sales document using status profile

By BVDVPrasad, Yash Technologies
Applies to: Module SD This Article applies to SAP User Status Profile for Sales Documents process. Overview:
In SAP we have release strategy for Purchasing Document, in the same way we can keep release strategy by using stat Documents.
Date: 1st Mar 2011
Define and Assign Status Profile: Now we will see how to define and assign our own status profile to sales documents, customization at
Sales and Distribution> Sales >Sales documents > Define and Assign Status Profile > Define Status Profile (Transaction c Create icon give your own define status profile name ex: ZSALEDOC with description and Language
After clicking of continue system will show your status profile in list and select profile and click on details icon and maintain as
Individual status Objects: CRTD:-This is initial status and REAL:- next release status. Give Lowest Highest status numbers and authorization code.
Lowest Status No: Sale Document can have several statuses at the same time. However, only one of the statuses may have another status with a status number is activated; the old status with status number is deactivated. This is only valid under The system makes a note of the status with the highest status number that has been reached up to the present. The "lowe status number determines which status number a new status must have.
Highest Status No: Sales Document can have several statuses at the same time. However, only one of the statuses may hav If another status with a status number is activated, the old status with a status number is deactivated, provided the new statu exceed the 'highest number' defined for the old status number. Position:The position specifies at which place in the status line a status should be displayed. ZREQ - Configuration Document Author: Mohan, Kmm Sarma Date: 1st Mar 2011 10 of 135
Warehouse Management ENTER THE DETAILS: In Partner Data Tab & General Data Customer: 11157 Ship-to party: 11157 Bank Country: LK (Sri Lanka) (Identifies the country in which the bank is located) Bank Key: 12311 (Bank of Sri Lanka) (In this field, you specify the bank key under which bank data from the respective country is stored) Ext. Financial Document number: 12345 (Indicates the number of a financial document which is generally assigned by the bank) Financial doc. Value: 20,375.00 (this is imp) (Value of the financial document) Letter.-of-credit currency: USD Allowed overdraft %: 10% (Allowed overdraft percentage) Terms of Payment: Z001 (Key for defining payment terms composed of cash discount percentages and payment periods) PRESS ENTER Click on Dates / Delivery dates Tab: DATE/DELIVERY TAB
Enter Request date: 26.07.2010 (Identifies the date on which the financial document has been requested) Date of receipt: 26.07.2010 (Identifies the date on which the financial document has been received) Latest shipping date: 28.07.2010 (Identifies the latest possible shipping date)
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Warehouse Management Validity end date: 21.09.2010 (Identifies the validity end date of a financial document) Opening date: 22.06.2010 (Identifies the date on which the financial document has been opened. Bank) Last date ocean BOL: 06.09.2010 (Identifies the latest possible date of the ocean bill of lading) Presentation date: 15.08.2010 (Identifies the date on which the documents must be presented to the bank) Number of days: 120 Days (If the goods are delivered before the planned deadline, there is a time limit within which the documents have to be presented at the bank. If this time limit is exceeded, the financial document expires although the date specified in the Presentation Date field has not been reached) Incoterms: EXW RAJAHMUNDRY & PRESS ENTER Click on DOCUMENTS Tab DOCUMENTS TAB:
List of documents configured will be displayed. Enter the number of originals & copies sent and mark the status as 'Completed'. Click on BANK Tab BANKS & TEXT TAB
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No mandatory information is required The details which you maintained in the GENERAL DATA Tab all the details are automatically come to here. If you want the other bank details like Negation bank or conformation bank or notifying banks, then click on it and the click on BANK DATA button and maintain all required fields data. If you want to maintain any text times then you can writ it in the TEXT Tab Then click on STATUSTab This Status Place a Vital role during Sale Order creation as well as Letter Of credit creation 1. Maintain the Date and time of creation and if you want you can maintain the description 2. To use the Financial document in Sales order Click on D Switch
used.
Document is available and can be
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3. Then maintain date and time in the D field
Then Click on
to check the document.
You have to get the STATUS as GREEN color
Then Save
the Document.
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Then Press Enter
And Click on You will be getting the Financial Document number at the bottom
Then maintain this financial document number in the Sales order >> Header Data >> Billing document Tab >> financial doc Number: 41 And maintain the % of Depreciation:
Then click on
the Document.
Configuration steps for automatic picking

By Bageerath Cheryala, Answerthink
Automatic picking happens with an output type WMTA - Automatic TA, we need to maintain an output condition record using t code: VV21. Configuration steps for automatic picking....
Date: 1st Mar 2011
1. WM should be active at delivery item level, t code: OVLP. Check relevant for picking.
2. To trigger WM transfer order in the delivery document we need one more config step in the IMG, for this go to SPRO Enterprise Structure Assignment Logistics Execution Assign warehouse number to plant/storage location.
3. Along with these settings we also need WM consultants to configure the WM settings. This includes the settings related to lean WM or central WM. 4. Number range for pick order should be maintained, for this go to SPRO Logistics Execution Shipping Picking Define number ranges for pick order.
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5. Assign the output procedure for the delivery type, t code: v/71, or SPRO Logistics Execution Shipping Basic shipping functions Output control output determination maintain output determination for outbound deliveries Assign output determination procedures.
6. During maintaining a condition record for WMTA output type you can have any key combination as per the business requirement. In this system I have selected a key combination of Delivery type and shipping conditions.
Maintain the medium as 8 Special function and dispatch time as 4 Send immediately This concludes the configuration and master data maintenance for automatic picking.
Configuration steps for automatic packaging

Automatic packing has some typical configuration and master data settings, see below: 1. Maintain number ranges for handling units, menu path SPRO Logistics Execution Shipping Packing Define number ranges for Handling Units. 2. Delivery type should be activated with Automatic Packing, menu path SPRO Logistics Execution shipping Deliveries define delivery types
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3. Define packaging material types Menu Path SPRO Logistics Execution Shipping Packing Define packaging material types.
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4. Define material groups for packaging materials, menu path: SPRO Logistics Execution Shipping Packing Define material groups for packaging materials.
5. Define allowed packaging materials, menu path: SPRO Logistics Execution Shipping Packing Define allowed packaging materials.
Along with these basic settings we also need to configure in handling unit management module for automatic packing. 6. Maintain packing transaction profile, menu path: SPRO Logistics General Handling Units Management Automatic Packing Maintain packing transaction profile. T code: OVHU2 Select the transaction profile 0002 Outbound Delivery and go for details. Check start automatically in the details screen as shown below.
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Also maintain the determination procedure for packing instructions as shown in the above screen. 7. Determination procedure for Packing Instructions. Menu path SPRO Logistics General Handling Units Management Automatic Packing determination of packing instructions. Handling units work based on the condition technique, configure all necessary config settings for condition technique to work appropriately. I used the procedure as ZAU001 - Auto Pack Ref Material and determination type as ZSHP - Auto Packing Ref Mat
Access sequence that I used is ZSHP with a condition table 499 - Reference material for materials packed in same way 8. Maintain the master data for the packing instructions t code: POP1, menu path: SAP Easy Access Logistics Central functions Handling Unit Management Master data Packing Instructions Create/change/display. 9. Further maintain packing instruction determination record. T code: POF1, Menu path: SAP Easy Access Logistics Central functions Handling Unit Management Master data packing instruction determination record create/change/display. 10. Final master data settings need to be done in material master data under basic data tab and plant/general data tab for finished goods and also for packaging materials. These are the 10 important steps to configure automatic packing during delivery processing.
Configuration steps for automatic Batch determination in delivery

Date: 1st Mar 2011
To trigger the batch number in the delivery document automatically we need to do necessary configuration and master data maintenance. 1. Batch management works on condition technique, menu path: SPRO Logistics General Batch management Batch determination and Batch check. Here we need to create new strategy types if necessary and access sequence if necessary, and also batch search procedure if necessary
2.
Allocate the SD batch search procedure using the menu path: SPRO Logistics General Batch management Batch determination and Batch check Batch Search Procedure Allocation and check activation Allocate SD search procedure/Activate check.
3.
Activate Automatic Batch Determination in SD using menu path: SPRO Logistics General Batch management Batch determination and Batch check Activate Automatic Batch Determination in SD. Here we have two options, 1. To activate batch determination for sales order item and 2. is to activate batch determination for delivery item, upon the requirement we can activate at both the places,
Date: 1st Mar 2011
But
in
general
batch
are
activated
only
at
delivery
item
level.
4.
If we need shelf life expiration date for the batch we need to create a class using t code: CL01, type in a name for the class and select the class type as 023 Batch and maintain the characteristics as LOBM_VFDAT and LOBM_HSDAT (this for production).
5. Once the class is created go to material master under classification tab and maintain the class created.
6. One more important setting in the material master is to check the batch management. This need to be done before you process the material for orders.
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7.
Go to create batches for materials using t code: MSC1N or menu path: SAP Easy Access Logistics Central Functions Batch Management Batch Create/change/display. You can create new batches for the materials and also maintain the Shelf life expiration date (SLED) in the batch master.
8.
so as to determine the batch automatically we need to maintain a condition record for batch search strategy type using t code: VCH1 or menu path: SAP Easy Access Logistics Central Functions Batch Management Batch Determination Batch Search Strategy for sales and distribution create/change/display. During the maintenance, maintain the class also in the condition record.
These steps will automatically trigger batch management during delivery processing. System will allot the batch automatically upon the availability of the stock in the batch.
Automatic Printing of a Sales Order Document immediately after saving the document in VA01
By Kiran Saka, YASH Technologies
This scenario shows how to print a document whenever a sales order from VA01 is created immediately after saving the application. Before that we need to maintain the configuration in the NACE transaction. Step 1: Go to transaction NACE and select the application V1.This is a standard application to confirm the sales order.
Date: 1st Mar 2011
Step 2: Click on condition records. a) It is used to set the values to process the output type based on the Business rule. The following screen will appear.
b) Double click on the BA00. The following screen will appear. Select the any one key combination based on the business rule. For example, if you want process the appropriate output by giving the Sales Organization, Distribution channel, Division and customer then select the first one. This means it processes the output only when the values found with this combination.
Date: 1st Mar 2011
c) Set the values and click on Execute/F8 button. Consider the values according your database.
d) Provide the customer and partner details and in the Medium click on F4 help. You can see the list of available mediums. Select the medium 1 i.e. print output. In date/time filed click on F4 help and select time 4(Send immediately when saving the application). If we dont select this option it wont process the output immediately when saving the application. Maintain the language also.
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e) Now click on Communications button to set the printer properties. Maintain your own printer settings and dont forget to check the filed Print Immediately.
The configuration to print the document automatically when saving the application is completed. Step 3: In order to process the output type we require programs and forms. The programs and forms to process the output are readily available in SAP system. There are some standard programs and forms are pre configured in the NACE transaction. a) Go to NACE, select V1 and click on Output Types.
Date: 1st Mar 2011
b) Select BA00 and double click on Processing Routines.
c) The following screen will appears. Here we can find programs and corresponding forms to process the outputs for different the corresponding program and forms are preconfigured in the Print output Medium. If we want make our own Z program an the corresponding fields in the Print Medium.
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Step 4: Now go to transaction VA01. Give the values we mentioned in the condition records and press enter. Order type : OR Sales Organization : 0001 Distribution Channel: 01 Division : 01
a) Enter the sold-to-party or customer as 1000 and enter the Item details.
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Once the data is entered click on save button. Now the document will automatically print the document. Before that if you wa type. Follow the steps. b) Go to transaction VA02 and enter the created sales order number.
Now Go to Extras Output-Header-Edit. The following screen will appear.
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Here we can see two types of statuses.
The Yellow color indicates that it is ready to process. It will automatically come into the picture because we configured Whenever system found these values (0001, 01, 01, 1000) it will automatically process the above output. We need not to give the document is to be printed. The Green color indicates that the document is successfully processed.
c) Select Back button and click on SAVE. The document will automatically go to the printer. Now you can collect the documen Output:
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Material listing and exclusion in SAP SD

By Rajeshwar Rao Gadiraju, Yash Technologies
Material listing and exclusion lets you control which materials specific customers may or may not buy. For example, if you cre customer, the customer can only order products from that list. You can also create a master record for material exclusion fo customer can not order excluded materials from you. SAP provides standard Procedures for Listing and Exclusion. A00001 Listing B00001 Exclusion Tables containing fields are assigned to Access Sequence, Access sequence are assigned to condition type and condition and these procedures are assigned to order type. IMG sales and distribution Basic Functions Listing / Exclusion
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Procedures
for
maint
These are the standard Procedures.
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Here we will copy the standard procedures. Select A00001 and click on copy, name it as ZA0001
Press enter and click on copy all
Press enter
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Listing Procedure ZA0001 is created. Click on save and create a new transport request
Similarly copy B00001 to ZB0001. Press enter and click on copy all. Press enter. Click on save New exclusion Procedure ZB0001 is created These Exclusive and Listing procedures has to be assigned to order type.
Select your procedure and click on control data
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Standard condition type A001 is assigned to Listing procedure
Similarly Standard condition type B001 is assigned to Exclusive Procedure
Come back and click on Maintain Listing / exclusion types
Access sequence A001 and B001 are assigned to condition type A001 and B001.
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Come back and click on
Select A001 and click on Accesses.
Access sequence A001 contains 501 and 001 tables
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Similarly click on B001 and click on accesses. Access sequence B001 contains table 001.
Give the table name as 001 and press enter. Table 001 contains fields of material and customer.
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Come
back
and
click
on
activate
listing
or
exclusion
by
sales
order
type
from
Here we are assigning listing / Exclusive procedure to order type (ZOR).
Click on SAVE
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Transaction code for maintain Listing / Exclusion for a material. VB01
In this demo tutorial I am going to show how to use Exclusive condition type.
Now maintain material and customer combination for our Exclusive condition type, since we are using Exclusive conditio created based on this combination of customer and material then it shows an error.
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Press enter Now enter the customer and material number for which you want to exclude the combination.
Click on save. Transaction for creating sales order: VA01 Try to create an order based on the combination of the above customer and material.
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If you try to maintain the combination it throws an error. Note: Partner Functions in Material Listing Material listing applies to two partner functions in Sales & Distribution: the sold-to party and the payer. In the standard version of the SAP R/3 system, when the sold-to party and payer are different, the material listing check is as
If the sold-to party has a material listing, the system only checks this listing (no other check takes place). If there is no listing for the sold-to party, but a listing has been created for the payer, the system automatically checks If no material listing data exists for either the sold-to party or payer, then the customer may order any material.
Date: 1st Mar 2011
Business Process Procedure for standard third party sales

By Gopal Reddy, Wyvil Systems Inc
1. Business Scenario a. Business Process Steps
a. Create Third Party Sales Order (VA01) { Purchase requisition will be automatically generated by configurations The schedule line category for third party sales order is CS. For the schedu schedule line category, the Order type is defined as NB which stands for purchase requisit defined as 5 which is a third party item and Account Assignment Category is defined as This triggers the generation of purchase requisition automatically by the system.} b. Create purchase order with reference to Purchase Requisition (ME21N) c. Create Invoice Verification for Vendor (MIRO) w.r.t Purchase Order d. Generate billing document to the customer (VF01) w.r.t 3rd party sales order. 2. Inputs/Pre Requisitions a. Organization Data Sales organization 3000 Purchase Organization 3000 Distribution Channel01 Division 00 Plant 3000 Storage Location 0002 Ware house Number 001 b. Master Data
Material {Create a Trading Material (material type: HAWA), In Sales Organization 2 view assign Item MRP2 view make sure that the procurement type is F External Procurement, there should be no MRP Type as ND No Planning Material Number used in this document: 4540 Customer200193 Vendor --- 400036 (need to create a Vendor if doesnt have) Condition record for price, PR00 @100.00 c. SPRO Configurations ZREQ - Configuration Document Author: Mohan, Kmm Sarma 42 of 135
Date: 1st Mar 2011
3. Under MRP 2, make sure procurement type is selected as F External Procurement.
Business Process Steps
1. Create 3rd party sales Order (initial screen) T-Code VA01 2. Sales order overview screen. Enter the sold to party, material, quantity and storage location and hit enter.
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3. Sales Order: Purchase Order Scheduling Screen. Click on continue
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4. Schedule line for the third party standard sales order
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4. Pricing condition maintained for the material
5. Check for completion and save the document.
6. Enter TCode ME5A in the command bar and hit enter.

List of purchase requisitions screen. Enter material and plant
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7. Click on the purchase requisition number.
8. Purchase requisition for the standard third party sales order created. Double click on PR no to check the source of supply and o
9. Enter TCode ME21N in the command bar and enter.
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Create purchase order w.r.t PR. Click on the document overview screen at the top left corner of the screen. Click on the variants icon and Select the purchase requisition and click on adopt icon under the document overview.
10.Check the purchase Order tabs such invoice etc.. and save the document.
11.Enter
MIRO
in
the
command
bar
to
create
Invoice
verification
for
vendor.
Enter
the
comp
12.Enter the invoice date, amount, and at the item level, change the tax code to I0 (A/P sales tax exempt), and jurisdiction
Simulate.
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13.Check the GL accounts.
14. Click on Save/Post
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15. Enter VF01 to create billing document for the customer and hit enter.
16. Overview of the billing items.
17 Save the billing document
Document Flow of the Standard Third Party Sales Scenario
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Output determination configuration

By Jayanta Bej, Capgemini Sales order confirmation
1. Maintain output types (Transaction: V/30 or Sales & Distribution -> Basic Functions -> Output -> Output Output proposal using the condition technique -> Maintain output determination for sales document -> Mainta 1.1. Select and copy BA00 to ZA00
1.2. Access sequence 0003 (Sales org / customer). If one of these is not suitable then you need to maintain co
Date: 1st Mar 2011
Special Processing Indicator

By Rani
The Special Processing Indicator defines the mode of shipment to be used for an order and applies the corresponding shipping costs based on the mode used. Express shipping or special tariffs are forms of special processing. Following is the process of defining Special Processing Indicator: Go to transaction SPRO -> Logistics Execution -> Transportation -> Define Special Processing Indicator
Following screen appears:
Click on New entries. Add a Special Processing Indicator.
Date: 1st Mar 2011
Save your entries. All entries regarding the Special Processing Indicator are stored in the table TVSAK and the texts for the same are stored in the table TVSAKT. Following is the procedure to set the Special Processing Indicator in the Sales Order: Open any of the available Sales Order (Transaction VA02):
Click on Display doc. Header details (highlighted above):
Date: 1st Mar 2011
Click on the tab Shipping
Enter the value in the field Special Processing Indicator:
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This value is stored in the field SDABW of VBAK table.
Assigning number ranges for different customer account groups

By Teja
Scenario: To define two customer groups, domestic and international, and assign different number ranges. Go to transaction OBD2
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Click on new entries.
Similarly create for international customer.
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Now to assign number ranges, go to transaction XDN1.
Click on Change intervals. Following screen appears:
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Click on New interval.
Enter the information as shown above. Click on insert. Similarly create number range for international customer.
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Now we need to map the customer account group and the number range created above. Go to transaction OBAR.
Search for your entries in the table control above (in this case, it is ZDC, ZIC) ZREQ - Configuration Document Author: Mohan, Kmm Sarma 60 of 135
Date: 1st Mar 2011
Enter the number range corresponding to the domestic customer.
Similarly enter for international customer as well.
Save your entries. Now, when a domestic customer is created:
When an international customer is created:
Variant Configuration for a BOM

By Bageerath Cheryala
A material CYCLE is created as a configurable material with Gen. Item category group as 0004 and Item category group as ERLA. Also material CYCLE is a BOM material, which has sub items. Go to Transaction code: MM01. Do the following: 1. Basic Data 2 Screen: Set Material is Configurable Indicator ZREQ - Configuration Document Author: Mohan, Kmm Sarma 61 of 135
Date: 1st Mar 2011
2. 3. 4. 5. 6.
To determine item category TAC in sales order, maintain a suitable item category group such as 0002 MRP 2 View: Procurement type E: In house Production MRP 3 View: Strategy Group. 25: Make-to-order for configurable used for demo MRP3 View: Availability Check 02: Individual Requirement Classification view: Attach the variant class
Go to tab classification and select the class type Variants-300 as shown below.
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Assign the class CYCLECLASS in the assignments area.
The class CYCLECLASS is created with the class type 300 (Variants) for the material cycle. Transaction Code: CL01.
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Now maintain the characteristics as shown below in the screen shot. 1) CYCLETYRES 3) CYCLEMODEL 2) SYSTEM 4) CYCLEPRIZE
Now the characteristic CYCLETYRES was created with character format. Transaction Code: CT04. ZREQ - Configuration Document Author: Mohan, Kmm Sarma 64 of 135
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Go to the values tab and maintain the characteristic values and description as per the requirement.
Now the characteristic SYSTEM was created with character format. Now Go to Transaction Code: CT04.
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Now the characteristic CYCLEMODEL was created with character format. Transaction Code: CT04.
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Now the characteristic CYCLEPRICE was created with character format. This characteristic is allowed for multiple values. Transaction Code: CT04.
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Go to the additional data tab and maintain the table name as SDCOM (which links Sales and Distribution with Variant configuration) and field name as VKOND.
Now we have to maintain the dependencies for the class CYCLECLASS. The dependency CYCLEPRICE is created for the class. Go to dependency editor as shown below.
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Transaction Code: CU01.
Maintain the dependency editor for pricing the material CYCLE based on the required combination.
Also we need to maintain the configuration profile for the material CYCLE. A configuration profile CYCLE is created for the material CYCLE and set the status as released. Go to Transaction Code: CU41.
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The necessary settings need to be maintained for the configurable material CYCLE to explore in a sales order.
We have to create the variant conditions for the characteristics maintained in the class CYCLECLASS. Then go to configuration or press F8 as shown below. Transaction code: CU50.
Date: 1st Mar 2011
Select one of the characteristics and go for its value and press the icon assign variant condition. Like wise we can maintain the variants for all the char. Values of the characteristics.
This is the variant as specified as medium range which should have the condition records maintained for VA00 and VA01. ZREQ - Configuration Document Author: Mohan, Kmm Sarma 71 of 135
Date: 1st Mar 2011
Finally maintain the condition records for the condition VA00 by using the transaction code: VK11. The below specified conditions are active for the material CYCLE.
Now let us create a sales order. As the material is a BOM material it should explore with the sub-items and also should give us the screen to select the required material.
Date: 1st Mar 2011
Press enter for the various characteristics of the material. As the material CYCLE is a configurable material, we can choose various options for the material as shown below.
The material CYCLE is exploded with the sub-items and the net value is directly calculated based on the variants maintained for condition type VA00. ZREQ - Configuration Document Author: Mohan, Kmm Sarma 73 of 135
Date: 1st Mar 2011
The BOM components for material CYCLE are: Transaction Code: CS02. RIM, PEDDLE, TYRES are the sub-items for material CYCLE.
This is the complete overview of the variant configuration for a BOM material.
Understanding Material Determination

By Tejaswini
Date: 1st Mar 2011
Material Determination is a technique to determine the material to be used in the Sales Order. For e.g., 1. Substituting one Material to another in the Sales Order. 2. Special gift-wrapping of a material for a festive season. 3. Swapping customers material number to our own material number. To configure the Material Determination: Go to SPRO -> Reference IMG -> Sales and Distribution -> Basic Functions -> Material Determination -> Maintain Prerequisites for Material Determination (As shown in the screenshot below):
We would go by step-by-step for the Material determination. The first step is Maintain field catalog. This screen can also be accessed from the transaction OV26. Field catalog contains fields used by the system to determine substitution materials in the Material Determination procedure. Click on Maintain field catalog in the screenshot above. Following screen appears: ZREQ - Configuration Document Author: Mohan, Kmm Sarma 75 of 135
Date: 1st Mar 2011
For our demo purpose, we would work on only MATNR (Material Number). Scroll down the list to find the field MATNR.
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Click on Backspace and come back to the main screen:
Click on Display Condition tables
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Use F4 help to select a table.
Select 001 from the list and press Enter. Following list appears:
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For our demo purpose, we would go ahead with this condition table. Go back to the earlier screen. Now click on Maintain access sequences. Access sequence is a sequence of steps SAP follows in order to obtain the condition record.
Date: 1st Mar 2011
Select A001 and click on Accesses
In the above screenshot, the first field No is the access number. The access number is the order in which the system will read the access sequence. For e.g., if the access numbers are 5,10,12,15 and 20, then the system would start with the lowest entry (in this case it is 5). It would proceed further to 10 if it is not able to process 5. If no record found, then no material determination would be carried out. Select the record and click on Fields.
Now let us check out the Condition Types available. Go back to the earlier screen and click on Define condition types. Following screen appears:
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Now let us check out the procedures configured in the system:
Select a procedure and click on control data.
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Assigning Procedures to Sales Document Types: In this step, we would assign the above procedure to Sales Order document type. Go to Transaction OV14 or go to Transaction SPRO -> Reference IMG -> Sales and Distribution -> Basic Functions -> Material Determination -> Assign Procedures to Sales Document Types (As shown in the screenshot below)
Date: 1st Mar 2011
Scroll down the list for the order OR (Standard Order)
Now to maintain the substitution reasons: Go to Transaction OVRQ.
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In this screen, you can maintain the substitution reasons. Maintaining Materials for substitution: Go to Transaction VB11 or follow the navigation shown in the screenshot below:
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Enter the condition type in the above screen and click on Enter.
Maintain the substitution material information and click on Save.
Testing
To test the condition records, let us go to transaction VA01 or VA02:
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In the above screenshot, we have entered the material T-F299. Now press ENTER.
In the above screenshot, you can observe that the material is automatically converted from T-F299 to T-F499.
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MRP: PR to PO Conversion
By Aparna
Go to Transaction SU3 and under Parameters Tab find the Parameter ID "EVO" and check if any value is assigned. If so, make a note of the value. Now go to transaction SPRO Click on SAP Reference IMG -> Material Management -> Consumption-Based Planning -> Procurement Proposals --> Define Conversion of Purchase Requisition into Purchase Order (as shown below)
Check for the value we have noted earlier (the value of the parameter EVO in SU3). Select the read and check the check boxes appropriately. We have to select at least one of the check boxes from RefPRs or A/P PR to have all all items copied to PO. Please use the F1 help for detailed information on the check boxes.
Maintaining Shipping instructions

By Virender Varma Document ZREQ - Configuration Author: Mohan, Kmm Sarma
Date: 1st Mar 2011 87 of 135
MRP Run in background for all Network Plants

...Previous
We need to start our background MRP Run through Tcode- MDBT.
Then go Tcode: SM37- Job Overview
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After Successful completion of Background Job, please select the Job & then Click on Spool
Here you will MRP list generated through Background MRP Job. This list will show which materials are planned with Plant & their exception group.
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Typical Production cycle in Process Industry

By R.Balaji, Infosys Technologies
The below production cycle explains the basic business flow in Process Industry. The flow is generally focusing only on Production and Quality Management Simple Production Cycle: Consider all Raw materials are available in plant and production process yet to start, the following stages are to be followed 1. Create Process Order Here we are creating a process order based on the capacity of the equipments and resource availability 2. Release the Process order Once Process order created, it has to be released for production, means system will check the scheduling, material availability, capacity planning, etc., and then release process takes place 3. Goods issue from the Stores Once PO got released, goods issue against the process order will takes place 4. Start processing Product process against the PO will start 5. Confirmation Process After production, the final out put confirmation from the process will be entered 6. Goods Receipt Process Goods receipt process plays a major role in any business here we have to do 101 movement type and do the postings. In goods issue process they will issue the goods against PO in 261 movement type. 7. Quality Approval and Release Once GR from the production was made, the material will come to Quality control for approval. Here QC person will check the material and they will do the result recording and usage decision 8. Stock will appear in Unrestricted use for SALE / Further Process Once usage decision was made the material will automatically moved into unrestricted use. The FG is ready for sale By keeping above all points in mind, the following masters and transactions are required to proceed
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S. No 1 2 3 4 5 6 7 8 9
Master
Transaction
T-code MM01 CRC1 C201 QS21
Description Create Material Create Resource Create Recipe Create MIC Create Quality Plan Create Process Order Goods Issue Process Confirmation Process Quality Approval and Usage Decision
Where has to be used Used for creating Recipe and further tracking Machine / set of Machines used for making the product Here we are calling resource and materials required to make the finished product List of specifications to be checked for that concerned finished goods Creating Quality Plan Initiating Production Process by creating Process Order Goods issue to Manufacturing unit Production Output confirmation Process QC will approve and release for further process
QP01 COR1 MIGO with 261 movement CORK QA32
Step by Step Execution Process: Scenario Explanation: REQUIREMENTS: For a leading Process Manufacturing Company ABC, they are selling the product FG 1, the raw materials and resource requirements are listed below Raw Materials required for making 50kg of Finished Product, FG 1 are S.No 1 2 3 Material Code / Material Type RM l 1 / ROH RM 2 /ROH BP 1 / FERT Material Description Raw Material 1 Raw Material 2 Byproduct Quantity required 80 20 60 Unit of Measurement Kg Kg L
Resources required for making 50kg of Finished Product FG1 S.No 1 2 Resource Code CRC-001 CRC-002 Resource Description Reactor Vessel Capacity 2KL 4KL
List of MASTERS required for addressing the above scenario 1. Create Materials using MM01 transactions in the following way:
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In this screen select select views button and extend the following fields
We have selected basic information entries field. Fill the information and finally select the General plant / storage data and give plant as 1100 and storage as 0001 in case of Raw material. The same procedure has to be repeated for finished goods and Co-Products, in plant storage data we have to give Plant 1100 and storage 0004. 2. Create Resource master using CRC 1 Transactio
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Here we have to mention the Person responsible and standard value type SAP1 Normal Production.
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Here we are planning to give the controlling area and cost center. Finally save the data. The same procedure has to be repeated for CRC-002 3. Create Recipe using resource and material in T-code C201
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In the above screen we have to enter the material we want to produce FG 1, and give the plant code and profile PI01 then enter.
In the recipe header we have to enter the status as 4 and Usage as 1 , go for Operations screen
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Here we have to call the resource and the description details, for example in reactor CRC-001, the operations like Heating and transfer process will be carried out the same has been explained in this description field. As per standard value key we have to give the duration for the operation time and labor time. Both will be taken for scheduling. In the material tab, we have to enter the version for the BOM and usage details, after that we have to enter the list of raw materials required for making 50 kg of the FG 1 product. Here co-product is generating so we have to give the co-product BP 1 60 L as Negative producing after the process (NOT as INPUT) and activate as CoProduct by selecting the line item and press items tab and select co-product tab.
In the header level line item we have the base quantity i.e Finished goods quantity, give 50 and save
Now Recipe is ready. 4. Create MIC using QS21 transaction
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Here give the short text, field search and int. char.desc as pH and select the Quantitative check box.
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pH have some ranges so, we have to select the limits are upper and lower spec limits. The same way we have to create temperature also 5. Now create the Quality plan using QP01
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Now we are planning to create the quality plans which are to be tested before release from QC
Header data details as above Then Go to operations and give control key as QM01, select the line item and go to inspection description tab.
Enter the MIC details here. While entering system will ask the upper spec and lower spec limits. Enter limits and save
Masters are ready to proceed the Production Cycle We will start Production Cycle using transactions 1. Create Process Order using COR1
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Here give the total quantity as 50 and enter the start date, system will check the scheduling and capacity planning and finally finish date will come.
Now, once the process is over check the master data, in that we can find the created recipe group for that material FG 1
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Now the PO stated us Created
Press the Flag button and Release the PO for production. After pressing flag button, actually system will checks material availability, scheduling, capacity planning etc., Once it is over the status of the PO will be changed to Released mode
Save the Process order.
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2. Goods issue against the Process order using MIGO Transaction Goods issue generally happens from store against the PO with the movement type 261
Once goods issue from the stores is over, the document number will be generated as below
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Now go to process order and check the order status GMPS will appear, that means Goods Movement Posted
Now Production process was started and completed. We are going to give confirmation using CORK transaction 3. Confirmation using CORK Transaction
Once you enter, the yield quantity you have to confirm
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Here in MM01, Quality Management views we have to activate the inspection lot origin 04 for inspection triggering while making Goods receipt using 101 transaction. The following procedure has to be adopted.
Select Inspection set up tab and activate 04 inspection type.
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This activity has to be done at the time of creation of Master (MM01) 4. Goods Receipt using MIGO with movement type 101
If you check this screen the outputs finished product 1 and co product 1 with the quantities viz., 50 and 60 will be there. We have activated QM view only for FG 1 and not for BP 1 material. So once GRN was made the material FG 1 will be automatically moved to Quality inspection and BP 1 will be moved to unrestricted use. At the time of GRN we are creating the batch for FG 1 as FG00000001
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For BP 1 we are creating Batch as CO00000001. The batch can be created at the time of creation of Process order
also. Here we are mentioning the storage location for the final products 0004
Once GRN made the document number will be generated for Accounting updates
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5. Quality Approval and Release Now check the MMBE view, in that the material FG 1 appears in Quality inspection
And at the same time BP 1 in which QM was not activated, the stock appears in Unrestricted use
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Result recording and Usage decision process for the Material FG 1 batch FG00000001 Go to QA32 and give the inspection lot origin as04 and press enter
Check the status. The system status should be RELEASED
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Press Results button and do result recording
After entering the actual value the final screen will be like below
Now, go to Usage decision button in the same QA32 Transaction and do accept the batch
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you
save
the
inspection
stock
details
will
Onc come
Enter the stock quantity 50 to unrestricted and check the MMBE view now Material will be moved to unrestricted use . Now sales process will start.
Date: 1st Mar 2011
The above cycle is simple production process generally carried out in Process industries
Repetitive Manufacturing Cycle

By Umesh R Shinde, KPIT Info-systems
1. Create REM Profile using SPRO SPROProductionRep ManufacturingControl Data Create REM Profile Using Wizard.
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Save the profile and exit from SPRO. 1. Create Material Master with Fert and ROH as usual. ZREQ - Configuration Document Author: Mohan, Kmm Sarma 119 of 135
Date: 1st Mar 2011
2. Create BOM as Usual. 3. Create Production Line with Capacity Category as : 0007 (i.e normal work center) 4. Create Rate Routing for Fert Material using TC: CA21 5. Go to Change Material Master (Fert Material ) and Attach REM Profile, Mark tick indicator for REM Manufacturing. In MRP-4 View. 6. Create Production Version for this Fert material. Select BOM, Select Rate Routing with No. Defn: REM Profile Repetitive manufacturing profile Controls, via order type, whether you are working with make-to-order repetitive manufacturing, based on sales orders, or with make-to-stock repetitive manufacturing, based on no specific orders. Use The repetitive manufacturing profile also determines; How the system deals with activities when back flushing Which movement type is used to post goods receipts and goods issues How planned order and run schedule quantities are reduced in the Back flush transaction How BOM corrections are made - if errors should occur when posting Quantities to be back flushed
Dependencies Repetitive manufacturing profiles are defined in Customizing for Repetitive Manufacturing. Material Screen Shot:
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Click on Production Version: Enter the Prodn Ver No., Validity Period.
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Double Click Selected line.
Enter The Necessary Data as in Item no.6. Click on Check button to check the entries:
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Green light should glow (if there is any inconsistency found then it glows with red color). Save The Material Master and Exit. Step No: 3 Create Independent Requirements TC: MD61 Step No:4 Run MRP TC: MD02 Step No: 5 Go to Planning Table TC: MF50 and assign the quantities to production line.
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Run Schedule Quantities are assigned and go to MD04 all planned order are converted to RS Qty.
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Step No 6: Create Product Cost Collector for Fert Material: TC: KKF6N
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Click on Create icon
Note: Maintain Division in Accounting View 1 for Fert Material which as linkage between business area and division, Valuation area.
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Step 7: Do the Back flush Using TC: MFBF
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Enter and save the file.
This is end of Repetitive Manufacturing Cycle. Production Order Splitting

Production Order could be split due to following reasons: 1. 2. 3. When partial lot of order is to be handled from the rest due to quality reasons. If capacity bottle necks exists. Material is committed for part of order qty.
Features: 1. 2. The split operations and the material assigned are copied into the child order. The structure of the parent order does not changes while the split off operations are copied into the child order for for parent the order child : order: SPLT SPLE
Status Status For operation : SPLT Restrictions: 1. 2. 3.
The parent order and the child order must be settled to same cost collector Read PP Master data is not possible Confirmations at header level is not possible
Steps to perform split:
Date: 1st Mar 2011
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
In OPL8 Set the indicator cost collector Default Rule -Periodic settlement(PP2) CK11N do standard cost estimate KKF6N Create cost collector Create production order with op10,20,30,40 Go to op overview Select the op from which you want to split (exop20) Go to functions ----> Split order Enter the qty ,if necessary a different order type for the child order Execute Order will be splitted . The order can be splitted even from op10 itself Goto MD04 Two orders will be created Go to op overview of each order and there you can see the splitting.
Routing Vs Task list Vs Work Procedure

By Mahesh Task list means the task which has to carry out on the shop floor and these are six types as you have mention. Routing is one of task list and this consists the series of operations requires for the production of an assembly at shop floor. Regarding the work procedure, you can define this in the work center default tab for the details about the work center and how to operate. this will be copied in operations while creating routings.
Convert Planned Orders to Purchase requisitions and Purchase Orders

By Mahesh We can create planned orders & convert them into purchase requisition or into production order. In the material master ,MRP2 view give the procurement type as 'X', for both internal & external procurement. Also include purchasing view for this material. When you run MRP using md02, a planned order will be created for the requirement (Eg: say 100 no's given using transaction code MD61). Use transaction code MD04 to view the stock/requirement list. Here double click the planned order, you can see tabs such as convert into purchase requisition, into production order, into process order. Click convert into Purchase Requisition & enter 50 Nos. Then a Purchase Requisition will be created which can be further converted into Purchase Order. Again come to md04 screen. You can see a planned order & Purchase Requisition for 50 no's. This planned order can be converted into production order & 50 no's can be produced internally.
Date: 1st Mar 2011
Difference between Co-Product and Bi-Product with an example

By Prasobh If you look at a petro chemical refining industry their main input material will be "Crude oil" during refining they get "Petrol", "Diesel", "Kerosene", "Naptha" & "Water" etc... So the whole of the production cost should not go to "Petrol" alone, as Diesel, Kerosene and "Naptha" are also sellable. Water is not sold out, but is being used internal for the operation. In this scenario "Petrol". "Diesel", "Kerosene" and "Naptha" are defined as co-products in the material master. And the cost which needs to be distributed among them are in the ratio 30:30:20:20, so in the joint production details we select the apportionment structure, and here we define the equivalence number by entering the materials and numbers as required by us as 30:30:20:20. Now BOM is defined for the main product "Petrol" and Diesel", "Kerosene", "Naptha" and Water are defined in -ve quantity. Here the definition of water goes as "BiProduct". Crude oil is defined as component in +ve quantity. Now during order costing/product costing/settlement considers the entire cost of production based on the crude oil cost and infrastructure cost and it splits into the ratio defined in the equivalence number.
Types of Subcontracting
By Chandra There are two types of subcontracting relevant for PP module: 1. 2. Operation subcontracting Assembly subcontracting.
Operation subcontracting: Within in-house production if some capacity bottlenecks exists in any operations then you can this job to some vendors to carry out this job at his premises and supply us the semi-finished part. This can be done via control key example PP02 (external processing). Assembly subcontracting: Total product can be given for subcontracting. We have to give the raw materials to vendors and they would supply the assembly. This can be done with special procurement type 30 with procurement type F. Material Management
Date: 1st Mar 2011
How to find the Views maintained for a material

By Madhurima
In order to know the views that are maintained for a material, go to transaction SE11 and the table MARA.
The field VPSTA and PSTAT helps us in identifying the views maintained for a material. The difference between these 2 fields
VPSTA This contains the views that have been created for the material. Please note that this field also holds the values fo e.g., Plant stock (X) and Storage stock (Z) are created automatically). PSTAT Contains the list of views that have been created manually.
Date: 1st Mar 2011
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Restricting changes to G/L account in PO

Scenario:
We had a requirement of restricting the end user to change the G/L account number in PO. The proposed G/L account num considered. Solution: To achieve the above requirement, do the following customization settings: Go to transaction SPRO MM Purchasing Account assignment Maintain account assignment category.
Date: 1st Mar 2011
Date: 1st Mar 2011

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Configuration Document

Scheduling agreement to invoice cycle

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 1 of 135

Date: 1st Mar 2011

Release Scheduling Agreement ME35

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 2 of 135

Date: 1st Mar 2011

Display the generated Material Document.

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 3 of 135

Date: 1st Mar 2011

Go to MIRO and do invoice verification of the material document and PO.

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 4 of 135

Date: 1st Mar 2011

Sales & Distribution (SD)

Experience from Implementation

Attaching a file to Sales Documents

You will find your attachment.

Prevent adding extra materials during the creation of Delivery

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 6 of 135

Date: 1st Mar 2011

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 7 of 135

Date: 1st Mar 2011

Here change the field ItemRequirement to 201, as shown below:

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Release strategy for sales document using status profile

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Document is available and can be

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 13 of 135

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3. Then maintain date and time in the D field

to check the document.

You have to get the STATUS as GREEN color

ZREQ - Configuration Document Author: Mohan, Kmm Sarma 14 of 135

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Then Press Enter

Configuration steps for automatic picking

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Configuration steps for automatic packaging

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Configuration steps for automatic Batch determination in delivery

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