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Section 4—Combination

System Edits

Direct Loan EDExpress Edits


Edit Field Name Table Condition Message
1010 Parents Date Loan If student’s date of birth = parent’s Parent’s date of
of Birth Demographic date of birth birth may not be the
same as the
(Plus Only) student’s date of
birth.
1025 Borrower Loan If changed to Y and actual All current and
Default on disbursements exist future disbursements
Education must be adjusted to
Loans $0 prior to changing
default status to
(Y)es.
1035 Dependency Loan If dependency status = D and yr in Graduate students
Status college = 6 or 7 cannot be
dependent.

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DRAFT
Edit Field Name Table Condition Message
1045 Loan Amount Loan If entered and dependency status or Loan amount
Approved college grade level are blank approved cannot be
entered unless
dependency status
and college grade
level are present.
1055 Loan Amount Loan Bypass this edit when a loan contains The Loan Amount
Approved one or more Type P (Servicing Approved for this
Refund) disbursement records in the Loan Exceeds
actual disbursement table Annual Loan Limits
for this Student.

Maximum Loan
Amount [99999].

(Where 99999 is
equal to amount
exceeded in
condition to the
left.)
For Records where
Loan Type = S or U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = D
Grade level = 0 or 1
Loan Amt approved > 2625

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = S or U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = D
Grade level = 2
Loan Amt approved > 3500

OR
For Records where
Loan Type = S or U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = D
Grade level = 3, 4, or 5
Loan Amt approved > 5500

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 0 or 1
Loan Amt approved > 6625

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 0 or 1
Loan Amt approved > 2625

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 2
Loan Amt approved > 7500

OR
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 2
Loan Amt approved > 3500

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 3, 4, or 5
Loan Amt approved > 10500

OR
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 3, 4, or 5
Loan Amt approved > 5500

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Y
Add’l Unsub Flag = Blank
Dep Status = D
Grade level = 4 or 5
Loan Amt approved > 22167

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = U
Health Professions Programs Flag =
Y
Add’l Unsub Flag = Y
Dep Status = D
Grade level = 4 or 5
Loan Amt approved > 27167

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 0 or 1
Loan Amt approved > 6625

OR
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 0 or 1
Loan Amt approved > 2625

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 2
Loan Amt approved > 7500

OR
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 2
Loan Amt approved > 3500

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 3, 4, or 5
Loan Amt approved > 10500

OR

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Volume V – Direct Loan & Pell Grant Combination System Supplement
DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 3, 4, or 5
Loan Amt approved > 5500

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 6 or 7
Loan Amt approved > 18500

OR
For Records where
Loan Type = S
Health Professions Programs Flag =
Blank
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 6 or 7
Loan Amt approved > 8500

OR

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DRAFT
Edit Field Name Table Condition Message
For Records where
Loan Type = U
Health Professions Programs Flag =
Y
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 4 or 5
Loan Amt approved > 27167

OR
For Records where
Loan Type = U
Health Professions Programs Flag =
Y
Add’l Unsub Flag = Blank
Dep Status = I
Grade level = 6 or 7
Loan Amt approved > 45167
1060 Loan Amount Loan If Loan Amount Approved is greater Loan Amount
Approved than Loan Amount Requested (PLUS Approved may not
ONLY) be greater than the
Loan Amount
Requested.

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DRAFT
Edit Field Name Table Condition Message
1065 MPN/Prom Loan If MPN/Prom Note Status is changed MPN/Promissory
Note Status to S Note Status may not
be changed to S
AND (Signed) from any
status other than P
The current MPN/Prom Note Status is (Printed) or from
not P any status other than
R (Ready) when the
OR Prom Note Print
Indicator is F (On-
The current MPN/Prom Note Status is site - Custom
not R and the Prom Note Print System).
Indicator is F
1077 Disbursement- Edit If the amount is changed and the sum Edit gross loan total
Edit Gross Disbursement of the twenty edit disbursements may not exceed the
Amount exceeds the loan amount approved Loan Amount
Approved.
1080 Borrower Loan Borrower Signed Note Date is Signed Note
Signed Note changed to blank and MPN Status is Received Date
Date not changed to T cannot be changed
to blank unless
MPN Status is
changed to T (MPN
Exists).
1085 Borrower Loan If MPN/Prom Note Status is not equal MPN/Prom Note
Signed Note to A, S M or X and signed note Status must be
received date is non-blank Signed, Manifested,
Pending or Accepted
If MPN/Prom Note Status is S and when the Signed
signed note received date is blank Note Received date
is non-blank.

Date note received


required on signed
notes.

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DRAFT
Edit Field Name Table Condition Message
1086 Borrower Loan If borrower signed note date is in the Borrower Signed
Signed Note future Note Date may not
Date be in the future.
1090 Borrower’s Loan If Loan Type = P (PLUS) and Citizenship may not
Citizenship Borrower's Citizenship is changed to be blank.
be = blank
1100 Borrower’s Loan If equal to 3 and loan type = PLUS The Borrower’s
Citizenship (P) Citizenship Status
may not be 3 (Not
Eligible) for a PLUS
loan.
1125 Loan Period Loan If loan period end date is less than or Loan Period Start
End Date equal to loan period start date Date must be prior
to Loan Period End
Date.
1126 Loan Period Loan If loan period end date is more than WARNING – COD
End Date 12 calendar months past the loan may reject this
period start date (must be less than record as Loan
365 days or 366 days if leap year) Period may not be
greater than 12
calendar months.
1135 Academic Loan If Academic Year End Date is more WARNING – COD
Year End Date than 12 calendar months past the may reject this
Academic Year Start Date (must be record as Academic
less than 365 days or 366 days if leap Year may not be
year) greater than 12
calendar months.
1136 Academic Loan If Loan Period Start Date is less than Loan Period must be
Year End Date Academic Year Start Date within Academic
Year. Review Loan
OR Period Start and
End Dates and
If Loan Period End Date is greater Academic Year Start
than Academic Year End Date and End Dates.

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DRAFT
Edit Field Name Table Condition Message
1180 Disbursement- Edit If dates are out of order Edit disbursement
Edit Date Disbursement must be in ascending
order.
1195 Action Date Actual If the transaction date entered is prior Actual
Disbursement to the transaction date of the 1st actual Disbursement Date
disbursement on the database or the entered may not be
actual disbursement with the First prior to the 1st
Disbursement Flag = C, if one exists. Actual
(Use the transaction with Type D, Disbursement Date.
unless a Type Q transaction exists.

If Type Q transaction exists, use the


date of the Type Q transaction with
the highest sequence number.)
1215 Action Type Actual If Inactive flag is Y, and actual This Loan is
Disbursement disbursements added currently Inactive.
You must remove
the Inactive Flag
before making any
disbursements.
1220 Action Type Actual If action type U is entered and a Actual disbursement
Disbursement disbursement record already exists for record already exists
this disbursement for this
disbursement.
(For Import External Change and
Multiple Entry Only)
2000 Disbursement- Edit If date entered is more than 10 days Edit Disbursement
Edit Date Disbursement before Loan Period Start Date Date #N may not be
more than 10 days
prior to Loan Period
Start Date.

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DRAFT
Edit Field Name Table Condition Message
2001 Action Date Actual If date entered is more than 10 days WARNING – COD
Disbursement before Loan Period Start Date may reject this
record since Actual
Disbursement Date
#N may not be more
than 10 days prior to
Loan Period Start
Date.
2010 Edit Detail Edit If edit date is not present and any Edit Disbursement
fields Disbursement other edit detail is present #N detail fields may
not be completed
without an edit
disbursement date.
3000 Action Type Actual If the PLUS Credit check indicator is Actual
Disbursement blank, N, X, D, or F and any action Disbursement #N
type is entered may not be made
with a blank,
(PLUS Only) Pending, or Credit
Denied Credit
Decision status on
PLUS loan.
3040 Actual Actual If any actual disbursement has a blank Actual
Disbursement Disbursement Action Type or Action Date field, or is Disbursement #N
Number an Action Type other than A, N, or Q Action type, Action
with a blank Action Amount amount, and Action
Date required to
(For Import External Change and disburse loan.
Multiple Entry Only)
3042 Action Type Actual If Disbursement Type Q and current Disbursement must
Disbursement disbursement # is not Accepted or be Accepted or
Batched. Batched before a
disbursement date
change is applied to
that Disbursement.

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Edit Field Name Table Condition Message
3044 Action Date Actual If Disbursement Type Q date for 1st Adjusted
Disbursement actual disbursement or actual Disbursement Date
disbursement with First Disbursement of the 1st
Flag = C is after any other disbursement cannot
Disbursement (Type D) Date. be after a
subsequent
If any subsequent Disbursement Disbursement #N
contains a Type Q transaction, edit date.
against the date of the Type Q
transaction with the highest sequence
number

Example:
Disb #1 original date = 7/15/2000
Q for Disb #1 date = 7/20/2000
Disb #2 date = 7/18/2000
3050 Action Actual If action type of D is entered and Actual
Amount Disbursement amount is equal to zero Disbursement
Amount #N may not
be equal to zero.
3051 Action Actual If action amount gross is same as You may not enter
Amount Disbursement previous gross amount for this an action amount
disbursement number where the Gross
Amount is the same
as the previous
transaction for this
disbursement
number.
3055 Action Actual If action disbursement number is Disbursement
Disbursement Disbursement greater than one (01) and actual number 01 must be
Number disbursement 01 does not exist entered before this
disbursement.

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DRAFT
Edit Field Name Table Condition Message
3070 Action Type Actual If an actual disbursement's first First transaction
Disbursement transaction type is A or Q type for
disbursement #(N)
cannot be A, N, or
Q.
3080 Action Date Actual If Actual Disbursement Date entered Actual disbursement
Disbursement is greater than current date plus 7 days #N may not be more
than 7 days in the
future.
3090 Actual Gross Actual Condition 1: MPN/Prom Note status MPN/Promissory
Amount Disbursement is N, R, or P Note must be signed
and Loan record
AND must be batched
prior to entering
Condition 2: Origination status is N or Actual
R Disbursement #(N).

AND

Condition 3: Entered amount is


changed and saved as non-zero

If Conditions 1 OR 2 and 3 are true,


fire edit
3100 Action Type Actual If action type entered is A or N and Adjustment may not
Disbursement date entered is before date on actual be prior to actual
disbursement (type D) disbursement.

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DRAFT
Edit Field Name Table Condition Message
3105 Action Date Actual If the action date is 91 days or more WARNING – This
Disbursement greater than the loan period end date Disbursement Date
is 90 days past the
Loan Period End
Date and will be
rejected by COD
unless your
institution has prior
approval from the
Department of
Education.
3900 Disbursement- Edit During Promissory Note Edit Disbursements
Edit Gross Disbursement Acknowledgement Import, if the loan may not be changed
Amount origination status is equal to N and a prior to originating a
disbursement is non-blank loan.
3911 Actual Gross Actual If the sum of all disbursements Actual gross loan
Amount Disbursement exceeds the loan amount approved total may not exceed
the Loan Amount
Approved.
3914 Actual Gross Actual CANCODE is set to Y (through You must first adjust
Amount Disbursement multiple entry/import change) and sum all Actual
of actuals > 0 Disbursements to $0
before you can mark
this loan inactive.
3995 Actual Gross Actual If Loan Type is Sub or Unsub, Actual
Amount Disbursement Require Entrance Interview flag is disbursements may
checked in system setup, College not be saved without
Grade Level = 0 or 1, and Loan an Entrance
Entrance Interview Date on Demo is Interview for Grade
blank level 0 or 1.
4000 Edit Edit If Edit Disbursement Numbers greater PLUS loans may
Disbursement Disbursement than or equal to 5 exist only contain 4 edit
Number disbursements.

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Edit Field Name Table Condition Message
4001 Borrower Loan.SSNCURR If PLUS Borrower’s Current SSN Parent’s Current
Current SSN (tbl_D_Loan.SSNCURR) is the same
SSN may not be the
as the Student’s Current SSN same as the
(tbl_A_Demographic.SSNCURR) Student’s Current
SSN.
4002 Edit Edit If less than 2 edit disbursement WARNING – COD
Disbursement Disbursement records exist for a loan and the school may reject this
Number is not a Special School record since less
(tbl_D_ParmGeneral.EXPSITE = No) than 2 Edit
Disbursements exist
and you have not
indicated you are a
Special School in
System Setup.
4003 Loan Period Loan If the Loan Period Code The Loan Period
Code (tbl_D_Loan.LOANCODE) is Code may not be
changed and the Loan Status changed when the
(tbl_D_Loan.STAT) is A or B loan status is
Accepted or
(For Import External Change and Batched.
Multiple Entry Only)
4004 Action Date Actual If the disbursement is flagged as the Actual
Disbursement ‘first’ and the action date is greater Disbursement #N
than the date of any other must have the
disbursement earliest disbursement
date since it is
(Compare to other transactions with flagged as the ‘first’
Type D, unless a Type Q transaction disbursement.
exists. If Type Q transaction exists,
use the date of the Type Q transaction
with the highest sequence number)
4005 Date of Birth Demographic.DO If the student’s date of birth is not Student’s Date of
B 19000101 – 19991231 Birth must be
between 01/01/1900
and 12/31/1999.

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Edit Field Name Table Condition Message
4006 MPN/Prom Loan If MPN/Prom Note Status is changed MPN Status may
Note Status to T not be changed to T
(Exists) when the
AND current status is not
N, R, P, S, or M.
The current MPN/Prom Note Status is
not N, R, P, S, or M
4007 Local Zip Demographic. Student’s local zip code is not blank Student's Local
Code LSTATE and local state is blank Address State
LZIP should not be blank
OR OR
Student's Local Zip
Student’s local address state is not Code should not be
blank and is not “CN,” “MX,” or blank.
“FC,” and zip code is blank

(External Add/Change Only)


4008 Local Address Demographic. If only one of the local address fields At least two Local
LADDRESS is non-blank Address fields must
LCITY be populated.
LSTATE (External Add/Change Only)
LZIP
4009 Student's Demographic. Student's First Student's First and
Name NAMEL (Demographic.NAMEF) and Last Last Names cannot
NAMEF Name (Demographic.NAMEL) are both be blank.
blank
4010 Parent's Name Loan. Parent's First (Loan.NAMEF) and Parent's First and
NAMEL Last Name (Loan.NAMEL) are blank Last Names cannot
NAMEF and Origination Status both be blank.
(tbl_D_Loan.LOANSTAT) is not N
(N/A to Imports)

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Edit Field Name Table Condition Message
4011 Current SSN Loan.SSNCURR If PLUS Borrower’s Current SSN Parent’s Current
(tbl_D_Loan.SSNCURR) is changed SSN may not be
to blank and Origination Status changed to blank
(tbl_D_Loan.LOANSTAT) is not N after the loan is
originated.
4012 First Actual If the First Disbursement Flag = C and Actual
Disbursement Disbursement.FI Disbursement Status of Actual Disbursement 01
Flag RST Disbursement 01 is not A (accepted) must be accepted
before a subsequent
Actual
Disbursement can be
flagged as the 'First'
Actual
Disbursement.
4013 Student's Alien If Student's Alien Registration Student's Alien
Registration Number (ARN) Registration
Number (tbl_A_Demographic.ARN) = Blank Number (ARN) may
(ARN) when Student's Citizenship Status not be blank when
(tbl_A_Demographic.CITIZEN) = 2 Student's Citizenship
Status is 2 (Eligible
Non-citizen).
4014 Parent's Alien If Parent's Alien Registration Number Parent's Alien
Registration (ARN) (tbl_D_Loan.ARN) = Blank Registration
Number when Parent's Citizenship Number (ARN) may
(ARN) Status(tbl_D_Loan.CITIZEN) = 2 not be blank when
Parent's Citizenship
Status is 2 (Eligible
Non-citizen).

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Edit Field Name Table Condition Message
4015 Inactive Loan If Loan Period Code from Loan Period Code is
Period Codes Disbursement profile imported from currently inactive.
the prior year has not been updated Update the
(tbl_D_DisbursementProfile.INACTI Disbursement profile
VE = Yes for record in associated with this
tbl_D_DisbursementProfile with Loan Period Code in
values in VENDOR and LOANCODE Disbursement Setup
equal to values in to make it active.
tbl_D_Loan.VENDOR and
LOANCODE)

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DRAFT
Pell Grant EDExpress Edits
Edit Field Name Condition Message
1000 Payment If Payment Methodology = 1 Academic Calendar must be
Methodology and Academic Calendar = 1, 2 - Quarter,
5, or 6 3 - Semester, or
4 - Trimester

for Payment Methodology 1 (Formula 1)


1001 Payment If Payment Methodology = 2 Academic Calendar must be
Methodology and Academic Calendar = 1, 2 - Quarter,
5, or 6 3 - Semester, or
4 - Trimester

for Payment Methodology 2 (Formula 2)


1002 Payment If Payment Methodology = 3 Academic Calendar must be
Methodology and Academic Calendar = 5 1 - Credit Hour,
or 6 2 - Quarter,
3 - Semester, or
4 - Trimester

for Payment Methodology 3 (Formula 3)


1003 Payment If Payment Methodology = 4 Academic Calendar must be
Methodology and Academic Calendar = 1, 5 - Clock Hour, or
2, 3, or 4 6 - Credit Hour w/o Terms

for Payment Methodology 4 (Formula 4)

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Edit Field Name Condition Message
1004 Payment If Payment Methodology = 5 Academic Calendar must be
Methodology and Academic Calendar = 5 1 - Credit Hour,
2 - Quarter,
3 - Semester,
4 - Trimester, or
6 - Credit Hour w/o Terms

for Payment Methodology 5 (Formula 5)


1005 Payment If Payment Methodology = 1 Weeks used to calculate payment must be
Methodology and Weeks used to calculate blank for Payment Methodology 1 (Formula
payment cannot equal blank 1)
1006 Payment If Payment Methodology = 1 Weeks in program academic year must be
Methodology and Weeks in program blank for Payment Methodology 1 (Formula
academic year cannot equal 1)
blank
1007 Payment If Payment Methodology = 5 Enrollment Status must be 3 (Half Time) or
Methodology and Enrollment Status = 1, 4 (Less than ½ Time) for Payment
2, or 5 Methodology 5 (Formula 5)
1100 Weeks used to If Payment Methodology = 2 Valid Range is 00-29 when Payment
calculate payment and weeks used to calculate Methodology is 2 (Formula 2)
payment > 29
1101 Weeks used to If Weeks used to calculate Weeks used to calculate payment cannot
calculate payment payment > Weeks in exceed Weeks in Program Academic Year
Program Academic Year
1102 Weeks in Program If Payment Methodology = Valid range is 30 – 78 when Payment
Academic Year 2, 3, 4 or 5 and Weeks in Methodology = 2 (formula 2), 3 (formula
Program Academic Year is 3), 4 (formula 4), or 5 (formula) 5
Blank or range is not
between 30 and 78.
1104 Weeks used to If Weeks used to calculate Both Weeks used to calculate payment or
calculate payment payment is blank and Weeks Weeks in Program Academic Year must be
in Program Academic Year is blank or both must have values
not blank

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Edit Field Name Condition Message
1105 Weeks in Program If Weeks in Program Both Weeks used to calculate payment or
Academic Year Academic Year is blank and Weeks in Program Academic Year must be
Weeks used to calculate blank or both must have values
payment is not blank
1106 Hours/Credits in If Hours/Credits in Program Both Hours/Credits in Program Academic
Program Academic Academic Year is blank and Year and Hours/Credits Paid this Year must
Year Hours/Credits Paid this Year be blank or both must have values
is not blank
1107 Hours/Credits Paid If Hours/Credits Paid this Both Hours/Credits in Program Academic
this Year Year is blank and Year and Hours/Credits Paid this Year must
Hours/Credits in Program be blank or both must have values
Academic Year is not blank
1110 Hours/Credits in If Academic Calendar = 5 Hours/Credits in Program Academic Year
Program Academic and (Hours/Credits in has a valid range of 0900 to 3120 for
Year Program Academic Year < Academic Calendar 5 (Clock hour)
900 or Hours/Credits in
Program Academic Year >
3120)
1111 Hours/Credits Paid If Academic Calendar = 6 Hours/Credits Paid this Year has a valid
this Year and (Hours/Credits Paid this range of 0024 to 0100 for Academic
Year < 24 or Hours/Credits Calendar 6 (Credit Hour without terms)
Paid this Year > 100)
1112 Hours/Credits in If Payment Methodology = Field must be blank if Payment
Program Academic 1, 2, or 3 and Hours/Credits Methodology =
Year in Program Academic Year is 1 (Formula 1),
Non-Blank. 2 (Formula 2), and
3 (Formula 3)
1113 Hours/Credits If Academic Calendar = 1, 2, Hours/ credits in program academic year
Program Academic 3, 4 and Hours/Credits in must be blank when academic calendar is
Year Program Academic Year is not
Non-Blank 5 (Clock hour), or
6 (Credit hour w/o terms)

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Edit Field Name Condition Message
1114 Hours/Credits If Academic Calendar = 6 Hours/Credits in Program academic year
Program Academic and (Hours/Credits in field must be Greater than or Equal to 24
Year Program Academic Year < and Less than or Equal to 100
24 or Hours/Credits in
Program Academic Year >
100)
1120 Hours/Credits Paid If Hours/Credits Paid from Hours/Credits Paid from Year cannot
this Year Year > Hours/Credits in exceed Hours/Credits in Program Academic
Program Academic Year Year
1121 Hours/Credits Paid If Academic Calendar = 1, 2, Hours/ credits paid from year must be blank
this Year 3, 4 and Hours/Credits Paid when academic calendar is
this Year is Non-Blank not 5 (Clock hour), or
6 (Credit hour w/o terms)
1200 Award Amount for If Payment Methodology = 1 Award amount exceeds payment amount
Entire School Year and Enrollment Status = 1 or ceiling
Enrollment Status = 2 or
Enrollment Status = 3 or
Enrollment Status = 4 or
Enrollment Status = 5
and Award Amount for
Entire School Year >
Scheduled Federal Pell Grant
1205 Award Amount for If Payment Methodology = Award Amount exceeds payment amount
Entire School Year 2 or 3 and Enrollment Status ceiling
= 1 or 5 or Enrollment
Status = 2, 3 or 4 and
Award Amount for Entire
School Year > Total Payment
Ceiling

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Edit Field Name Condition Message
1209 Award Amount for If Payment Methodology = Award Amount exceeds payment amount
Entire School Year 4 and Award Amount for ceiling
Entire School Year > Result
of two formulas below
(Scheduled Federal Pell
Grant for EFC and COA *
Weeks Used to Calculate
Payment) / Weeks in
Program Academic Year
(Result of first formula *
Hours/Credits Paid from
Year) / Hours/Credits in
Program Academic Year
1210 Award Amount for If Payment Methodology = Award Amount exceeds payment amount
Entire School Year 5 and Academic Calendar = ceiling
6 and Award Amount for
Entire School Year > Result
of two formulas below
(Annual Pell Grant award at
half-time or less than 1/2-
time * Weeks Used to
Calculate Payment) / Weeks
in Program Academic Year
(Result of first formula *
Hours/Credits Paid from
Year) / Hours/Credits in
Program Academic Year

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Edit Field Name Condition Message
1211 Award Amount for If Payment Methodology = Award Amount exceeds payment amount
Entire School Year 5 and Enrollment Status = 2 ceiling
or 5 and Academic Calendar
= 1, 2, 3, or 4 and (Award
Amount for Entire School
Year) > (Annual award at
half-time * Weeks Used to
Calculate Pell Student) /
Weeks in Program Academic
Year
1213 Award Amount for If (Award Amount for Entire Award Amount exceeds remaining eligibility
Entire School Year School Year) > (Scheduled
Federal Pell Grant for EFC
and COA * Eligibility Used
%), where Eligibility Used %
= 1.0000 (in decimal) – Total
eligibility used at all OTHER
attended campuses (in
decimal form, with 4
positions after the decimal)
1302 Verification Status If the Verification Status “W” Verification Status – student should
Code Code (tbl receive only ½ of the Scheduled Award
Pell_Student.VERIFSTAT) Amount
= W AND the Total
Disbursement Amount (tbl
Pell Student.DISBTOTAL)
is > 50% of the Scheduled
Award (tbl Pell_Student.
SCHEDAWD)
1400 Enrollment Status If Payment Methodology = 4 Field must be blank for Payment
(Formula 4) and Enrollment Methodology 4 (Formula 4)
Status is Non-Blank
1450 Award Amount for If award amount for entire Total Disbursement Amount exceeds Award
Entire School Year school yr < Total Amount for entire school year
Disbursement amount

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Edit Field Name Condition Message
1520 Disbursement Date If Funding Method from Current date cannot be more than 7 days
setup is “Just in Time” and prior to the Disbursement date
current date is more than 7
days prior to the
disbursement date
1530 Disbursement Date If Funding Method from Current date cannot be more than 30 days
setup is Advanced and prior to the Disbursement date
current date is more than 30
days prior to the
disbursement date
1535 Enrollment Status If enrollment status is blank Enrollment Status is required for Payment
and Payment Methodology is Methodologies 1, 2, 3, and 5
1,2,3, or 5 and Academic
Calendar is not equal to 5 or
6
1540 Disbursement Date If Funding Method from Current date cannot be more than 0 days
setup is Cash prior to the Disbursement date
Monitoring/Reimbursement
and current date is more than
zero days prior to the
disbursement date
1550 Date of Birth If the student’s Date of Birth Student’s Date of Birth (Demo tab) cannot
is blank be blank

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