OrchestratedBEER Brochure

,
Supply Chain
Know when to expect an order.
What is OrchestratedBEER?
BEGIN
OrchestratedBEER is business management software for your brewery. Spend less time getting a handle on your business and more time behind the tap handles at your brewery. OrchestratedBEER manages all the complex processes in a brewery so you can focus on what you do best brewing great beer.
BREWERY
MRP - Planning Accounting
Know when to purchase raw materials and produce nished beer. Know who owes you and who you owe.
Sales
Know whats available to sell.
Know how much that beer costs you.
Production
Inventory
Know how much stock you have and where it is.
Distribution
Know who you sell to. Know who sells your beer.
Retail
DISTRIBUTION RETAIL
OFFICE
FINISH
Gold Gold Partner Partner
Centralized Accounting
Cash is King !
Manage your general ledger, journals, budgets, and accounts payable and receivable. Update account postings when relevant business events occur. Automate key nancial and banking management activities with fully integrated functionality. OrchestratedBEER automatically posts a journal entry in the general ledger after a transaction to eliminate additional posting or batch processing.
Screenshot: Chart of Accounts
OrchestratedBEER, built on the SAP Business One Platform has full Accounting functionality. With a Centralized Accounting platform, manage all brewery processes directly in your chart of accounts. Journal entries are automatically created as each process occurs. Manage your cash ow, production variances, inventory, sales, purchases and xed assets from a nancial perspective from a single piece of software.
Centralized Accounting Functionality:

GAAP Compliant
Compliant with Generally Accepted Accounting Principles
Budget Management
Manage your company budget with tools and calculators designed to help you save
Complete Chart of Accounts Banking
Built-in chart of accounts for complete accounting management Manage all your banking accounts from a central location
Bank Statement Processing Payment Processing
Enter statements, process statements and perform bank reconciliations Manage incoming and outgoing payments by speci ed payment means
General Ledger & Journal Entries

Full general ledger and journal entry capabilities
Financial Statements & Reporting

View and print nancial statements or run nancial reports
Automated Journal Entries Basic Cost Accounting
Journal entries are automatically created with every transaction Compare input and output results to help measure nancial performance
Production Variance Costs

Display and analyze variance costs
Orchestrated
Contact 877-683-2648 www.OrchestratedBEER.com info@orchestratedBEER.com
Sales Tax & Excise Tax
Manage sales and excise taxes associated with each tax jurisdiction
Inventory Management
Know Whats Available!

OrchestratedBEER lets you readily manage your inventory and operations, including: picking, packing, BOLs, and billing. You can perform inventory valuation using di erent methods such as standard costing, moving average, and FIFO. Monitor stock levels and rack transfers in real time and across multiple warehouses or storage tanks. In addition, you can run real-time inventory updates, availability checks, and manage pricing and special pricing, which allows you to automatically apply volume, cash, and account discounts to transactions with vendors and customers.
Screenshot: Item Master Data
OrchestratedBEER, built on the SAP Business One Platform, has complete Inventory Management functionality. View real-time inventory levels; what is in-stock, what is committed, what is on-order and what is available. The integrated inventory functionality also allows you to view work-inprogress production levels in di erent storage tanks.
Inventory Management Functionality:

Item Master Data Inventory Levels
Manage all items you purchase, produce, sell or keep in stock Manage inventory levels by tank, warehouse, or location so you always know whats available
Inventory Transfer
Transfer inventory or materials from one warehouse or storage tank to another
Substitute/Alternative Items Cycle Inventory Counting

Manage inventory cycle counts
Setup alternative item substitutions in the event you run out of a particular item
Warehouse Management Batch Management
Manage inventory levels by warehouse or storage tank Manage batches and lots associated with your inventory
Pick & Pack Management
Orchestrated
Use the Pick and Pack Manager to handle your order ful llment
Good Receipt & Goods Issue

Manage receiving and issuing of inventory
Price Lists Based on Customer

Assign tiered price lists for each item
Inventory Posting
View a history of previous inventory postings
Supply Chain Management
Systematic Procurement
Every brewery needs a systematic approach to managing procurement, from creating purchase orders to receiving raw materials and paying vendors. Manage the complete order- topay cycle, including receipts, invoices, deliveries and returns. Plan material requirements for production, control bill of materials, and replenish inventory automatically. Use the built-in Reports to analyze your vendors performance and adjust your procurement strategy accordingly.
Screenshot: Purchasing/Procurement Document Flow
OrchestratedBEER, built on the SAP Business One Platform, has complete Supply Chain Management (SCM) capabilities. Manage all of your purchases and vendor relations. Create a purchase order and automatically show the production department that raw materials are on order. Convert the purchase order into a goods receipt PO and make it available for production. Manage account payable invoices in the integrated nancials module.
Supply Chain Management (SCM) Functionality:

Purchase Quotes
Create purchase quotes to help procure materials or ingredients
Automated Order Recommendation Lead Time Purchase Management

Manage your purchasing order cycle for each item Manage your purchasing order lead times for each item
Receive order recommendations to automatically replenish orders before you run out of materials or ingredients
Purchase Orders & Deliveries Goods Receipts & Returns
Create purchase orders indicating type, quantities and price with expected delivery dates Manage the process of receiving and returning orders
Order Cycle Purchase Management Minimum Stock Management

Manage minimum stock to maintain the minimum inventory levels
A/P Invoice & Credit Notes Bill of Materials (BOM)
Create invoices and credits to manage payables
Represents a nished product (parent )made up of di erent inventory components (children)
Procurement Confirmation Wizard
Orchestrated
Automatically procure materials and ingredients for order demands
Automatic Order Replenishment

You have the option to automatically duplicate your previous orders
Production Management
Maintain Consistency!
Maintaining consistency is one of the most important secrets to success. Your loyal customers should have the same experience every time they open a bottle of your beer. Thats why managing quality is vital to the success of a craft brewery. Manage your brew logs and lab data directly in the production menu and associate lab data with every batch of beer for future reporting. All lab data is preserved in the production order and can be reported on or accessed in the future. Receive alerts via internal messaging, e-mail or SMS when lab data entry falls outside of your control limits.
Screenshot: Production Order
OrchestratedBEER, built on the SAP Business One Platform, has complete Production Management capabilities. Manage all of your beer production batches, from raw materials to work-in-progress to nished goods. Track production cost variances and lab log data in a single production order menu. Store all of your recipes in the bill of materials. Use the bill of materials in the production order to produce beer based o of your recipe ingredients for each of your brews. Observe as raw materials inventory automatically depletes and nished beer inventory increases.
Production Management Functionality:

Bill of Materials (BOM) Variance Management Lab Data Logs
View all the materials, ingredients, and recipes that make up each inventory item Analyze the di erence between your planned production levels and whats actually used or created Log all your lab data associated with each batch
Production to Storage Tank Production to Sales Order Production Receipts
Specify individual fermenters and bright tanks in production Manage an entire production run for a speci c sales order Use receipts from production to view historical information
Issue of Components
Orchestrated
Issue raw materials and other components to production
Batch Production Management

Manage your beer production by batches
MRP - Planning
Dont Run Out Of Beer!

The last thing that a brewery needs is to run out of beer. With so many things you cannot control in business, you cannot a ord to not control the things you can. To ensure that you are meeting your customer demands, OrchestratedBEER o ers a simple yet powerful planning function to help you schedule and manage items that will be produced or purchased using a variety of criteria such as: User defined forecasts Minimum stock levels Scheduled purchases Planned Production orders Future Sales orders Order cycle intervals Purchase lead times Production lead times
Screenshot: MRP Production Planning Wizard
OrchestratedBEER, built on the SAP Business One Platform, has Material Requirements Planning (MRP) capabilities. Use the MRP functionality to manage your planning horizons. The easy-to-use MRP Wizard allows you to plan your production and purchases based on user-de ned forecasts and sales demands while considering order intervals, minimum quantities, maximum quantities and tank capacity. Automatically generate purchase orders and production orders based on what is necessary to meet your demands.
Material Requirements Planning (MRP) Functionality:

Forecasting
Generate daily, weekly or monthly forecasts based o of historical sales
MRP Wizard
Plan material requirements for a speci c planning horizon with the step-by-step MRP wizard
Order Recommendation Planning Horizon
Automatically create Production and Purchase orders based on MRP calculations
View your planning horizon to see what demands you will be able to ful ll
Orchestrated
Sales Management
Sell More Beer!

Sell more beer with exible business document development, including quotations. Create subtotals of previous lines, insert free-form text anywhere within the body of the document, and display recommended alternative items. Store standard comments and de ne header/footer text for each document. Calculate gross pro t for each quotation, review the sales price history, and easily export to Word, Excel, or a PDF from the quotation.
Screenshot: Sales Document Flow
OrchestratedBEER, built on the SAP Business One Platform, has complete Sales Management capabilities. The sales module contains speci c documents that create both inventory and accounting transactions, automatically and in real time. Create sales orders to reserve inventory for a future sale. Convert the sales order into a delivery note to deduct inventory when the inventory leaves your warehouse. Convert your delivery note into an accounts receivable invoice when you are ready to invoice and receive payment from your customers. Use the A/R Reserve invoice to book and collect receivables before delivering your beer.
Sales Management Functionality:

Sales Orders
Create sales orders with customer data, item data, and anticipated delivery dates
Document Drafts
Create document drafts in order to save the document before posting
Delivery Notes (BOL) A/R Invoice
Create delivery notes to deduct inventory as it leaves your warehouse Create an itemized A/R invoice for your customers that can be based on orders or deliveries
Document Generation Wizard Collection Wizard
Use the wizard to walk you through the process of creating or converting any sales document Use the wizard to walk you through the process of receiving customer payments
Orchestrated
A/R Reserve Invoice A/R Credit Memo
Create an A/R reserve invoice to post an accounting transaction and collect payment before delivery Create an A/R credit memo as a clearing document for the A/R invoice to ensure a full audit trail
Document Printing
Easily print any document in the system with customized print layouts
Customer Based Pricing
Assign special pricing or tiered price lists for particular customers at the item level
Sales Opportunities (CRM)
Manage Growth!
Create quotes, enter orders, and provide better customer service Track sales opportunities and activities from rst contact to the close of the sale Initiate marketing campaigns to customers Provide support for customer service, service contracts, and commitment levels Manage and maintain customer contacts with full Microsoft Outlook synchronization, resulting in increased sales e ectiveness and stronger customer relationships.
Screenshot: Sales Opportunity Window
OrchestratedBEER, built on the SAP Business One Platform, has complete Sales Opportunities and Customer Relationship Management (CRM) functionality. Give your sales force the ability to manage existing customer and new customer sales opportunities in the integrated Sales Opportunities module. Attach sales quotations to automatically store the revenue and gross pro t opportunity associated with the prospective sale. Convert your sales opportunity into a transaction from a single application. Manage your sales pipeline to anticipate future growth.
Sales Opportunity Functionality:

Opportunities & Pipeline Management
See where your opportunities are in the sales cycle using the pipeline management function
Activity Management Sales Forecasting Sales Quotations Sales Orders
Create business activities to document any interaction you have with customers Forecast sales based o of current pipeline opportunities Attach a sales quotation to an opportunity to provide an accurate value Manage the lead-to-order process
Pipeline Reporting
Run complete reports of current opportunities in your sales pipeline
Pipeline Forecasting
Provides an evaluation of current business development and expected future revenue from current opportunities
Customer Contact Management Campaign Management
Easily capture, monitor, store, and track all important information about customers, prospects, and partners Complete marketing campaigns to maximize sales potentials
Orchestrated
Reporting
Built-in Crystal Reports

Integrated Crystal Reports deliver compelling reporting functionality and information access that allow you to get crucial insights into all parts of your business. Use the interactive drill-down functionality to click through relevant data and get answers at any time. Create custom reports that are speci c to your brewery using the Crystal Reports design tool.
Screenshot: TTB f51309 Brewers Report of Operations
OrchestratedBEER has full Business Reporting and TTB Reporting functionality. With integrated Crystal Reports and analysis tools, you have the exibility to access relevant information necessary to make decisions and run your business. The TTB Brewers Report of Operations and TTB Excise Tax Report are built directly into the software application. Generate monthly reports with the real-time information that is automatically accumulated as you manage your brewery processes.
Reporting Functionality:
Drag & Relate Feature Drill Down Feature Search Assistance Export to Microsoft Excel Workflow-based Alerts Built-in Analysis Tool
Drag and relate objects to locate information quickly and easily Click the golden arrows or Drill Down into more details related to the parent item Built-in search bar to easily nd documents, items, customers, or business partners Easily export reports or nancial information to Microsoft Excel Receive alerts when a particular work ow process has occurred Get detailed analysis of data with the built-in analysis tools and Query Generator
Full Crystal Reports Integration
Orchestrated
Built-in Crystal Reports for custom reporting capabilities
Quality Control
Module
Quality in Every Batch
OrchestratedBEER captures critical data used to ensure quality in every batch. Capture batch speci c QC data during each production process.
Screenshot: Quality Control Brew sheet
The OrchestratedBEER QC Module has the functionality to capture quality control data on the di erent production processes from a centralized user interface screen. The user interface screens are designed for di erent users to interact with the software from a di erent perspective. Brewers can capture data on the brew sheet data screen from their perspective, while lab workers can jump in and out of the Fermentation Data screen to capture data on di erent fermenters from the centralized screen.
Quality Control Functionality:

*QC Module not included in basic package. Additional costs most apply
Brew Sheet Data
Consolidated information related to batches of wort and green beer
Milled Sample Sieve Packaging Data

Track CO2 and O2 levels
Log details about milled samples
Fermentation Data Bright Tank Data Micro Analysis
Manage fermentation data of all fermenters from a centralized screen Manage data of all bright tanks from a centralized screen Log reports of your micro analysis and log data related to fermentation or your bright tanks
Line Cleaning Data

Log your line cleaning data
Bottle Checklist Water Analysis
Keep tabs on your bottling line with a bottle checklist Log reports of your water quality
Quality Control Tasting Data

Detailed notes and reports related to tasting
Orchestrated
Batch Quality Analysis
Log details and notes related to batch quality
Master Production Process
Module
Manage Production Processes
The OrchestratedBEER Master Production Process Module allows you to manage multiple production orders simultaneously in one location. Consolidate all the di erent processes involved in production into a centralized screen. With all the di erent processes involved in the production of beer, the master production process module allows you to have a birds eye view of all processes and batch blending associated with the production run.
Screenshot: Master Production Process
The OrchestratedBEER Master Production Process Module has the functionality to create and manage the di erent production processes in a central user interface screen. The MPP user interface screen is designed for the ability to view multiple production orders associated with the di erent processes. Production managers can also capture quality control data which is relevant to the entire production run. Manage all production orders and batches associated with the entire production run.
Master Production Process Functionality:

Production Order Summary
View a summary of all outstanding production orders
Production Process Management

Manage all steps in the production process using detailed information
Lab Summary
View a summary of all lab data associated with a particular production run
Master Brew Code
Orchestrated
Batch code creation automation
Customer Web Portal
Module
Your Gateway to Customer Self Service
Give customers a personal window to their own information. The Customer Web Portal delivers a secure, exible, and personalized web self-service gateway through which customers can retrieve information through a standard Web browser.
Screenshot: Customer Web Portal
The Customer Web Portal delivers the information your customers want, the way they want and when they want to see it. Your customers can view sales history, current sales, account balance, statements, quotes, orders, and inventory levels. Accept payments from customers through the Customer Portal and receive an automated credit journal entry for that customer in your system. Empower your customers and experience the bene ts of increased customer loyalty and retention.
Customers are able to access an easy-to-use self service environment that enables them to complete business transactions with you 24/7. The Customer Web Portal delivers a high quality user experience for customers, while reducing customer service costs to your business. Obtain billing and account information that is pulled in real-time from OrchestratedBEER and bene t from self-service transactions, including EFT bill payments. Allow customers access to inventory levels, quote creation and order placement.
Customer Web Portal Functionality:

View Account Balances View Current Sales View Sales History View Statements
Allow your customers to view their account balance and when its due. Allow your customers to view current sales
Integrate to Accounting and Inventory

Account details are pulled in real time ensuring customers view the most recent data and transactions
Request Quotes Place Orders
Allow your customers to get instant quotes on the items they wish to order Allow your customers to place orders
Allow your customers to see their order history
Allow your customers to view past statements and aging
Inventory Availability
Allow customers to view available inventory quantities for each item
Accept Online Payments
Orchestrated
Accept online payment via ACH and/or credit card
Mobile Application
Module
Stay Connected
Customers want to know whats available, how much it costs, and when you can deliver it. The Coresuite mobile app for the iPhone and iPad empowers you by providing immediate access to the most relevant information to enable you to run your business and service your customers from any location, at any time. Manage customer and vendor data, process pending approval requests, view reports, view inventory and stock information, create quotes, place orders and much more. Scan to download app:
Screenshot: Mobile App on iPhone & iPad
With the Coresuite mobile application for the iPhone and iPad, youll get immediate access to the most relevant information to enable you to run your business from any location, at any time. Get mobile access to key customer and vendor information while viewing dynamic reports on the go. Receive alerts, approvals, tasks and activities to have control when youre away from the brewery.
Mobile Application Functionality:

Alerts
Ability to receive alerts on important business events from your mobile device
Customer Contact Information Inventory & Stock Information Sales Quotes Sales Orders
Ability to access customer contact information from your mobile device Ability to view inventory & stock information from your mobile device Ability to generate sales quotations from your mobile device Ability to generate sales orders from your mobile device
Approvals
Ability to manage approval tasks from your mobile device
Mobilized Reports
Access built-in reports from your mobile device
Task and Activity Management
Orchestrated
Ability to manage tasks and record activities from your mobile device
Opportunities Management
Ability to manage opportunity stages from your mobile device
Offline Accessibility
Ability to access functionality o ine and sync later when you have internet access
A centralized system to manage every process of your brewery!

By consolidating all of your business processes into a single software application, OrchestratedBEER can streamline processes, create transparency, automate work ow, increase information ow, integrate departments and ultimately create a more cohesive brewery. OrchestratedBEER can help your brewery become more e cient, consistent, pro table and scalable. OrchestratedBEER provides real-time information and advanced business intelligence to help you make better decisions.
For Procurement: Keep track of your materials!
By having all of the information about your inventory and stock, you can make better purchasing decisions so that you dont run out of beer. Monitor stock levels in real-time and across multiple warehouses or storage tanks. Run real-time inventory updates, availability checks, and utilize the pricing management function that allows you to automatically apply volume, cash and account discounts to transactions with vendors and customers. Use the Material Requirements Planning to help plan purchases based o of production requirements and sales demands. Spend more time making your purchases and less time worrying about what you will run out of.
For Brewers: Organize your brewing process!

By managing all of the information relevant to your brewing process in OrchestratedBEER, you are able to track any batch of beer at any time in the future. Look up the electronic record that is created for every batch of beer, from production order to delivery invoice. With automatic TTB Report generation you can drop the tedious task of lling out TTB Reports and leave it to OrchestratedBEER. Spend more time brewing and less time worrying about reports.
For Accounting: Automate your accounting!

By having all of your brewery processes automated into the centralized accounting platform, OrchestratedBEER automatically creates journal entries in your general ledger as processes occurs. Chart of account value balances automatically adjust as purchasing, sales and production occurs. No need to enter in tedious manual journal entries that may not be entirely accurate to begin with. Spend more time analyzing nancials and less time entering in data.
For Sales: Make better promises and sell more!
By having full visibility to the entire sales process, OrchestratedBEER allows you to make better promises to customers and sell more beer. Know when beer is due out of production and when it will be delivered. OrchestratedBEER also allows you to manage your entire sales process from lead-to-order, order-to-delivery, delivery-toreorder. Manage customer relationships better with a 360 degree view of the customer interaction. Spend more time selling beer and less time wondering when you can.
1.3 Billion barrels of beer are produced each year using SAP Software.
About SAP: SAP is the world leader in enterprise applications in terms of software and software-related service revenue. Based on market capitalization, SAP is the worlds third largest independent software manufacturer.
SAP helps companies of all sizes and industries run better. From back oce to boardroom, warehouse to storefront, desktop to mobile device, SAP empowers people and organizations to work together more eciently and use business insight more eectively to stay ahead of the competition. SAP does this by extending the availability of software across on-premise installations, on-demand deployments, and mobile devices.
About Orchestra: Orchestra is an SAP Gold Partner located in Portland, OR, and the company behind OrchestratedBEER. Orchestra is a business technology rm that brings enterprise level accounting and business management software to small and midsize businesses. By specializing in the SAP Business One Platform, Orchestra has developed a full enterprise solution that meets the needs of any craft brewery at an a ordable price.
OrchestratedBEER can help your business run better using business management software designed speci cally for Craft Breweries.
The Worlds largest breweries run SAP, now Craft Breweries can too.
Scan to Download PDF Brochure
@BrewerySoftware facebook.com/OrchestratedBEER YouTube.com/OrchestratedBEER
Contact Us:
877-683-2648 www.OrchestratedBEER.com info@orchestratedBEER.com

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,

Know when to expect an order.

Know how much that beer costs you.

Know how much stock you have and where it is.

Gold Gold Partner Partner

Screenshot: Chart of Accounts

Centralized Accounting Functionality:

Complete Chart of Accounts Banking

Bank Statement Processing Payment Processing

General Ledger & Journal Entries

Financial Statements & Reporting

Automated Journal Entries Basic Cost Accounting

Production Variance Costs

Sales Tax & Excise Tax

Gold Gold Partner Partner

Know Whats Available!

Screenshot: Item Master Data

Inventory Management Functionality:

Transfer inventory or materials from one warehouse or storage tank to another

Substitute/Alternative Items Cycle Inventory Counting

Warehouse Management Batch Management

Pick & Pack Management

Good Receipt & Goods Issue

Price Lists Based on Customer

View a history of previous inventory postings

Gold Gold Partner Partner

Supply Chain Management

Screenshot: Purchasing/Procurement Document Flow

Supply Chain Management (SCM) Functionality:

Automated Order Recommendation Lead Time Purchase Management

Purchase Orders & Deliveries Goods Receipts & Returns

Order Cycle Purchase Management Minimum Stock Management

A/P Invoice & Credit Notes Bill of Materials (BOM)

Create invoices and credits to manage payables

Represents a nished product (parent )made up of di erent inventory components (children)

Procurement Confirmation Wizard

Automatically procure materials and ingredients for order demands

Automatic Order Replenishment

Gold Gold Partner Partner

Screenshot: Production Order

Production Management Functionality:

Production to Storage Tank Production to Sales Order Production Receipts

Issue raw materials and other components to production

Batch Production Management

Gold Gold Partner Partner

Dont Run Out Of Beer!

Screenshot: MRP Production Planning Wizard

Material Requirements Planning (MRP) Functionality:

Order Recommendation Planning Horizon

Automatically create Production and Purchase orders based on MRP calculations

Gold Gold Partner Partner

Sell More Beer!

Screenshot: Sales Document Flow

Sales Management Functionality:

Create document drafts in order to save the document before posting

Delivery Notes (BOL) A/R Invoice

Document Generation Wizard Collection Wizard

A/R Reserve Invoice A/R Credit Memo

Customer Based Pricing

Gold Gold Partner Partner

Sales Opportunities (CRM)

Screenshot: Sales Opportunity Window

Sales Opportunity Functionality:

Activity Management Sales Forecasting Sales Quotations Sales Orders