Wheelock High School Band Member Handbook 2012-2013

Table of Contents
Letter from the Director General Information Music Advocacy Membership Requirements Attendance & Grading Policies General Rules Games and Competitions Parents Responsibility to the Band Chaperones Uniforms Band Fees Band Camp Student Information Sheet (PLEASE RETURN) Handbook Compliance Form (PLEASE RETURN) Page 3 Pages 4-5 Pages 5-6 Page 7 Pages 8-9 Pages 9-11 Pages 11-12 Page 13 Pages 13-14 Pages 14-16 Pages 16-17 Pages 18-19 Page 20 Page 21

Welcome!
Dear [School Name] Band students and parents, I would like to welcome you to the family that is the [School Name] Band. We are very excited about having such a talented group for the 2012-2013 school year and are looking forward to the experiences to come. During this season, we will be performing at football games (both pregame and halftime shows), competitions, festivals and parades. We hope that you will be making friends within this organization to last your high school years. We look forward to working with each and every one of you. This handbook contains very important information for the students and parents in regards to the various programs offered through this band. Therefore, everyone should read the handbook, even veterans. Some of the information has changed, so please read to become familiar with all policies and procedures. New students and parents: this is the foundation of the band that keeps us running smoothly and efficiently. Most questions can be answered by consulting the handbook and policies will be adjusted from year to year as the need arises to clarify issues within the program. It is my hope that the information contained in this handbook will provide you with information and inspiration! The main emphasis of this band program is based on musicianship and the creation of fine musicians; this is followed closely by citizenship, tradition, morale, loyalty, and accomplishment. Our goal is to instill all of these qualities and more in our students. As a member of the [School Name] Band, you as a student will develop musically, emotionally, academically, mentally, and sociallyand have fun while doing it! Sincerely,

Hayley E Wheelock

Where words leave off, music begins.

General Information
During the fall semester, students have the opportunity to participate in the Wheelock High School Marching Band. The marching band consists of approximately 130 students serving as members of the wind section, color guard, drum line, or front ensemble. In the spring semester, the Wheelock Band offers students to participate in one of our two concert bands. The Symphonic Band consists of sophomores, juniors, and seniors; the Concert Band is composed of freshmen. Both groups will play winter and Spring concerts as well as perform for the State Concert Band Festival. Auditions for chair placement for each of the concert bands will occur at the beginning of each semester. The process will include selected scales and an etude to be determined and distributed by the director. In order to participate in marching band, you must enroll in concert bandand vice versa. Although you may feel more passionate about one area of the instrumental music program we feel that in order to create a total musician it is imperative that you are a part of the entire band experience. Any student who drops out of any of these organizations during the season will not be allowed to rejoin at any time and must drop that specific class immediately or as soon as the administration deems possible. Any student who drops out at the end of the year will not be allowed to rejoin unless approved by the director. Any exceptions to the requirements above must be approved by the director and principal. As a student of the Wheelock High School Band, you will be encouraged to do several things to promote the growth of you as a musician. Private lessons are strongly encouraged. You may find a teacher on your own via a list of teachers in the area that I will provide parents. We also have several regulars come teach the students during the school day. The schedule will be determined a week after school begins, as it changes each semester based on the teachers availability. Prices will be determined by the teacher; if a student cannot afford private lessons they may qualify for the Booster Programs lessons scholarship. You may contact me about this if you are interested. Youre also encouraged to participate in State Solo & Ensemble competitions and to participate in the Knox County Honors Band, East TN Band and Orchestra Associations All State East Junior and Senior Clinics, and the Tennessee Music Educators Associations All State. All of these are rich in rewarding experiences. Specific information about these events will be sent in the band newsletter, in the band emails, and information will be handed to students once the time approaches. Marching Season: July-October Marching season starts in July on the first day of band camp. Throughout the marching season the students will rehearse the halftime/contest show, pep tunes, and parade music. In addition to in-class rehearsals the marching band will rehearse after school twice a week. These rehearsals will occur on Tuesday and Thursdays from 3:30-5:30. I ask that students are in the band room ready to go at 3:15 to insure that no time is wasted. The percussion and color guard will have additional practices on Wednesdays after school. These rehearsals are not concrete and will be announced in advance when they will occur. After school rehearsals are imperative to this program. They are needed to prepare for every performance. These rehearsals are mandatory for all students. (Some exceptions will be discussed in the attendance policy section.) The
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marching band will perform at all home and most away football games, marching band competitions, marching exhibitions, and parades. The dates for these events will be available on our band website in June. All performances are mandatory for all students. Concert Season: November-May Concert band season will start immediately after the Marching Season has ended. All students enrolled in band classes will participate in the concert season. During this time, the group will prepare and perform for concerts. Freshmen, Sophomores, Juniors, and Seniors are eligible for the Symphonic Band and will be accepted by audition only. This ensemble performs a winter concert; ETSB&OA concert band festival, a spring concert, as well as WHSs graduation ceremony. All performances are mandatory for all students.

OBJECTIVES OF THE BAND PROGRAM

To teach music by its actual performance To develop performance skills of the various wind and percussion instruments To provide for the musical needs of the school and the community To develop discrimination with the regards to the selection of music To acquaint the students with Music Theory / History and how history and musical composition relate to students current life and musical experiences To provide all students with the opportunity for worthy use of their time, a means for selfexpression, and a healthy social experience To develop the ability to function as a responsible member of a group, enhance interaction, and develop Esprit de Corps To foster leadership skills within each student

Music Advocacy
Twelve Benefits of Music Education
Music Education Advocacy Resources

1. Early musical training helps develop brain areas involved in language and reasoning. It is thought that brain development continues for many years after birth. Recent studies have clearly indicated that musical training physically develops the part of the left side of the brain known to be involved with processing language, and can actually wire the brain's circuits in specific ways. Linking familiar songs to new information can also help imprint information on young minds. 2. There is also a causal link between music and spatial intelligence (the ability to perceive the world accurately and to form mental pictures of things). This kind of intelligence, by which one can visualize various elements that should go together, is critical to the sort of thinking necessary for everything from solving advanced mathematics problems to being able to pack a book-bag with everything that will be needed for the day. 3. Students of the arts learn to think creatively and to solve problems by imagining various solutions, rejecting outdated rules and assumptions. Questions about the arts do not have only one right answer. 4. Recent studies show that students who study the arts are more successful on standardized tests such as the SAT. They also achieve higher grades in high school. 5. A study of the arts provides children with an internal glimpse of other cultures and teaches them to be empathetic towards the people of these cultures. This development of compassion and empathy, as opposed to development of greed and a "me first" attitude, provides a bridge across cultural chasms that leads to respect of other races at an early age. 6. Students of music learn craftsmanship as they study how details are put together painstakingly and what constitutes good, as opposed to mediocre, work. These standards, when applied to a student's own work, demand a new level of excellence and require students to stretch their inner resources. 7. In music, a mistake is a mistake; the instrument is in tune or not, the notes are well played or not, the entrance is made or not. It is only by much hard work that a successful performance is possible. Through music study, students learn the value of sustained effort to achieve excellence and the concrete rewards of hard work. 8. Music study enhances teamwork skills and discipline. In order for an orchestra to sound good, all players must work together harmoniously towards a single goal, the performance, and must commit to learning music, attending rehearsals, and practicing. 9. Music provides children with a means of self-expression. Now that there is relative security in
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the basics of existence, the challenge is to make life meaningful and to reach for a higher stage of development. Everyone needs to be in touch at some time in his life with his core, with what he is and what he feels. Self-esteem is a by-product of this self-expression. 10. Music study develops skills that are necessary in the workplace. It focuses on "doing," as opposed to observing, and teaches students how to perform, literally, anywhere in the world. Employers are looking for multi-dimensional workers with the sort of flexible and supple intellects that music education helps to create as described above. In the music classroom, students can also learn to better communicate and cooperate with one another. 11. Music performance teaches young people to conquer fear and to take risks. A little anxiety is a good thing, and something that will occur often in life. Dealing with it early and often makes it less of a problem later. Risk-taking is essential if a child is to fully develop his or her potential. 12. An arts education exposes children to the incomparable. Carolyn Phillips is the author of the Twelve Benefits of Music Education. She is the Former Executive Director of the Norwalk Youth Symphony, CT.

Membership Requirements
Band
To be a member of the Band, the student must be enrolled in the Band period during the entire school year. The student agrees to attend all after school rehearsals (exceptions through director approval) and is required to attend band camp. Exceptions must be approved by the director in advance. This band will compete. Therefore, each member must meet all financial commitments (Including any previous financial commitments to the Band), and must attend all rehearsals and performances: Contests, pep rallies, parades, football games, etc.

Color guard
The Color Guard is a select group with membership through audition only. The student agrees to attend all rehearsals and performances. The student must have been a member of the Band in the fall and must have met his or her previous financial commitments to the Band. Each member must meet all 2nd semester financial commitments and must be a member in good standing of the respective band class if he/she plays an instrument.

Attendance & Grading Policies

Attendance: The WHS Band considers all practices and performances mandatory, and an
absence can and will affect a students band grade. Band is a learning activity. Rehearsals, whether during or after school, are the means by which students learn, and by their very nature cannot be reproduced or made-up. Therefore, it is imperative that students be present unless the absence is absolutely unavoidable. Excessive rehearsal absences will undoubtedly affect a students performance. The band director should be contacted ahead of time and be provided with a signed note from a parent if a conflict with any rehearsal or performance exists. Appointments, haircuts, etc. are not acceptable conflicts. Serious illness, death in the family, etc. are appropriate. If a rehearsal is missed the director reserves the right to withhold performance privileges. All required performance and rehearsal dates have been given to you in this handbook (with the exception of extra rehearsals that may be needed). There is plenty of time to avoid a scheduling conflict. If a previous commitment has been made, the director must be notified in writing. If the band commits to a performance, all members are expected to attend. There may be a parade or other event that our band will be asked to perform. We ask of you to arrange your schedules accordingly.
THE ONLY EXCUSABLE ABSENCES ARE PRE-ARRANGED* SCHOOL CONFLICTS AND THOSE THAT WOULD BE EXCUSED BY THE SCHOOL FOR REGULAR ATTENDANCE RECORDS, I.E. ILLNESS, DEATH IN THE FAMILY, RELIGIOUS HOLIDAY.

*Individual needs will be addressed as they occur. For ALL absences, the following procedure must be followed by the student and parent:

Director must be notified in advance. An absentee request form must be filled out and on file. For illness, a parent note or doctors excuse must be submitted. Although cleared by the school office, absences from a band activity that same day must be cleared with the director as well please call the band room. In extreme cases, a phone message may be left on the band answering machine, with a follow-up personal call. Follow-up is the sole responsibility of the student!

The mere filing of an absentee request form does not constitute whether an absence is excused. The above policy is cut and dry in regards to what is excused. For No Shows: The students letter grade will be lowered by one letter and their next performance opportunity will be revoked
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Grading: Since band involves group and individual effort, it is imperative that all students are
in attendance at rehearsals and performances. Each student will make a positive contribution to the program and is necessary to insure the success of the band as a whole. These are the grading policies:

Students will be evaluated on his/her performance of the selected music. Students will be responsible for major scales, technique, etudes, sight-reading, various articulation requirements, and rudiments (percussion). Video and audio recordings of individuals will be a method of evaluation. An unexcused absence from rehearsal will automatically be recorded in the grade book as a 0. An unexcused absence from a performance will be recorded as a 0, as well as the lowering of the overall letter grade by one letter on the final report card. Each student is responsible to have his/her instrument, pencil, music, and any other equipment needed for class at every rehearsal. Tardiness to class will be handled according to school policy. Each student will be graded on participation, effort, and improvement based on the following: Marching Band (Fall) 55% Performances (Games, Parades, Concerts, Playing Tests) 25% Daily Attendance and Participation 20% Final Symphonic Band (Spring) 55% Performances (Concerts, Playing Tests, Contest) 25% Daily Attendance and Participation 20% Final

GENERAL RULES 1. You are responsible for having a pencil, flip folder, marching lyre, your music, charts, etc. at every rehearsal. Music is your responsibility. 2. There will be a charge for each piece of original music lost. Music should be maintained so that it can be re-used. Do not close folder over edges of music so that it will bend, break, or fray. 3. NEVER ASSUME a rehearsal or performance is canceled because of inclement weather or for any other reason. 5. YOU are responsible for replacement of lost, misplaced or stolen uniform parts. 6. YOU are responsible for repair or replacement of any school property (instrument, music stand, uniform, etc.), which you use. 7. Never leave instruments on the ground, floor, chair, etc. Put them in cases with lids closed. Purses, wallets, and other personal items should be secured at all times. All instruments should be in the proper shelf in the proper position when stored in the band room. Storage shelves are
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not to be used for music, books or any other type of storage. They are for musical instruments and band equipment. 8. Only Band Members will sit in the designated Band area during games. 9. No one is to leave the Band during any performance, including games, without the permission of the director or a Drum Major. 10. No one shall leave a performance until it has fully concluded and Band has been excused. Unauthorized entry into or use of Elko High School facilities will result in action by the administration and may result in your being dismissed from the band program. 11. Theft of or damage to property of Elko High School or to property of any of its members or visitors, or knowledge of possession of stolen property will result in action by the administration and may result in your being dismissed from the band program 12. Harassment of an individual or group, where harassment is defined as a course of conduct which subjects a person or groups of persons to unwanted physical contact or the threat of such contact, or which seriously threatens or alarms a person or group will result in action by the administration of Wheelock High School and may result in your being dismissed from the band program. 13. Physical abuse of any person will result in action by the administration and may result in your being dismissed from the band program. 14. Disorderly conduct or lewd, indecent, or obscene conduct will result in action by the administration and may result in your being dismissed from the band program. 15. Behavior that would constitute a violation of local, state, or federal law on Wheelock High School property, or off campus, when such behavior has a substantial adverse effect upon the Band, Wheelock High School or upon individual members of the Wheelock High School Band will result in action by the administration and may result in your being dismissed from the band program. 16. Conduct that threatens or endangers the health or safety of a person will result in action by the administration and may result in your being dismissed from the band program. 17. Any Wheelock High School regulations not otherwise contained above shall be enforced.

Band Member Responsibilities Be on time to all rehearsals and performances. EARLY IS ON TIME ON TIME IS LATE. Upon entering the rehearsal setting, get your instrument and go directly to your seat. When the director or staff member steps on the podium or asks for your attention, all talking must stop. Come to rehearsal with a GOOD ATTITUDE*. There is no excess playing (i.e. horsing around on the instrument). Make a real effort to improve on a daily basis and establish a good practice routine. At the end of rehearsal, put all materials in their proper place. Maintain a strong academic standing in all course work. Become responsible for and assume responsibility for your own actions. Admit when you are wrong. Have a proper respect for yourself and those in authority. Read and play music with insight have musical expectations.
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*The Importance of Attitude The greatest single factor that will determine the success of any individual or organization is attitude. The kind of person that you are is an individual choice and how we feel about something, which involves attitude, is one of the few actual independent choices that we have in life. It takes intense dedication to reach goals. Students should learn to discipline themselves to daily practice on fundamentals. The right attitude must be present along with sincerity, concentration, and dedication as the basic foundation. Such an attitude makes an artistic performance inevitable and is the difference between a winning organization and a mediocre group. The band can do much for you. Make the most of it in every rehearsal and performance.

The Importance of Discipline Because of the nature of the organization, band discipline must be strict! Band students and parents must believe in the ideals, principles, and philosophy of the organization. Each member must always be aware of good behavior and think for himself. Any misconduct casts a bad light on the school, community, and band program. Any member who casts discredit to the organization by his/her conduct or actions in band, in another class, or on a trip, shall be subject to dismissal from the band program or may lose a privilege within the program. This may include the chance to go on a spring trip. This decision will be at the directors discretion.

Rules for Home & Away Football Games

1. Students are expected to return on the bus unless the band director has given permission before departure. Parents/guardians may sign out their child after the football game. The parent/guardian and only the parent/guardian may sign out their child with the band director and the bus captain before an early departure. 2. Students are expected to pick up and return uniforms to the uniform room before and after each game or competition unless prior permission has been given to handle differently. 3. There will be no food and/or drinks (with the exception of water) allowed in the band section of the stadium. 4. Football Games a. Home Ballgames i. There will be no band student allowed outside the stadium area. Inside the stadium, if going to the concessions or restroom, band students must always stay in a group, or be escorted by a chaperone. Band students must sit in the section taped off for the band. Band students and chaperones only are allowed in this section. b. Away Ballgames i. There will be no band student allowed outside the stadium area. If going to the restroom, band students must always have a chaperone with them. Band students must sit in the section taped off for the band. Band students and chaperones only are allowed in this section.

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5. All students are responsible for loading and unloading his or her instrument on/off the equipment trailer. 6. Students may listen to music or play video games, but they must use headphones. Students are allowed to talk and sing as long as they do not disturb the bus driver. 7. There will be no more than two students per seat, no sitting on the armrest and no knees in seat. On long competition trips, there will be no sharing of pillows or blanket. 8. Students cannot switch which bus they are riding on after sign up time. 9. Students are to pick up after themselves when on the buses and in the stands. 10. Students are expected to obey the ________ County School Board Rules and Regulations at all times. 11. Students are to show respect to parents chaperoning and working with the uniforms at all times. 12. No sitting with opposite sex on the buses after dark.

Competitions and Festivals Competitions, festivals, and other adjudicated activities are important features of the Wheelock High School Band Program. It is through these activities that we obtain valuable feedback about our progress as individuals and as a program. Although we never live or die by any one judges or any panels opinion of our performance, it is important that we learn the value of giving maximum effort and standing by the results as our best possible effort that day. Competitive performances are packed with emotion. Because of the amount of time, work, and discipline required to produce award-winning performances, we develop great camaraderie within the organization. We share hardship, discomfort, fatigue, sweltering heat, chilling cold, long bus rides, disappointment, tears, success and joy. Along with these emotions goes a high level of tension, which often causes students to react immaturely. We show our appreciation and respect for those who have earned the right to score ahead of us and gracefully accept our own accolades. Many of our competitors will not understand that we are able to congratulate those who are ahead of us and appreciate their performance. Those are the people that will never know the true reason for competition, but will mistakenly equate winning with coming in first place. We will come in first when we deserve to base on our performance. Until then, we know winning is every individual having endured the hardships, taken the chance of competing, and done their personal best in the pursuit of excellence. Success is not a final destination its the journey.

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Parents Responsibility to the Band It is the responsibility of every parent and guardian to see that the policies outlined in the handbook are followed and that the form in the back is signed and returned. This states that you UNDERSTAND the policies as set within, and that any questions are to be directed to the band director by making an appointment. Each parent IS responsible for the attendance of his/her child at all band functions. It is the responsibility of each parent to see that their child practices his / her instrument daily. The hands of the directors are tied without the help of parents. How Can Parents Help? Show an interest in the music study of your child. Arrange a regular time for your child to practice. Find a quiet place where he/she can practice without interruption. Listen to performances of practice material, when asked to do so. Help the student keep a DAILY RECORD of practicing. Come up with a reward system for DAILY practice. Help your child keep the instrument in good repair and remind them keep at least three reeds in the case; get them a metronome! Make sure your child is extra-careful with school-owned instruments. Repair costs are high! Teach your child to be prepared and on time to each rehearsal or lesson. Provide private instruction! Make faithful attendance at all band activities important. Buy your child a personal planner for marking important dates. Keep the Handbook in a safe place and refer to it often. Notify the teacher if the student is to be absent for rehearsals or lessons. Double-check behind the student to make sure that they have their instrument. If student is absent, make sure that their folder gets to school, if they share it with someone. Visit rehearsals occasionally. Attend booster meetings, concerts, games, and contests. Turn in fundraising money on time.

Chaperones
All chaperones are required to have chaperone training prior to chaperoning of any event. The number of chaperones necessary for each game will depend on the number of band students and the availability of seating on the buses. Chaperones chosen for the competition trips will be more experienced chaperones. The chaperones for overnight trips are chosen from the list of parents who have worked the highest number of hours for the Band Boosters and have gotten to know the students during practices, games, and competitions and are comfortable around them. These will be intense trips with 24 hours of responsibility.

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Guidelines for Chaperones 1. Chaperones are responsible for encouraging students to follow rules for students and reporting any infractions to the band director. 2. Chaperones will ensure that students sign in on a sign-up sheet as they board the bus for departure from South. Head count will be done before departure. Before returning to the school, name callout and a head count will be done. 3. Chaperones are responsible for making sure first aid kits and medical forms are with them on each bus. The chaperone from bus one takes the medical forms and one first aid kit to the stadium or competition. 4. Chaperones are to check the buses for any damage before it is loaded and again upon return to the school. 5. Chaperones will double check and remove any items left on the buses before they depart. All items left on the buses will be placed in the band room. 6. Chaperones are to sit with the band in the designated area 7. Chaperones are to make sure only band members are sitting in the area designated for the band, unless the band director makes an exception. 8. During hot weather, chaperones should make sure water is available for band students. Students can have only water in the band area. 9. Chaperones are asked not to buy food until the students do. It is not fair to eat in front of the students when they cannot have anything to eat. Please do not bring younger siblings with you when you are a chaperone. 10. Chaperones are not to smoke, use foul language, or participate in any other activity that might be a negative influence on the students. 11. Illegal drugs and alcohol (or the effects of these substances) will not be tolerated in or around the band. 12. Provocative clothing should not be worn by a chaperone.

Uniform Information
Summer Uniform The first part of the school year is always very warm. Wearing the full uniform would be quite uncomfortable and even dangerous in certain conditions. In order for students to be more comfortable, a summer uniform has been designed. This will serve as the dress for our first few performances. The shirt may also be required as part of dress at away trips. Custom designed halftime show shirt. Plain khaki shorts (mid-thigh length with no cargo pockets). Short white socks. Tennis shoes.

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Show Shirt: Each member is required to have at least one show shirt (cost is included in cooperative contribution) Additional shirts will be available for purchase by family members to show your support of the band at ballgames and competitions.

Traditional Uniform

Black Super Drill Master band shoes. The shoes will be ordered at band camp through Rushs Musical Services, Inc. and cost approximately $40 per pair. Long black dress socks. Black gloves. Purchase at band room for $3 per pair. Each band member except percussion and color guard is required to have at least one pair of gloves. Two pairs are recommended. Clarinets and other instruments with open keys will have to cut the ends from the fingers. The custom show shirt will be worn under the uniform. Uniform - Each student will be issued a band coat and bibbers for the best possible fit from the current inventory. Uniforms will be fitted during band camp and issued at the beginning of the fall semester.

Uniform Policies/Procedures

NO ALTERATIONS ARE ALLOWED to the uniform without directors permission; and only then will alterations be made by the band parent(s) in charge of uniforms and uniform maintenance. Material should NEVER be cut or removed from the uniform. Each student is responsible for keeping up with all parts of the uniform. TAKE PRIDE IN YOUR APPEARANCE! Uniforms that are wrinkled and/or soiled are a disgrace to our program, our school and the community we represent. It also has a negative effect on the impression we make for the JUDGES! Uniform will have to be properly and neatly hung after each use. PROFESSIONAL DRY CLEAN ONLY! You will turn in your uniform after each game/competition and the band parent(s) in charge of uniforms and uniform maintenance will get them professionally dry cleaned when necessary. Do not use home cleaning solutions on fabric any damage to the fabric may result in the uniform having to be replaced. Return Uniforms and Hats to the storage area after returning from each performance. Shoes and gloves should be taken home and cleaned as needed. Do not leave uniform in an unlocked vehicle unattended this could be a very expensive mistake! Replacement Cost: Coat - $220, Bibbers - $120, Hat - $50, Plume - $15 All plumes will be taken up and stored immediately following each performance. Do not cram a plume into your hat box it can be severely damaged. No one is allowed in the uniform cabinets without permission from a uniform parent or the director.
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Failure to follow uniform guidelines can result in a significant grade deduction. Abuse or neglect of the uniform may result in costly repairs or replacement as well as removal from the performing group. Any costs associated with the damage or loss of any band uniform part is the responsibility of the student and parents. Section leaders will check with each person in their section to make sure each has his or her instrument and all parts of the uniform, especially on competition days. Remain in full uniform (minus hat) at all times at performances, unless otherwise directed. On days of performances, all band students should wear boxer shorts or gym shorts to make it easier when changing clothes. NO JEWELRY, NAIL POLISH, excessive MAKE UP, or painted hair allowed when in uniform. Hair may not touch your collar; long hair must be put up inside the hat. Remove all piercings, rings, watch, bracelets (anything showing). No t-shirts, hats, or any type of clothing with alcoholic beverages, drug or other vice advertising are to be worn during any band activity. *All prices are approximate and are subject to change.*

Guard & Custom Order Uniforms The Guard uniform will be determined by the directors in consultation with color guard instructors. Color guard members will purchase their own special type of shoes, warm-ups, and carry bag. Prices TBA. These will be ordered at band camp. Drum major(s) will be responsible for up to $100 of their uniform expense. The director will make all final decisions regarding style, color, and fabric of uniforms. Students suggestions are welcome and will be considered. Uniforms for Winter Guard will be determined by instructional staff and directors. Members will be responsible for all costs associated with the Winter Guard uniforms.

Band Fees
Band Camp Fee (Due July 25) $75 Fall Band Fee (Due 1st Day of School) $100 Fall Booster Fee/Fundraising $175 School Owned Instrument Rental Fee $45 Spring Band Fee (Due January 5) $75 Spring Band Booster Fee (Due January 5) $35

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*Special Trip Fee* If there is a trip fee it will be announced previous to the event. All trip fees will be due on a specific date prior to the event. PLEASE let us know your financial needs. We do not want any student to not be in band because of lack of funds, but prior arrangements need to be made with the director. DONT LET MONEY BE A PROBLEM! WE CAN HELP YOU WORK IT OUT! Band Camp Fee: The band camp fee covers the cost of instructor fees (excluding directors), camp equipment, and show shirts. School Owned Instrument Rental Fee: This fee only applies to students who borrow schoolowned instruments (some brass players and percussionists). This fee is to cover the cost of repairs and eventual replacement of instruments. This fee does not include a mouthpiece for brass instruments. FALL BAND FEE: This fee covers the cost of transportation to marching competitions, parades, Knox County Exhibition and football games, as well as the cost of instructional staff. SPRING BAND FEE: The spring fee is spent in largely the same way as the fall fee is spent. The cost difference is due to the lack of all the marching band travel expenses. All BAND BOOSTER FEES: This fee covers the cost of budgeted expenses of the band program. It covers maintenance and general upkeep costs for all band equipment, such as drum heads, school owned instrument repairs, uniform costs. This fee pays for the purchase of new music and drill for marching band and music for concert bands. This money also provides the general operating budget for the band, such as, truck rental, website maintenance, postage, hospitality, clinicians, and etc. FUNDRAISING Student participation in fundraisers can help lower the costs of booster fees and trips. Each fundraiser will allow students to raise funds that will be applied to their student account. The student account can carry over from year to year and be applied to booster fees and trip costs (not spending money). Monies deposited from a fundraiser cannot be refunded. The purpose of fundraising is to help sponsor the Wheelock Band and its members. If you have a graduating senior or a student leaving the band with a credit, those funds will rollover into general fundraising, which is set aside for new instruments, uniforms, etc. Monies cannot carry over to siblings or other family members. * Make checks payable to Wheelock High School; if fundraising, have all donors make checks payable to The Wheelock High School Band Boosters *

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Full Band Camp (Sun.-Sat.) July 29-Aug 4 TYPICAL BAND CAMP ITINERARY (subject to change) 9:00 12:00 Full Outdoor Rehearsals 12:00 1:00 Lunch at WHS (provided by booster club on campus or BYO) 1:00 2:45 Sectionals 3:00 4:00 Full Rehearsal Inside 4:00 6:00 Dinner Break 6:00 9:00 Full Rehearsal Outside Itinerary: You will be informed of the daily schedule each day. Basically, we try to stay out of the sun during the hottest part of the day. *ON FRIDAY, Aug 3* we will dismiss at 4 for a cookout provided by the band boosters, followed by a pool party at the WHS pool. More information will be provided at the beginning of camp.
Band Camp Guidelines Band Camp is a physical activity and requires preparation. The beginning of the summer is a great time to begin developing responsibility for the physical condition of your own body. YOU must stay healthy. We need YOU, and YOU are no good to us sick or hurt! With the proper diet, rest, and fundamental techniques (that youll learn at camp), no one should be sick or hurt. For lunch and dinner breaks, students may bring their own food or enjoy what meals the band boosters supply. Make sure you done eating on time! Policies regarding tardiness to rehearsals are discussed later in the handbook. Below is a checklist of items that helps every band member prepare themselves for camp. Be Prepared! -Spend some time outdoors. Prepare for the fact that you are going to be outside; sunburn is not an excuse for missing any rehearsals!! -Play Around: Take some time to re-familiarize yourself with your instrument. -Come get fitted for a uniform and check out an instrument Important Gear - Get your own personal hand towel and a water container for hydration! Water breaks will be given during rehearsal and students are required to bring their own personal water bottle. Water bottles are not to be shared! -All things instrumental: Remember that everyone is responsible for his/her mouthpiece, reed, oil, etc. THE FOLLOWING SIZES AND BRANDS ARE REQUIRED FOR THE FIRST DAY OF CAMP, EVEN THOSE WHO PLAY SCHOOL INSTRUMENTS! Trumpet and Mellophone: Bach 5C or Blessing 5C or Yamaha 14C4

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Trombone: Yamaha or Schilke 51D Baritone: Small Shank Yamaha or Schilke 51D Tuba: Conn 7 Regular All reed instruments must play ONLY VanDoren reeds. NO RICOS! Every wind player (brass & woodwinds) must buy their own flip folder and lyre. This will be yours for the entire marching season. You are expected to have your folder at every rehearsal. There will be no exceptions to this rule. Marching Attire: Remember that proper marching attire consists of a school dress-code appropriate shirt, shorts, hat, and lace-up tennis shoes. NO BARE FEET OR SANDALS! ALL OF THESE MUSIC ITEMS CAN BE PURCHASED AT ANY LOCAL MUSIC STORE.YOU ARE EXPECTED TO HAVE THESE ITEMS AT THE FIRST REHEARSAL!!!!!

We are looking forward to having you as a part of the WHS Marching Band during the 2012-2013 season!

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Student Information
Band Member Name: _______________________________________________ Parent/Guardian Name: _____________________________________________ Address: _________________________________________________________ City: ____________________ State: ____________ Zip: __________________ Instrument: ______________________ Grade next year: __________________ Middle school attended: ____________________________________________ Home phone: _____________________ Cell phone: _____________________ Students e-mail: __________________________________________________ Parent/Guardian name: ____________________Parent/Guardian name: __________________ Parent/Guardian: ___________________ Parent/Guardian e-mail: _________________

Parent/Guardian occupation: _______________ Parent/Guardian occupation: ______________ Parent/Guardian cell #: ____________________ Parent/Guardian cell #: _________________

Uniform Requirements (Please circle one) Adult T-Shirt Size: S M L XL 2XL Adult Dress Shirt Size: S M L XL 2XL Adult Pant Waist Size:

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Handbook Compliance Form

I, the undersigned student, accept membership in the Wheelock High School Band and understand that I am responsible for all the policies as set forth in the Band Handbook. I fully agree to carry out my responsibilities to the very best of my ability.

__________________________________________ (Student Signature)

__________________ (Date)

I, the undersigned parent or guardian, have read and understand the policies as set forth in the Band Handbook. I also grant full permission for my child to be an active member of the Wheelock High School Band. In addition, my child has full permission to attend all band functions. Furthermore, I understand that I must meet all financial obligations.

__________________________________________ (Parent/Guardian Signature)

__________________ (Date)

Please return this sheet as well as the student information and medical release forms to the director as soon at the beginning of band camp.

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