THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

MEMORANDUM TO: FROM: SUBJECT: DATE: Massachusetts Agricultural Fairs Mary Jordan, Director of Agricultural Development Information for your Fair 2011 February 2011

The Agricultural Fairs Program is once again preparing for another great fairs season in 2011. This is the first packet of information of several that you will be receiving in the upcoming months. If you are not the appropriate person to receive this information, please contact us and we will be happy to provide this information to the contact person of your Fair. These forms are also available online at www.mass.gov/agr/fairs. 1. Fair Reporting for the Fair Season - This material is to be completed after your Fair concludes and returned to the Department in a timely manner. 2. 2011 Fair Brochure Information for Listing - Please return to the Department no later than February 15th 2011, so that your Fair is listed in the 2011 Brochure. 3. Direct Contact Sheet This form shall ask for the name of your Fairs President, Secretary and Superintendents. In addition, please provide information for anyone with decision making capacity, their contact information for during the Fair and for off-season. Also other contact information, such as Livestock Superintendent, Vegetable Superintendent, etc., should be included. 4. Mass Grown and Fresher Promotional Materials Order Form - These materials are available to you at no cost to your Fair. 5. Rosette Request Form - Each Fair is eligible to request a limited amount of state rosettes for an outstanding and exceptional exhibitor of the Fair season at no cost to the Fair. It is important for you to submit your Fair packet in a timely manner in the event that funding becomes available for premiums. Future packets will include information about the 2011 Fairs Animal Health Rules and 2011 Horse Pulling Regulations. Please do not hesitate to contact Ellen Hart at 617-626-1742/Ellen.Hart@state.ma.us or Melissa Guerrero at 617-626-1730/Melissa.Guerrero@state.ma.us.

INFORMATION FOR FAIRS BROCHURE 2011 We are in the process of drafting the fairs brochure for 2011 If you wish to be included in our fair brochure it is very important that you provide us with the following information: PLEASE WRITE CLEARLY OR TYPE THIS INFORMATION NAME OF FAIR: _______________________________________________________ LOCATION: ___________________________________________________________ ADMISSION: __________________________________________________________ Name & address of the corresponding person who should appear in this Brochure __________________________ __________________________ __________________________ DATES: _____________________ TELEPHONE: ________________ HOURS OPEN TO THE PUBLIC:_______ E-MAIL ADDRESS:_______________ MAJOR ATTRACTIONS: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Please return this form to: Massachusetts Department of Agricultural Resources Attn: Ellen Hart 251 Causeway Street. Suite 500 Boston, MA 02114 THE INFORMATION YOU FURNISH US FOR THE 2011 BROCHURE IS WHAT WILL APPEAR IN THE BROCHURE.

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

(THIS BLANK MUST BE FILLED OUT AND RETURNED WITH STATE PREMIUM RETURN BLANKS
BEFORE STATE PREMIUM CHECKS CAN BE FORWARDED) SECRETARYS REPORT OF FAIR YEAR: NAME OF ORGANIZATION: CITY OR TOWN: DATE(S) OF FAIR: ESTIMATED ATTENDANCE: NUMBER OF DAYS HELD: WEATHER: AMOUNT OF STATE MONEY USED: $ AMOUNT SPENT FOR AGRICULTURAL PREMIUMS (Not including state): $ AMOUNT SPENT FOR NON-AGRICULTURAL PREMIUMS: $ TOTAL RECIEPTS: $ TOTAL EXPENSES: $

RECORD OF EXHIBITS
(The following should be an actual amount of individual animals and birds.)

LIVESTOCK
ADULT No. head of cattle No. head of sheep No. head of goats No. head of swine No. head of horses (including Pulling) No. head of oxen (including Pulling) TOTAL No. head of poultry No. head of rabbits TOTAL POULTRY & RABBITS YOUTH NO. DAYS EXHIBITED

TOTAL LIVESTOCK

OTHER AGRICULTURAL EXHIBITS, CONTEST, ETC.

VEGETABLES No. plates No. boxes, baskets, bowls FRUIT No. plates No. boxes, baskets, bowls, 49s FLOWERS No. separate containers (including arrangements) OTHER AGRICULTURAL EXHIBITS No. jars of canned products No. separate dairy products No. separate poultry products No. other agricultural exhibits DISPLAYS, CONTESTS, COLLECTIONS No. Agricultural displays No. agricultural collections No. agricultural contests (including Pulling contests) TOTAL TOTAL LIVESTOCK EXHIBITS GRAND TOTAL AGRICULTURAL EXHIBITS Total No. Non-Agricultural Exhibits ADULT YOUTH NO. DAYS EXHIBITED

Remarks:

Signed:_________________________________ Secretary Address:___________________________________________________________ 2

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

FINANCIAL STATEMENT FOR MAJOR FAIRS

This form must be filled out and returned to the Agricultural Fairs Program no later than December 15 of the year in which the fair is held.

Name of Organization: City or Town: Estimated Attendance: Weather 1st Day 2nd Day 3rd Day 4th Day

Dates of Fair: No. of Days Held: 5th Day 6th Day 7th Day 8th Day 9th Day

Amount Received From: 1. State Money Used 2. Ticket Sales Outside gates, adults, autos, children Afternoon grandstand and bleachers Evening grandstand and bleachers TOTAL TICKETS SALES 3. Spaces Sold Concessions and privileges Commercial Exhibits TOTAL 4. Entry Fees Horse Racing All other entry fees 1

Receipts $

$ $ $ $ $ $ $ $

$ $

TOTAL 5. Miscellaneous- Receipts Racing Advertising in program and premium list Rent of grounds and buildings other than during fair All other receipts TOTAL

$ $ $ $ $

GRAND TOTAL ALL RECEIPTS

DISBURSMENT PREMIUMS ONLY (Do not include judges fees) Cattle Horses Sheep Swine Goats Poultry Rabbits Fruits Flowers Vegetables Pulling Contest Grange exhibits All other agricultural exhibits TOTAL AGRICULTURAL PREMIUMS Total amount of agricultural premiums paid for youth exhibits Total amount of non-agricultural premiums paid for youth exhibits $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Racing Payments Horse Page 2 of 3

Auto TOTAL Grandstand Shows Acts Music Fireworks TOTAL Advertising and Publicity Cost of printing premium list Newspapers Radio and TV Signs, printed matters, etc TOTAL Miscellaneous Expenses Salaries and labor Insurance and interest Repairs Office expense: postage, telephone, etc. Judges Fees All Other TOTAL

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

TOTAL DISBURSEMENTS

State Payment (office use only)

X_______________________________________ SECRETARY

Page 3 of 3

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

Classification Breakdowns Date: Name:

Premium No. Class Description Prize No. Amount Premium Name Street Address, City or Town (Mass Only)

Secretary Approval

X_________________________________
Secretary

*Attach additional sheets if more space is needed.

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

SUMMARY SHEET OF RETURNS

NAME

TOTAL AMOUNT

NAME

TOTAL AMOUNT

APPROVED

X________________________________________
SECRETARY

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

Direct Contact Information Sheet Fair Name: President Name:

Address: City, State: Cell #: During the Fair #: Off-Season Fair #:

Secretary Name:
Address: City, State: Cell #: During the Fair #: Off-Season Fair #: Livestock Superintendents /Fruit & Vegetable Superintendents Name: Title: Address: City, State: Cell#: During the Fair #: Off-Season Fair #:
*Please use the back if you need more space*

Massachusetts Department of Agricultural Resources

Marketing and Point of Purchase Materials
2/1/11

MassGrown & Fresher

Price Card Whiteboard (card stock) Price Card Whiteboard (card stock) Logo Stickers 5"x 7" 7" x 11" 500 per roll (50 per pad) (50 per pad) ________ ________ roll(s)

Posters

(*limit 2 for each poster)

MassGrown & Fresher Mass. McIntosh Mass. Pumpkin Vegetable- 3 color Strawberry Availability Chart Our Choices Make a Difference* Top 10 Reasons to Buy Local Local Foods Served Here

13" x 17" 14" x 18" 14" x 18" 14" x 18" 16" x 20" 8 x 11 20 x 25 11 x 17 14 x 18

out of stock _________ _________ _________ _________ _________ _________ _________ _________

Posters can be viewed online at www.Mass.gov/agr/markets/logos.htm

I agree to use the Massachusetts logos exclusively with items grown, produced or processed in the Commonwealth of Massachusetts.
*Signature (required for order to be fulfilled)
date Fair Name: ____________________________________________________________ Contact Name: _________________________________________________________ Address: _______________________________Email:__________________________ City: Zip: Phone:_________________________

Questions: Contact Melissa Guerrero, Melissa.Guerrero@state.ma.us, 617-626-1730 Fax order form to - (617) 626-1850 Or mail to: Mass. Dept. of Agricultural Resources 251 Causeway Street, Suite 500 Boston, MA 02114-2151

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS

Department of Agricultural Resources

251 Causeway Street, Suite 500, Boston, MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr

ROSETTE ORDER FORM

The Department of Agricultural Resources rosettes are available for all fairs upon application to the Division of Agricultural Development. These are to be awarded only to outstanding agricultural exhibits (those that the Department can pay the premium if funds are available) and are to be awarded at the discretion of the judges. Please allow a 3 week delivery time, prior to the start of your fair.

Date:

Name of Fair:

Contact:

Address:

City:

Phone:

Email:

For more information please contact Ellen Hart at 617-626-1742 or Ellen.Hart@state.ma.us .