Westwood Homeowners Association, Inc.

A Florida Condominium
1440 Ocala Road, Tallahassee, FL 32304

Meeting of the
Board of Directors
November 15, 2007, at7:00 PM
At the Westwood Clubhouse

AGENDA

I. Call to Order David Stevenson, President.

II. Roll Call Jeff Clotfelter, Secretary

______ David Stevenson, President
______Jeff Clotfelter, Secretary
______Leo Rotan, Vice President
______William Graham, Treasurer
______Darrin Jones, Assistant Secretary

III. Proof of Notice

IV. Officers’ and Committee Reports

A. Officers Reports
President – David Stevenson
Treasurer -- William Graham
B. Management Report – David Stevenson
C. Committee Reports
Tree Committee -- Gloria Rotan
Lighting Committee -- Leo Rotan
Budget Committee -- William Graham
Nomination Committee – Fancy Funk
Handbook/FAQ Revision Committee – David Stevenson

V. Old Business
A. Consideration of Budget Committee’s Recommended WHOA 2008 Budget.
B. Consideration of Nomination Committee’s Recommended Slate for Election to
WHOA Board of Directors at the February 24, 2008 Annual Membership Meeting.
C. Continuation of Board’s consideration of Leo Rotan’s management proposal for
the Board.

VI. Residents Comments and Proposals

VII. New Business
A. Consideration of whether unrecorded Bylaw amendments approved in 2004 should
. be placed on the Feb. 2008 annual membership meeting agenda for approval or
rejection.
B. Consideration of revision of clubhouse rental policy regarding deposit and rental fee.
C. Consideration of Southeast Painting , Inc.’s proposal for painting for replacement of
. Unit 407’s deck.
D. Consideration of Handbook/FAQ Committee’s Recommendations for the 2008 .
Handbook for Residents and Absentee Landowners
E. Establishment of Date for December 2007 Monthly Board of Directors Meeting

IX. Adjournment

NOTICE OF MEETING
OF WESTWOOD HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS

Thursday, November 15, 2007

Meeting will be held at the Clubhouse at 7:00 PM

 Westwood Homeowners Association, Inc.
A Florida Condominium
1440 Ocala Road, Tallahassee, FL 32304

Minutes of Westwood Homeowners Association

Meeting of the
Board of Directors
November 15, 2007
At the Westwood Clubhouse

Meeting called to order at 7:00

In attendance:
David Stevenson (DS), President
Leo Rotan (LR), Vice President
Bill Graham (BG), Treasurer
Jeff Clotfelter (JC), Secretary

Proof of notice:
-proof of notice was mailed three days ago, certification is on file.

Presidents report:
- 2 carpenters’ progress
- Monroe has completed work on the pump room, both doors lock
- Vernon has worked on 512, 411, 412 temporary stabilization
- -no charge, he submitted receipts
- Both Vernon and Monroe are certified for residential but not commercial
carpentry work. This means they can’t work on buildings with more than 3 units.
BG will follow up to see if this applies to us.
-
- We still need to find a painter
-
- Clubhouse cleaning- Anita Black doesn’t have a business license
-
- DS has been issued a summons to appear
- The owner of 108 is suing DS instead of Westwood for leak detection services
- BG moves to authorize to notify Brown and Brown that the notice has been
served and is directed at the wrong entity, LR seconds

Treasurers/management report:
- trial balance and accounts receivable reports are on file
- bottom line is the community is getting healthier

Arbor report
- stray trees
- Cris Revell from the city said they will be by to get rid of them
 - H&H’s summary of their work is attached
- They have turned in a bid for the sod ($600). That includes some additional dirt
for fill
- An issue with landscaping is fungus and worms, in addition to drought, has killed
some grass. We need some more information to make a game plan
- BG moves to go with H&H proposal for sod, fungicide application, and clubhouse
beautification. JC seconds

Lighting report:
- dumpster lighting proposal is forthcoming, possibly by Thanksgiving
- BG moves to authorize LR to spend up to $500 for the new light, JC seconds

Nomination committee report:

- see attached
- the committee meeting was posted properly and timely
- ? Should new comers be given a “job description”?
- BG moves for the board to accept the slate presented by the nomination
committee for the 2008 election, LR seconds

Old business:
- budget committee recommends (see 2008 proposed assessments)
- BG moves to accept the 2008 budget (see attached), $318,068 as recommended
by the budget committee, LR seconds
- BG moves to accept the 2008 proposed assessments (see attached), JC seconds
- BG moves to spend no reserves unless absolutely necessary, consider it a zero
balance item, LR seconds

LR’s management proposal:

- LR moves to strengthen or create committees to manage our community rather
than seek an outside agency, BG seconds

New business:
- Southeast Carpentry’s’ proposal for the repair of 407’s deck comes to $10312
- BG moves to accept their bid, subject to verification of insurance, workers comp,
liability, JC seconds
- BG will notify Southeast

- BG moves to authorize JC to get up to 15 gallons each of the brown and beige

paint needed for the complex, LR seconds
- DS moves to adjourn at 9:10, LR seconds
 Westwood Homeowners Association, Inc.
A Corporation Not for Profit
Under the Laws of the State of Florida
1440 Ocala Road, Tallahassee, Fl 32304

2008 Nominating Committee Meeting

Official Announcement
November 12, 2007
Condo Unit #113
6:30 p.m. – 7:30 p.m.

The Members of the 2008 Nominating Committee publicly announce the

following meeting of this Committee to be held at Unit #113, November
12, 2007 at 6:30 p.m.

Agenda
1. Call to order and confirmation of Committee Members present
2. Review of Charge to this Ad Hoc Committee from the Board of Directors
3. Review of Guidelines for Nominating Committees from the Florida Statues and
Timelines for receipt of intent to seek board membership; notification to
Westwood Condo Owners by the Board of Directors of information related to
the Election and Annual Meeting (February 24, 2008 at 2:00 p.m., Westwood
Clubhouse)
4. Review of openings on the Board of Directors for 2008-2010
5. Identification of persons who have expressed interest is seeking seats on the
2008-2010 Board of Directors
6. Review of *Template for Qualifications Statement for members of the
Westwood Association interested is seeking a seat on the Westwood Board
7. OTHER
8. Adjournment

Committee Members:
Mrs. Elaine Ussery, Unit #107 Mrs. Josephine Newton, Unit #512
Mr. Mark Leadon, Unit# 216 Dr. Fanchon Funk, Chair, Unit#113
Mrs. Hazel Harms, Unit #401
*Dev. And Approved by Nominating Committee: November 12, 2007
 TYPE OF UNIT
PRIORITY Unit Owner
PROBLEM NUMBER
carpentry 101 Ed McCabe
carpentry 103 Victor & Lizbeth Novelliere
carpentry 103 Victor & Lizbeth Novelliere

carpentry 104 William & Tiffany Bennett

paint 104 William & Tiffany Bennett

carpentry 105 Margie Clay

concrete 105 Margie Clay

paint 105 Bill & Margie Clay
paint 106 Cristin Burns
grounds 107 Elaine Ussery

roof 107 Elaine Ussery

pressure wash 107 Elaine Ussery

paint 107 Elaine Ussery
1 retaining wall 109 Charles & Debra Pettry

carpentry 110 Vaulda Whiddon

Concrete 110 Vaulda Whiddon

stucco 110 Vaulda Whiddon

stucco 110 Vaulda Whiddon

carpentry 111 STEVEN & MARY VANCORE

4 carpentry 111 STEVEN & MARY VANCORE

3 stucco 111 STEVEN & MARY VANCORE

3 carpentry 112 James & Kathy Bean

concrete 112 James & Kathy Bean

water/carpentry 112 James & Kathy Bean

water/drainage 112 James & Kathy Bean

water/drainage 112 James & Kathy Bean

2.5 carpentry 115 Angela Tweedie

carpentry 115 Angela Tweedie
carpentry 116 Johnny & Pearlene Ransom

2.5 Gutter 116 Johnny & Pearlene Ransom

paint 116 Johnny & Pearlene Ransom
 carpentry 117 Chris Williams
paint 117 Chris Williams
paint 117 Chris Williams

Gutter 203 Vickie Marsee

Plumbing 203 Victoria Marsee
Roof 210 Lindsey Devers
carpentry 210 Lindsey Devers

carpentry 212 Buck Dickinson

carpentry 212 Buck Dickinson

2 roof 212 Buck Dickinson

roof 212 Buck Dickinson

stucco 212 Buck Dickinson

Roof 213 Lowell Baker
Roof 214 Gail Alsobrook
drainage 216 Mark Leadon
carpentry 216 Mark Leadon
Paint 216 Mark Leadon

Gutter 217 William & Virginia Vollenweider

paint 217 William & Virginia Vollenweider
carpentry 217 Vollenweider

carpentry 218 Daniel Romanchuck

Gutter 218 Daniel Romanchuck

Roof 218 Daniel Romanchuck

3.5 Gutter 219 Donald Winters

Roof 219 Donald Winters
Roof 220 Jeffrey Greer

carpentry 221 Russell & Erin Gavin

carpentry 221 Russ & Erin Gavin

Roof 221 Max Fawaz

grounds 222 Diane Dusenbury

Gutter 222 Diane Dusenbury

Roof 222 Diane Dusenbury
 carpentry 301 Henry & Marion Landry

drainage 301 Henry & Marion Landry

Roof 301 Henry & Marion Landry
paint 302
Drainage 304 Tom Rowland
Drainage 304 Tom Rowland
paint 305 Joe Boyette

stucco 305 Joe Boyette

carpentry 306 Stephen Matteson

grounds 306 Stephen Matteson

carpentry 307 Blake Griffis
Gretchen Infinger / Darian Jones,
carpentry 308 Tenanat
Gretchen Infinger / Darian Jones,
4 carpentry 308 Tenanat
4 carpentry 309 Leo & Gloria Rotan

Carpentry 309 Leo & Gloria Rotan

Carpentry 309 Leo & Gloria Rotan
1 carpentry 310 William Graham

carpentry 310 William Graham

Drainage 310 William Graham

Gutter 310 William Graham

Gutter 310 William Graham

Roof 310 William Graham

carpentry 310 William Graham

carpentry 311 Jason Booth

paint 311 Jason Booth

stucco 311 Jason Booth

carpentry 311 Jason Booth

Gutter 311 Jason Booth

Gutter 312 Thomas & Jacquelyn Uram

paint 312 Thomas & Jacquelyn Uram

carpentry 312 Thomas & Jacquelyn Uram
stucco 312 Thomas & Jacquelyn Uram
grounds 313 Gilbert
 carpentry 314 James Reeves
carpentry 315 Letha Osborn
3 carpentry 315 Letha Osborn
carpentry 316 Eric Clausen
carpentry 316 Eric Clausen
carpentry 316 Eric Clausen
carpentry 316 Eric Clausen
Paint 316 Eric Clausen
carpentry 316 Eric Clausen
Gutter 317 Judy Edwards
carpentry 317 Judy Edwards

Gutter 401 Hazel Harms

grounds 401 Hazel Harms

Roof 402 Martha Wang

carpentry 403 Kathy McCabe

Concrete 403 Kathy McCabe
Roof 403 Kathy McCabe
404 Gregory & Patricia Jansen
carpentry 406 George Percy
Roof 406 George Percy

Gutter 406 George Percy

1 carpentry 407 Mary Francis Clemons

Gutter 408 Adam Gorge
2 carpentry 409 Bonnie Green
3 carpentry 409 Bonnie Green

carpentry 409 Bonnie Green

carpentry 409 Bonnie Green
Gutter 409 Bonnie Green
Gutter 409 Bonnie Green

plumbing 409 Bonnie Green

2 carpentry 410 Mary & W. McMillan-Hyder

Gutter 410 Mary & W. McMillan-Hyder

 Gutter 411 David & Mary Stevenson

Paint 411 David & Mary Stevenson

3 Carpentry 412 Kimberly McHardy

carpentry 412 Kimberly McHardy

carpentry 412 Kimberly McHardy

paint 412 Kimberly McHardy

Roof 412 Kimberly McHardy
carpentry 413
carpentry 414 PETER & CARMEN WARMKA
carpentry 415 Dick Sublette
carpentry 415 Dick Sublette
1 carpentry 416 Kimberly Bilec
carpentry 416 Kimberly Bilec

Roof 416 Kimberly Bilec

1 carpentry 417 Phyllis Porter

1 carpentry 418 Jeff Clotfelter
carpentry 418 Jeff Clotfelter

carpentry 418 Jeff Clotfelter

water/drainage 418 Jeff Clotfelter

retaining wall 419 Betty Willard

paint 419 Betty Willard

Roof 419 Betty Willard

Gutter 420 Barbara Angel

Drainage 421 Charles Beck
4 paint 421 Charles Beck
air conditioner 423 Virginia Tomasi
2 plumbing 501 PETER & DEENA WARREN

stucco 501 PETER & DEENA WARREN

carpentry 502 Dorothy & Bill Gilbert

carpentry 502 Dorothy & Bill Gilbert

carpentry 502 Dorothy & Bill Gilbert

Gutter 502 Dorothy & Bill Gilbert
carpentry 503 Pat Ryan
Roof 504 Chris & Daniel Witowski
 carpentry 505 Sheila Chitty

drainage 505 Sheila Chitty

Gutter 505 Sheila Chitty

stucco 505 Sheila Chitty

paint 507 Shannon Roberts

Roof 508 Claude & Linda Hutson
Roof 510 Steve & Mary Vancore
???? 511 Zhang
carpentry 512 Josephine Newton

carpentry 512 Josephine Newton

Gutter 512 Josephine Newton

carpentry 513 Edward Hensley

carpentry 513 Edward Hensley

Roof 513 Edward Hensley
Roof 514 Craig Greggory
Roof 515 Carol Herrmann/Turner
daughter has
cancer carpentry 516 Cheryl Stubbs
carpentry 516 Cheryl Stubbs
Paint 516 Cheryl Stubbs
plumbing 516 Cheryl Stubbs

Gutter 516 Cheryl Stubbs

roof 517 FSU Foundation
carpentry 519 Nancy Vine
drainage 519 Nancy Vine
plumbing 519 Nancy Vine

PAINT 520 Carmin Spirnock

paint ALL BLDGS

Carpentry Clubhouse Association

 Carpentry WW Westwood HOA
carpentry WW Westwood HOA

Concrete WW Westwood HOA

Drainage WW Westwood HOA

Gutter WW Westwood HOA

Lighting WW Westwood HOA
OTHER WW Westwood HOA
Plumbing WW Westwood HOA
retaining wall WW

1 water/drainage WW

water/drainage WW

grounds WW Clubhouse
 In
Description of Problem
Progress
rotted facia boards under gutters
N.E. corner facia board rotten
window trim is broken off
Missing entrance gate on the front side of the unit closest
to the pool.
silver metal flashing of flat roof needs painting
Rotten wood on front fence; gate was cut off at bottom
and needs replacing after sidewalk replaced.
sidewalk to gate (non-parking entrance) is broken &
elevated due to tree roots
silver metal flashing of flat roof needs painting
facia board on carport needs paint
Dead shrubs need to be replaced

Roof Repair - no description (shingle roof replaced 7/06)

steps & walkway to front door are slick; needs presure
washing
corner trim next to garbage needs to be caulked
front retaining wall is rotten
Timbers in garbage area pulling off the wall, making it
impossible to open gate
Sidewalk to front rises 3" right inside patio gate
big hole in outside wall at garbage area; water getting to
inside walls
small hole on right side of front patio (north) door where
pipe or electrical wire comes out;
outside closet is missing drywall and old doors need to be
removed
latch on rear patio door is different, can’t get out

stucco needs to be treated for deep mold

laundry room door needs replacing
Sidewalk at south end of unit is very uneven; danger of
walkers tripping
water leaking through base of wall garbage area meets
the outside storage closet; ruining carpet & damaging
insulation & drywall in closet
erosion problem at front door; needs landscaping to hold
dirt
flooding problem at front door; need better drainage to
move water away
wood rot on rear/lower soffet -- BIG HOLE open which
permits vermin to enter unit
hinge on gate to trash can area needs replacing
wood rot issues; including storage room door
Gutter not replaced over flat roof section when Gutter
Helmet did job; flooding into storage shed
Patio fence never painted on inside
Door to storage unit needs to be replaced
unpainted trim on back side of next door unit
Back fence enclosure not painted on interior side
Downspout from 2nd story is down and causing water to
flow onto patio of unit 204
Water Leak - no description
Roof Repair - no description
Parking space has loose screen slats
Rear wooden gate does not operate properly and is in
need of adjustment

Wood rot: at base of trim at the NW corner of house;

below window to left of main entry; on trim at the chimney
roof transition at the rear of the house. Wood was never
removed after repairs made to chimney. Wooden door &
frame for front storage closet is rotten
water leaking around chimney
Flashings/shingles around chimney are failing allowing
moisture to roof decking; wood rot and stains on trim to
left of chimney
Hole in stucco finish at the rear of the chimney -- permits
moisture intrusion into wall cavity
Roof Repair - no description
Water intrusion at vent in upstairs bathroom
water &mud settles on sidewalk behind unit
veneer on backdoor is peeling
trim was replaced but never painted

gutter downspouts along 217 parking area need replacing

Door to storage unit was never painted
gate is falling apart; wood rot

Entry gate to exterior private area needs to be replaced.

Downspouts need to have missing attachment screws
replaced.
Roof Repair - no description

top floor gutter is bent down between unit 219 and 220
Roof Repair - no description
Roof Repair - no description
WDO REPORT: rot on facia board over top of rear
storage room door near roof, and on top fence gate; utility
room door delaminating
Gate missing by garbage can area, gate missing by A/C
unit
Roof Repair - no description
Dead azalea bush at end of unit near trash bin. Needs to
be removed/replaced.
Leaking gutters are causing dirt and mud to drain into
carport space for units 222 and 221
Roof Repair - no description
need 2 new hinges for heavy gate
Black drain pipe improperly installed; is lying on top of
ground and not hooked up to anything
Roof Repair - no description
corner trim needs caulking to prevent water intrusion
Water Leak
Retaining wall insufficient
back door deck needs cleaning & painting to stop rot
missing stucco at back roof - side of next unit's second
story
The brown wooden railing was removed from the patio
parking area for Unit 305 & blocked 306's parking space.
The fence needs to be replaced.
dead tree branches left near a bush at the steps leading
to #306.
Rails on deck missing
section of wooden walkway in front of unit (toward park) is
loose (also section behind 309)

top board of rear fence needs to be screwed down

rear fence needs to be rescrewed
section of wooden walkway in front of unit (toward park) is
loose (also section behind 308)
Deck posts need replacing
replace lowest fence post
Newel post at bottom of steps needs replacing; railing is
rotting
Drainage issues; old drainage trench needs
repair/replacement
gutter on east side of building is bent down & not working;
west side loose
bad gutters; need replacing

Roof at end of useful life; needs replacing before it leaks

garbage unit tilts, gate crooked & doesn't close right

back deck railing loose - needs replacing DANGEROUS

deck and back door never painted when replaced 3 years
ago
stucco on back deck never finished when deck replaced 3
years ago
trash enclosure and corner of unit ber backed into and
need repairs
gutters and downspouts are falling apart

Gutters are full of debris, water drips almost continuously.

Paint storage doors and wood - replaced months ago but
not painted
Carport - metal edges need fastening down
Stucco repair needed on 2-3 places on patio/deck
Tree branch overhanging and restion on adjacent roof
Gate latch needs fencing
deck door needs repair
top board of garbage area is rotten
rear patio gate needs to be repaired
Deck door needs fixing
Deck needs fixing, loose boards
Carport - rot at edges; facia smashed
paint stucco where repairs were made
trash can door needs fixing
gutters need replacing
doors to storage unit in bad shape; bottom shredding
Gutters full of leaves & downspouts stopped up. Gutter
across front of unit leaks from the seams, causing
slippery mold growth on the sidewalk.
oak tree on west side of unit has large limb overhanging
roof to the southeast
Roof Repair - no description

Wooden deck has popped nails ("repaired" but will not

stay in); warped deck boards, wooden dividing wall
between neighbor's patio is warped & coming off the wall.
concrete patio has a 2" crack/rise.
Roof Repair - no description
Not Described
railing at front porch area is loose, needs 4x4 support
Roof Repair - no description
downspout beneath deck just hanging - missing lots of
pieces
Contract
let to
Southeast
Paint &
Carpentry;
they are
getting
permit
Decks need replacing from city
gutters - no description
wood work, facia boards
latch on trash can door is missing
Wood work, Facia Board from Tharpe St. side fell off (also
affects unit 410)
wood rot under leaking faucet on front patio
gutters - no description
gutters - no description
outside faucet near utility room on front patio is leaking
and needs repair
Woodwork, Facia Board from Tharpe St. side fell off (also
affects unit 409)
Gutters need to be finished/replaced in carport
patio/garbage area -- no down pipe
2 downspouts missing on Tharpe St. side
Railing and steps need touch up as does stucco recently
repaired -- allnear carport and front door
door to trash can falling apart
Storage unit needs painting & lock need to be attached
properly.
railing around unit has detached boards and nails poking
out
Storage unit needs painting & lock need to be attached
properly.
Roof Repair - ROOF LEAKING IN KITCHEN
door to storage - bottom edge veneer coming loose
Wooden sidewalk is slanting and detaching from wall
loose boards on deck
rotten/loose bottom trim next to storage doors
loose boards on deck
rotten front steps, rotted corner trim by patio
water coming into unit through ceiling/wall near where
storage unit is
bad boards on decks (FRONT AND BACK) need
replacing; nails popping on front steps
broken stairs
bad boards on deck need replacing
Corner trim on patio is separating, permitting water into
the plaster
water intrusion - no description
Side yard (not patio) railroad ties breaking and concrete
falling off; yard sinking.
Patio fence beginning to rot - cleaning & painting could
postpone replacement

Needs roof replacement due to age of roof; no leaks now

Gutters are falling off; crack in gutter drips directly into the
A/C unit
water remains for days after a rain
needs paint on garbage door
ugly aluminum boxing on wall & outside of unit)
leaking rear faucet
hole in wall under kitchen window where plumbers broke
through to fix leaking pipe
Door to garbage can area is warped and hard to open

Wooden entry door by carport sticks & is hard to open

carport ceiling area (approx 5x5') ruined as result of
leaking roof (roof was fixed in 2007); area bubbled up and
mildewed
Gutters falling off or already off
missing slats on the back patio of unit
Roof Repair (shingle roof replaced 9/04)
Mailboxes were removed from inside of covered parking
area to outside wall by EMS -- and they leak. Now mail
gets soaked, magazines unreadable, whenever it rains.
Need to be put back in original location.
Water stands in parking spot during and after a rain -- 4 to
5 inches

Gutters are full, full of pine straw, etc. and don't work; also
gutter over entrance to deck is bent from a fallen limb
Foundation cracking (owner problem) has resulted in
stucco buckling and cracking. Needs to be repaired after
foundation fixed
Roof damaged by falling tree; roof repaired but ceiling
never painted
Roof Repair - no description
Roof Repair - no description
Not Described
latch on trash can door is missing
floor boards on deck are tilting down toward the east;
deck supports need fixing

downspout extension at SW corner of unit is crushed;

needs to be replaced with pvc pipe extension; appears no
water is going down drain (will damage new deck wood)
latch on garbage door needs screws

exterior trim loose (dark brown board in front of parking)

Roof Repair - no description
Roof Repair - no description
Roof Repair - no description
sidewalk decking has wood rot and nails will not stay
down; potential tripping issue
bottom of deck shows wood rot
front deck and walk needs painting
outside faucet leaks (by garbage can)
downspouts crushed/ disconnected in front and back of
unit
Roof Repair - no description
front door gate drags
ditch needs to be dug out
front door water spigot leaks
Repairs to holes in outside wall were made; need to be
painted (corner where the roof from #521 meets the wall
at #520)
paint needed where downspouts were removed in
reguttering jobs
wood wrot on facia board - north side of clubhouse, just
left of electrical meter
 Contract
let to
Florida
Fence &
Perimeter fence repair Deck
Pool locks & fence repairs

Pool coping stone repair

Drainage issues, French drains, open drains, drainage

swales all need uncovering and repair/replacement
need gutters on clubhouse to prevent water entering
chemical closet
Outside Lights - add 2 street lights
Signage
Plumbing leaks / common pipes
All retaining walls need repair or replacement
There is a potentially dangerous ditch between the 400’s
and the 500’s, that requires attention.
Drain (looks like storm-type drain) in parking lot south of
unit 512 is completely blocked
magnolia tree in front of clubhouse has large limb pointing
west over roof
 Southeast
Carpentry
A division of Southeast Painting Inc · Serving Tallahassee since 1984
..
Michael
. Flemming Office (850) 562-4010
Owner
.PO Box 14012 Fax (850) 894-6887
.
Tallahassee FL 32317 mike@southeastpaint.com

Proposal and Contract page 1 of 1

Date: November 9, 2007 revised

Customer:
Westwood Homeowners Assn.
1440 Ocala Rd.
Tallahassee FL 32304
322-8212m abukadevon@comcast.net
ATTN: Darrin Jones #308

Re: Deck repairs for unit #407/406

See attached description of work.

We propose hereby to furnish material and labor– complete in accordance with the above specifications for
the sum of: $10,312.00 Payment as follows: 50% deposit ($5156); balance at completion ($5156).
Conditions: Southeast Carpentry, hereafter referred to as contractor, will perform in a workmanlike manner, according to local industry practices, the
work described in this contract. Contract price applies only to work described in this contract. Additional work will be performed only upon written
change order. Carpentry estimates do not include discovered damage. All deposits are non-refundable. Contractor shall not be held liable for any loss,
damage or delay caused by inclement weather, material stolen after delivery to work site, acts of God, accidents, labor and/or material shortages,
delayed material delivery from any supplier, or any other cause beyond the reasonable control of the contractor. All listed schedules are contingent
upon the weather and its suitability to us. Any payment amount not properly paid in accordance with this contract shall bear interest at the rate
of 1.5% per month, 18% per annum. Buyer will pay all costs of collection of such delinquent accounts including court costs and reasonable
attorney’s fees. In connection with any litigation, including appeals arising out of this contract, the contractor shall be entitled to recover all costs
incurred, including reasonable attorney’s fees. Buyer agrees the venue for any legal proceedings will be at the discretion of the contractor. This
contract, including any pages or exhibits incorporated by reference, constitutes the full and complete agreement of the parties.

Note: this proposal may be withdrawn

For Southeast Carpentry Date
by us if not accepted within 30 days.

 
ACCEPTANCE OF PROPOSAL -- The above prices, specifications, and conditions are satisfactory and are hereby
accepted. You are authorized to do the work and payment will be made as specified above.

____________________________________________________________ ___________________________________________
Name (please print) Title

X___________________________________________________________________ ________________________________
Buyer’s Authorized Signature Date

“A tradition of Quality since 1984”

Southeast Carpentry
Westwood #407 Deck Carpentry

Unit #407

1. Back deck
• Remove existing stucco divider wall between the #407 and #406 deck. Build a shadow box
privacy fence in its place, keeping the same size/shape.
• Keep the full picket fence at the deck perimeter; replace any rotted boards.
• Replace all deck floor boards with 2x6 PT.
• Run a new 2x8 support beam (bolted to the support posts) under the outside band (header
joist) supporting the deck. Includes the #406 side.
• Install support blocks under the 2x6 floor joists.
• Trim the joist tails to 6”
• The round posts for the back deck are OK.
• Keep the floor trap door on the #407 side.

2. Side deck and walk

• Replace round posts as needed using 6x6 PT posts, 9 count.
• Shore up the framing under the decking. Install 4x4 support post as needed to support
unsupported floor joist joints.
• Install a new double 2x6 header joist.
• Install 1x4 pickets (with 1½” gaps between the pickets) on the handrail short walls.
• Replace all deck boars with 2x6s.
• Replace 2x4 short wall horizontal framing (bottom rail, mid rail and top rail) as needed.
• Includes the handrail/short walls on the inside, next to the building.
• Rebuild two trash can enclosures with solid 1x4 walls.
• Repair the source of the sag in the floor nest the first trash bin, adding a support post with
framing if needed.
• Replace one corner post on the unit #406 front door deck.
• Replace the 2x6 short wall top rail cap as needed.

3. Notes
• Does not include repairs to the #406 decking except as noted.
• Fasteners: use 4-5” galvanized lag screws for the framing-to-post joints. Use 12-16d
galvanized common nails for framing. Use 3” galvanized or treated decking screws for all
new deck flooring.
• Includes a building permit.
• Does not include general wood rot repairs to the other woodwork on the building, i.e. siding,
trim, doors, fascia, soffits, corner boards, etc.
• We will pile up the construction debris at a location chosen by the homeowner’s association
and the debris will be hauled off by others.