Finance Month & Year End Doc Document

Atco Controls Pvt Ltd.

Month & Year End Doc Document

Table of Contents
1. HAND BOOK OBJECTIVE .................................................................................................2 2. MONTH END ACTIVITY ...................................................................................................2 3. YEAR END ACTIVITY ....................................................................................................18

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Finance Month & Year End Doc Document

1.Hand Book Objective

The following document is to show the Process sequences that was development for the FI EWT) submodule.This document contains the standard Process of the SAP ECC 6.0.

2.Month End Activity

2.1 Customer Due date analysis (Ageing Report)
Following are the reports providing the data for receivables with configurable columns .
Module: Area: Description: Navigate: Direct access: Configured by: Date: FI Financial Accounting AR Ageing Report S_ALR_87012175 Raheem Baksh 20/11/2012

OR

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Finance Month & Year End Doc Document

Module: Area: Description: Navigate: Direct access: Configured by: Date: FI Financial Accounting AR Ageing Report S_ALR_87012178 Raheem Baksh 20/11/2012

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Finance Month & Year End Doc Document

Output Screen

2.2

Vendor Due date analysis (Ageing Report)

Accounts Payable aging report helps the management to evaluate that which of there payments are going to due at which date in this way this helps the management to assign or manage the amount requires to pay when they are due to pay.
Module: Area: Description: Navigate: Direct access: Configured by: Date: FI Financial Accounting AP Ageing Report S_ALR_87012085 Raheem Baksh 20/11/2012

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Finance Month & Year End Doc Document

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Finance Month & Year End Doc Document

Out Put Screen

2.3 Open And close posting period

You can open and close these posting periods for posting. As many periods as you require can be open for posting simultaneously in FI and only 2 Period can be open for MM. 2.3.1Open next MM Period You can open 2 posting periods for posting
2.3.1.1 Display MM period MMRV

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Finance Month & Year End Doc Document

2.3.1.2 MMPV Open period

Put company code Next Period to open and Year Execute , See Snap shot as beow

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Finance Month & Year End Doc Document

2.3.2Fi Period Open and close OB52

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Finance Month & Year End Doc Document

2.3.3Automatic clearing for AP/AR/GL This program might clear open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically, depending on the general selection used in the screen.
Purpose

This page provides insight into Automatic Clearing of Open Items in the General Ledger. It also provides clarity on the difference.
Module: Area: Description: Navigate: Direct access: Configured by: Date: FI Financial Accounting AP/AR/GL Ageing Report F.13 Raheem Baksh 20/11/2012

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Finance Month & Year End Doc Document

Note : you can use single out put control for clear result Select Test run and out Put control as Snap shot and execute. Out Put

Above Open tem can ne cleared Go back, remove test tun and execute Note: Use same process for vendor /GL ,only selection crecteria to be changed .

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Finance Month & Year End Doc Document

2.3.4Maintain foreign currency rate OB08 In SAP forrign Exchange rate calculation is closing Activity. We can maintain local currency and additional currency in SAP.Usualy Exchange rate Configuration required, when the company is having business transaction in various currency. Exchange rate is a way to calclate the defferences between local and transaction currency . Click on position and give the input

Check curen trate and maintain rate if require as below-

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2.3.5Foreign Currency Valuation To create your financial statements, you have to perform a foreign currency valuation. This valuation covers the following accounts and items: A . Foreign currency balance sheet accounts, that is, the G/L accounts that you run in foreign currency. B . The balances of the G/L accounts that are not managed on an open item basis are valuated in foreign currency. C . Open items that were posted in foreign currency. D. Open items that are open on the key date are valuated in foreign currency.

Note : Do not tick mark on create Posting , it is used for Posting, first run without selection for test run

Out Put
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Finance Month & Year End Doc Document

Click on posting

Note : For posting go back to and tick mark on Posting and reverse valuation. Execute system post the valuated deffrence ,Reverese valuation date can be same on next date.

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2.3.6Assets Depreciation Posting Every asset transaction in the Asset Accounting (FI-AA) component immediately causes a change of the forecasted depreciation. However, an asset transaction does not immediately cause an update of the depreciation and value adjustment accounts for the financial statements. The planned depreciation is posted directly to Financial Accounting (FI) when you run the periodic depreciation posting run. This posting run posts the planned depreciation for each posting level for each asset as a lump sum amount.
Module: Area: Description: Navigate: Direct access: Configured by: Date: FI Financial Accounting AA Depreciation Run AFAB Raheem Baksh 20/11/2012

2.3.6.1 Purpose of the Posting Run

On the selection screen of the report, specify the specific activity you want to perform in the posting run: Planned posting run: You post to the next period that is specified according to the posting cycle. During a regular posting run of this kind, the system does not allow for limiting the run to particular assets. As long as the last normal period was already posted, it is possible to post to special periods in Financial Accounting. This is generally required, when certain measures for the year-end closing (regarding accounting policy) should be kept from distorting the results for the last normal period. Repeat posting run: You can request a repeat posting run for the last period posted. A repeat run might be necessary, for example, if the depreciation terms were changed for individual assets in connection with the year-end closing. During a repeat posting run, the system only posts the differences that resulted between the first posting run and the repeat posting run (no double posting). Restart: If the posting run terminates for technical reasons or because user errors are found, you have to start the report over again in restart mode. Using the restart mode ensures that all system activities are repeated that were not completed in the run containing the errors. In a restart run, only those assets are processed and displayed in the log that were not processed successfully in the prior run. Unplanned posting run: If you want to skip over one or more posting periods, specify an unplanned posting run. The system then posts for all periods that were skipped, as well as for the period entered. The posting period that you specify, however, has to fit into the posting cycle. If you specify period 7, for example, for a quarterly posting cycle, no posting will occur.

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2.3.6.2 Test Run

You can start the posting run first as a test run. We recommend this, particularly if you are starting the posting run for the first time, or if significant changes have been made to your data or to your system configuration. The functions of the test run are explained below: During a test run, the system performs all of the same checks as for an update run. The system checks in particular the validity of all existing account assignments (for example, to cost centers or internal orders). The system simulates all accounting documents that would be created. You can go to the simulated document by double clicking on the document number. If you start the test run in the background, a spool list is created for each simulated document. You can limit the test run to particular assets. You can execute a test run at any time, even after a terminated posting run. This is especially useful for analyzing errors that occurred in an update run.

Select Parameter a Screen Company code Fiscal year : use fiscal year as current Posting Period : Period as 1, 2,3,4 Current period Note : tick mark as Test run every time and execute for check, and ensure there are no any error exist.

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Finance Month & Year End Doc Document

Test has no error forund Go back, remove test run and execute as background processing as below snap shot

System give you warning Press enter

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Finance Month & Year End Doc Document

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3.Year End activity

To be able to perform year-end closing you must have performed all the month-end closings.

3.1 Parked documents to be posted

Accounting Entry get posted for the parked document

FVB0

Select Document list new window to be as below-

Execute Post Or delete Parked document

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Finance Month & Year End Doc Document 3.2 Document Number range
3.2.1Copy Codument Numvber range from fiscal year OBH2 OBH2- Enter system will show you screen as below-

Enter Fill data as below screen and Execute

Execute

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Finance Month & Year End Doc Document

Press Enter

All Document number range copied Close he Window .

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Finance Month & Year End Doc Document 3.3 Carry Forward Receivables & Payables F.07
AR / AP Closing balance will get carry forward to the next financial year

Execute with Test run Selection, display Document and ensure that there are no Error.

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3.4 Asset Fiscal Year Change AJRW

Execute as test run and check Error log See below Screen -

If Status is shoowing in Red, Please refere to Error Log Solve first , Remove tres trun and execute.

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Finance Month & Year End Doc Document 3.5 Balanace carryforward FAGLGVTR

Select ledger , company code , Fiscal year and execute as test run

Remove Test trun and execute see as below Screen-

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