Budget And Accounts Management A dissertation submitted in the partial fulfillment of the requirement for the award of diploma of

DIPLOMA IN COMPUTER ENGINEERING And DIPLOMA IN INFORMATION TECHNOLOGY (2008-2009) DEVELOPED BY Mr. P .RAKESH PRABHU Mr. R .HEMANTH RAO Mr. ASHRAF ALI

PROJECT REPORT ON

Under the guidance of MISS. ZEENATH BIBI DR.B.R.AMBEDKAR GOVT.POLYTECHNIC PAHARGAON, PORTBLAIR-744103 ANDAMAN & NICOBAR ISLANDS

CERTIFICATE
This is to certify that project Entitled WEB BASED BUDGET AND ACCOUNTS MANAGEMENT is a bonafied record of work carried by P .RAKESH PRABHU ,R .HEMANTH RAO and ASHRAF ALI in the partial fulfillment of award of diploma in computer Engineering and Diploma in IT. This result embodied in the project has not been submitted to any other University or institute for the award of any degree or Diploma.

Mr.Shankar Rao
(Faculty In charge, Computer)

Miss. Zeenath Bibi

(Project Guide)

PRINCIPAL
DR.B.R.AMBEDKAR GOVT. POLYTECHNIC PAHAR GAON PORT BLAIR

ACKNOWLEDGEMENT
At the outset we would like to express our deepest gratitude to Mr. UTPAL SHARMA, Principal, Dr. B.R.Ambedkar Govt. Polytechnic for his excellent guidance during the period of the project work. We would like to thank MISS. ZEENATH BIBI, (Project Guide) for her encouragement to select and to work out logics and to ease the obstacles hurdles during this project. We also express our thanks to all the other staffs for their kind co-operation and information support during the course of the work. We would like to thank, Mr. SHANKAR RAO, Faculty In-Charge (DCE/IT) for his constant review of progress of the project. We would like to thank our friends for their help, cooperation and the valuable suggestions. Above all, would like to give our devotion to Almighty God who blessed us to achieve this success. P. RAKESH PRABHU R. HEMANTH RAO ASHRAF ALI

ABSTRACT
The Advantage of having A WEB BASED SOFTWARE is to reduce the complexity, manpower and carry out work in more efficient way and also to get accurate results. The web based software enables centralized entry and monitoring of Expenditure for all the DDOs' of Andaman & Nicobar Administration. It comprises the entries for all types of bills dealt by the govt. departments of the Administration. The main feature of the package is user friendly environment and in addition to the regular reports customized financial reports required by the Directorate of Budget and Accounts can also be generated. This web based software also includes the features through which an employee can Overview his/her service book regularly .This is possible for employees by making an account.

PARTICULARS
1. Requisition Form 2. Activity Chart 3. Analysis 4. System Definition 5. Design 6. Architectural Design 7. Detail Design 8. Implementation 9. Source Code 10. User Manual

REQUISITION FORM

1. NAME OF THE CLIENT: All Departments of A & N Administration 2. DESIGNATION & DEPARTMENT: All Departments of Andaman & Nicobar Administration. 3. DESCRITION OF THE PROBLEM: Till now all the departments is using standalone systems for the billing purpose, and each department has to be installed with separate software. 4. PLATFORM USED: OPERATING SYSTEM: Windows XP/2000/VISTA FRONT END BACK END 5. DURATION: Six Months : ASP.NET Framework 2.0, : SQL Server 2000

CLIENT

GUIDE

F.I

PRINCIPAL

PROJECT PLAN:

LIFE CYCLE MODEL: Waterfall model

Problem Definition

Analysis

Design Coding Testing Installation Maintenance

The project will proceed in the given format for getting reliable software ORGANISATION CHART: MISS. ZEENATH BIBI (Project Guide)

P .RAKESH PRABHU (Developer)

R. HEMANTH RAO (Developer)

ASHRAF ALI (Developer)

PRELIMENARY STAFFING & RESOURCE REQUIREMENTS:

STAFFING: MAIN GUIDE: ONE DEVELOPER: THREE RESOURCE RECQUIRED: SQL SERVER 2000, SYSTEM WITH OS WINDOWS PENTIUM IV PROCESSOR & Above, ASP .NET Framework and Report Viewer for Crystal Report PRELIMINARY DEVELOPMENT SCHEDULE: As mentioned in activity chart. PRELIMINARY COST ESTIMATE: To be decided later on. PROJECT MONITORING AND CONTROL MECHANISM: Team members, guide and lecturers do the project review weekly. The faculty members reveal the necessary modifications, which is to be done by the team member. PROGRAMMING LANGUAGE: FRONT END: ASP.NET FRAMEWORK 2.0 BACK END: SQL SERVER 2000 TESTING REQUIREMENT: A) Testing validity of data B) Security of the system as well as data C) Flexibility D) Reliability SUPPORTING DOCUMENTS REQUIRED: a) Data flow diagram b) System requirement specification c) Architectural design

MANNER OF DEMONSTRATION AND DELIVERY:

Live Demonstration. TRAINING SCHEDULE AND MATERIALS: From date: 18/08/2008 To date: In Progress. A system running on windows XP 2000 with minimum of 512 MB RAM And 40 GB HDD. INSTALLATION PLAN: On

Date:-

15/01/2009

MAINTAINANCE CONSIDERATION: From: After installation METHOD AND TIME OF DELIVERY: Installing the software in the user machine by project developer. Date: SOURCE OF INFORMATION:

MR. KARIM (Dr.B.R.Ambedkar Govt. Polytechnic) Miss Zeenath Bibi ASP .NET Book Internet

S.n o 1.

PHASES Analysis

ACTIVITY 1.Planning a. System Definition b.Project Plan c.Review/Modification 2.Requirement Analysis a.System Requirement b.Review/Modification

RESPONSIBI LITY Team Member Team Member Review Team/ Member Team Member Team Member Team Member Team Member/Guide Team Member Review Team Team Member Review Team Team Member Team Member Team Member Guide/Team Team Member Team Member Team member

START DATE 23/08/08 01/09/08 04/09/08

END DATE 27/08/08 04/09/08 05/09/08

REMA RKS

05/09/08

06/09/08

2.

Design

1.High Level design a. Architectural Design b .Review /Modification 2.Low Level design a. Detail design b.Review/Modification

07/09/08 14/09/08 15/09/08

13/09/08 14/09/08 22/09/08

3.

Implemen 1.Software Development tation a. Coding b. Review /Modification 2.Testing a. Unit testing a. System testing 3.User Manual 4.Dry Run 5.Installation 6.Training

22/09/08 11/10/08 16/10/08 17/10/08 19/10/08 21/10/08 26/10/08 28/10/08

10/10/08 15/10/08 16/10/08 18/10/08 20/10/08 25/10/08 27/10/08 31/10/08

4.

Maintena nce

Modification/Up Gradation

ACTIVITY CHART

PROJECT NAME: BUDGET & ACCOUNTS MANAGEMENT