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I hereby give notice that an ordinary meeting of the Governing Body will be held on:

Date: Time: Meeting Room: Venue:

Thursday, 28 February 2013 10.00am Council Chamber Manukau Civic Building 31-33 Manukau Station Road Manukau

Governing Body OPEN AGENDA


MEMBERSHIP Mayor Deputy Mayor Len Brown, JP Penny Hulse Cr Anae Arthur Anae Cr Cameron Brewer Cr Dr Cathy Casey Cr Sandra Coney, QSO Cr Alf Filipaina Cr Hon Chris Fletcher, QSO Cr Michael Goudie Cr Ann Hartley, JP Cr Mike Lee Cr Des Morrison

Cr Richard Northey, ONZM Cr Calum Penrose Cr Dick Quax Cr Noelene Raffills, JP Cr Sharon Stewart, QSM Cr Sir John Walker, KNZM, CBE Cr Wayne Walker Cr Penny Webster Cr George Wood, CNZM

(Quorum 11 members) Mike Giddey Democracy Advisor 22 February 2013 Contact Telephone: (09) 307 7565 Email: mike.giddey@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz

Note:

The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.

TERMS OF REFERENCE The governing body is responsible and democratically accountable for: (a) the decision making of the Auckland Council in relation to any regulatory responsibility, duty, or power conferred on, or applying to, the Council under this Act or any other enactment (for example, the responsibilities, duties, or powers conferred on, or applying to, a local authority under the Resource Management Act 1991, the Health Act 1956, the Building Act 2004, and the Civil Defence Emergency Management Act 2002); and the decision making of the Auckland Council in relation to the non-regulatory activities of the Auckland Council that are allocated to the governing body in accordance with section 17 of the Local Government (Auckland Council ) Act; and the decision making of the Auckland Council in relation to the establishment and maintenance of capacity to provide, or ensure the provision of, services and facilities (including local activities) by the Auckland Council; and the decision making of the Auckland Council in relation to the governance of its council-controlled organisations; and] the decision making of the Auckland Council in relation to transport objectives for Auckland and transport funding for Auckland; and] the decision making of the Auckland Council in relation to compliance with section 101 of the Local Government Act 2002 (which relates to the financial management of a local authority); and the agreement reached with each local board (as set out in each local board agreement) in respect of local activities for the local board areas.

(b)

(c)

[(ca) [(cb) (d)

(e)

Note The Governing body may delegate to committees and local boards and allocate to local boards any powers except: the power to make a rate; or the power to make a bylaw; or the power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan; or the power to adopt a long-term plan, annual plan, or annual report; or the power to appoint a chief executive; or the power to adopt policies required to be adopted and consulted on under this Act in association with the long-term plan or developed for the purpose of the local governance statement.

Governing Body 28 February 2013 ITEM TABLE OF CONTENTS 1 2 3 4 5 6 7 Affirmation Apologies Declaration of Interest Confirmation of Minutes Acknowledgements Petitions Public Input 7.1 8 Margaret Ting and Lisa Truttman - Mt Roskill Borough Council Building PAGE 5 5 5 5 5 5 5 5 6 6 6 7 7 8 9 13

Local Board Input 8.1 Richard Barter, Chair of Puketapapa Local Board - Mt Roskill Borough Council Building

9 10

Extraordinary Business Notices of Motion 10.1 Notice of Motion - Cr Fletcher - Mt Roskill Borough Council Building 10.2 Notice of Motion - Cr Northey - Quorums for Committees and SubCommittees

11 12 13

Developing and consulting on the Westhaven Plan Relationship agreements between the Auckland Council and mana whenua o Tamaki Makaurau Consideration of Extraordinary Items

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Governing Body 28 February 2013 1 Prayer His Worship the Mayor will read the affirmation. Apologies An apology from Councillor Anae Arthur Anae has been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the Governing Body: a) Confirm the open and confidential minutes of the Governing Body meeting held on Thursday, 31 January 2013, as a true and correct record.

Acknowledgements At the close of the agenda no requests for acknowledgements had been received.

Petitions At the close of the agenda no requests for petitions had been received.

Public Input Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker. 7.1 Margaret Ting and Lisa Truttman - Mt Roskill Borough Council Building

Purpose 1. To provide an opportunity for members of the public to address the Governing Body. Executive Summary 2. Margaret Ting and Lisa Truttman from the Puketapapa (Mt Roskill) Historical Society will speak to the Governing Body regarding the former Mt Roskill Borough Council Building. Recommendation/s That the Governing Body: a) Receives the presentation from Margaret Ting and Lisa Truttman.

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Governing Body 28 February 2013 8 Local Board Input Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda. 8.1 Richard Barter, Chair of Puketapapa Local Board - Mt Roskill Borough Council Building

Purpose 1. To provide an opportunity for the Chair of Local Boards to address the Governing Body. Executive Summary 2. Richard Barter, Chair of Puketapapa Local Board will speak to the Governing Body regarding the Mt Roskill Borough Council Building. Recommendation/s That the Governing Body: a) Receives the presentation from Richard Barter, Chair of Puketapapa Local Board.

Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: An item that is not on the agenda for a meeting may be dealt with at that meeting if(a) (b) The local authority by resolution so decides; and The presiding member explains at the meeting, at a time when it is open to the public,(i) (ii) The reason why the item is not on the agenda; and The reason why the discussion of the item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Where an item is not on the agenda for a meeting,(a) That item may be discussed at that meeting if(i) That item is a minor matter relating to the general business of the local
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Governing Body 28 February 2013 authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)

no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.

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Notices of Motion 10.1 Notice of Motion - Cr Fletcher - Mt Roskill Borough Council Building

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Cr Chris Fletcher for inclusion on the agenda for the Governing Body meeting being held on Thursday, 28 February 2013. There has not been a similar notice of motion within the previous six months. Motion That the Governing Body: a) Notes the iconic status of the old Mt Roskill Borough Council building and supports the Puketapapa Local Board in opposing its demolition and working towards the preservation of the building for the future.

Background Cr Chris Fletcher has provided background information in the attachment. Attachments A Cr Chris Fletcher's Notice of Motion............................................................. 31

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10.2

Notice of Motion - Cr Northey - Quorums for Committees and SubCommittees

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Cr Richard Northey for inclusion on the agenda for the Governing Body meeting being held on Thursday, 28 February 2013. The notice of motion was considered by the Governing Body at its meeting on 31 January 2013 where it resolved to defer the item for further consideration at the next Governing Body meeting. Motion That the Governing Body: a) Agrees that the quorums for Council Committees and Sub-Committees be adjusted as follows: i) The criteria for quorums for Council Committees (other than Committees of the Whole) and Sub-Committees be changed in the same way as already decided and implemented for Forums; namely that all Governing Body members who are not named members are ex officio members without voting rights and may be counted for achieving the quorum provided there are at least three named voting members present. The quorums for the Committees of the Whole be set at eight members.

ii)

Background Cr Richard Northey has provided background information in the attachment. Attachments A Cr Richard Northey's Notice of Motion ......................................................... 39

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Developing and consulting on the Westhaven Plan


File No.: CP2013/02647

Purpose
1. To inform the Governing Body of the intended process for consulting on the Westhaven Plan. The Waterfront Auckland Board will consider at its 26 February 2013 meeting approval of the draft Westhaven Plan for consultation.

Executive Summary
2. Westhaven is a world-class marina facility and also has the potential to be one of Aucklands premier parks. Westhaven provides a key part of the waterfronts marine focus and character and epitomises the City of Sails lifestyle and marine and sailing culture. The size of the marina, its facilities and the distinctive views, combined with this close proximity to the city centre, the adjacent marine service industry and water-based marine events provide a unique environment and many opportunities into the future. The draft vision for the Westhaven area is: To be the most successful marina in the southern hemisphere and home to a globally renowned marine industry. An iconic Auckland destination, which is vibrant, accessible and attracts people to the sea. Waterfront Auckland is developing the Westhaven Plan as a companion document to the Waterfront Plan. It will show how current and future projects, both public and commercial, on the land and in the waterspace will contribute to the Waterfront Plan goals. It will provide more detail on each project including costs and programming and will highlight issues and implications that will need to be considered through the Unitary Plan process. The Westhaven Plan will be informed by and build on a large amount of work completed and consulted on by the former councils and stakeholders over many years. Waterfront Auckland will consult with the groups and organisations most affected by the proposals to ensure they are given greatest opportunity to provide feedback. The opportunity to give feedback on the draft Westhaven Plan will be available to all members of the public through a wide range of channels. Waterfront Auckland wishes to inform the Governing Body of our intention to develop the plan and consult on the public and commercial based projects, both on the land and in the water. These projects will then be delivered over the short to long term in Westhaven marina.

3.

4.

5.

6.

Recommendation/s
That the Governing Body: a) Support the process for developing and consulting on the Westhaven Plan.

Discussion
7. Westhaven Marina is owned and operated by Waterfront Auckland who has a responsibility to maintain Westhavens position as an internationally competitive facility through the management of existing commercial operations and through the addition of a wider range of complementary businesses and public activities. Waterfront Auckland is committed to respecting and protecting the rights of berth holders. Waterfront Auckland also has a commitment to make the most of this public asset developing it in to a more inclusive and diverse location by connecting a wider group of people to its spaces, places and activities,
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Developing and consulting on the Westhaven Plan

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by supporting a dynamic local economy and by improving the quality of the local environment over time. 8. The Waterfront Plan included high-level plans for Westhaven Marina, along with the other neighbourhoods along the waterfront. These were consulted on and were widely supported. The Westhaven Plan will take the publicly endorsed vision, goals and concepts in the Waterfront Plan a step further by outlining more detailed proposals and plans for the Westhaven Marina, for both the land and waterspace. It will include:

Westhaven specific vision and objectives and how these meet the Waterfront Plan goals Operating and development context including the marina needs, growth and development, need for public access and amenity, transport and movement issues, security, natural environment and sustainability Detail about physical projects, including their design, costs and programming Issues and implications for the Unitary Plan.

9.

The consultation material will reference a range of projects which have been designed to enhance the level of public engagement and activity in Westhaven, support the marine industry cluster and stimulate commercial return for the marina business. Many of the projects require careful consideration of parking demand and will require some car parking reconfiguration to optimise space. Technical analysis is underway and will be fed into the Westhaven Plan proposals and decisions. The projects are outlined in table one:
Project The Westhaven Promenade Marina Village development The extension of Pier X and Y Pile mooring redevelopment Silo Marina superyacht berth Superyacht berth and refit St Marys Bay Redevelopment Type & date Public 2012 Commercial 2013 Commercial 2013 Commercial 2013 Commercial 2013 Commercial 2013 Public 2014 Description A two kilometre walkway and cycleway. This project is in the concept design phase and construction will be completed in early 2015. The design and construction of a commercial building on Platform 2 to create a marine cluster. Design and development is being completed in tandem with Westhaven Promenade. A redevelopment of current swing moorings into floating berths to optimise the waterspace. Replacing existing pile moorings with floating berths to optimise the waterspace. Development of a 65 meter pontoon to provide more berthage and revenue opportunities. Development of the land and waterspace to provide new facilities for berthing and refit of superyachts. Upgrade of the beach to provide waters edge recreational space for small non-motorised boats (youth training, dragon boats, boat paddlers, waka ama) public and picnics. Adaptive re-use of Pier X is being investigated to get people closer to the water. Reconfiguration of car and boat trailer parking, pontoon additions and modifications, introduction of visitor berthing. Redevelopment of the open space into a high quality public realm which would connect with the Westhaven Promenade and Local Board walkway initiative (Pt Resolution to Meola Reef). Development of a significant area of Wynyard wharf into a public space. LTP Funded Yes

10.

Partly

Yes

Yes

Yes

Yes

No

Z Pier Reconfiguration Harbour Bridge Park redevelopment Heritage yacht basin and Headland park

Public 2015 Public 2015 Public 2017+

No

No

No

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2022+ Public 2025+ 2026+ Programme of works and renewal to replace existing piers once these have reverted to WA ownership (2026 and 2029). No

Northern Reclamation Redevelopment of Piers G to S

New northern reclamation.

No

11.

A number of projects outlined in Table One above, have been endorsed in the Waterfront Plan and have been funded in the Auckland Council Long Term Plan. As a result of consultation there may be other projects, supported by the public but not currently funded, which will require Investment Plans. Consultation material will be published in a user friendly format for external consultation and public information. The approach will be to ensure that groups and organisations most affected by the proposals are consulted with early and given greatest opportunity to give feedback. The opportunity to give feedback will be available to all members of the public through a wide range of channels including:

12.

Waterfront Aucklands website Face to face meetings Hard copy and E-newsletters Social media On-site signage PR and local media channels.

13.

The development of the Westhaven Plan will be informed by a range of existing technical documents, existing business cases and public investment proposals prepared as part of the Auckland Long Term Development Plan. In particular, the work will draw on historic documents that have been widely consulted on including the Auckland Regional Council and Auckland City Council Vision and 2009 CBD Waterfront Masterplan and Westhaven Concept plan. Once feedback has been received, it will be compiled, analysed and used to inform a final version of the Westhaven Plan. This will then be published and used as the guiding document for the development of the area and to inform Waterfront Aucklands submission to the Unitary Plan in April 2013 should changes be required to deliver the desired outcomes in the Westhaven Marina.

14.

Consideration
Local Board Views
15. The Waitemata Local Board was heavily involved with the development of the Waterfront Plan and supportive of the projects that were proposed in the Plan and they share a strong interest in the success of the waterfront. Waterfront Auckland will work with the local boards and ensure that in the development of new initiatives that their input and feedback is gathered. In particular, there will be a number of development projects where Waterfront Auckland will work closely with the Waitemata Local Board and together we will ensure that projects are well integrated to achieve the best public outcome, these include the Parnell to Meola reef coastal walkway and the Heritage plan/walkway for the city centre.

16.

Developing and consulting on the Westhaven Plan

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Redevelopment of Yacht club sites

Public

Redevelopment of the public space to connect with Harbour Bridge Park and pile mooring redevelopment facilities.

No

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Maori Impact Statement

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17.

Waterfront Auckland has worked with local Iwi throughout the development of the Waterfront Plan and has identified Westhaven as a key site for curating and revealing local Maori history. There are discussions specifically with the Independent Maori Statutory Board about an interpretive heritage walkway around the Marina. In addition, there is the possibility of cultural and commercial opportunities within the development of the area.

General
18. Waterfront Auckland and Auckland Council have set out a clear sustainability agenda. Westhaven marina developments and activities can become an exemplar for Auckland which will pique the public's interest and attract international interest and investment. Waterfront Auckland and Auckland Council also have an opportunity to improve the natural environment, particularly water quality, over the short to long term through the delivery of our projects and initiatives.

Implementation Issues
19. Consultation on the development of the Westhaven Plan will enable Waterfront Auckland to work with stakeholders on specific implementation issues around each of the proposed initiatives.

Attachments
There are no attachments for this report.

Signatories
Authors Authoriser Tom Warren General Manager Marinas, Waterfront Auckland Rod Marler General Manager Development, Waterfront Auckland Doug McKay - Chief Executive

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File No.: CP2013/02740

Purpose
1. To confirm decisions made at a meeting of the Governing Body and the Independent Mori Statutory Board (IMSB) on 21 February 2013.

Executive Summary
2. At a meeting between the Governing Body and the IMSB on 21 February 2013 the attached report was considered and the meeting agreed: a) b) To receive the discussion paper; To support the establishment of a political working party of governing body and local board members to provide direction to the development of a relationship agreements policy and to engage with mana whenua authorities; and To support the development of mechanisms to implement relationship agreements with mana whenua including furthering discussions with mana whenua regarding the development of a forum for governance discussions on matters of mutual interest.

c)

3.

This report responds to the agreement made on 26 November 2012 that decisions made at Governing Body and IMSB meetings will be confirmed by subsequent resolutions of the council and the IMSB before being acted upon.

Recommendation/s
That the Governing Body: a) Agree to support the establishment of a political working party of governing body and local board members to provide direction to the development of a relationship agreements policy and to engage with mana whenua authorities; and Agree to support the development of mechanisms to implement relationship agreements with mana whenua including furthering discussions with mana whenua regarding the development of a forum for governance discussions on matters of mutual interest.

b)

Attachments
No. A Title Original report and attachment to meeting of the Governing Body and IMSB on 21 February 2013 Page 15

Signatories
Author Authorisers Mike Giddey - Democracy Advisor Grant Taylor - Governance Director Doug McKay - Chief Executive

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ATTACHMENTS
Item 10.1 - Attachment A - Cr Chris Fletcher's Notice of Motion - Page 31 Item 10.2 - Attachment A - Cr Richard Northey's Notice of Motion - Page 39

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