Professional Documents
Culture Documents
Executive Summary
Initial activities for the PHSNAA will include, but not be limited to the following:
• Mentorship program
• Speaker Bureau (i.e provide speakers for school activities)
• Scholarship program
If just fifty (50) people from each class pay membership dues of $25/year, the
organization will have annual revenue of $41,250.00 (50 people x $25.00 dues =
$1,250.00 * 33 classes = $41,250.00 annual revenue). Even at a 25%
participation rate, the organization will generate $10,312.50 in annual revenue
($41,250.00 * 25% = $10,312.50). As a 501c3 corporation, all dues/donations
will be tax-deductible.
These annual revenue estimates provide sufficient resources to fund the initial
organization programs. Potential fund raisers to raise additional funds include:
golf tournaments, holiday/seasonal socials, special events (e.g. awards
ceremonies, recognition dinners, etc.), etc.
NEXT STEPS (could really use legal advice/help to get these steps done more
efficiently; maybe there's a lawyer in the PHS network that we can connect with):
1. Formally incorporate PHSNAA in the Commonwealth of Va.
2. Create PHSNAA bylaws
3. Hold an organizational meeting
a. Appoint directors and/or officers
b. Adopt bylaws
so"
c. Set budget for fiscal year (recommending July 1 - June fiscal
year)
d. Select a bank
e. Select a sealllogo
f. Take minutes and create records book
4. Get Employer Identification Number (EIN) from IRS
5. Apply for tax exemptions (federal 501c3 and state)
6. Open bank account (have to wait for IRS paperwork to get nonprofit status)
ARTICLE 1: NAME
The name of the organization will be the Petersburg High School (PHS) National
Alumni Association.
ARTICLE 2: PURPOSE
Section 1: Purpose
The purpose of the organization will be to:
A. Provide support to PHS in order to develop empowering academic,
extracurricular and other student activities;
B. Award academic scholarships and other grants (e.g. study-abroad) to
deserving PHS students;
C. Provide avenues for all PHS alumni to remain in contact with their alma
mater and each other; and,
D. Raise funds to support the main activities of the organization through
vehicles such membership dues, solicited and/or unsolicited donations
and targeted fund raisers.
ARTICLE 3: MEMBERSHIP
Section 1: Membership
The membership of the organization shall consist of two classes:
A. Associate membership: All individuals who either graduated from,
attended, taught at or significantly assisted PHS will be considered
associate members. Associate members will not have the right to vote,
hold office in, or to serve on the Board of Directors of the organization.
B. Voting membership: All dues-paying associate members will make up
the voting membership class. The dues schedule will be determined as
necessary by the Board of Directors. Voting members shall be eligible to
vote in elections of the Association, serve on the Board of Directors, serve
on committees of the Board, and hold office in the Association.
Section 1: Officers
A. The officers of the organization shall be the President, Vice President,
Treasurer and Secretary.
B. The officers shall be elected by a majority vote of the members.
C. The term of office for each officer shall be two years. The term of office
shall begin on the first day of July and run through the last day of June two
years later. There are no limits on the number of times an individual may
seek election to any office.
Section 3: Elections
Elections will take place in May.
ARTICLE 6: COMMITIEES
Section 1: Role
A. The role of the Class Representatives shall be to promote
communications between the organization and the members of their
respective classes.
B. Class representatives shall correspond directly with all found members of
their class at least once a year.
C. Class representatives will update the Communication Committee with
names and addresses of classmates
Section 2: Eligibility
A. Members interested in serving as representatives of their class will notify
the Vice President.
Section 3: Oversight
A. The Vice President shall oversee the Class Representatives and be their
principle point of contact for Association activities.
B. The Vice President shall be active in searching for Representatives for
classes which have no active help, contact each Representative at least
twice a year to encourage positive activity regarding search for non-active
alumni, yearly newsletters to classmates in the directory, and sharing
classmate information with the newsletter editor