THE RIGHT TO INFORMATION ACT, 2005

INFORMATION HAND BOOK

A P MEAT DEVELOPMENT CORPORATION LIMITED 10-2-289/127,SHANTHINAGAR, HYDERABAD -500 028.

INDEX Page No.s 1. 2. 3. 4. 5. 6. 7. 8. 9 10 11 12 13 14 15 16 17 18 19 Brief note on APMDCL Introduction Chapter- 1 Chapter- 2 Chapter- 3 Chapter- 4 Chapter- 5 Chapter- 6 Chapter- 7 Chapter- 8 Chapter- 9 Chapter- 10 Chapter- 11 Chapter- 12 Chapter- 13 Chapter- 14 Chapter- 15 Chapter- 16 Chapter- 17 3 4-5 6 7 8 - 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

BRIEF NOTE ON A.P. MEAT DEVELOPMENT CORPORATION LIMITED The A.P. Meat and Poultry Development Corporation was established on 31.10.1977 Vide G.O.Ms.No.795, Forest & Rural Development dated 26.10.1977. The Government based on the recommendation of Subramanyam Committee constituted a Cabinet Sub-Committee to restructure A.P.S. M.P.D.C.L. The recommendations of the Sub-Committee were: To continue the Meat establishment of Modern Services in the State. activity confining to the Abattoirs and Consultancy

To rename the Corporation as A.P.M.D.C. Accordingly, the Corporation was renamed as A.P.M.D.C. on 2.3.2000 and the Construction of Modern Abattoir Project; Chengicherla was completed and was put to operation on 1.1.2004. Since, the Municipal Corporation Hyderabad has not come forward to takeover the Modern Abattoir Project, Chengicherla, it is being maintained by the APMDCL. Proposals to privatize the MAP, Chengicherla is under active consideration of the Government. FINANCIAL POSITION OF THE CORPORATION; The Corporation has authorized share capital of Rs.10 crores and paid up capital is Rs.6.87 crores and share deposit of Rs.23.55 crores. The accrued loss of the corporation as on 31.3.2006 is Rs.15.06 crores. The Corporation is having assets worth of Rs 49.75 Crores and whereas the liabilities of the corporation is Rs.9.14 crores(approx). The Annual accounts for the year 2003-04 was completed in all aspects. The Statutory Audit for the year 2004-05 is in progress. The Honble Chief Minister, Govt of A.P. was pleased to announce the Reconstitution of A.P. Sheep and Goat Development Cooperative Federation Ltd., by absorbing A.P. Meat Development Corporation Ltd., along with all its assets, liabilities and the present staff working with it in the review meeting held on 14.6.2005. The modalities are being worked out.

Introduction
1.1 Background The prime object of this hand book is to provide for citizens to secure to access to information. 1.2 Objective /Purpose: i) ii) 1.3 To maintain transparency on the activities of the Organization. To provide requisite information to the public in the matters of public interest.

Intended users of the handbook i. All the Industries / Public who intend to use the facilities provided at Modern Abattoir Project of the Corporation. ii. All butchers Qureshis and who wish to utilize the slaughter facilities of APMDCL. iii. All general public and departments/Institutions who wish to know the slaughter / meat development activities in AP State. iv. All the general public who wants to avail the facilities available in Modern Abattoir Project taken up by the Corporations. v. All the Institutions /Departments who want to avail the consultancy Services of the Corporation.

1.4 Definitions of key terms Corporation means A.P. Meat Development Corporation Limited. Chairman means Special Chief Secretary to Govt., AH,DD & F Department, Govt. of AP, Hyderabad VC&MD means Vice Chairman & Managing Director T.O. means Technical Officer F.A/S . means Financial Advisor cum Secretary A.O. means Accounts Officer Meat means Flesh of Animals Department, Government means Govt. of A.P. Budget means Budget of the Corporation. M.A.P means Modern Abattoir Project, Chengicherla

1.5

Organisation of Information The information on various aspects of the organization is described in the Chapters from 2 to 18.

1.6

Getting additional information Any additional information can be obtained by writing or contacting the Corporation Head Office located at H.No. 10-2289 /127, Shantinagar, Hyderabad-500 028.

1.7

Names & Addresses of key contact points.

a. b. c. Special Chief Secretary to Government- At Government Level AH, DD & F Departemtn VC & MD, APMDC LTD. Technical Officer - At Head Office Level - At Modern Abattoir Project, Chengicherla & also at Head Office - At Head Office Level

d.

FA cum Secretary,

Chapter 1 Organisation, Functions and Duties (Section 4 (1) (b) (i))

S. No Name of the Organizatio n Address -500 0028.Shantinagar, Hyderabad10-2-289/127,APMDC.Reg.Office Functions Duties Construction of Modern Abattoir Project at Chengicherla. Maintenance of MAP, Chengicherla. Establishment of modern abattoir to provide hygienic meat to citizen of twin cities. Provide consultancy services for improving the functioning of slaughter houses in the State. Advise and guide various local bodies / others for improvement of slaughtering / meat processing facilities.

Andhra Pradesh Meat Development Corporation Limited

Chapter 2 Powers and Duties of Officers and Employees. Section 4(1)(b)(ii).

Sl NO

Name of the Officer

Sri N Dr D Venkateswarlu Ramakrishna

Designatio n
A/c Financial Advisor Managing cum Director Vice Chairman & Secretary

Duties allotted
Chief Executive of the Corporation and to achieve the objectives and goals set for the organization.

Powers
Vested with both executive and financial powers as delegated by the Board of Directors of APMDC LTD from time to time. Drawing and disbursing Officer for Corporation Office. Sanction of expenditure upto Rs. 10,000/Supervisory Powers on the ministerial staff working at Corporation Head Office. All administrative / supervisory powers at MAP, Chengicherla and also Technical officer at Corporation Head Office.

To look after the financial and secretarial matters of the organization To look after the functioning of the Modern Abattoir Project at Chengicherla

Dr K Chandra Sekhar Reddy

Technical Officer

Chapter 3 Procedure followed in Decision-making Process (Section 4(1) (b)(iii) The Corporation has only one level of administration. The overall supervision and administrative control is vested with Vice Chairman & Managing Director. Designation Decision of final Activity Description making decision process making authority Goal setting and The annual Planning targets for VC & MD Board regeneration and slaughtering Budgeting Allocation of funds for VC & MD Board maintenance of MAP and CHO. Formulation of The programmes , Schemes/Projects VC & MD Board schemes and are prepared at Projects Corporate Office Recruitment/hiring Assessment of of personal personnel for recruitment VC & MD Government /hiring is made at Corporate Office Release of funds Funds will be released for the programmes approved by the Board / VC & MD board / Govt. / in Government consultation with Technical Officer and F.A. Implementation Since, MCH has not come forward to takeover MAP, Technical VC & MD corporation is Officer maintaining the facility. Monitoring and Technical Officer evaluation executes the VC & MD VC & MD works 4.1.

4.2

Organisational chart depicting flow of authority, supervision and accountability is given below:

10

4.3
ANDHRA PRADESH MEAT DEVELOPMENT CORPORATION
FLOW CHART IN DECISION MAKING PROCESS

Administrative, Financial, Statutory and Technical Cases. MANAGING DIRECTOR After approval of reports and cases they will be sent to the Government througn the Special Chief Secretary / Principal Secretary to Government, AH, DD and Fisheries Department or if needed action wil be taken at the Head of Department level and communicated to the subordinates for implementing the orders issued either by the Government or by the Head of the Department. PA TO MD (Verifying files sent by subordinates / officers to be sent for approval of the Managing Director / Engagement of the Managing Director in day to day activity)

FINANCIAL ADVISOR CUM SECRETARY After verifying and scrutiny of the files they will be submitted to the Managing Director for ACCOUNTS OFFICER (After scrutiny of the files they will be forwarded the Financial Advisor cum Secretary) UPPER DIVISION ACCOUNANT (Expenditure) (After scrutiny of contingent and pay bills will be forwarded to Acounts Officer)

TECHNICAL OFFICER Work and files relating to Modern Abattoir and Municipal Corporation of Hyderabad / Administrative matters and Legal matters. UPPER DIVISION CLERK (Administration) (After scrutiny of files will be forwarded to the Technical Officer

UPPER DIVISION STENO (Taking notes from the Managing Director / Computer Programming etc.

UPPER DIVISION ACCOUNTANT (Scrutiny of files relating to Sundry Debtors / Compilation and other routine office work.

11

Chapter 4 Norms set for the Discharge of Functions (Section 4(1)(b)(iv) 5.1. Norms/Standards for discharge of its functions/delivery of services. Reference document prescribing the norms (Citizens charter. Service charter etc) CHO Proc.No. 616/Estt/2002, dated: 1-7-2003 -do-do-

Sl No

Function / Service Routine establishment matters Other than routine matters Service Matters

Norms/ Standards of performanc e set 5 days 15 days 10 days

Time Frame

1. 2. 3.

5 days 15 days 10 days

Since the APMDC, is a commercial organization, the activities are confined to establishment and maintenance of Modern Abattoir Project. If any grievances are received, they will be attended to.

12

Chapter 5 Rules, Regulations, Instructions, Manual and Records for Discharging functions. Section 4(1)(b)(v) & (vi). 6.1. List and gist of rules, regulations, instructions, manuals and records used by the employees for discharging functions.

Sl No 1

Description APMDC LTD, Staff Regulations-1982 Circular Instructions

Gist of contents

3 4. 4 5

Accounts Manual Companies (Amended) Act 1988 Guidelines on Public Enterprises issued by PE Dept. Publications

Governing the service conditions and disciplinary rules in case of the employees Technical instructions Not for sale on various issues relating to maintenance of Modern Abattoir Project. Accounting procedures Not for sale

Price of the publication, if priced Not for sale

Functioning, Accounts, Legal & Misc. matters & perks to Chairman Annual Accounts Reports from (1977 to 2002-2003). Annual Administration Report from 1977 to 1998.

Not for sale. Not for sale.

13

Chapter 6 Categories of documents held by the Public Authority under its control Section 4(1)(b) v (i) 7.1 Information about the official documents by the public authority. Category of document Title of the document Annual Accounts Annual Administration Report Project Report on Modern Abattoir Project, Chengicherla, Nellore, Vijayawada and Vizag. Designation and address of the custodian. Financial Advisory cum Secretary Technical Officer

Sl. No.

1.

Periodical Reports

2.

Project Report

14

Chapter 7 Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or Implementation thereof (Section 4(1)(b)(viii) 8.1 Consultation/participation of public or its representatives for formulation and implementation of Policies. Arrangements for consultation with or representation of public in relations with policy formulation Arrangements for consultation with or representation of public in relations with policy implementation

Sl No

Function/service

Being a commercial organization, the policies are formulated and approved by the Board of Directors.

15

Chapter 8 Boards, Councils, Committees and other Bodies constituted as part of Public Authority Section 4(1)(b)v(iii) 9.1. Information on Board of APMDC Ltd Whether its Meetings open to Public/Minute s of its Meetings accessible for public.
Not open to public

Name of Board

Composition

Powers & Functions

Board of APMDC Ltd (appointed by Government of AP vide G.O. Ms. 623, (AHII), AH,DD & F Dept., dt. 21-12-2006.

Chairman

1 To occupy the Chair and conduct the proceedings in the Board Meeting

VC&MD

Nominees as members from Fin&Plg Dept PE Dept. -1 -1

Chief Executive of the Company and implement the policies as decided by the Government and Board of Directors including day to day affairs of the Corporation To attend the Board Meeting and to decide the policies of the Corporation

TOTAL:

16

Chapter 9 Directory of Officers and Employees [Section 4(1)(b)(ix)]

SL No

Name of Office / administrative Unit

Name, Designation & Address of Officer / Employee

Telephone & Fax Office Tel: Residence Tel: Fax:

E-mail

Andhra Pradesh Meat Development Corporation Limited, Head Office APMDC LTD, Modern Abattoir Project, APMDC LTD, Head Office

Dr D Venkateswarlu Vice Chairman & Managing Director, 10-2-289/127, Shantingar,Hyd-500028 Dr K Chandra Sekhara Reddy Technical Officer, Chengicherla (v), Ghatkesar(M), R.R.Dt. A.P Sri N Ramakrishna Accounts Officer-I A/c FA cum Secy 10-2-289/127, Shantingar,Hyd-28 Sri P Gautam Accounts Officer (intermediary) 10-2-289/127, Shantingar,Hyd-28

(O)04023391321 04023307156 (R)04065948325 (M) 9440814766 (O)04025501831 04023391321 (R)04027662200 (M) 9440814767 (O)04023391321 04023307156 (R)04023040236 (O)04023391321 04023307156 (R)04023740858 (M) 9949695702

dasyam_dv @rediffmail. com

APMDC LTD, Head Office

17

Chapter 10 Monthly Remuneration received by Officers and Employees, including the system of compensation as provided in Regulations. Section 4(1)(b)(x) 11.1. Information on remuneration and compensation structure for Officers and employees in the following format.
Monthly Remuneration for the cadre Rs.

Sl No 1 2 3. 3 4 5 6 7 8 9

Designation/ No. of posts VC & MD Technical officer Special Officer (Meats) Accounts Officer (I) A/c FA cum Secy Accounts Officer (Intermediary) PA to MD UDA UDC UD Steno Contingent workers drawing minimum of the Time Scale of Rs:13752375 Asst Engineer (Elec) on Contract UDC on Contract Drivers on Contract

System of compensation to determine remuneration as given in regulation. State Government pay

1 1 1 1 1 1 2 1 1 22

33596.00 scales 20637.00 On par with State vacant Government pay scales 18332.00 Government of Andhra 16568.00
1993 approved by the Pradesh from time to time

16488.00 21737.00 10833.00 11734.00 79156.00 Minimum of time scale is

10 11 12

1 1 2

10000.00 6200.00 9000.00

extended as per the Orders of Honble High Court in W.P.No.5147/96. Consolidated Consolidated Consolidated

18

Chapter 11 Budget Allocated to Each Agency including Plans etc Section 4(1)(b)(xi) 12.1 Information about the details of Plans, programmes and schemes undertaken
Proposed Expenditure Rs. in Lakhs (2006-07) Expected Outcome/ Revenue Rs. in Lakhs (2006-07) Report on disbursements made

Agency

Budget Heads

APMDC LTD

1. Capital Expenses 2. Operation & Maintenance 3. Salaries & Wages 4. Income from Interest on FDRs TOTAL:

Modern Abattoir Project 36.00 38.00 74.00 18.00 60.00 78.00

Not connected with public

19

12.2 Information of the budget allocated for different activities under different programmes/schemes/Project etc. Rs in lakhs
Programme/ Scheme Approved Budget last year (2005-06) Amount Spent Last year (200506) Approved Budget Current year

Agency

APMDC

Capital Expenditures

30.31

30.31

Modern Abattoir Project

Operation & Maintenance 36.00 35.92 36.00 of the Project B Salaries & Admn Over36.00 35.45 38.00 Heads Note : There is no budgetary support from Govt. of AP.

20

Chapter 12 Manner of Execution of Subsidy Programmes Section 4(1)(b) xii) 13.1 to13.3 The Corporation does not implement any programme/schemes for which subsidy is provided.

21

Chapter 13 Particulars of Recipients of Concessions, Permits or Authorisation granted by the Public Authority. Section 4(1)(b)xiii) 14.1. Names and addresses of recipients of benefits under each programme/scheme Institutional Beneficiaries NIL Individual beneficiaries NIL

22

Chapter 14 Information available in Electronic Form Section 4(1)(b) (xiv) 15.1 Details of information related to the various schemes of the department in Electronic formats. Designation and address of the custodian of information F.A cum Secretary Corporate office

Electronic format MS-EXCEL & MS-WORD

Description Annual Accounts Reports

Contents Activities and various programmes of the Corporation

15.2. No official website is available.

23

Chapter 15 Particulars of facilities available to Citizens for obtaining information. Section 4(1)(b)xv) 16.1. Particulars of information dissemination mechanisms available to the public. Details of information made available. Sale Notice, Tender Notice etc Sale Notice, Tender Notice etc

Facility

Description

Notice Board News paper reports

Offices of APMDC

In the paper editions that are required *No official website is available.

24

Chapter 16 Names, Designations and other Particulars of Public Information Officers [Section 4(1)(b)xvi] 17.1 Contact information about the Public Information officers and Assistant Public Information Officers designated for various offices and Appellate Authorities
S No Name of the Office Name and Designation of the PIO Office /Residence Tel. Fax Email

Public Information Officer APMDC LTD, Corporation (O)04025501831 Head Office 04023391321 Dr K Chandrasekhar Reddy, 1 And Modern Technical Officer Abattoir (R)04027662200 Project, (M) 9440814767 Chengicherla Assistant Public Information Officer (O)04023391321 APMDC LTD, Sri N Ramakrishna Corporation 04023307156 Accounts Officer-I 2 Head Office A/c FA cum Secy (R)04023040236 Appellant Authority APMDC LTD, Corporation Head Office
Dr D Venkateswarlu M.VSc, Vice Chairman & Managing Director, 10-2-289/127, Shantingar,Hyd-28

(O)04023391321 04023307156 (R)04024550322 (M) 9440814766

dasyam_dv@rediffmail.com

25

Chapter 17 Other Useful information [Section 4(1) (b) xvii] 18.1 Any other information or details of publications which are of relevance to the citizens NIL (Dr D Venkateswarlu ) Vice Chairman and Managing Director , A.P.Meat Development Corporation Limited., Place : Hyderabad Date : 08-12-2006

26