Professional Documents
Culture Documents
Project Closure
Project Specific Plans Procurement Management Scope Management
Project Acceptance
Risk Management
PROJECT MANAGEMENT
Quality Management
Time Management
Financial Management
Communication Management
NOTES:
Project this term, as used throughout this document, refers to all of the work undertaken by SMEC (not the client) for the clients project. It must not be confused with the work undertaken by the contractor or other consultants. The notes attached to this document (green font) are meant to guide the Project Manager in the preparation of the Project Management Plan and should not form part of that Plan. More detailed instructions can be found in the SMEC Handbook of Project Management should these be insufficient. The SMEC Handbook of Project Management provides background information on all aspects of the Project Management Plan. It can be accessed through the BMS. The items included in the following table of contents are a minimum requirement. The Project Manager may augment the Plan with more details. This will depend on the value, complexity and risks of the Project. The Project Manager shall discuss this matter with the Regional and Functional Manager and decide the level of detail required. The Project Manager is responsible for preparing the Project Management Plan and is also responsible for the distribution and periodic review of the Project Management Plan. The Project Manager can print hard copies of the Project Management Plan (or part of it) as an uncontrolled copy however the soft copy will be the controlled copy and saved in the Project Workspace or server in the case of subsidiary companies. The Project Management Plan shall be saved to the Project Workspace or server in the case of subsidiaries. The Plan shall be saved as a single file or into a folder in the case of multiple files. The naming of individual file or files is the responsibility of the Project Manager however it should be clear enough for the content of the files to be easily recognised by others wanting to access the Project Management Plan. Where the Project Manager does not have access to the Project Workspace (e.g. no internet connection or slow access speeds), the Project Management Plan shall be saved on the projects server. The regional office shall be provided with a soft copy for saving to the Project Workspace.
Project Name: SMEC Project No: Project Office Location: SMEC Opportunity No:
Project Director:
APPROVALS
Project Manager:
Regional Manager:
__________________
Signature
_________
Date
_________________
Signature
__________
Date
This Project Management Plan shall be used for the guidance of project staff in the execution of the Project. The Project Management Plan consists of 8 management disciplines together with project specific plans and discipline specific planning documents. This Project Management Plan is a collection of project specific planning and management documents and is not intended to replace the management requirements for the Project as set out in the BMS. The BMS material is accessed via the BMS home page. The controlled copy of the Project Management Plan resides on the Project Workspace [or server in the case of SMEC subsidiaries].
3 4
Minor Project Expected Fees $A25,000, Small Project Expected Fees >$A25,000 and $A100,000, Major Project Expected Fees >$A100,000. For subsidiaries, a different definition of project size may apply and the Project Manager shall check with the company accountant. 2 Not to be saved with the Project Management Plan. It can be accessed through EPICOR. 3 PM and RM to decide if this is required 4 PM and RM to decide if this is required 5 Only required for design projects 6 Only required for design projects 7 Only required for construction projects 8 For offices where administration support is not provided by the regional or country office. The Manual will include additional processes required not already described elsewhere in the Project Management Plan
FOLDERS
Notes to Developer: The following table can be used to describe Project milestones and deliverables. The Project Manager can modify this table to suit Project complexity as long as it fully describing the scope of milestones and outputs (deliverables). Milestone/Deliverable Milestone 1 Milestone 1.1 Milestone 1.2 Milestone 2 Deliverables 1 Deliverable 1.1 Deliverable 1.2 Description These details should be extracted from the contract scope. In many cases, SMEC will be responsible for determining the format of outputs (deliverables). Due Date tbd9 tbd tbd tbd tbd tbd tbd
Person Position
Person Position
Person Position
Person Position
Person Position
Person Position
Person Position
Person Position
Team Description
Team Description
Stakeholder Organisation Chart For Projects where the stakeholder relationship is complex or SMEC has to interact with a number of stakeholders, a Project Organisation Chart shall be produced to allow staff to understand SMECs relationship with the important stakeholders. An example is shown below.
The complexity of the above charts shall be commensurate with the Project Complexity.
FOLDER E4 DELEGATIONS
PROJECT PERSONNEL
Stakeholder 1 (Client) Office: Insert Address and contact details NAME DESIGNATION/OFFICE ADDRESS TELEPHONE DETAILS E MAIL
CLIENT PERSONNEL
Stakeholder 2 (include all relevant organisations) Office: Insert Address and contact details NAME DESIGNATION/OFFICE ADDRESS TELEPHONE DETAILS E MAIL
STAKEHOLDER 2 PERSONNEL
Notes to Developer: The need to undertake the preparation of the Project Occupational Health and Safety Plan will depend on the location of the project and the type of work and legislation in place that impacts on the Project. This will be decided at the commencement of the Project by the Project Manager and Regional Manager. Where it is required, each Project Manager shall undertake a risk assessment for the project using the BMS hazard identification checklists (F-OHS10301 and F-OHS10302). Once risks have been identified a Job Safety Analysis (JSA) will be undertaken for each risk. The BMS risk assessment calculator, FOHS10305, will be used to assess the seriousness of risks. The completed JSA shall be included in the Project Management Plan.
SMEC already has a BMS document referring to design process and must be followed. This is: 1. PM-PR107: Design Management.
The above documents shall be included in the Project Management Plan after they have been modified to suit the project conditions.
Many regional offices have developed drafting instructions to comply with local conditions but they must still conform to the above documents. The Project Manager is responsible for identifying the clients requirements for drawings and for modifying the above procedures accordingly.
Only use applicable clauses. Clause not required if already included in Project Management Plan. 1.0 Pre- Bid Process Constructability Review and 1.1 Preliminary Service Estimate 1.2 Final Bid Document Review Bid evaluation manual 1.3 Bidding and Procurement Bid document preparation guide Prebid conference procedure 2.0 Award Process 2.1 Preaward Process 2.2 Execution of Contract Documents 2.3 Preconstruction Conference Notice to Proceed and Related 2.4 Documents 3.0 Construction Start-up 3.1 Possession of Site 3.2 Organisation and Management Office layout plan 3.3 Field Offices and Facilities Employment of local staff procedure 3.4 Contract Files File list Drawing schedules 3.5 Drawings and Specifications Drawings 3.6 Testing Services Contracts with suppliers 3.7 Permits 3.8 Public Relations Project brochures 3.9 Subconsultants Subconsultancy agreement 3.10 Documentation Copies of contractors contract 4.0 Communications Control 4.1 Document Control Communications Directory 4.2 Correspondence Letter Templates 4.3 Daily/Monthly Reports Meeting agenda template 4.4 Meetings Meeting minutes template 4.4 Photograph Records 5.0 Drawing Control Contract Drawing Distribution and 5.1 7 Revisions Shop Drawings, Working Drawings, 5.2 and Sample Submittals 5.3 Requests for Information/Clarification Standard forms 6.0 Schedule Control 6.1 Construction Contract Schedule 6.2 Contractor Time Extensions
8.4
Testing
8.5 Materials Certification 8.6 Survey Control 8.7 Non Complying Work 9. Contract Completion 9.1 Completion Procedures 9.2 As-built Drawings and Records 9.3 Contractors Final Payment 10.Human Resources 10.1 Inductions 10.2 Staff Management 11. Safety 11.1 SMEC Safety Plan 11.1 Contractors Safety Plan 12. Public Relations 12.1 Public Relation Procedures
Staffing schedules
7.0 Cost Control 7.1 Progress Payments 7.2 Method of Payment 7.3 Method of Measurement 7.4 Variation Orders 7.5 Claims Management 8.0 Quality Assurance and Control 8.1 Responsibilities 8.2 Contractor Quality Control 8.3 Inspections
Standard forms