11i Procure To Pay Fundamentals: D11433GC20 Edition 2.0 November 2003 D38775

11i Procure to Pay
Fundamentals
Volume 1 - Student Guide
D11433GC20
Edition 2.0
November 2003
D38775
Copyright Oracle Corporation, 2003. All rights reserved.

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Authors
Vic Mitchell, Doug Myers
Technical Contributors and Reviewers
Paul Scott, Chris Ravaglia, Steven Best, and Mike Smith
This book was published using:
oracletutor
Table of Contents
Procure to Pay Lifecycle Overview ................................................................................................................1-1
Procure to Pay Lifecycle Overview ...............................................................................................................1-2
Objectives ......................................................................................................................................................1-3
Overview of Application Integration.............................................................................................................1-4
Procure to Pay Lifecycle................................................................................................................................1-6
Oracle Procure to Pay Process.......................................................................................................................1-8
RFQs and Quotations.....................................................................................................................................1-10
Requisitions ...................................................................................................................................................1-12
Suppliers ........................................................................................................................................................1-14
Purchase Orders.............................................................................................................................................1-16
Receiving.......................................................................................................................................................1-18
Invoicing........................................................................................................................................................1-20
Payment .........................................................................................................................................................1-22
Summary........................................................................................................................................................1-24
Procure to Pay Purchasing Overview ............................................................................................................2-1
Procure to Pay Purchasing Overview ............................................................................................................2-2
Procure to Pay: Procurement .........................................................................................................................2-3
Objectives ......................................................................................................................................................2-4
Agenda...........................................................................................................................................................2-5
Overview of the Ordering Process.................................................................................................................2-6
Overview of Requisitions ..............................................................................................................................2-7
Overview of Requisition to Order Document................................................................................................2-9
Overview of the Purchase Order Process ......................................................................................................2-10
Overview of Receiving Process.....................................................................................................................2-12
Agenda...........................................................................................................................................................2-15
Overview of Purchasing Integration ..............................................................................................................2-16
Purchasing Integration with General Ledger .................................................................................................2-22
Purchasing Integration with Payables............................................................................................................2-23
Purchasing Integration with Cash Management ............................................................................................2-24
Purchasing Integration with Projects .............................................................................................................2-25
Purchasing Integration with ASCP/MRP ......................................................................................................2-26
Purchasing Integration with e-Commerce Gateway ......................................................................................2-27
Purchasing Integration with Human Resources.............................................................................................2-28
Purchasing Integration with Quality ..............................................................................................................2-29
Purchasing Integration with Inventory ..........................................................................................................2-30
Purchasing Integration with Alert..................................................................................................................2-31
Purchasing Integration with Workflow..........................................................................................................2-32
Purchasing Integration with iSupplier Portal.................................................................................................2-34
Purchasing Integration with Assets................................................................................................................2-36
Purchasing Integration with WIP...................................................................................................................2-37
Purchasing Integration with Order Management...........................................................................................2-38
Purchasing Integration with Sourcing............................................................................................................2-39
Purchasing Integration with Commitment Budgetary Control (CBC)...........................................................2-40
Purchasing Integration with Consigned and Vendor Managed Inventory .....................................................2-41
Oracle Purchasing for Process Inventory.......................................................................................................2-42
Agenda...........................................................................................................................................................2-43
Purchasing Documents Open Interface..........................................................................................................2-44
Receiving Open Interface ..............................................................................................................................2-45
Requisitions Open Interface ..........................................................................................................................2-46
Summary........................................................................................................................................................2-48
Suppliers...........................................................................................................................................................3-1
11i Procure to Pay Fundamentals Table of Contents

i
Suppliers ........................................................................................................................................................3-2
Objectives ......................................................................................................................................................3-4
Agenda...........................................................................................................................................................3-5
How Oracle Products Use Supplier Information ...........................................................................................3-6
Overview of Suppliers ...................................................................................................................................3-7
Flow of Default Values..................................................................................................................................3-8
Agenda...........................................................................................................................................................3-9
Supplier Record Structure..............................................................................................................................3-10
Entering Basic Supplier Header Information.................................................................................................3-12
Supplier Information - General Region .........................................................................................................3-14
Supplier Information - Classification Region ................................................................................................3-15
Supplier Information - Accounting Region ...................................................................................................3-16
Supplier Information - Control Region..........................................................................................................3-17
Supplier Information - Payment Region........................................................................................................3-19
Supplier Information - Bank Accounts Region .............................................................................................3-21
Supplier Information - EDI Region ...............................................................................................................3-22
Supplier Information - Invoice Tax Region...................................................................................................3-23
Supplier Information - Withholding Tax Region...........................................................................................3-24
Supplier Information - Tax Reporting Region...............................................................................................3-25
Supplier Information - Purchasing Region ....................................................................................................3-26
Supplier Information - Receiving Region......................................................................................................3-28
Supplier Site Settings.....................................................................................................................................3-30
Supplier Level Versus Site Level Entry ........................................................................................................3-31
Entering Basic Supplier Site Information .....................................................................................................3-32
Supplier Site Information - General Region ..................................................................................................3-33
Supplier Site Information - Contacts Region.................................................................................................3-35
Supplier Site Information - Accounting Region ............................................................................................3-36
Supplier Site Information - EDI Region ........................................................................................................3-37
Supplier Site Information - Tax Reporting Region........................................................................................3-38
Supplier Site Information - Purchasing Region .............................................................................................3-39
Guided Demonstration - Create a New Employee (Required)...................................................................3-40
Guided Demonstration - Run the Fill Employee Hierarchy Process (Required) .......................................3-42
Guided Demonstration - Create a New Responsibility (Required)............................................................3-43
Guided Demonstration - Create a New User (Required) ...........................................................................3-45
Guided Demonstration - Add Notifications to your Personal Home Page (Required) ..............................3-47
Guided Demonstration - Set Yourself up as a Buyer (Required)...............................................................3-48
Guided Demonstration - Create a Supplier (Required)..............................................................................3-49
Guided Demonstration - Create a 1099 Supplier (Optional) .....................................................................3-52
Practice - Define a Supplier .......................................................................................................................3-54
Solution - Define a Supplier ......................................................................................................................3-55
Practice - Adjust a Supplier Site ................................................................................................................3-63
Solution - Adjust a Supplier Site ...............................................................................................................3-64
Maintaining Supplier and Supplier Site Information.....................................................................................3-67
Avoiding Duplicate Suppliers........................................................................................................................3-68
Merging Suppliers .........................................................................................................................................3-70
Data Example - Supplier Merge ....................................................................................................................3-72
Merging Suppliers .........................................................................................................................................3-73
Agenda...........................................................................................................................................................3-74
Reports...........................................................................................................................................................3-75
Agenda...........................................................................................................................................................3-79
Financials Options .........................................................................................................................................3-80
Payables Options ...........................................................................................................................................3-86
Lookup Codes................................................................................................................................................3-89
Profile Options...............................................................................................................................................3-91
Agenda...........................................................................................................................................................3-92
Additional Implementation Considerations Responsibility for Supplier Entry/Maintenance........................3-93

ii
Additional Implementation Considerations Supplier Naming Conventions..................................................3-94

Additional Implementation Considerations Supplier Naming Convention Examples...................................3-96
Additional Implementation Considerations Supplier Numbering Options ....................................................3-98
Additional Implementation Considerations Supplier Conversion Methodology ...........................................3-100
Additional Implementation Considerations Setup of Fax or E-Mail .............................................................3-102
Summary........................................................................................................................................................3-104
Locations, Organizations, Units of Measure, and Items ..............................................................................4-1
Locations, Organizations, Units of Measure, and Items ................................................................................4-2
Objectives ......................................................................................................................................................4-3
Agenda...........................................................................................................................................................4-4
What is Enterprise Structure? ........................................................................................................................4-5
The Oracle Enterprise Structure ....................................................................................................................4-6
Set of Books Components .............................................................................................................................4-8
Oracle Purchasing and the Enterprise Structure ...........................................................................................4-10
Oracle Inventory Organizations.....................................................................................................................4-11
Agenda...........................................................................................................................................................4-13
Defining Locations ........................................................................................................................................4-14
Examples of Locations ..................................................................................................................................4-16
Defining Locations in Purchasing..................................................................................................................4-17
Guided Demonstration - Create a Location (Optional)..............................................................................4-19
Practice - Create a Location.......................................................................................................................4-21
Solution - Create a Location ......................................................................................................................4-23
Agenda...........................................................................................................................................................4-25
Inventory Organizations ................................................................................................................................4-26
Inventory Organization Setup........................................................................................................................4-28
Defining an Inventory Organization ..............................................................................................................4-29
Financial Impact of Inventory Parameters.....................................................................................................4-31
Purchase Price Variance ................................................................................................................................4-32
Invoice Price Variance...................................................................................................................................4-33
Guided Demonstration - Create an Inventory Organization (Optional).....................................................4-34
Practice - Create an Inventory Organization..............................................................................................4-37
Solution - Create an Inventory Organization .............................................................................................4-40
Agenda...........................................................................................................................................................4-44
Define Units of Measure................................................................................................................................4-45
Unit of Measure Setup Steps .........................................................................................................................4-46
Define Unit of Measure Classes and Units of Measure ................................................................................4-47
Examples of Unit of Measure Classes and Units of Measure (UOM)..........................................................4-49
Unit of Measure Conversion..........................................................................................................................4-50
Agenda...........................................................................................................................................................4-52
Item Categories..............................................................................................................................................4-53
Create Item Category Codes..........................................................................................................................4-54
Describing and Using Category Sets .............................................................................................................4-55
Establish the Relationship Between the Category, Category Set and Item....................................................4-56
Guided Demonstration - Create a Purchasing Category (Required) ..........................................................4-57
Practice - Create a Purchasing Category....................................................................................................4-58
Solution - Create a Purchasing Category ...................................................................................................4-59
Agenda...........................................................................................................................................................4-60
What is an Item? ............................................................................................................................................4-61
Oracle Applications That Use Items..............................................................................................................4-62
Item Attributes...............................................................................................................................................4-64
Item Master Organization and Child Organizations ......................................................................................4-66
Overview of Creating an Item .......................................................................................................................4-68
Item Templates ..............................................................................................................................................4-69
Describing Item Attributes - Inventory..........................................................................................................4-71
Describing Item Attributes - Purchasing .......................................................................................................4-74
Describing Item Attributes - Receiving .........................................................................................................4-77

iii
Guided Demonstration - Create an Expense Item (Required) ...................................................................4-79

Guided Demonstration - Create an Inventory Item (Required)..................................................................4-81
Guided Demonstration - Create an Item for a Routinely Purchased Asset (Required)..............................4-83
Practice - Create Items...............................................................................................................................4-85
Solution - Create Items ..............................................................................................................................4-88
Defining Item Relationships - Purchasing .....................................................................................................4-96
Agenda...........................................................................................................................................................4-98
Additional Setup Considerations ...................................................................................................................4-99
Enterprise Structure .......................................................................................................................................4-101
Summary........................................................................................................................................................4-103
RFQs and Quotations......................................................................................................................................5-1
Objectives ......................................................................................................................................................5-4
Agenda...........................................................................................................................................................5-5
Agenda...........................................................................................................................................................5-7
Request for Quotation....................................................................................................................................5-8
RFQ Lifecycle ...............................................................................................................................................5-10
Send Notifications .........................................................................................................................................5-11
RFQ Types.....................................................................................................................................................5-12
Supplier List ..................................................................................................................................................5-13
Guided Demonstration - Create a Supplier List (Required).......................................................................5-14
Practice - Create a Supplier List ................................................................................................................5-15
Solution - Create a Supplier List................................................................................................................5-16
RFQ Structure................................................................................................................................................5-18
RFQ Header...................................................................................................................................................5-19
RFQ Lines .....................................................................................................................................................5-21
RFQ Price Breaks/Shipments ........................................................................................................................5-23
Guided Demonstration - Create a Catalog RFQ (Required) ......................................................................5-24
Practice - Create a Catalog RFQ................................................................................................................5-27
Solution - Create a Catalog RFQ ...............................................................................................................5-31
Agenda...........................................................................................................................................................5-44
Quotations......................................................................................................................................................5-45
Quotation Lifecycle .......................................................................................................................................5-47
Quotation Types ............................................................................................................................................5-49
Quotation Structure........................................................................................................................................5-50
Quotation Header...........................................................................................................................................5-51
Quotation Lines .............................................................................................................................................5-53
Quotation Price Breaks/Shipments ................................................................................................................5-55
Quotation Approvals......................................................................................................................................5-56
Guided Demonstration - Create a Catalog Quote from an RFQ (Required) ..............................................5-57
Guided Demonstration - Schedule the Send Notifications for Purchasing Documents Process (Required)
...................................................................................................................................................................5-60
Practice - Create a Catalog Quote from an RFQ........................................................................................5-61
Solution - Create a Catalog Quote from an RFQ .......................................................................................5-63
Agenda...........................................................................................................................................................5-68
Reports...........................................................................................................................................................5-69
Agenda...........................................................................................................................................................5-70
Purchasing Options........................................................................................................................................5-71
Lookup Codes................................................................................................................................................5-73
Profile Options...............................................................................................................................................5-74
Agenda...........................................................................................................................................................5-76
Additional Implementation Considerations ...................................................................................................5-77
Summary........................................................................................................................................................5-79

iv
Approved Supplier Lists and Sourcing Rules ...............................................................................................6-1

Approved Supplier Lists and Sourcing Rules................................................................................................6-2
Objectives ......................................................................................................................................................6-4
Agenda...........................................................................................................................................................6-5
Approved Supplier Lists ................................................................................................................................6-6
Supplier Statuses ...........................................................................................................................................6-7
Guided Demonstration - Create an Approved Supplier List Status (Required) .........................................6-9
Practice - Create an Approved Supplier List Status...................................................................................6-10
Solution - Create an Approved Supplier List.............................................................................................6-11
ASL Common Header Attributes ..................................................................................................................6-13
ASL Header Attributes - Item........................................................................................................................6-15
ASL Header Attributes - Commodity............................................................................................................6-16
Supplier-Commodity/Item Attributes ............................................................................................................6-18
Supplier-Commodity/Item Attributes Source Document ..............................................................................6-21
Supplier-Commodity/Item Attributes Supplier Scheduling...........................................................................6-23
Supplier-Commodity/Item Attributes Planning Constraints..........................................................................6-25
Guided Demonstration - Require an Approved Supplier for an Item (Required) ......................................6-27
Guided Demonstration - Create an Approved Supplier List (Required)....................................................6-29
Practice - Require an Approved Supplier for an Item................................................................................6-31
Solution - Require an Approved Supplier for an Item ...............................................................................6-33
Practice - Create an Approved Supplier List .............................................................................................6-38
Solution - Create an Approved Supplier List.............................................................................................6-40
Agenda...........................................................................................................................................................6-45
Sourcing Rules Overview ..............................................................................................................................6-46
Sourcing Rules...............................................................................................................................................6-47
Oracle Products That Use Sourcing Rules.....................................................................................................6-48
Create a Sourcing Rule ..................................................................................................................................6-49
Create a Sourcing Rule Assignment ..............................................................................................................6-50
Levels of Sourcing Rule Assignments...........................................................................................................6-52
Sourcing Rules with an ASL Source Document............................................................................................6-53
Sourcing Rules without an ASL Source Document.......................................................................................6-54
Default Sourcing Information to Requisitions...............................................................................................6-55
Default Sourcing Information to Standard Purchase Orders .........................................................................6-56
Automatic Sourcing Enablement During Blanket Agreement Approval.......................................................6-57
Guided Demonstration - Create a Sourcing Rule and a Sourcing Rule Assignment (Required) ...............6-58
Guided Demonstration - Enable Automatic Document Sourcing (Required)............................................6-62
Practice - Create a Sourcing Rule and a Sourcing Rule Assignment.........................................................6-64
Solution - Create a Sourcing Rule and a Sourcing Rule Assignment ........................................................6-67
Practice - Enable Automatic Document Sourcing .....................................................................................6-72
Solution - Enable Automatic Document Sourcing.....................................................................................6-73
Agenda...........................................................................................................................................................6-74
Sourcing Profile Options ...............................................................................................................................6-75
Agenda...........................................................................................................................................................6-77
Summary........................................................................................................................................................6-80
Requisitions ......................................................................................................................................................7-1
Requisitions ...................................................................................................................................................7-2
Objectives ......................................................................................................................................................7-4
Agenda...........................................................................................................................................................7-5
Where Purchase Requisitions Fit...................................................................................................................7-6
Requisition Lifecycle.....................................................................................................................................7-7
Agenda...........................................................................................................................................................7-9
Requisition Structure .....................................................................................................................................7-10

v
Requisition Preferences .................................................................................................................................7-11

Requisition Header ........................................................................................................................................7-12
Requisition Line ............................................................................................................................................7-14
Guided Demonstration - Create a Purchase Requisition (Required)..........................................................7-17
Practice - Create a Purchase Requisition ...................................................................................................7-19
Solution - Create a Purchase Requisition...................................................................................................7-21
Agenda...........................................................................................................................................................7-28
Oracle Purchasing Supplier Item Catalog......................................................................................................7-29
Using the Supplier Item Catalog....................................................................................................................7-30
Guided Demonstration - Create a Requisition Template (Required).........................................................7-31
Guided Demonstration - Use the Supplier Item Catalog to Create a Requisition (Required)....................7-33
Practice - Create a Requisition Template...................................................................................................7-35
Solution - Create a Requisition Template..................................................................................................7-37
Practice - Use the Supplier Item Catalog to Create a Requisition .............................................................7-40
Solution - Use the Supplier Item Catalog to Create a Requisition.............................................................7-41
Requisition Distribution ................................................................................................................................7-45
Allocating Costs to Multiple Charge Accounts .............................................................................................7-46
Submitting Requisitions for Approval...........................................................................................................7-47
Approving Requisitions.................................................................................................................................7-48
Requisition Templates ...................................................................................................................................7-49
Requisition Actions .......................................................................................................................................7-50
Agenda...........................................................................................................................................................7-51
Requisition Reports .......................................................................................................................................7-52
Agenda...........................................................................................................................................................7-55
Lookup Codes................................................................................................................................................7-60
Profile Options...............................................................................................................................................7-61
Agenda...........................................................................................................................................................7-62
Summary........................................................................................................................................................7-66
Procure to Pay iProcurement Overview ........................................................................................................8-1
Procure to Pay iProcurement Overview.........................................................................................................8-2
Objectives ......................................................................................................................................................8-3
Agenda...........................................................................................................................................................8-4
Procure to Pay: Oracle iProcurement.............................................................................................................8-5
Key Oracle iProcurement Capabilities ..........................................................................................................8-6
Oracle iProcurement Integration....................................................................................................................8-7
Agenda...........................................................................................................................................................8-9
Key Functionality of iProcurement................................................................................................................8-10
Oracle iProcurement Catalog Management ...................................................................................................8-12
Shopping........................................................................................................................................................8-13
Overview of Checkout...................................................................................................................................8-15
Approval and Document Creation .................................................................................................................8-17
Overview of Receiving..................................................................................................................................8-18
Agenda...........................................................................................................................................................8-19
Oracle iProcurement Shopping Data Flow ....................................................................................................8-20
Oracle iProcurement Submit Order Data Flow.............................................................................................8-22
Agenda...........................................................................................................................................................8-24
Summary........................................................................................................................................................8-25
iProcurement Requisitions..............................................................................................................................9-1
iProcurement Requisitions.............................................................................................................................9-2
Objectives ......................................................................................................................................................9-5
Agenda...........................................................................................................................................................9-6
iProcurement Home Page ..............................................................................................................................9-7
Overview of Shopping...................................................................................................................................9-8

vi
Finding Items.................................................................................................................................................9-9
Search ............................................................................................................................................................9-10
Browse Categories.........................................................................................................................................9-11
Shopping Lists ...............................................................................................................................................9-12
Non-Catalog Requests ...................................................................................................................................9-13
Catalogs: Internally Sourced..........................................................................................................................9-14
Catalogs: Externally Sourced ........................................................................................................................9-15
Catalogs: Punch Out Sites .............................................................................................................................9-16
Streamlined Order Placement: Add to Shopping Cart ...................................................................................9-17
Shopping Cart................................................................................................................................................9-18
Compare Items...............................................................................................................................................9-19
Special Item Information ...............................................................................................................................9-20
Agenda...........................................................................................................................................................9-21
Streamlined Order Placement: Checkout.......................................................................................................9-22
Step-by-Step ..................................................................................................................................................9-23
Step-by-Step: Delivery ..................................................................................................................................9-24
Step-by-Step: Billing .....................................................................................................................................9-25
Step-by-Step: Notes.......................................................................................................................................9-26
Step-by-Step: Approvers ...............................................................................................................................9-27
Step-by-Step: Review/Submit .......................................................................................................................9-28
Setting Your Checkout Defaults ....................................................................................................................9-29
Guided Demonstration - Set Requisition Preferences using My Profiles tab (Required) ..........................9-30
Practice - Set Requisition Preferences using My Profiles Tab ..................................................................9-31
Solution - Set Requisition Preferences using My Profiles Tab..................................................................9-32
Power Checkout.............................................................................................................................................9-34
Express Checkout ..........................................................................................................................................9-35
Checkout Methods: Comparison ...................................................................................................................9-36
Guided Demonstration - Add and Remove Items from a Favorites List (Optional) ..................................9-37
Guided Demonstration - Submit a Requisition in iProcurement (Required) .............................................9-39
Practice - Add and Remove Items from a Favorites List ...........................................................................9-42
Solution Add and Remove Items from a Favorites List..........................................................................9-43
Practice - Submit a Requisition in iProcurement .......................................................................................9-46
Solution - Submit a Requisition in iProcurement ......................................................................................9-47
Requisition Actions .......................................................................................................................................9-52
Canceling Requisitions ..................................................................................................................................9-53
Copying Requisitions ....................................................................................................................................9-54
Withdrawing Requisitions .............................................................................................................................9-55
Resubmitting a Requisition............................................................................................................................9-56
Requisition Statuses.......................................................................................................................................9-57
Guided Demonstration - View Requisition Details (Optional)..................................................................9-58
Agenda...........................................................................................................................................................9-61
iProcurement Profile Options ........................................................................................................................9-62
Function Security...........................................................................................................................................9-64
Agenda...........................................................................................................................................................9-66
iProcurement Requisition Considerations .....................................................................................................9-67
iProcurement Requisition Implementation Considerations ..........................................................................9-68
Summary........................................................................................................................................................9-69
Purchase Orders ..............................................................................................................................................10-1
Purchase Orders.............................................................................................................................................10-2
Objectives ......................................................................................................................................................10-4
Agenda...........................................................................................................................................................10-5
Purchase Order Types....................................................................................................................................10-6
Creating Purchase Orders ..............................................................................................................................10-8
Purchase Order Components and Record Structure.......................................................................................10-9
Overview of AutoCreated Purchase Orders...................................................................................................10-11

vii
Agenda...........................................................................................................................................................10-13
Overview of Standard Purchase Orders.........................................................................................................10-14
Simplify the Entry of Purchase Orders: Preferences .....................................................................................10-15
Standard Purchase Order Elements................................................................................................................10-17
Structure of a Simple Standard Purchase Order ............................................................................................10-18
Structure of a More Complex Standard Purchase Order................................................................................10-19
Entering Standard Purchase Order Header Information ................................................................................10-20
Standard Purchase Orders Terms and Conditions .........................................................................................10-22
Entering Standard Purchase Order Lines Tabbed Regions............................................................................10-24
Standard Purchase Order Line Items Tabbed Region....................................................................................10-25
Standard Purchase Order Line Price Reference Tabbed Region ...................................................................10-27
Standard Purchase Order Line Reference Documents Tabbed Region..........................................................10-28
Standard Purchase Order Line More Tabbed Region ....................................................................................10-29
Entering Standard Purchase Order Shipments - Tabbed Regions..................................................................10-30
Standard Purchase Order Shipment Shipments Tabbed Region ....................................................................10-31
Standard Purchase Order Shipment More Tabbed Region ............................................................................10-33
Standard Purchase Order Shipment Status Tabbed Region ...........................................................................10-35
Standard Purchase Order Shipment Receiving Controls Button....................................................................10-36
Entering Standard Purchase Order Distributions - Tabbed Regions..............................................................10-37
Standard Purchase Order Distribution Destination Tabbed Region ..............................................................10-38
Standard Purchase Order Distribution More Tabbed Region ........................................................................10-40
Standard Purchase Order Distribution Project Tabbed Region......................................................................10-41
Approve Standard Purchase Order ................................................................................................................10-42
Guided Demonstration - Create a Standard Purchase Order (Required) ...................................................10-44
Practice - Create a Standard Purchase Order .............................................................................................10-50
Solution - Create a Standard Purchase Order.............................................................................................10-52
Agenda...........................................................................................................................................................10-63
When to Use a Blanket Purchase Agreement ................................................................................................10-64
Blanket Releases............................................................................................................................................10-65
Blanket Purchase Agreements Additional Information Entered....................................................................10-67
Blanket Purchase Agreements Additional Information - Header ..................................................................10-68
Blanket Purchase Agreements Additional Information - Lines .....................................................................10-70
Blanket Purchase Agreements Additional Information - Price Breaks..........................................................10-72
Notification Controls .....................................................................................................................................10-73
Approve Blanket Purchase Agreement..........................................................................................................10-75
Guided Demonstration - Create a Blanket Purchase Agreement (Required).............................................10-76
Blanket Purchase Agreement and Blanket Releases......................................................................................10-79
Blanket Releases Structure - Header .............................................................................................................10-80
Blanket Releases Structure Shipments and Distributions ..............................................................................10-82
Creating Global Agreements .........................................................................................................................10-83
Guided Demonstration - Create a Blanket Release (Required) .................................................................10-84
Guided Demonstration - Create a Global Agreement................................................................................10-85
Practice - Create a Blanket Purchase Agreement and Blanket Release .....................................................10-88
Solution - Create a Blanket Purchase Agreement and Blanket Release ....................................................10-90
Agenda...........................................................................................................................................................10-99
When to Use a Contract Purchase Agreement...............................................................................................10-100
Contract Purchase Agreements Additional Information Entered...................................................................10-101
Standard Purchase Order Line Reference Documents Tabbed Region..........................................................10-103
Guided Demonstration - Create a Contract Purchase Agreement (Required)............................................10-104
Practice - Create a Contract Purchase Agreement .....................................................................................10-106
Solution - Create a Contract Purchase Agreement.....................................................................................10-107
Agenda...........................................................................................................................................................10-113
Purchase Order Inquiry..................................................................................................................................10-114
Modifying Purchase Orders...........................................................................................................................10-116
Printing Purchase Orders ...............................................................................................................................10-117
Creating Purchase Order Revisions ...............................................................................................................10-118
Archiving Purchase Orders............................................................................................................................10-119

viii
Purchase Order Statuses - Typical Cycle.......................................................................................................10-120

Entering Purchase Order Acceptances...........................................................................................................10-123
Workflow Notifications.................................................................................................................................10-125
Copying Purchase Orders ..............................................................................................................................10-126
Agenda...........................................................................................................................................................10-128
Purchase Order Reports .................................................................................................................................10-129
Agenda...........................................................................................................................................................10-132
Profile Options...............................................................................................................................................10-135
Other Setups ..................................................................................................................................................10-137
Transaction Delivery Setup ...........................................................................................................................10-139
Purchasing Document Fax Setup Overview ..................................................................................................10-140
Purchasing Document E-Mail Setup Overview............................................................................................10-142
Purchase Order EDI Transactions..................................................................................................................10-144
Oracle e-Commerce Gateway Overview .......................................................................................................10-145
Purchase Order XML Transactions ...............................................................................................................10-147
Oracle XML Gateway Overview...................................................................................................................10-148
Agenda...........................................................................................................................................................10-150
Responsibility for Purchase Order Entry and Maintenance...........................................................................10-151
Purchase Order Integration Issues .................................................................................................................10-152
Creating Purchase Orders and Releases.........................................................................................................10-153
Purchase Order Numbering Options..............................................................................................................10-155
Purchase Order Conversion Methodology.....................................................................................................10-156
Electronic Transaction Delivery ....................................................................................................................10-158
Integrated Oracle Products ............................................................................................................................10-160
Summary........................................................................................................................................................10-161
Automatic Document Creation.......................................................................................................................11-1
Automatic Document Creation ......................................................................................................................11-2
Objectives ......................................................................................................................................................11-4
Agenda...........................................................................................................................................................11-5
Creating Purchase Documents from Requisitions .........................................................................................11-6
Benefits of using AutoCreate.........................................................................................................................11-7
Overview of AutoCreate................................................................................................................................11-8
Automatic Creation Mode .............................................................................................................................11-10
Find Requisition Lines...................................................................................................................................11-11
Select Document Creation Criteria ................................................................................................................11-12
Select Requisition Lines ................................................................................................................................11-14
Select Automatic Creation Mode...................................................................................................................11-15
Autocreate New Document Window.............................................................................................................11-16
Manual Creation Mode..................................................................................................................................11-17
Add to Existing Document ............................................................................................................................11-18
Modify Requisition Lines..............................................................................................................................11-19
Return Requisition Lines ...............................................................................................................................11-20
Guided Demonstration - Return a Requisition (Required) ........................................................................11-21
Guided Demonstration - AutoCreate a Purchase Order (Required)...........................................................11-23
Practice - Return a Requisition ..................................................................................................................11-24
Solution - Return a Requisition .................................................................................................................11-27
Practice - AutoCreate a Purchase Order ....................................................................................................11-36
Solution - AutoCreate a Purchase Order....................................................................................................11-37
Agenda...........................................................................................................................................................11-40
Benefits of using the Create Releases Program .............................................................................................11-41
Overview of the Create Releases Program ....................................................................................................11-42
Automatic Release Generation ......................................................................................................................11-43
Running the Create Releases Program...........................................................................................................11-45
Create Releases Document Creation Prerequisites ........................................................................................11-47

ix
Guided Demonstration - Generate Blanket Releases using the Create Releases Program (Optional) .......11-49
Practice - Create Releases using the Create Releases Program .................................................................11-52
Solution - Create Releases using the Create Releases Program.................................................................11-55
Agenda...........................................................................................................................................................11-63
Benefits of Automatic Document Creation using Workflow.........................................................................11-64
Overview of Automatic Document Creation using Workflow ......................................................................11-65
Workflow Document Creation Overview......................................................................................................11-66
Workflow Document Creation Prerequisites .................................................................................................11-67
Guided Demonstration - Automatically Create a Standard PO Based on a Quote (Optional)...................11-69
Practice - Automatically Create a Standard Purchase Order based on your Quotation .............................11-71
Solution - Automatically Create a Standard Purchase Order based on your Quotation.............................11-73
PO Create Documents Workflow ..................................................................................................................11-77
Setting Key Workflow Attributes ..................................................................................................................11-79
Guided Demonstration - Set the Values of Key Workflow Attributes (Optional) .....................................11-81
Workflow Document Creation Summary ......................................................................................................11-83
Agenda...........................................................................................................................................................11-84
Profile Options...............................................................................................................................................11-85
Agenda...........................................................................................................................................................11-87
Oracle Sourcing and Document Creation ......................................................................................................11-89
Summary........................................................................................................................................................11-90
Receiving ..........................................................................................................................................................12-1
Receiving.......................................................................................................................................................12-2
Objectives ......................................................................................................................................................12-4
Agenda...........................................................................................................................................................12-5
Receiving.......................................................................................................................................................12-6
Overview of Receiving Locations .................................................................................................................12-8
Agenda...........................................................................................................................................................12-9
Overview of Receipt Routing ........................................................................................................................12-10
Direct Receipt Routing ..................................................................................................................................12-11
Standard Receipt............................................................................................................................................12-12
Inspection Required.......................................................................................................................................12-13
Agenda...........................................................................................................................................................12-14
Receipt Processing Methods..........................................................................................................................12-15
Standard Receipt............................................................................................................................................12-17
Express Receipt .............................................................................................................................................12-18
Cascade Receipt.............................................................................................................................................12-19
ASNs and ASBNs..........................................................................................................................................12-20
Receiving in iProcurement ............................................................................................................................12-21
Receiving Open Interface ..............................................................................................................................12-22
Finding Expected Receipts ............................................................................................................................12-23
Receipt Header ..............................................................................................................................................12-25
Receipt Line...................................................................................................................................................12-26
Guided Demonstration - Create a Standard Receipt (Required)................................................................12-33
Guided Demonstration - Create an Express Receipt (Required) ...............................................................12-35
Guided Demonstration - Create a Cascade Receipt (Required).................................................................12-37
Practice - Create Items...............................................................................................................................12-39
Solution - Create Items ..............................................................................................................................12-42
Practice - Create a Standard Receipt..........................................................................................................12-60
Solution - Create a Standard Receipt .........................................................................................................12-62
Practice - Create an Express Receipt .........................................................................................................12-64
Solution - Create an Express Receipt.........................................................................................................12-66

x
Practice - Create a Cascade Receipt ..........................................................................................................12-68

Solution - Create a Cascade Receipt..........................................................................................................12-70
Control the Receiving Transaction Processor................................................................................................12-73
Receiving Tolerances ....................................................................................................................................12-75
Control Numbers ...........................................................................................................................................12-76
Agenda...........................................................................................................................................................12-77
Substitute Receipts ........................................................................................................................................12-78
Unordered Receipts .......................................................................................................................................12-79
Overview of Returns and Corrections ...........................................................................................................12-80
Entering Returns ............................................................................................................................................12-81
Entering Corrections......................................................................................................................................12-82
Difference between Returns and Corrections ................................................................................................12-83
Guided Demonstration - Inspect and Deliver a Receipt (Required) ..........................................................12-84
Guided Demonstration - Process a Return to Supplier (Optional).............................................................12-86
Guided Demonstration - Correct a Receiving Error (Optional).................................................................12-88
Practice - Inspect and Deliver a Receipt ....................................................................................................12-90
Solution - Inspect and Deliver a Receipt ...................................................................................................12-92
Practice - Process a Return to Supplier......................................................................................................12-95
Solution - Process a Return to Supplier .....................................................................................................12-97
Practice - Correct a Receiving Error..........................................................................................................12-99
Solution - Correct a Receiving Error .........................................................................................................12-101
Overview of Pay on Receipt ..........................................................................................................................12-104
Agenda...........................................................................................................................................................12-106
Receiving Reports..........................................................................................................................................12-107
Agenda...........................................................................................................................................................12-110
Receiving Options .........................................................................................................................................12-112
Receiving Profile Options..............................................................................................................................12-116
ASN and ASBN Electronic Receipts.............................................................................................................12-118
Agenda...........................................................................................................................................................12-120
Summary........................................................................................................................................................12-123
Document Security, Routing and Approval ..................................................................................................13-1
Document Security, Routing and Approval...................................................................................................13-2
Objectives ......................................................................................................................................................13-4
Agenda...........................................................................................................................................................13-5
Overview of Document Security, Approval and Routing..............................................................................13-6
Agenda...........................................................................................................................................................13-8
Document Security Levels.............................................................................................................................13-9
Document Access Levels...............................................................................................................................13-10
Agenda...........................................................................................................................................................13-11
Document Approval - Jobs and Positions......................................................................................................13-12
Document Routing Option #1: Employee/Supervisor Relationship ..............................................................13-13
Document Routing Option #2: Position Approval Hierarchy........................................................................13-14
Position Approval Hierarchies......................................................................................................................13-16
Guided Demonstration - Create a Position (Optional)...............................................................................13-18
Guided Demonstration - Add the Position to the Hierarchy (Optional) ....................................................13-19
Document Types - Owner/Approver Settings................................................................................................13-20
Document Types - Routing............................................................................................................................13-21
Document Types - Workflows.......................................................................................................................13-23
Creating Approval Groups.............................................................................................................................13-24
Approval Groups - Illustration.......................................................................................................................13-26
Assigning Approval Groups ..........................................................................................................................13-28
Guided Demonstration - Create Approval Groups (Optional)...................................................................13-29
Guided Demonstration - Create Approval Group Assignments (Optional) ...............................................13-30

xi
Enter People...................................................................................................................................................13-31
Guided Demonstration - Update the Position Assigned to Your Employee (Optional).............................13-33
Run Fill Employee Hierarchy Process...........................................................................................................13-34
Guided Demonstration - Run the Fill Employee Hierarchy process (Optional) ........................................13-35
Practice - Set Up Document Routing and Approval ..................................................................................13-36
Solution - Set Up Document Routing and Approval .................................................................................13-38
Selecting Approval Paths...............................................................................................................................13-54
Agenda...........................................................................................................................................................13-55
Reports...........................................................................................................................................................13-56
Agenda...........................................................................................................................................................13-57
Financial Options...........................................................................................................................................13-58
Oracle Workflow ...........................................................................................................................................13-59
Agenda...........................................................................................................................................................13-61
Additional Implementation Considerations What if . . . ? .............................................................................13-62
Additional Implementation Considerations Strengths and Weaknesses of Approvals Using the
Employee/Supervisor Relationship................................................................................................................13-66
Additional Implementation Considerations Strengths and Weaknesses of Approvals Using Position Approval
Hierarchies.....................................................................................................................................................13-68
Summary........................................................................................................................................................13-70
Procure to Pay Payables Overview ................................................................................................................14-1
Procure to Pay Payables Overview................................................................................................................14-2
Objectives ......................................................................................................................................................14-4
Agenda...........................................................................................................................................................14-5
Overview of Payables Process.......................................................................................................................14-6
Overview of Invoicing...................................................................................................................................14-7
Overview of Payment ....................................................................................................................................14-9
Agenda...........................................................................................................................................................14-11
Overview of Payables Integration..................................................................................................................14-12
Overview of Payables Integration (Cont.) .....................................................................................................14-14
Payables Integration with General Ledger.....................................................................................................14-16
Payables Integration with Assets ...................................................................................................................14-17
Payables Integration with Purchasing............................................................................................................14-19
Payables Integration with Cash Management................................................................................................14-20
Payables Integration with Projects.................................................................................................................14-21
Payables Integration with e-Commerce Gateway..........................................................................................14-22
Payables Integration with Human Resources ................................................................................................14-23
Payables Integration with Alert .....................................................................................................................14-24
Payables Integration with iExpense...............................................................................................................14-25
Payables Integration with Workflow .............................................................................................................14-26
Payables Integration with Property Manager.................................................................................................14-28
Agenda...........................................................................................................................................................14-29
Payables Invoice Open Interface ...................................................................................................................14-30
Payables Expense Report Open Interface......................................................................................................14-31
Payables PCard Open Interface .....................................................................................................................14-32
Payables Credit Card Open Interface.............................................................................................................14-33
Payables Matching Open Interface ................................................................................................................14-34
Summary........................................................................................................................................................14-35
Invoices .............................................................................................................................................................15-1
Invoices .........................................................................................................................................................15-2
Objectives ......................................................................................................................................................15-4
Agenda...........................................................................................................................................................15-5
Payables Processes ........................................................................................................................................15-6
Flow of Default Values..................................................................................................................................15-7
Invoice Types ................................................................................................................................................15-8

xii
Assigning a Default GL Date ........................................................................................................................15-10

Overview of Entering Batches.......................................................................................................................15-12
Creating Batch Control Forms.......................................................................................................................15-13
Invoice Structure............................................................................................................................................15-14
Invoice Header...............................................................................................................................................15-15
Invoice Distribution Types ............................................................................................................................15-17
Invoice Distributions .....................................................................................................................................15-18
Distribution Entry Methods ...........................................................................................................................15-21
Guided Demonstration - Create an Invoice Batch and Enter an Invoice (Required) .................................15-23
Guided Demonstration - Distribute an Invoice to Two Departments (Required) ......................................15-24
Guided Demonstration - Enter an Invoice for a Fixed Asset (Required)...................................................15-25
Practice - Create an Invoice Batch and Enter an Invoice...........................................................................15-27
Solution - Create an Invoice Batch and Enter an Invoice ..........................................................................15-29
Practice - Distribute an Invoice to Two Departments................................................................................15-36
Solution - Distribute an Invoice to Two Departments ...............................................................................15-37
Practice - Enter an Invoice for a Fixed Asset.............................................................................................15-38
Solution - Enter an Invoice for a Fixed Asset............................................................................................15-39
Scheduled Payments ......................................................................................................................................15-42
Guided Demonstration - Create a Scheduled Payment (Optional) ............................................................15-44
Practice - Create a Scheduled Payment .....................................................................................................15-46
Solution - Create a Scheduled Payment.....................................................................................................15-47
Entering Freight Distributions for an Invoice................................................................................................15-50
Guided Demonstration - Create a Single Freight Distribution (Required) ................................................15-52
Practice - Create a Single Freight Distribution ..........................................................................................15-54
Solution - Create a Single Freight Distribution .........................................................................................15-55
Allocating Freight, Tax, and Miscellaneous Distributions ...........................................................................15-58
Allocation Restrictions ..................................................................................................................................15-60
Guided Demonstration - Allocate Freight (Required) ...............................................................................15-61
Practice - Allocate Freight .........................................................................................................................15-63
Solution - Allocate Freight ........................................................................................................................15-64
Agenda...........................................................................................................................................................15-67
Matching to a Purchase Order .......................................................................................................................15-68
Match Approval Level Options .....................................................................................................................15-69
Guided Demonstration - Match to a Purchase Order (Required)...............................................................15-73
Practice - Match to a Purchase Order ........................................................................................................15-81
Solution - Match to a Purchase Order........................................................................................................15-82
Types of Purchase Order Matching ...............................................................................................................15-85
Purchase Order Shipment Match ...................................................................................................................15-87
Purchase Order Distribution Match ...............................................................................................................15-88
Guided Demonstration - Match to Purchase Order Distributions (Required)............................................15-89
Practice - Match to Purchase Order Distributions .....................................................................................15-91
Solution - Match to Purchase Order Distributions.....................................................................................15-93
Receipt Match................................................................................................................................................15-96
Price Correction.............................................................................................................................................15-98
PO Default and QuickMatch Invoices ...........................................................................................................15-99
Guided Demonstration - Use QuickMatch to Match to Purchase Order Shipments (Required)................15-101
Practice - Use QuickMatch to Match to Purchase Order Shipments .........................................................15-102
Solution - Use QuickMatch to Match to Purchase Order Shipments.........................................................15-103
Guided Demonstration - Enter a Credit Memo (Required)........................................................................15-106
Guided Demonstration - Enter a Credit Memo and Match to an Invoice (Optional).................................15-107
Guided Demonstration - Perform a Price Correction (Optional) ...............................................................15-109
Types of Accounting Flows...........................................................................................................................15-111
Matching to Distributions for Assets .............................................................................................................15-112
Matching to Distributions for Expenses ........................................................................................................15-113

xiii
Matching to Distributions for Inventory........................................................................................................15-114

Define Purchase Order Matching and Tax Tolerances ..................................................................................15-115
Agenda...........................................................................................................................................................15-116
Holds and Releases........................................................................................................................................15-117
Apply Holds to Supplier Sites .......................................................................................................................15-119
Apply Holds to Invoices ................................................................................................................................15-121
Apply Holds to Scheduled Payments.............................................................................................................15-122
Release Supplier Site Holds...........................................................................................................................15-123
Release Invoice Holds ...................................................................................................................................15-124
Release Scheduled Payment Holds................................................................................................................15-126
Agenda...........................................................................................................................................................15-127
Overview of Invoice Validation Process .......................................................................................................15-128
Levels of Invoice Validation .........................................................................................................................15-130
Guided Demonstration - Approve an Invoice Batch (Required)................................................................15-131
Practice - Approve an Invoice Batch .........................................................................................................15-132
Solution - Approve an Invoice Batch ........................................................................................................15-134
Agenda...........................................................................................................................................................15-136
Invoice Approval Workflow..........................................................................................................................15-137
Approval and Validation ...............................................................................................................................15-139
System Setup .................................................................................................................................................15-140
Invoice Approval Workflow Program ...........................................................................................................15-142
Invoice Approval Workflow Program Parameters ........................................................................................15-143
Invoice Approval History ..............................................................................................................................15-144
Agenda...........................................................................................................................................................15-146
Reports...........................................................................................................................................................15-147
Agenda...........................................................................................................................................................15-154
Profile Options...............................................................................................................................................15-165
Agenda...........................................................................................................................................................15-167
Summary........................................................................................................................................................15-171
Payments ..........................................................................................................................................................16-1
Payments........................................................................................................................................................16-2
Objectives ......................................................................................................................................................16-4
Agenda...........................................................................................................................................................16-5
Invoice Payment - Overview .........................................................................................................................16-6
Using the Payment Workbench .....................................................................................................................16-7
Payment Methods ..........................................................................................................................................16-8
Disbursement Types ......................................................................................................................................16-10
Agenda...........................................................................................................................................................16-11
Defining Banks and Bank Accounts..............................................................................................................16-12
Entering Basic Bank Information ..................................................................................................................16-13
Defining Internal Bank Accounts ..................................................................................................................16-14
Defining Payment Documents.......................................................................................................................16-16
Guided Demonstration - Set up a Bank (Required) ...................................................................................16-18
Practice - Set Up a Bank Account .............................................................................................................16-20
Solution - Set Up a Bank Account.............................................................................................................16-21
Agenda...........................................................................................................................................................16-26
Manual Payment Overview ...........................................................................................................................16-27
Creating Manual Payments............................................................................................................................16-28
Guided Demonstration - Create a Manual Payment (Optional).................................................................16-30
Practice - Create a Manual Payment..........................................................................................................16-31
Solution - Create a Manual Payment .........................................................................................................16-32

xiv
Agenda...........................................................................................................................................................16-34
Creating Quick Payments ..............................................................................................................................16-35
Guided Demonstration - Create a QuickCheck (Required) .......................................................................16-38
Practice - Create a Quick Check ................................................................................................................16-40
Solution - Create a Quick Check ...............................................................................................................16-41
Agenda...........................................................................................................................................................16-44
Overview of Payment Batches.......................................................................................................................16-45
Initiating a New Payment Batch ....................................................................................................................16-47
Selecting Invoices..........................................................................................................................................16-49
Building Payments.........................................................................................................................................16-51
Guided Demonstration - Select Invoices for Payment (Required).............................................................16-52
Modifying Payment Batches..........................................................................................................................16-54
Guided Demonstration - Modify a Payment Batch (Optional) ..................................................................16-55
Formatting Payments.....................................................................................................................................16-57
Printing Payments..........................................................................................................................................16-59
Guided Demonstration - Format and Print a Payment Batch (Required)...................................................16-60
Confirming Payment Batches ........................................................................................................................16-62
Guided Demonstration - Confirm a Payment Batch (Required) ................................................................16-64
Practice - Create a Payment Batch.............................................................................................................16-66
Solution - Create a Payment Batch ............................................................................................................16-67
Agenda...........................................................................................................................................................16-76
Processing Stop Payments .............................................................................................................................16-77
Agenda...........................................................................................................................................................16-79
Voiding Payments..........................................................................................................................................16-80
Agenda...........................................................................................................................................................16-82
Reports...........................................................................................................................................................16-83
Agenda...........................................................................................................................................................16-88
Payment Terms ..............................................................................................................................................16-94
Payment Formats ...........................................................................................................................................16-98
Lookup Codes................................................................................................................................................16-101
Agenda...........................................................................................................................................................16-102
Managing Cash Requirements.......................................................................................................................16-103
Internal Controls for Payment Processing .....................................................................................................16-105
Integration Partners........................................................................................................................................16-107
Summary........................................................................................................................................................16-108
Period Close .....................................................................................................................................................17-1
Period Close...................................................................................................................................................17-2
Objectives ......................................................................................................................................................17-3
Agenda...........................................................................................................................................................17-4
Key Processes................................................................................................................................................17-5
Agenda...........................................................................................................................................................17-7
Overview of the Period Close........................................................................................................................17-8
Prepare for Period Close................................................................................................................................17-9
Run Validation/Review and Resolve Holds ..................................................................................................17-11
Create Accounting .........................................................................................................................................17-12
Transfer and Review......................................................................................................................................17-14
Close the AP Period.......................................................................................................................................17-16
Post Journal Entries in GL.............................................................................................................................17-18
Reconcile AP to GL.......................................................................................................................................17-20
Close the PO Period.......................................................................................................................................17-21
Agenda...........................................................................................................................................................17-25
Key Accounts ................................................................................................................................................17-26
Accrual Accounting Perpetual Accrual (On Receipt)....................................................................................17-28
Accrual Accounting Periodic Accrual (Period End)......................................................................................17-30

xv
Accounting for Mass Additions Periodic Accrual (Period End)....................................................................17-32

Accounting for Payments with Cash in Transit (Cash Clearing)...................................................................17-34
Accounting for Payments without Cash in Transit (Cash Clearing)..............................................................17-35
Agenda...........................................................................................................................................................17-36
Reports...........................................................................................................................................................17-37
Reports (Cont.) ..............................................................................................................................................17-39
Agenda...........................................................................................................................................................17-42
Agenda...........................................................................................................................................................17-49
Summary........................................................................................................................................................17-52
Setup Steps .......................................................................................................................................................18-1
Setup Steps ....................................................................................................................................................18-2
Objectives ......................................................................................................................................................18-3
Agenda...........................................................................................................................................................18-4
Setting Up Procure to Pay .............................................................................................................................18-5
Define Users for Setup Tasks ........................................................................................................................18-6
Define Set of Books.......................................................................................................................................18-8
Set Up Document Sequences.........................................................................................................................18-9
Define Human Resources Key Flexfields......................................................................................................18-10
Set Address Style Default..............................................................................................................................18-11
Define Locations............................................................................................................................................18-12
Define Organizations.....................................................................................................................................18-13
Create Responsibilities ..................................................................................................................................18-15
Set Key Profile Options.................................................................................................................................18-16
Convert to Multi-Org.....................................................................................................................................18-17
Set Up Descriptive Flexfields........................................................................................................................18-18
Define Purchasing Lookups and Codes .........................................................................................................18-19
Define Payment Terms ..................................................................................................................................18-20
Define Tax .....................................................................................................................................................18-21
Define Freight Carriers..................................................................................................................................18-22
Define Financials Options .............................................................................................................................18-23
Define Payables Options ...............................................................................................................................18-25
Define Additional Payment Formats .............................................................................................................18-26
Define Bank Accounts...................................................................................................................................18-27
Define Distribution Sets ................................................................................................................................18-28
Define Special Calendars...............................................................................................................................18-29
Define Purchase Order Matching and Tax Tolerances ..................................................................................18-30
Create Employee Expense Report Templates................................................................................................18-31
Define Format of Invoice Aging Report........................................................................................................18-32
Define Inventory Key Flexfields ...................................................................................................................18-33
Set Up Shorthand Aliases ..............................................................................................................................18-34
Define Units of Measure................................................................................................................................18-35
Define Standard Attachments ........................................................................................................................18-36
Define Item Attributes, Codes and Templates...............................................................................................18-38
Define Category Codes and Category Sets....................................................................................................18-40
Define Catalog Groups ..................................................................................................................................18-41
Define Subinventories ...................................................................................................................................18-42
Define Cross-Reference Types ......................................................................................................................18-43
Define Jobs, Positions and Position Hierarchies............................................................................................18-44
Define Personnel ...........................................................................................................................................18-45
Define Approval Groups and Assignments ...................................................................................................18-46
Define Buyers................................................................................................................................................18-47
Set Up Document Types................................................................................................................................18-48

xvi
Define Lookup Codes and Classes ................................................................................................................18-49

Define Line Types .........................................................................................................................................18-50
Define Purchasing Options ............................................................................................................................18-51
Define Receiving Options..............................................................................................................................18-52
Define Invoice Hold and Release Names ......................................................................................................18-53
Set Address Style Default..............................................................................................................................18-54
Define Suppliers ............................................................................................................................................18-55
Set Up Credit Card Programs ........................................................................................................................18-56
Define Items ..................................................................................................................................................18-57
Modify Account Generator............................................................................................................................18-58
Set Up Workflow Options .............................................................................................................................18-59
Start Concurrent Managers ............................................................................................................................18-60
Schedule Background Processes....................................................................................................................18-61
Set Up Sourcing Rules and Assignments ......................................................................................................18-63
Open Accounting Periods ..............................................................................................................................18-64
Perform Additional System Administration ..................................................................................................18-65
Create Folders................................................................................................................................................18-66
Agenda...........................................................................................................................................................18-68
Reports...........................................................................................................................................................18-69
Reports (Cont.) ..............................................................................................................................................18-71
Agenda...........................................................................................................................................................18-73
Applications Implementation Wizard............................................................................................................18-74
Profile Options...............................................................................................................................................18-76
Summary........................................................................................................................................................18-83

xvii

11i Procure To Pay Fundamentals: D11433GC20 Edition 2.0 November 2003 D38775

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11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

Additional Implementation Considerations Supplier Naming Conventions..................................................3-94

11i Procure to Pay Fundamentals Table of Contents

Guided Demonstration - Create an Expense Item (Required) ...................................................................4-79

11i Procure to Pay Fundamentals Table of Contents

Approved Supplier Lists and Sourcing Rules ...............................................................................................6-1

11i Procure to Pay Fundamentals Table of Contents

Requisition Preferences .................................................................................................................................7-11

11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

Purchase Order Statuses - Typical Cycle.......................................................................................................10-120

11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

Practice - Create a Cascade Receipt ..........................................................................................................12-68

11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

Assigning a Default GL Date ........................................................................................................................15-10

11i Procure to Pay Fundamentals Table of Contents

Matching to Distributions for Inventory........................................................................................................15-114

11i Procure to Pay Fundamentals Table of Contents

11i Procure to Pay Fundamentals Table of Contents

Accounting for Mass Additions Periodic Accrual (Period End)....................................................................17-32

11i Procure to Pay Fundamentals Table of Contents

Define Lookup Codes and Classes ................................................................................................................18-49

Copyright Oracle Corporation, 2002. All rights reserved.

11i Procure to Pay Fundamentals Table of Contents

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