Microsoft Office 2007

Notes of Ms word Based on easy and self-understanding By: Manzoor Ali Solangi
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[MICROSOFT OFFICE WORD2007 ]

Microsoft Word - 2007 2

Contents
Contents.......................................................................................................... 2 Lecture No.1................................................................................................. 3 What is MS Word?........................................................................................ 3 Orientation of MS Word................................................................................ 3 Get a simple article for practice: ................................................................4 How to select text with Mouse?....................................................................5 How to select text with Key board?..............................................................5 Lecture No.2 ................................................................................................... 7 What is Copy?.............................................................................................. 7 What is Paste?.............................................................................................. 7 What is Cut?................................................................................................. 7 What are Paste special/ Format painter? .....................................................7 Apply Formatting on selected text...............................................................7 Border and Shading:.................................................................................... 9 Water Mark:................................................................................................. 9 Lecture No. 3:................................................................................................ 11 Find, Replace and Go to ............................................................................ 12 Columns .................................................................................................... 13 Lecture No.4 .............................................................................................. 15 Lecture No.5.................................................................................................. 18 How to insert / Delete Column/Row/Cell?...................................................22 How to select table?................................................................................... 22 Grid lines:................................................................................................... 22 Marge cell, Split Cell and Split Table:.........................................................22 Table Size:.................................................................................................. 23 Auto Fit:...................................................................................................... 23 Cell alignments:......................................................................................... 23 Text Direction:............................................................................................ 23 Lecture No.7.................................................................................................. 24 Header and Footer:................................................................................... 25 By: Manzoor Ali Solangi Hello:- 0333-7061644

Microsoft Word - 2007 3 Thesaurus:................................................................................................. 25 Show Markup:............................................................................................. 26 Track Changes:.......................................................................................... 26 Lecture No.8.................................................................................................. 28 Difference between Save and Save as.......................................................28 Print Preview:............................................................................................. 28 Print:.......................................................................................................... 29 How to protect file with Password .............................................................30

Lecture No.1 What is MS Word? MS Word is an application program use for create booklets, Notes, Reporting MS Word file is called Documentation and its file consists no of Pages. Orientation of MS Word 1. Office Button 2. Customized Button 3. File name (Documentation) 4. Software name (Microsoft Word 2007) 5. Minimize (Alt+ Space + N) 6. Maximize (Alt+ Space+ X)/ restore 7. Close / Exit (Alt + F4) 8. Menu (Home, Insert, Page layout, Reference, Mailings, Review, View) a. Groups i. Commands / Options b. More options
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9. Help (F1) 10. Ruler Bar (Show page size and margin detail) a. Horizontal (Left to Right) b. Vertical (Top to Bottom) 11. Scroll Bar (Move page Left to Right/ Top to Bottom) a. Horizontal b. Vertical 12. Page

13. Cursor (Vertical blinking line called Cursor show typing status) 14. Status Bar (show status of current page) a. No. of pages / Total pages b. Word Summery c. Language d. Zoom In/ Out Get a simple article for practice: =RAND(Paragraph, Sentence)

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How to select text with Mouse? 1. Single Left click on Left Margin (Select current line) 2. Double Left Click on Left Margin (Select current Paragraph) 3. Triple Left Click on Left Margin (Select all file) 4. Double left click on word (Select one word) 5. Ctrl + Left click on word (Select one sentence) 6. Ctrl + Drag and Drop (Select multiple selection) How to select text with Key board? Left /Right arrow key Working Character by character Up/ Down arrow key Ctrl +Left / Right arrow key Ctrl + Up/ Down arrow key Paragraph Home Ctrl + Home End Ctrl +End Page up Page down Shift + Left / Right Arrow character Shift+ up/ down arrow working line by line working word by word Working Paragraph by Go to start of current line Go to start of document Go to End of current line Go to End of Document Previous Screen Next Screen Selection character by Selection Line by line

Shift + Ctrl + Left / Right Arrow Selection Word by Word

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Shift + Ctrl + Up/ Down Arrow Paragraph Selection

Selection Paragraph by

Ctrl +A

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Lecture No.2
What is Copy? Save selected area in clipboard (computer memory) Home Clipboard Copy (Ctrl + C) What is Paste? Paste duplicate area which saves in clipboard (Computer memory) Home Clipboard Paste (Ctrl +V) What is Cut? Save selected area in clipboard and delete for current position Home Clipboard Cut (Ctrl +X) What are Paste special/ Format painter? Save formatting in computer memory and Paste on other text Home Clipboard Paste format / Format Painter Copy form (Ctrl +Shift +C) Paste Format (Ctrl +Shift +V) Apply Formatting on selected text After selection text Home Font Font style (Font Face) (Ctrl +Shift +F) Font size Increase (Ctrl + ] Right square bracket) Decrease (Ctrl +[ Left square bracket)
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Bold on/ off (Ctrl +B) Italic on/ off (Ctrl +I) Single under line (Ctrl +U) Double Under line (Ctrl +Shift +D) Words only under line (Ctrl +Shift +W) More line Strikethrough Subscript (ctrl + = ) H2O Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab Clear formatting Font Color More options Font (Ctrl +D) Shadow Out line Emboss Engrave Small caps (Ctrl +Shift +K) WHAT IS THIS? All caps (Ctrl +Shift +A) WHAT IS THIS? Bullets and Numbering: Home Paragraph Bullets (Specify sign present specify sign) Temples Define new bullets
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o Symbol choose font style ok o Picture Import (for other picture) ok o Font (For formatting) Home Paragraph Numbering (Create outline with numbering style) Templates Define new numbering o More style o Font Border and Shading: Home Paragraph border and Shading Border o Border style o Border Line style o Line color o Line width o Border status Page Border o Art Shading o Color Water Mark: Show image/ text behind current document Page Layout Page Background Water mark
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Custom Water mark o No water mark o Picture Water Mark More options o Text Water Make Style Size Color Shape Page color: Page Layout Page color Solid Color Custom Color More color Fill Effects Picture Select any Picture Ok Gradient More Gradient One color Two Color Presets Texture Pattern lines
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Lecture No. 3:
Show/ Hide: Home Paragraph Show / Hide Use for show/ hide formatting symbols Alignments: 4 types of paragraph alignments Home Paragraph 1. Left Align (Ctrl +L) 2. Right Align (Ctrl +R) Indentation: Use for increase / decrease indent current paragraph 4 types of indentation Home Paragraph Indent 1. First line indent (Tab) 2. Left indent 3. Hanging Indent (Ctrl +T) 4. Right Indent 3. Center Align (Ctrl +E) 4. Justify Align (Ctrl + J)

Line and Paragraph spacing:

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Home Paragraph More option (Paragraph) Spacing Paragraph Spacing o Before o After Line Spacing o Normal line spacing +1) o 1.5 Line spacing +5) o 2.0 Double (Ctrl+ 2) Find, Replace and Go to Home Edit Find Find (Ctrl +F) Line (Ctrl (Ctrl space

o What find Replace (Ctrl +H)

o What Find o Replace with Go to (Ctrl +G) go to page, line, Paragraph, etc specify

o Select any category (Page, Line, etc) Reminder: Plus sign use for add previous action Selecting option:
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Home Editing Selection Select All (Ctrl +A) Select Object (only for objects) Change Case: Home Font Change Case (Shift +F3) MS Word provides 4 types of change case 1. UPPER CASE 2. lower case 3. Sentence case 4. Capitalized Each Word 5. tOGGLE cASE Remind: In this menu Toggle case is option not a case Columns Page layout Columns Styles No of columns (1 - 45) Line between Drop Cap: Use for show prominent first character / Word of current paragraph Insert Drop Cap

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Drop cap Styles Drop style Cap

Line Drop

to

Distance between Text

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Lecture No.4 How to insert any object? Insert shape Drag and Drop 3 types of node to manage Object 1. Blue Node (Re-Size) 2. Green Node (Rotate) 3. Yellow Node (Re-Shape) Select Object format menu Insert Shape Text box Style / Templates Fill Shape o Color o More color o Picture o Gradient One color Two color Presets o Texture o Pattern lines Line Shape
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automatically

show

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o Line Color o Line Width o Dash Style Change Shape Object Position Shadow o Shadow Setting Left, Right, Up, Down o Shadow Setting o Shadow Color 3D o 3D Setting o 3D Styles o 3D Color o Depth o Direction o Surface Order (Right Click on Object Order) o Send to Back (At last) o Bring to Front o Bring Forward top)
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(At top) (One step

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o Send back one back) o Send behind text o Bring front of text

(One Step

Grouping (select multiples object right click Grouping) Ctrl + Left click select multiples object o Group o Ungroup o Regroup Alignments

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Lecture No.5
How to insert Picture: Insert Picture select picture Insert Picture Brightness o More and Less Contrast o More and Less Re-color o More color o Set transparence picture Change picture Reset Picture Styles Shapes Picture line color Picture special effects Position Text Wrapping In line with text Square Tight
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In front of text Behind of text Top and bottom Edit wrap point Flip and Rotate Picture size Word Art: Insert - Word art text type text ok Edit text Same heights Vertical text Spacing Styles Clip Art: Insert Clip art More Organized Office Collection select any folder select any picture Copy Paste Book Mark: Reminder current document reading Insert Book Mark Insert Book Mark name Add Close
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Fill Color Line color Shapes Position Wrapping text

Microsoft Word - 2007 20

Insert Book Mark Go to Close Hyper link: Use for link other file / webpage etc Insert Hyper link (Ctrl +K) Select file location Select file name OK Press Ctrl + Left click use for follow link file Date and Time: Insert Text Date and Time Choose any format Insert / Ok Check update automatically use for update date Symbol: Specify sign present specify option Insert Text Symbol Choose any symbol insert Select any symbol shortcut press key assign ok Select symbol shortcut Remove

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Lecture No.6:
How to draw a table? By Menu: Insert Table Insert Table No. of Columns (4) By Command: Press Plus sign (+) and Minus sign (-) in this command plus sign show new columns and minus show column width Press Tab key at last cell add new row +------------+----------------+--------------+----------------+ By Mouse: Insert Table Draw Table Drag and drop Table Properties Design Table styles Choose any one Draw Border Li ne col or
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No. of Rows (10) OK

Li ne Bo rd er
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Li ne Wi dt h

Microsoft Word - 2007 22

Li ne St yl e

Dr aw ta bl e

Er as e Ta bl e

How to insert / Delete Column/Row/Cell? Layout Row and Columns Insert Above (Row) Insert Blow (Row) Insert Left (Columns) Insert Right (Columns) Delete o Colu mn o Row How to select table? Layout Select Grid lines: Gray line which are not print able are called Grid lines Layout Show Grid lines Marge cell, Split Cell and Split Table: Layout Marge Marge cell (More than two cells convert in to one cell) o Cell o Table

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Column Width and Distribute Layout Marge Split Cell (One cell Columns Evenly convert in to more than two cells) Row Height and Distribute Rows Evenly Auto Fit: Layout Cell Size Auto Fit
Auto Fit to Contents (Fit according to the Text size) Auto Fit to Window (Stretch table on Full page[Width]) Fixed column width

Cell alignments: 9 types of Cell align

1. Top Left 2. Top Cente r 3. Top Right 4. Cente r Left 5. Mid 6. Cente r Right 7. Botto m Left 8. Botto m Cente r 9. Botto m Right

Text Direction: 3 types of Text Direction

1. Top to Bottom 2. Bottom to Top 3. Left to Right (Defaul t)

Other option: Heading Row Repeat

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Layout Data Heading Row Repeat Sort (Analyze Data in Ascending / Descending Order) Layout Data Sort Ascending (A Z)/ Descending (Z A) OK Formula: use for calculation on data Layout Data Formula OK (right click for update data)

Lecture No.7
Styles and Formatting: Change the set of styles, colors and fonts use in current document Home Styles Styles and Formatting Heading 1 (Alt+ Ctrl +1) Heading 2 (Alt+ Ctrl +2) Heading 3 (Alt +Ctrl +3) Note: Select multiples text and than select any one heading Right click on select heading Modify Changing OK Table of Contents: Add to table of contents in document Reference Table of Contents Insert Table of Contents OK
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Click updates automatically option Note: We cannot create table of content with out heading Header and Footer: Header: top of page area is called Header Footer: Bottom of page area is called Footer Insert Header and Footer Page no. Total no. of Pages Date and Time Type text

Spelling and Grammar (F7): Review Proof Spelling and Grammar (Use for proof reading) Red Under Line: Show Spelling mistake Green Under Line: Show Grammar mistake Right click on word Ignore once/ All Add to dictionary

Thesaurus: Create alternative word of current word Review Proofing Thesaurus (Shift +F7)
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Foot notes and End note: Foot notes: show meaning bottom of page End Notes: Show meaning end of file Reference Foot notes Insert Foot notes Insert End notes Comments: Show explanation of current word Review New Comments Review Delete Comments Show Markup: Show / hide Comments use option markup Review Track changes Show markup Mark up On Show Comments Mark up Off Hide Comments Track Changes: Save all record in computer memory in the shape of comments Review Tracking Track Changes (Ctrl +Shift +E) on / off Accept all changes / Accept Changes Reject all changes / Reject Changes
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Microsoft Word - 2007 27

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Lecture No.8
Difference between Save and Save as Save (Ctrl +S): Use for save current file Save as (F12): Use for save current file with new name on new location Office button Save / Save as Print Preview: Before gain the hard copy of current data Office button Print Print Preview (Ctrl +F2) Page Setup: Page Layout Page Setup Margin o Top o Bottom o Left o Right Gutter (Bending area is called Gutter) o Gutter Position Top (Letter Pad Style) o Gutter Position Left (Book Style)
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Orientation of Page o Landscape o Portrait Paper Size o Letter o Legal o A4 11.69) (8.5 X 11) (8.5 X 14) (8.27 X (Width Wise) (Height Wise)

Print: Gain the hard copies of current data Office button Print (Ctrl +P) Pinter name Page range o All o Current Selection o Page Range (coma and minus sign use for create page range) No of Copies Collate (Use for print page set by set/ Page by page) o On (Print file Set by Set) o Off (Print file Page by Page) Print
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How to protect file with Password Office Button Save as Tools General Option Password to open Password to modify Re-Enter password to open Re-Enter password to modify

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