Inspection Procedure

00-SAIP-10 Non-Conformance Reports Document Responsibility: Inspection Department 21 December 2005

Saudi Aramco DeskTop Standards

Table of Contents 1 2 3 4 5 6 Scope............................................................. 2 Purpose.......................................................... 2 Reference....................................................... 2 Instructions..................................................... 2 Responsibility and Authority........................... 4 Appendix........................................................ 4

Previous Issue: 28 February, 1999

Next Planned Update: 1 January 2011 Page 1 of 8

Primary Contact: Blaies, Fahad S. on 874-6604

Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

Scope 1.1 This Saudi Aramco Inspection Procedure (SAIP) instructs the assigned inspector on procedures for identification, documentation, closeout and tracking of Nonconformance Reports (NCR) issued by the Inspection Department Representatives on non-conforming product, work or services. Non-conformance reports can be issued by Inspection Department personnel for violation against Standards, Procedures and contracts encountered during the execution of their work. This SAIP does not include deficiencies identified by Operation Inspection Division (OID) during assessments of autonomous Operation Inspection Units or deficiencies noted during internal assessments of the Inspection Department.

1.2

1.3

Purpose The purpose of this SAIP is to implement a consistent method for initiating and processing of Non-conformance Reports.

References The following references were used in the preparation of this procedure and should be carefully reviewed by the inspector prior to initiating NCRs: Saudi Aramco Engineering Procedure SAEP-1150 Saudi Aramco Form and Data Sheet SA 8213-ENG Inspection Department Documents Inspection Department Quality Manual Saudi Aramco Inspection Department Non-Conformance Report Inspection Coverage on Projects

Instructions 4.1 4.2 4.3 Inspection Department Divisions shall meet the intent of paragraph 1.1 of scope. Non-conformities shall be recorded on Form SA 8213-ENG (NCR Form) in accordance with SAEP-1150. The following instructions shall be included on each NCR as applicable:

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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

For Action By BI/JO/WO/Contract/ PO Number Project Title NCR# Job Location Plant/Equipment #

Address to process owner. Enter full BI/JO/WO/Contract or PO number.

Title of new construction project (where applicable). Designated by unit clerk. Area, Facility. Plant # can be obtained from the construction drawings. Equipment # from manufacturers label attached to equipment (when appropriate). Date the nonconformity was observed. Date of last entry regarding violation (where applicable). Number and Title of Standard, Procedure or Contract Schedule violated. State the violation clearly so that it can be understood by recipient and include the standard number or Schedule paragraph number and requirement. The NCR originator may offer comments or recommendations to assist the recipient to correct the violation. Enter the originator's name, badge number, and signature.

Date of inspection Log book entry date Standard/Procedure/ Contract Affected Non-Conformance

Comments/ Recommendation

Inspector Name, ID, and Signature Approved by

Enter the name of the Inspector's supervisor and approval signature. Div. Supt., Unit head. Additional distribution as determined by individual Unit procedures.

cc

4.4 4.5 4.6 4.7

All NCRs initiated shall be identified with a unique traceable number and shall be logged in the individual unit's NCR Log. Each Division shall establish requirements for acceptable response, follow-up and closeout of individual NCRs. Copies of all NCR shall be sent to the respective Division Superintendent for entry into the Division NCR Log at time of issue and when closed out. The Division NCR Log shall be included in the MONTHLY HIGHLIGHTS to the Inspection Department Manager.
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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

Responsibility and Authority 5.1 5.2 5.3 5.4 5.5 NCR shall be initiated at the inspector level and recorded on Form SA 8213ENG. Unit heads or Field Supervisors shall be the approval authority to release NCR. Unit heads shall determine additional distribution of NCR when deemed necessary. Unit clerks or designee shall maintain the unit-level NCR Log. Division heads shall be responsible for maintaining the division level NCR Log and submit monthly to the Inspection Department Manager with the MONTHLY HIGHLIGHTS.

Appendix 6.1 6.2 6.3 OID Flowchart PID Flowchart VID Flowchart

21 December 2005

Revision Summary Revised the "Next Planned Update". Reaffirmed the contents of the document, and reissued with no other changes.

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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

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Document Responsibility: Inspection Department Issue Date: 21 December 2005 Next Planned Update: 1 January 2011

00-SAIP-10 Non-Conformance Reports

Attachment 1 - Saudi Aramco Inspection Department Non-Conformance Report SA Form 8213-ENG (11/98)
Double click here to open => 00-SAIP-10A for Attachment 1.

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