No.

HUDCO/ITW/UPS/2013-2014

Dated: 20thMay, 2013

Sub:- Tender for Procurement of 5KVA UPS Dear Sir/Madam, Housing and Urban Development Corporation Ltd. (HUDCO), a fully owned Govt. of India Enterprise (under the administrative control of Ministry of Housing and Urban Poverty Alleviation, Govt. of India) invites quotation of supply of branded UPS with batteries. SCOPE of Work Sealed quotations are invited from the authorized dealers for supply of installation of one number of branded UPS with batteries with 3 years comprehensive warranty. The configuration of required UPS are given at Annexure-I GENERAL TERMS & CONDITIONS:The general terms and conditions applicable for submission of quotation/bid and for award of contract are as under: 1. The bids may be submitted in three sealed envelopes separately placed in one envelope. One envelope shall contain EMD, second shall contain Technical bid and third shall contain financial bid. All envelopes should be super-scribed respectively. Quotation/bid must accompany earnest money deposit (EMD) of Rs. 2000/- (Rs. Two Thousand only) by way of Demand Draft/Pay order in favour of HUDCO payable at New Delhi. The quotation/bid without EMD will be considered as unresponsive and rejected. The EMD of unsuccessful bidder shall be refunded. The technical bid of only those vendors who have submitted the EMD shall be opened and if found technically qualifying; the financial bids will be opened. The period of validity of quotation should be six months from the tender closing date. Quotations with less validity shall not be accepted. HUDCO shall not entertain any request for escalation in cost/price on account of any reasons whatsoever during the period of validity of quotation. (i) The quotation should be strictly as per Annexure-I failing which the bids is liable to the rejected without any further notice; (ii) The rates for items should be quoted in the

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relevant column of Annexure-I. Please note that no other alternate item(s)/unit(s) will be considered; (iii) Quotation should also clearly mention guarantee, warranty for the UPS. 7. All taxes and levies should be clearly mentioned in respective column of Annexure-I. In case, this information is not indicated in the quotation, it would be presumed that the rates quoted are inclusive of all type of taxes/duties. No extra cost will be paid on account of transportation, insurance, installation, packaging & forwarding or on any other account. However, all the statutory taxes like tax/Vat will be paid as per the prevailing notified rate at that time. If there is any downward revision of prices during the validity of quotation period and contract period then the benefit of the same shall have to the passed on to HUDCO. However, in case of increase in prices, the bidder shall have to supply the items at the quoted prices. Any modification in offer after the submission of quotation/bid, will not be considered. Bidders, before submitting quotation, should clearly understand HUDCOs requirement and, in case any information/clarification is required, he/she may visit HUDCO Office during working days (Monday to Friday between 9.30 a.m. to 6 p.m). It may be noted that no clarification/information, after closure of the last date of receipt of bid, would be entertained. It may be noted that evaluation of tender/bid will not be based on conditional discounts. And such quotation/bid will be rejected. The EMD amount of Rs. 2000/- (Rs. Two Thousand only) of the successful vendor will be converted into security deposit. The security amount will remain with HUDCO during the period of execution of job order. No interest will be paid on the security deposit. The security amount shall be released only after successful completion/satisfactory execution of the contract. The supplier shall provide comprehensive warranty for UPS supplied and ensures trouble free operation for a period of 3 years from the date of successful completion of installation, acceptance and handling over the UPS. The Bidder shall be fully responsible for the warranty of all equipments. Accessories, spare parts, etc. against any defects arising from design, material, manufacturing, workmanship or any act or omission of the manufacturer and/or Bidder or any defect that may develop under normal use of supplied equipments during warranty period.

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In case the successful vendor does not acknowledge the purchase order, the EMD deposited by the bidder shall be forfeited and the company will be debarred from dealing with HUDCO in future. In the event of rejection of item(s) supplied, the party would be intimated the details of such rejected item(s) as well as the reasons for the rejection. Further the items(s) would remain lying at HUDCOs premises at the risk and cost of the party. The party would call upon to remove the item(s) or should give instruction as to their disposal within 15 days, failing which HUDCO would either return the items(s) to the party on freight-topay basis or otherwise dispose-off them at the risk and cost of the party. In the event of suppliers failure to supply the material of acceptable quality within delivery period, HUDCO reserves the right to procure the material from any other source at the suppliers cost & risk and the difference in the cost shall be borne by the supplier. The bidder should supply the UPS within 15 days of placing the purchase order. If the supplier is not able to supply the items within the specified period, he would be liable to pay liquidated damage @ .05% per week or part there of subject to maximum of 5% of the total cost of the price of items(s), which contractor had failed to deliver within the delivery schedule. In case, the supplier fails to execute the order in full or in part, the EMD would be liable to be forfeited in full or in part/to be determined by HUDCO. If at any point of time, the above mentioned items received in HUDCO are found unsatisfactory on account of quality or not matching with the specification laid down by HUDCO, the material would be returned and no further bills would be processed for payment by HUDCO.

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WARRANTY: 20. The bidder is required to provide sound after-sales service/support on call-basis during warranty period of 3 year, to look after the up keep of the systems with following terms:a. The complaint, if any, will have to be attended at the earliest. In case, if the problem cannot be rectified immediately, the vendor will provide stand-by system(s). And, in case, the agency fails to provide a stand-by systems(s) or is unable to rectify the defects within 4 hours of the receipt of complaint, following penalties will be imposed: 1. After 1 day of the receipt of complaint R. 50 per day. 2. After 2 days, but within 7 days of the Receipt of complaint: Rs. 100 per day. 3. After 7 days of the receipt of complaint and till date of final redressal of complaint Rs. 150 per day. b. If the services provided by the agency during warranty period are not satisfactory, then the HUDCO reserves the right to encash the PBG without any further notice.

PAYMENTS TERMS:21. HUDCO shall make payment of bills after deduction of all applicable taxes. The payment will be made in the following manner: i. 90% payment will be released after receipt and successful installation of all the materials. ii. 10% will be released after expiry of one month from the date of expiry of warranty period or submission of performance bank guarantee (PBG) equivalent to 10% of order value from any nationalized bank valid for a period of 3 years warranty period plus one month. The PBG will be released after satisfactory performance during the warranty period and will be released after expiry of warranty period plus one month. If services provided by the bidder are not satisfactory, then the PBG will be encashed forthwith without any further notice. 22. The vendor should submit the authorization certificate directly from OEM, failing which the quotation will be rejected without any further notice to the vendor. The vendor should submit the bank details as mentioned in Annexure-III for refunding the EMD amount or other payments through E-payments. The vendor should not be blacklisted or debarred by any Government company/entity. Models that are marked as end of life, support or production in near future or to be withdrawn by OEM should not be offered. Vendor should ensure compatibility of all hardware and software quoted by them for functionality. The configuration given at Annexure-I is the minimum load capacity that is required. Bidders may choose to supply high/better/enhanced load capacity, but their financial quotation shall be treated as if they have been offered for the specified load capacity only. If any model mentioned in the tender has been discontinued by the manufacturer, next higher compatible model should be quoted. Bidders annual turnover for the each last three years should be more than Rs. 50 lakh. The vendor should have support service Centre in Delhi/NCR for which Address may provided in Annexure-II L1 will be decided on the basis of net cost of the UPS, as per Annexure-I. HUDCO reserves the right to reject any or all bids and/or alter the quantity without assigning any reason. Quotations received after closing date will not be considered. HUDCO will not be responsible for any postal delay.

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Decision of Chairman and Managing Director, HUDCO shall be final & binding on both the parties in respect of all matters of dispute arising out of this tender. Any dispute arising shall be subject to Delhi jurisdiction only. The item would be delivered to undersigned at HUDCO, India Habitat Centre, Lodhi Road, New Delhi 110 003, within 15 days for the date of issue of work order by HUDCO.

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The quotation should be in a sealed cover containing all the three envelope super scribing Quotation for procurement of UPS and should be deposited in tender box available at First floor of HUDCO Bhawan, India Habitat Centre, Lodhi Road, New Delhi- 110003 at above address on or before 5th June, 2013 by 2.30 P.M. Thanking you, For and on behalf of HUDCO

(D C Meena) Asstt. Manager(IT)

Annexure-I Performa for Financial Bid S.No. Specifications Quantity Rate per unit/item (Rs.) (3) (4) 1 No. Tax (Rs.) (___ %) (5) Total Gross Amount (Rs.) (6)

(1) 1.

(2) UPS online,3500 Watts/ 5000VA, Input 230V/Output 230V,Battery rack with batteries 30 minutes backup

*Please quote in figures as well as in words. Notes: 1. Column 4,5 and 6 are to be filled in by bidder. 2. No correction/overwriting/misprinting/additions etc. are allowed in this Annexure.

ANNEXURE II Performa for Technical Bid 1. A) B) C) 2. Name of the Company ____________________________________________ Status (Private/PSU/Others) ______________________________________ Date of Establishment ____________ ______________________________ Present Manpower ______________________________________________ Address : ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Telephone ______________________ Fax ____________ E-mail______________ 3. Name and Phone/Mobile number of the CEO : ______________________________ ____________________________________________________________________ Name and Phone/Mobile number of the contract person : ______________________ ____________________________________________________________________ Total turnover for each of last 3 years should be minimum Rs. 50 lakhs (Balance sheet page and Profit and loss sheet) 2011-2012 2010-2011 2009-2010

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Authorization Certificate from OEM if yes, attach a certificate from OEM: Address of Authorized Service centre

YES/No

Authorized Signature with Seal

Annexure-III

Bank Details
The details of Bank A/c in which payment is to be transferred and other details are as follows:Bank Name : -------------------------------------------------------------------------------

Bank A/c No. : ------------------------------------------------------------------------------Branch Address: ------------------------------------------------------------------------------Bank City : -------------------------------------------------------------------------------

Branch Tel.No. : ----------------------------------------------------------------------------A/c Type : Bank Code MICR No. IFSC No. PAN No. TIN Mo. Saving/Current : ------------------------------------------------------------------------------: ------------------------------------------------------------------------------: ------------------------------------------------------------------------------: ------------------------------------------------------------------------------: -------------------------------------------------------------------------------

Service Tax No. : ------------------------------------------------------------------------------