You are on page 1of 14

Non-Retail Billing System

Non-Retail Billing System Specification & Functionality


(For Franchisee , Brand Factory & Distributors)

Billing System for Franchisee

Non-Retail Billing System

Objective

Non-Retail Billing System

To automate the sales process of Franchise/ Brand Factory/ Distributers. To bring a transparency into the accounting system. To provide the customer with automated reports.

WH Stock Management

Non-Retail Billing System

There will be one bin for franchisee stocks in WH. This BIN will have stocks meant for Franchisee. Franchisee will select stock physically or send a list of styles which needs to be picked. Reverse pick will be done in the WH and stock will be stored in cartons brand product wise.

WH Stock Management (cont..)

Non-Retail Billing System

Dispatch instructions will come from Voyager and those cartons will be dispatched to the franchisee. Those cartons which are not dispatched might be reserved for franchisee or unpacked as per Voyager instruction. The free stock or the carton wise stock can be seen by the franchisee by set of reports.

Franchisee Order Management

Order Booking
Franchisee can select stock physically. Franchisee can also send a list of styles which needs to be picked. Reverse picking will happen in the WH.

Non-Retail Billing System

Voyager will provide Proforma Invoice for the selected stock. Franchisee will do payment of a certain amount. Based on this payment some carton boxes will be dispatched to franchisee. Optionally the other selected stocks can be on hold or unpicked. 6

Order Approval
Pick details are displayed in Voyager and the user can select carton boxes and generate a Proforma invoice. Proforma invoice is then send to franchisee for approval.
Reverse pick details are taken from W MS into Voyager. Voyager has details on margin information. User selects required cartons. Proforma Invoice in excel is provided based on above information which can be sent to Franchisee. This process can be repeated as many times required.

Non-Retail Billing System

Based on the advance given by the franchisee the carton boxes to be dispatched is selected in Voyager. The value of dispatch will not exceed the amount in the franchisee ledger. 7 In Voyager the picked cartons can be cancelled and this information will flow to the WH.

Invoice Management

Non-Retail Billing System

Based on actual dispatch from the WH and the margin setup in Voyager secondary sales invoice will be generated. For a new franchisee the first invoice will have an additional discount of 25% which will not contribute to stock valuation.

Account Receivables

Group accounting for franchisees with multiple stores. Manual option for raising credit notes and debit notes. Ledger includes sales, sales returns and payments received. Entry form for checks, DDs and NEFT transactions. Credit notes and debit notes can be raised for price change. Credit /Debit notes will be raised automatically for difference in margin and royalty based on Retail Sales. VAT input credit reimbursement will be considered. 9

Non-Retail Billing System

Returns Management

Non-Retail Billing System

Similarly based on actual returns at warehouse sales return credit note will be generated. Sale returns value to be based on value of stock with franchisee.

10

Stock Valuation

Franchisee stocks to be valued at landing price i.e. invoice price. Credit notes/Debit notes raised for price exchange will decrease/increase stock value.

Non-Retail Billing System

11

Voyager Integration

Non-Retail Billing System

Schemes will be as defined in RDC. Margins/Royalty for each franchisee for each brand product to be entered. Voyager will automatically pick data from W MS/RMS as and when required. Voyager will automatically pick data from RDC for retail sales. GL data for posting to SAP will be maintained.

12

SAP Interface

Non-Retail Billing System

Monthly posting of franchisee data. Secondary sales, credit notes, debit notes and collection will be consolidated for the month and posted to SAP. New SAP interfaces will be developed for the same.

13

Non-Retail Billing System

THANK YOU

14

You might also like