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BASIC SKILLS FOR KNOWLEDGE WORKERS Basic Skills For Knowledge Workers Taking Care of Your PC Time Managing

anaging Your Life Multiple Intelligence Basics of: MS-Word, MS-Excel, MSPowerPoint Informational Listening Structuring Written Composition/Term Paper

disconnect all components of the systems pack the components in their respective boxes remove CDs and diskettes do not keep sharp objects near the monitor do not keep objects over the keyboard

PC Connections

1 : TAKING CARE OF YOUR PC


AIM : Familiarize with The suitable environment for PC Optimizing PC performance Ergonomics PC Environment Environment factors can cause PC failure .eg. Data loss, damage to equipment, corrosion, condensation DO'S : Keep the PC in a cool and dry place to reduce humidity Keep the system unit cover on Keep away from sources of heat Ideal temperature range 15-24 oC Adequate ventilation DON'TS Dont put electronic devices near a PC - electromagnetic interference Moving A PC Take precautions while moving computer components. back up data before shifting 1

Cleaning PC

Put a few drop of isopropyl alcohol on the circular portion of the diskette Use any liquid for cleaning TV screen Use vacuum cleaner

Clean keyboard circuit board with clean tissue dipped with alcohol Mouse o Turn the mouse cover anticlockwise to release the ball, remove the cover and take the ball out. o Use the soft tissue or adhesive tape to clean the mouse ball, be sure to remove all dust/hair/debris. o When you have removed all traces of dust/dirt from the rollers and the ball is nice and clean, simply put the ball back in and replace the cover turning clockwise to lock it in place. Use vacuum cleaner to clean any speck of paper Wipe cartridge with soft cloth

If virus infects your PC, you might lose all the data in the hard disk. You can back up your files to safeguard them against loss. Multiple Backup - Always make two sets of backup copies so that if one copy is lost, you can have another one to fall back on. Intelligent Backup - You need not backup the same item each day. Backup only the item that you have changed during the day. Timely Backup - It is critical to backup your work every 15 minutes, particularly in places with a history of power breakdown. Formatting Diskettes Why need formatting ? deletes existing files cleans up the unusable areas Steps to format : Assume that the diskette is inserted in the relevant disk drive Double-click on the My Computer icon Click on the icon for the diskette On the File Menu, click on Format Scanning the disk The needs ?? Repair the damaged areas To check the physical and logical errors To check the files and folders on hard disk for data errors. Defragmenting the disk Fragmented files

Protecting Data Against Virus What is virus ? A program that may destroy or alter data and may also spread to other computers Virus transmission : Through diskette Downloading information Over the network Virus prevention Anti virus programs are for : o To locate and destroy virus o Prevent virus from damaging data Virus ethics : Precautions need to be taken to have a virus free system Data backup

The files becomes too large for your computer to store in a single location on a disk. What happen to the files ? Computer will splits the file up and stores it in pieces. What can you do ? Use disk defragmenter Rearranging the files & free space on your computer How to use it ? Quit all applications programs. Click the Start button, point to All Programs, point to Accessories, point to System Tools and then click at Disk Defragmenter. If necessary, select the hard disk you want to analyze and defrag from the hard disk list in the Disk Defragmenter window. Click at the Analyze button. When the analysis is complete, click at the View Report button in the smaller Disk Defragmenter dialog box. Close the Analysis Report dialog box. Click the Defragment button. The defragmentation process can take a few hoursto complete. When the

defragmentation is complete, click the Close button in the smaller Disk Defragmenter dialog box. Click the Close button in the Disk Defragmenter window.

ERGONOMICS The science of maximizing work efficiency by changing working environment to suit human tasks and abilities Learn about : correct sitting postures methods to reduce eyestrain repetitive stress injury Sitting Postures Improper sitting leads to : lower back pain neck pain eye strain abdominal pain leg & arm pain poor digestion sleep disorder

Proper sitting : 3

The shoulder should relaxed, not lifted up The upper arms should be relaxed and parraled to the floor as they extend to the keyboard The back should be supported by the seat back The wrists should be straight, and the fingers relaxed The thighs should be evenly supported by chair The head, shoulders and hips should be aligned The feet should be flatted on the floor

dont tuck phone between shoulder and ear keep hands and arms warm

Eye Strain What causes eye strain ? awkward head position squinting To reduce : take frequent breaks minimize glare with glare filter screen adjust brightness position work materials use a large font monitor should be between 18 - 28 in. from eyes position monitor so that your head is tilted down (20) Repetitive Strain Injury RSI is caused to the hands and arms resulting from the use of keyboards and mouse Preventive measures : correct typing technique correct posture right equipment set-up take frequent break hold the mouse lightly 4