Date 13 May 2012

Ernie Hariaty House Pekayon

Location: Jl Pekayon 30Y, Jakarta Selatan Role: Company: Attendance: Consultant CDA Irwan Setiwan, General Contractor Arsitraf Felix Hendarta Walls: M-System Dusaspun/Harvest Asep Distribution: Robert Miley, Peter, Nicolas Rick McBride, Attendees Coordination Meeting No. 19: 10 May 2012 1. General: 1) Meeting was started at 2:30 pm 2) The weather was hot and sunny. 3) FH had 26(?) people on site. 4) Alsun had 2 people on site. 5) Indoloka had 7 people on site. 6) M-System had 7 people on site. 2. M-System walls: 1) All the frames are installed and MS informed all their work is done. Finishing work to the walls will be done once cured. MS will send a handover document to FH to be signed but remains committed to resolving all defects in workmanship. MS rectifications of the defect list is almost complete. The meeting was started with the measurement and the defect list of MS wall will be distributed separately. CDA, FH & MS are calculating the area from the agreed measurements for the total quantity but is not finished yet. 2) FH requested MS to cut the opening for the additional window in the Master Bathroom. FH has not started the work yet. Opening for additional at master bathroom window has been done, window has been installed. 3) MS reminded all about the additional wall about 50 to 55 cm above the 0.00 level, while in their drawing the grade beam should be at the 0.00 level. MS again brought up the additional wall 50-55cm above level 0.00. MS again brought up the extra panel work implying there would be extra charges. CDA dismissed their claim saying theyd a meeting the previous day with Raymond and he would take up the issue directly with the owner as there was a verbal understanding from the beginning the price would be all inclusive not a measured contract and there were never any changes to the walls except for one small (1 meter?) additional wing wall in the servants area. MS then pointed to the signed quotation/agreement that clearly states at the end of the job theyd adjust the quantity/price on the amount installed. CDA then pointed out the agreement also called for a 5% penalty for every week late after February 15th based on a January 4 start date (4 weeks late and running). MS then said technically then the agreement states their price does not include water, electricity or staging. FH brought up the fact that the meeting minutes from January 4 clearly stated MS would provide staging the following day (Jan. 4) which did not happen. CDA asked they not bicker over details and concentrate on finishing the job. The conversation then shifted to a disagreement between FH and MS about the Abbreviation: CDA FH MS Action by: Note Note Note Note Note Note Raised: 03.05.12 03.05.12 03.05.12 03.05.12 03.05.12 03.05.12 Due: -

Note Note CDA/FH/MS Note MS FH MS

12.04.12 26.04.12 03.05.12 10.05.12 19.04.12 03.05.12 22.03.12

ASAP ASAP ASAP

FH Note Note MS

03.05.12 15.03.12 22.03.12 28.03.12

ASAP ASAP -

amount of panel in the quotation and the actual amount installed as FH had measured. The amount in the quotation is around 900m2 and the amount installed FH has measured around 700m2 (for a total difference of about 235m2). MS then said the extra was 55cm high which FH disagreed and said it was only 35cm high. It was measured on site and witnessed by all inconclusively from the grade beam to the subfloor at about 25cm. MS claimed they quoted from the floor level not the grade beam level. CDA reminded MS that it was understood they would provide all that was needed in the drawing and if the drawings were not clear it was their responsibility to clarify it beforehand. In the end it was agreed to disagree and leave it to the owners to decide. MS explained they had calculated the total material used on site and said it was around 1/3 more than in the original estimate not including the extra material below grade. CDA requested documentation. FH stated he recalculated the area of the walls and after including everything he stated the area was still around 100m2 less than the estimate. MS then asked about a progress payment and CDA said he could ask the owner but only after their works were completed on site. RM later confirmed he would make no payments until this dispute regarding the areas was resolved. MS has not sent any calculations to CDA to date. MS said they were available but just needed to be cleaned up. It has been nearly a month since MS brought up this quantity issue and there are still no calculations received from MS even though it was stated they were available. FH volunteered to measure the exact quantity of Msystem installed on site before the ceilings go in this week. M-System has finally sent through their calculations on Wednesday 11 April for their claim for additional work. They insist that what they have sent is accurate and the total of additional cost is about RP 108 juta. CDA is still calculating what was sent through as there is a dispute in the totals in addition to missing drawings. CDA will compile and summarize what was sent through, compare it with their own drawing areas and FHs site measurements before making any recommendation. CDA passed the elevation drawings from M-System as received but without calculating the total areas to FH for his use and to share with RM. Acceptance will be signed
off on by the owner once the calculation of installed walls is verified and accepted by CDA and FH.

28.03.12 MS 05.04.12 MS

ASAP

ASAP

12.04.12 CDA/FH

ASAP

Both FH and CDA are still compiling their calculations and will meet with MS when ready to review. See Note 1 above. Calculating of the MS wall area is still in progress; Cecep of FH was reminded to resend the measurement data to CDA as the one he sent is not clear enough for us to finish our calculations. 4) The distance from the top of the grade beam to the top of the floor slab was measured. Photos sent separately but not clear so are to be remeasured next week. Robby from MS had promised to come to the meeting later but finally he informed CDA that he cannot and he sent his mandor to witness the wall re-measurement. Measurement of the wall under 0.00 level was taken and witnesses by CDA), FH, and MS; both in front of the garage and at the terrace near the pool, photos attached. 5) The Balcony wall was investigated and it was found out that M-system

CDA/FH/MS Note

19.04.12 10.05.12

TBA -

Note

03.05..12

10.05.12

Note

10.05.12

MS

10.05.12

15.05.12

3.

4.

wall is too low, currently the height is 94cm while in the drawings it should be 115cm, however FH suggested to install only 11cm more to 105, so the wall is not too high. Alsun: 6) Alsuns installer is requested to attend all subsequent meetings until their work is complete. 7) Previously CDA reviewed the fascia detail with FH as Alsun will need to take particular care in its installation to avoid oil-canning or ripples in the material. CDA and FH discussed various options to avoid the above problem and to be followed up with Alsun. Alsun requires a scupper detail for the termination of the valley flashing. Alsun was on site installing the triangular dormer flashing mentioned above . Alsun has started to install the fascia, starting at carport area. 8) The roof installation is done except for the fascias and flashings. No further work has been done on the facscia or scupper. All the flashings are done except for one area that needs to be revised near the 2nd floor balcony, CDA to provide a detail. 9) Alsun hasn't done the Scupper yet and plans to do it next week. It was apparent during the downpour (see accompanying photos sent separately) that the water needs to be controlled either by a scupper sending the water out to the driveway or with a downpipe. 10) Alsun to provide special flashing for the roof peak condition near the balcony. Main Contractor: 11) There is gap between ring beam and roof, FH reminded CDA that it should be covered or closed to keep out vermin, CDA asked FH to close it but with ventilation (screens?) so the soffit vents will properly ventilate the roof. FH will send a sample for the perforated metal for the gap between the ring beam and the roof. 12) The wardrobe shop drawings are still not finished yet, the pantry shop drawings are finished but CDA has not received a copy. FH has submitted the wardrobe and pantry shop-drawings to RM.
The Kitchen and Pantry were signed off on, as well as the wardrobes, but the placement of drawers, shelving, clothes hangers and number of each needs to be discussed and finalized this coming Thursday the 5th of April.

Alsun Alsun/FH

15.03.12 22.03.12

22.03.12 NOTE

FH CDA Alsun Note CDA

28.03.12 05.04.12 03.05.12 10.05.12 26.04.12

ASAP 12.05.12 04.05.12 ASAP

Alsun

03.05.12

ASAP

Alsun

03.05.12

ASAP

Note/FH

12.04.12

FH/RM No Decision

10.05.12 26.03.12

05.04.12

Note 05.04.12 10.05.12 19.04.12 10.05.12 26.04.12 03.05.12 05.04.12 12.04.12 ASAP ASAP ASAP ASAP ASAP 05.04.12 ASAP

The Bathroom cabinet drawing should show open shelves and a concealed drawer, drawing and quote to be revised. For the bathroom cabinets FH will talk to RM accordingly. 13) Main sub floors are done and ready to receive tile except the Genset and Ground tank areas. The tiling has started in the living room, master bedroom, Sarahs bedroom and bathroom. The floor tiling is approximately 85% complete. The main area is done & only the servants area is left. 14) Ceiling frames have started with Sarahs room and the MBR installed. 75% complete, gypsum not installed. The Frames are complete, gypsum to start Monday. Gypsum ceilings started. Ceilings 85% complete. Interiors complete, outside eaves not yet.

FH FH FH FH

FH FH FH FH FH

10.05.12 05.04.12 15.03.12 10.05.12

15) The boundary walls will require finish plaster which has not been in the BoQ to date. FH to estimate cost and submit to RM for approval.
This needs to be discussed in detail this coming Thursday the 5th of April as too which walls really need this and which do not.

FH FH FH Note RM/FH Indoloka Note FH Note Note FH/MS FH Note Note

26.03.12 05.04.12 10.05.12 12.04.12 26.04.12 03.05.12 10.05.12 28.03.12 05.04.12 12.04.12 03.05.12 10.05.12 05.04.12

05.04.12 12.04.12 ASAP ASAP ASAP ASAP 05.04.12 ASAP ASAP -

16)

17) 18) 19)

North Boundary wall was recommended to be raised using corrugated roofing on steel poles for structural reasons. FH to submit a quotation. The balcony drain for the second floor bedroom should be directed to the exterior corner of the back yard as discussed with CDA on site. There are actually two drains which can be joined together as discussed. The Balcony floor requires waterproofing. The pool is now being tiled. Bathroom tile has been started.. Overall the bathroom tile is 80% complete. FH suggested in the servants stair area the walls be more closed in. This need to be clarified with RM. A small knee Wall is needed at drying area. Hand washing can be done in the area under the stair.
FH has started the foundation for a wall under the stairs, FH has started and it is in progress.

FH has finished the additional stair support in servants area and RM agreed to use polycarbonate for the servants stair wall. 20) There will be 3 steel doors: one at the top of the stairs, one at the servants area to the courtyard and one at the kitchen, also a steel gate is needed at the corridor behind the master bathroom (east), near the back yard. 21) With just over 3 months until completion CDA recommended FH start to mobilize more people on site in order to make up time. This point is URGENT and needs to be addressed ASAP. CDA requested a daily schedule through to July outlining work to be done with completion dates and delivery of goods to aid in tracking. FH sent through a weekly schedule showing completion on 30 June however noted he will do his best to achieve it and make up for lost time. 22) RM & FH later discussed the following at RM residence: a) The Ariston Hot Water Heater has was checked by CDA and informed it will arrive as scheduled. The Ariston quotation handed over by CDA to FH. Ariston Heater will be late, FH to explain to RM.
FH explained his mistake in not paying for it immediately. CDA then reordered it on April 24th, delivery time is 6-8 weeks, arrival before mid-June.

FH

05.04.12

FH NOTES Note FH

12.04.12

NOTE

19.04.12 14.05.12

ASAP 05.06.12

b) FH passed his BoQ to RM. RM requested 1 comprehensive report instead of multiple reports. c) FH passed wood cabinet finish samples (3) to RM. FH offered an additional 5% discount off his cabinet price. FH said if MDF were used he could reduce the cost further by 10%. See Note 11 above. d) To be discussed further: garage door and driveway gate. FH to provide a new quote. Henderson & Wina quotes passed to RM. To be discussed 26.04.12. Garage door is already approved, the vendor is Wina, they have sent some material to site: rail and door to site. e) RM requested FH to try and source 2 wall mounted flexible arm reading

Note Note

15.03.12 26.03.12

ASAP

Note RM

26.03.12 19.04.12

ASAP -

Note FH

10.05.12 22.03.12

ASAP 05.04.12

lamps for the master bedroom. This has been provided and decided on
f) 6 units for the 3 downstairs bedrooms and now waiting for a discounted quote. LED for under counter lighting selected but still needs an official quote.

FH RM

05.04.12 19.04.12

12.04.12 -

g) CaesarStone to be used for the bathroom vanity tops: solid white. (blanco Zeus or Zues extreme)? Silestone sample not yet sent to RM Sample received and approved. h) The cost of the piping to the pools balancing tank not yet provided. i) Hunter fans are confirmed but the additional original accessories j)
estimated cost via UPS from the US needs to be provided so RM can compare to his sources cost. Lighting for the driveway was decided, but an official quote with discount to be provided. To be discussed 26.04.12

FH Note FH FH FH FH FH FH

03.05.12 10.05.12 12.04.12 28.03.12 05.04.12 28.03.12 28.03.12 05.04.12

19.04.12 05.04.12 05.04.12 ASAP ASAP

To be discussed 03.05.12
23) Also to be discussed:

Karawang tile (breezeblock for servants area). FH suggested lovers or Jalusi windows to prevent water from entering; CDA requested he discuss it with RM. Bio septic tank and breeze block was delivered to site. 24) During EHs (the owner) visit to the site a number of items need to be corrected: a) The kitchen outlets were being installed too high.
It was found that the kitchen wall electrical receptacles were installed roughly 40 to 50cm above the kitchen counters, when EH asked the lead electrician why this was he replied no one had told him at what height to install them at, this can only be concluded as a lack of coordination on FHs part. During further investigation it was found that FH was using an electrical receptacle layout that was designed completely wrong from what was given to FH in November 2011. The drawing FH was using was designed in June of 2011 when both EH and RM were in the Singapore due to RM breaking his back from April 2011 to August 2011. When FH was asked where this electrical drawing came from and who approved it, he could not answer. b) The PLN meter connection was found to be mounted on the right side of the garage on the front of the house approximately 3 to 4 meters from the front door, this was in direct conflict to what the design drawing stated that it be mounted on the left side of the garage and as EH and RM had said numerous times to mount it in the garage just like what was done on the previous project 10 years ago in Kemang Timur not on the outside wall. FH did not follow any instructions in this case from the project owner nor her husband.

NOTE

10.05.12

FH/RM FH

03.05.12 10.05.12

ASAP ASAP

FH

10.05.12

ASAP

c) The electrical plan FH had was found to have wrong and numerous placements of electrical outlets in the house and this is being changed and corrected according to the electrical drawing emailed to FH in November 2011. FHs drawing had more than 90 but in t he November drawing there are a lot less. d) There is still a lot of the floor left uncovered in plastic as has been noted for the past 2 weeks which needs to covered and protected properly.

FH

10.05.12

10.05.12

FH

03.05.12 10.05.12

Now

d) The Toto wall unit for the bathtub 432 SJ is wrong and should be floor standing: (Toto 494 SEL, 494 SM and 494 SQ?). Toto wall (Toto 494 SEL) unit was approved but it is out of stock,, FH will send another sample. FH did not have any answer regarding the order of the unit 494SEL so RM discussed it with Toto and was told it could be ordered and delivered in 6 weeks and Toto would monitor this to make sure it arrives on time. FH ordered it via BJ home and it should arrive before the end of the project e) The booster pump should be 3 phase not single phase. FH admitted
he had neglected to change the pump from single phase to triple phase and that he would absorb all costs for this change and only charge EH for the single phase pump price.

FH FH FH

03.05.12 03.05.12 10.05.12

ASAP 30 .06.12 21.06.12

Note

10.05.12

f) On the 11th of May a large truck was seen on site filled with dirt to be taken off the site. EH asked to stop until discussed with FH who said that there is too much dirt on site but and he still needs to excavate dirt for the absorption tanks and the septic tank. RM has confirmed in the past that the dirt in the old pool is only 75% full at has not been compacted. RM and EH are concerned that will result over time with settling leaving a large depression in the area as evidenced in the previous FH work done on EHs Kemang Timor house. The pool needs to be compacted properly using a process of wetting the dirt down to 2.6 meter deep compacting it, filling more, wetting it and compacting again and again until full to insure that there is no slumping or depressions formed. The fill needs to sufficiently cover the existing pool edge, a minimum of at least 10cm. g) Also the level of the back yard needs to be confirm ed with the new pool height. 24) With just 8 weeks to go there needs to be much more progress on site than in the past and increased staff and activity immediately. Please be proactive on this. 25) The Balcony drain has been prepared but waterproofing to the balcony and servants drying area not yet installed. 26) At the top landing of the main stair, FH planned to have only about 30-40 teakwood installed on the edge and the rest ceramic tile, CDA asked him to stop the ceramic installation, as it would look better to have all teak. FH to provide a quotation for this extra wood before proceeding. 27) The Well is still waiting for electrical supply to test the pump.

FH

10.05.12

ASAP

FH FH

10.05.12 10.05.12

ASAP 17.05.12

FH FH

10.05.12 10.05.12

ASAP ASAP

Note

Next Meeting: 17 May 2012 on site 2:00pm. NOTE: Should there be a correction or misunderstanding please inform CDA within 3(three) business days from the issue date of
these minutes. Otherwise, all information above is assumed correct and becomes a matter of record.

Prepared by: IS/RM CDA