SAPMSMIS.FIU.

EDU (C08), Client 401, EIN 6357, Fall 2008

General Ledger Accounting

The IDES group consists of 9 companies that are legal entities. They are set up in the R/3 System as company codes. Each company code has its own complete general ledger, which meets the various country-specific requirements. In the general ledger, very few daily transactions are completed. Most of the daily transactions are completed in subsidiary ledgers. For this reason, the following exercises are to help you become more familiar with the master records in General Ledger Accounting. To Display chart of accounts: Menu Path: Accounting Financial accounting General Ledger Information system General ledger reports Master data Chart of accounts SAP minimal variant Transaction code: S_ALR_87012325 Field name or data type Chart of accounts Values INT

Click on the

icon to run the report.

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

Click on the search icon (binoculars)

on the menu bar to find account no. 160000.

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

Another window appears. Click on the position cursor button. Double-click on line 160000, then select the display symbol . Explore around by going through type/description, key word/translation, and information tabs.

Answer question 1 on the worksheet.

Go back to the SAP Easy Access menu. Company-code data has to be entered in the definition of the G/L account in order to provide the settings specific to the company code. An important setting in the G/L account definition is the specifying a currency, in which the account is kept. Now we are going to look at the company-code specific settings of G/L account 160000 in company codes 1000 and 2000. Menu Path: Accounting Financial accounting General ledger Master records Individual processing In company code Transaction code: FSS0

Select the display symbol

. Change the company code from 1000 to 2000 and select

Answer question 2.
Reconciliation accounts: connect subsidiary ledgers with the general ledger in real-time. This means that a posting to a subsidiary ledger also posts to the corresponding reconciliation account in the general ledger at the same time. The subsidiary ledgers which are connected to
3

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

the general ledger via reconciliation accounts are the A/P, A/R, and assets ledgers. Now, lets try to identify reconciliation accounts. Menu Path: Accounting Financial Accounting General ledger Master records Individual processing In company code Transaction code: FSS0 Field name or data type G/L account Company code Values 160000 1000

Select the Display symbol. Control data tab: The value Vendors is entered in the field Recon. Account for acct type. This account is thus a reconciliation account for accounts payable.

Answer question 3 now.

Display G/L account list Menu Path: Accounting Financial Accounting General ledger Information system General ledger reports Master data G/L account list SAP minimal variant Transaction code: S_ALR_87012327

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

Field name or data type Values Company code 3000 Run the report by hitting Execute .

Answer question 4 now.

Posting an increase in capital Menu Path: Accounting Financial accounting General ledger Document entry G/L account posting Transaction code: FB50 Field name or data type Company code Click on the . Field name or data type Document date Posting date Click on the . Values 1000 Values Todays date Todays date

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

Select the tree-on button if no screen variants appear on the left. In the left column, select the with business area screen variant under the Screen variants for items folder.

1. Item Field name or data type G/L account D/C Doc. Currency amount Business area 2. Item Field name or data type G/L account D/C Doc. Currency amount Business area

Values 72000 Credit 200,000 BA20

Values 78200 Debit 200,000 BA20

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008

Select the post button

Record the document no: Document Display

Answer question 5 now.

Document Change Select the document header icon .

To make certain that the posting was actually completed properly, check the balance of account 78200 for your business area. Menu Path: Accounting Financial accounting General ledger Account Display balances Transaction code: FS10N Field name or data type G/L account Company code Fiscal year Business area Select Double-click the balance of the current period. In the line item list, press the Choose button in order to choose a different line layout. Select the Standard (1SAP) line layout. Double-click the line item with business area BA20. You access the detail view of the item. Choose Call upDocument overview to access the document display. Values 78200 1000 Current year BA20

SAPMSMIS.FIU.EDU (C08), Client 401, EIN 6357, Fall 2008 SAP General Ledger Processing Worksheet Userid #: _______________________________ Name:__________________________ Date: ___________________________

1.What is the long text of this G/L account in the maintenance language? a. Which account group does this account belong to? b. Can you add other information to the G/L account? If your answer is yes, how? c. Accounts can be defined as a P & L statement account or a balance sheet account. What type of account is account 160000? 2. What is the account currency in: Company code 1000? Company code 2000? 3. View the following accounts and find out if they are reconciliation accounts? If so, for which subsidiary ledger? Account 161000 Reconciliation account for Account 140000 Reconciliation account for

4. List three accounts in company 3000.

5. What is the short text for the debit side? What is the short text for the credit side?

6. What is the document type?