Chapter 11 Unidentified Person

Chapter 11
Unidentified Person File
SECTION 01: INTRODUCTION I. A. B. C. D. E. DEFINITIONS PURPOSE OF THE UNIDENTIFIED PERSON FILE CRITERIA FOR ENTRY INTO THE UNIDENTIFIED PERSON FILE RETENTION PERIOD FOR UNIDENTIFIED PERSONS CLEARED RECORDS VALIDATION
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SECTION 02: INQUIRIES I. A. B. C. D. E. F. G. H. I. PROCEDURE INQUIRIES SYNTAX INQUIRY BY BODY PARTS STATUS SYNTAX NCIC ONLY INQUIRY BY NON-UNIQUE IDENTIFIERS SYNTAX NCIC ONLY GUIDELINES FOR INQUIRIES OPERATIONAL INQUIRIES SEARCH PROCEDURES SCORING RESPONSES
SECTION 03: FIELDS AND EDITS I. A. B. DEFINITIONS MESSAGE KEYS FIELDS AND EDITS
SECTION 04: ENTRY I. A. B. C. PROCEDURE ENTRY AUTOMATIC CROSS-SEARCH WITH MISSING PERSON RECORDS NCIC QUALITY CONTROL
SECTION 05: SUPPLEMENTAL DATA ENTRY I. A. B. C. D. PROCEDURE SUPPLEMENTAL DATA ENTRY SYNTAX UNIDENTIFIED PERSON SUPPLEMENTAL DATA ENTRY FIELD EDITS ENTRY GUIDELINES FOR SUPPLEMENTAL DATA ENTRY
SECTION 06: MODIFY

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I. A. B. C. D.
PROCEDURE MODIFY WHAT AGENCY MAY MODIFY A RECORD SYNTAX OF A MODIFY TRANSACTION UNIDENTIFIED PERSON MODIFY FIELD EDITS
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SECTION 07: LOCATE TRANSACTIONS I. PROCEDURE
SECTION 08: CLEAR TRANSACTIONS I. A. B. C. D. PROCEDURE CLEARS WHEN TO USE A CLEAR MESSAGE SYNTAX UNIDENTIFIED PERSON CLEAR FIELD EDITS
SECTION 09: CANCEL TRANSACTIONS I. A. B. C. PROCEDURE WHEN TO USE A CANCELLATION MESSAGE SYNTAX UNIDENTIFIED PERSON CANCEL FIELD EDITS
SECTION 10: SUPPLEMENTAL CANCEL TRANSACTIONS I. A. B. C. D. PROCEDURE SUPPLEMENTAL CANCELLATIONS SYNTAX UNIDENTIFIED PERSON SUPPLEMENTAL DATA CANCEL FIELD EDITS CANCELLATION GUIDELINES
SECTION 11: SUPPLEMENTAL DENTAL RECORDS I. A. B. PROCEDURE SUPPLEMENTAL DENTAL RECORDS FIELDS AND EDITS
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CHAPTER 11: WACIC Unidentified Person File SECTION 01: Introduction Procedure #: 11.01.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Purpose of the Unidentified Person File 1. The Unidentified Person File assists in the identification of deceased persons and persons who are unable to ascertain their identity and aids in the matching of dismembered body parts that have been recovered at different times and/or locations. B. Criteria for Entry into the Unidentified Person File 1. Any unidentified deceased person. 2. A person of any age who is living and unable to ascertain his/her identity (e.g., amnesia victim, infant, etc.). The information on unidentified living persons should only be included if the person gives his/her consent or if they are physically or mentally unable to give consent. 3. Any unidentified catastrophe/disaster victim. 4. Body parts when a body has been dismembered (entered as an unidentified deceased person) with message key (MKE) Unidentified Deceased (EUD) or Unidentified Catastrophe/ Disaster Victim (EUV). C. Retention Period for Unidentified Persons 1. Unidentified Person File records will remain on file indefinitely or until action is taken by the originating agency to clear or cancel the record. Effective Date: August 1, 2006 See Also: CALEA:
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D. Cleared Records 1. When a record is cleared, it remains on file in the WACIC system for 14 days from the date of clear. Cleared records are removed entirely from NCIC upon receipt of the clear message. E. Validation 1. Unidentified Person File records will be validated monthly. Each record entered will be subject to validation three months after entry and annually thereafter.
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CHAPTER 11: WACIC Unidentified Person File SECTION 02: Inquiries Procedure #: 11.01.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Inquiries 1. An inquiry can be made of the Unidentified Person File by: a. Non-unique identifiers: age, sex, race, height, weight, eye color, and hair color. b. Body Part Status (BPS) code. c. Originating agency case (OCA) number assigned to a specific case by entering agency. d. Washington Crime Information Center (WAC) number assigned. e. National Crime Information Center (NIC) number assigned. B. Syntax
Field Header Message Key Originating Agency Identifier Originating Agency Case Number WACIC Number NCIC Number End of Text Example W; QU WA0340500 OCA/05-12345 WAC/05U0000011 NIC/U987654321 (send)
Effective Date: August 1, 2006 See Also: CALEA:
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C. Inquiry by Body Parts Status Syntax NCIC Only

Field Header Message Key Originating Agency Identifier Body Parts Status Sex Area End of Text Example W; QU WA0340500 BPS/RNNNNNNNNNNNNN SEX/F ARE/WA* (send)
D. Inquiry by Non-Unique Identifiers Syntax NCIC Only

Field Header Message Key Originating Agency Identifier Age Sex Race Eye Color Hair Color Height Weight End of Text Example W; QU WA0340500 AGE/21 SEX/F RAC/W EYE/BRO HAI/BRO HGT/508 WGT/125 (send)
1. All fields in the above inquiry are required. The following field edits will apply: a. AGE (1) Must be one or two numbers representing the age in years. The age must fall within a range of 0 to 99. The age in the inquiry plus or minus one year will be searched against the average age in the record on file. b. HGT (1) Must be three numbers representing feet and inches. The first character must be 0 through 7. The second number must be a 0 or 1. When the second number is 1, the third number must be 0 or 1. The code UNK (unknown) is valid. The height in the inquiry is searched plus or minus 3 inches against the average height in records on file. If the inquiry contains UNK, only those records with UNK will be searched.
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c. WGT (1) Must be three numbers representing pounds. The minimum weight is one pound (001) and the maximum weight is 499 pounds. The code UNK (unknown) is valid. The weight inquiry is searched plus or minus ten pounds against the average weight in the records file. If the inquiry contains UNK, only those records with UNK are searched. E. Guidelines for Inquiries 1. The ORI is not required in inquiries. If no ORI is included in the transaction, the ACCESS system inserts the default ORI assigned to the terminal submitting the inquiry. If an ORI is included, it must be an ORI which the terminal is authorized to use. F. Operational Inquiries 1. Inquiries to the Unidentified Person File use the MKE QU or U, which will retrieve record information from WACIC without any added dental information, and full record information, including dental information, from NCIC. 2. Inquiry by Unique Identifier WACIC and NCIC By OCA: W;QU.WA0340500.OCA/05-12345(send) By WAC: W;QU.WA0340500.WAC/05U0000011(send) By WAC to retrieve dental information: W;QDD.WA0340500.WAC/05U0000011(send)
By NIC: W;QU.WA0340500.NIC/U987654321(send)
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3. Inquiry by Body Parts Status Code NCIC Only a. Inquiries by body parts status code are processed by NCIC only; WACIC does not have the capability of searching the Unidentified Person File by body parts status. W;QU.WA0340500.BPS/NNNRRRRRRNNNNNN.SEX/F.ARE/WA* (send) b. This inquiry indicated that the complete set of right and left arms, including hands, were recovered. c. This type of inquiry can be used when an agency recovers a partial unidentified body in an attempt to match the body parts recovered with any record in the Unidentified Person File where these body parts were missing. In this type of an inquiry, at least one of the 15 positions must contain the code "N" in any position where the inquiry shows "R" will be returned. For example, on the above inquiry, a record(s) on file where there is an "N" code in any one or more or positions three through eight would be returned. 4. Inquiry by Non-Unique Identifiers NCIC Only a. Inquiries by non-unique identifiers are processed by NCIC only; WACIC does not have the capability of searching the Unidentified Person File by non-unique identifiers. W;QU.WA0340500.AGE/21.SEX/F.RAC/W.EYE/BRO. HAI/BRO.HGT/508.WGT/125(send) G. Search Procedures 1. Unique Identifier Search Procedure a. Both WACIC and NCIC search for any record where the search element submitted (OCA, WAC, NIC) exactly matches that identifier in a record on file. 2. Body Parts Status Inquiry Search Procedure NCIC Only a. You can search by an area (ARE). For inquiries, any of the listed ARE field inquiry codes may be followed by an asterisk (*).
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b. When an inquiry contains ARE/followed by a valid inquiry code and an asterisk, the response to the inquiry will be limited to records containing the same code and/or US in the first two positions of the ORI field. c. For example, an inquiry containing ARE/CA will retrieve records with AZ, CA, NV, OR, and US in the first two positions of the ORI field. An inquiry containing ARE/CA* will retrieve records with CA and US in the first two positions of the ORI field. d. The following chart shows the records retrieved for all values entered in the ARE field:
ARE/ Field Inquiry Code AL AK AZ AR CA CO CT DC DE FL GA HI IA ID IL IN KS KY LA MA MD ME MI MN MO MS MT NB NC WACIC Manual Revised 07/2007 ORI of Records Returned in Response AL, FL, GA, LA, MS, NC, TN, &US AK, BC, YT, & US AZ, CA, CO, NV, NM, UT, & US AR, IL, KS, KY, LA, MS, MO, OK,TN,TX, & US AZ, CA, NV, OR, & US AZ, CO, KS, NB, NM, OK, TX, UT, WY, & US CT, ME, MA, NH, NJ, NY, PA, RI, VT, & US DE, DC, MD, NJ, PA, WV, & US DE, DC, MD, NJ, PA,VA, & US AL, FL, GA, MS, & US AL, FL, GA, NS, SC, TN, & US HI & US IL, IA, KS, MN, MO, NB, SD, WI, & US ID, MT, NV, OR, UT, WA, WY, AB, BC, & US AR, IL, IN, IA, KY, MI, MN, MO, TN, WI, & US IL, IN, KY, MI, OH, WI, ON, & US AR, CO, IA, KS, MO, NB, NM, OK, TX, & US AR, IL, IN, KY, MO, NC, OH, TN, VA, WV, & US AL, AR, LA, MS, OK, TX, & US CT, MA, ME, NH, NJ, NY, PA, RI, VT, & US DE, DC, MD, NJ, OH, PA, VA, WV, & US CT, MA, ME, NH, RI, VT, NK, NS, PQ, & US IL, IN, MI, MN, OH, WI, ON, & US IL, IA, MI, MN, NB, ND, SD, WI, MB, ON, & US AR, IL, IA, KS, KY, MS, MO, NB, OK, TN, & US AL, AR, FL, LA, MS, MO, TN, & US ID, MT, ND, SD, WA, WY, AB, BC, MB, SN, & US CO, IA, KS, MN, MO, NB, SD, WY, & US AL, GA, KY, NC, SC, TN, VA, WV, & US Chapter #11-9
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ARE/ Field Inquiry Code ND NH NJ NM NV NY OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY AB BC MB NF NK NS NT ON PE PQ SN YT PR VI
ORI of Records Returned in Response MN, MT, ND, SD, WY, MB, SN, & US CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US CT, DE, DC, MD, MA, NJ, NY, PA, RI, VA, & US AZ, CO, KS, MN, OK, TX, UT, & US AZ, CA, IS, NV, OR, UT, & US CT, MA, NH, NJ NY, OH, PA, RI, VT, ON, PQ, & US IN, KY, MD, MI, NY, OH, PA, WV, ON, & US AR, CO, KS, LA, MO, NM, OK, TX, & US CA, ID, NV, OR, WA, & US CT, DE, DC, MD, MA, NJ, OH, PA, RI, VA, WV, ON, & US CT, ME, MA, NH, NJ, NY, PA, RI, VT, & US GA, NC, SC, TN, & US IA, MN, MT, NB, ND, SD, WY, & US AL, AR, GA, IL, KY, MS, MO, NC, SC, TN, VA, WV, & US AR, CO, KS, LA, NM, OK, TX, & US AZ, CO, ID, NV, NM, UT, WY, & US CT, ME, MA, NH, NY, RI, VT, ON, PQ, & US DE, DC, KY, MD, NJ, NC, PA, TN, VA, WV, & US ID, MT, OR, WA, BC & US DC, KY, MD, NC, OH, PA, TN, VA, WV, & US IL, IN, IA, MI, MN, WI, & US CO, ID, MT, NB, ND, SD, UT, WY, & US Canada ID, MT, AB, BC, NT, YT, & US AK, ID, MT, WA, AB, BC, NT, YT, & US MN, MT, ND, MB, NT, ON, SN, & US NF, PQ, & US ME, NK, NS, PE, PQ, & US ME, NK, NS, PE, & US AB, BC, MB, NT, PQ, SN, YT, & US IN, MI, MN, NH, NY, OH, PA, VT, MB, ON, PQ, & US NK, NS, PE, & US ME, NH, NY, VT, NF, NK, NT, ON, PQ, & US MT, ND, AB, MB, NT, SN, & US AK, BC, NT, YT, & US Puerto Rico and Virgin Islands PR, VI, & US PR, VI, & US
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3. Non-Unique Identifier Search Procedure NCIC Only a. When NCIC receives a non-unique Unidentified Person File inquiry, the data in the inquiry is searched against an Unidentified Person File index to identify records having matching data or data which falls within a range assigned to an input data field. All records identified will be assigned to an input data field. All records identified will be assigned a score based upon the degree of similarity to the corresponding data in the inquiry. The NCIC response to this type of inquiry will contain: (1) A statement that furnishes a count of the total possible matches found. For example: NCIC HAS 245 POSSIBLE MATCHES FOR YOUR INQUIRY. THE TWO HIGHEST SCORING RECORDS ARE LISTED FOLLOWED BY THE NIC NUMBERS OF UP TO 20 OF THE HIGH SCORE RECORDS. CONTACT NCIC OFF-LINE SEARCH FOR ALL RECORDS. (2) The two records having the highest scores. (3) The NIC numbers and scores for the two records furnished followed by the NIC numbers and scores of the next 18 records having the highest scores. These will be listed in descending order by score. H. Scoring 1. When a non-unique identifier inquiry is received, the NCIC computer searches the Unidentified Person File for possible matches ( i.e., candidate records). The sex, race, eye, and hair color codes in the candidate records will be identical to the sex, race, eye, and hair color codes in the inquiry. The age, height, and weight in the inquiry are searched against the average of the ages, heights, and weights stored in the candidate records. The average age, average height, and average weight in the candidate records may vary from the age, height, and weight in the inquiry. For example: a range of 150-200 in the WGT field of a record has an average of 175. Only those inquiries having a weight of 165 to 185 pounds will match that particular record.
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2. A score is assigned to each candidate record. The score is computed based upon the variance between the inquiry age, height, and weight and the corresponding data in the candidate records. The score is an abstract numerical representation of the relative similarity between the inquiry data and the data in the candidate records. The score is used by NCIC to select up to 20 most likely candidate records for the response to the inquiring agency. 3. To determine if a hit (identification) has been made, the inquiring agency must review all of the information in the candidate records and contact the agency that entered the record(s) to confirm the possible matches. 4. These identifiers will be used to search the NCIC computer. A score will be assigned to each possible matching record. This score is computed based upon the variance between the inquiry age, height, weight, and the corresponding data in the possible matching record(s). The score is an abstract numerical representation of the relative similarity between the inquiry data and the data possible matching records. In this search, the sex, race, hair color, and eye color will remain constant; only records with an exact match in each field will be considered as possible matches. Any record with an age of plus or minus one year of the year submitted on the inquiry will be searched, any record with weight plus or minus ten pounds of data will be searched, and any record with a height plus or minus 3 inches of this data submitted will be searched. 5. NOTE: When the code UNK or U is used to indicate the sex, race, height, and/or weight, only those records on file in NCIC with an exact code of UNK or U will be searched. Therefore, at the time of the search, it might be advantageous to submit more than one inquiry (e.g., the sex is unknown, submit three inquiries; one showing sex as U, one showing sex as F, and another showing sex as M). I. Responses 1. WACIC No Record Response WWCIC TIME: 1317 DATE: 052505 TO: LRKPD WA0340500 NO RECORD FOUND WAC/05U0000012
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2. WACIC Positive Hit Response WWCIC TIME: 0959 DATE: 052305 TO: LRKPD WA0340500 MKE/UNIDENTIFIED DECEASED PERSON ORI/WA0340500 BPS/RRRRRNRRNRRRNNN SEX/M RAC/W EYB/19301940 EDD/05/01/2005 DBF/05/05/2005 HGT/500-502 WGT/250-280 EYE/BRO HAI/BRO OCA/TEST1234 BLT/ABPOS CRC/C FPA/N BXR/P MIS/TEST ENTRY ONLY CDA/H MULTIPLE GUNSHOT WOUNDS JWT/WA,RI JWL/WA-SEIKO RI-GOLD MAN/TEST COUNTY CORONER MAL/OLYMPIA,WA MAT/360 555-1212 ORI IS PD LITTLEROCK SMT/SC R LEG NIC/U110002132 WAC/05U0000012 3. NCIC No Record Response NCIC TIME: 1319 DATE: 052505 TO: LRKPD WA0340500 NO NCIC UNIDENTIFIED PERSON RECORD AGE/65 SEX/M RAC/W EYE/GRN HAI/BLN HGT/409 WGT/350
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4. NCIC Positive Hit Response NCIC TIME: 1000 DATE: 052305 TO: LRKPD WA0340500 MKE/UNIDENTIFIED PERSON DECEASED ORI/WA0340500 BPS/RRRRNRRNRRRNNN SEX/M RAC/W EYB/19301940 EDD/20050501 DBF/20050505 HGT/500-502 WGT/250-280 EYE/BR0 HAI/BR0 SMT/SC R LEG OCA/TEST1234 MIS/TEST ENTRY 0NLY BLT/ABP0S CRC/C FPA/N BXR/P CDA/H MULTIPLE GUNSH0T W0UNDS JWT/WA,RI JWL/WA-SEIK0 RI-G0LD MAN/TEST C0UNTY C0R0NER MAL/0LYMPIA,WA MAT/360 555-1212 NIC/U110002132 DTE/20000523 1257 EDT
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CHAPTER 11: WACIC Unidentified Person File SECTION 03: Fields and Edits Procedure #: 11.03.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Message Keys
Unidentified Deceased Unidentified Living Unidentified Disaster Victim Supplemental Data Entry EUD EUL EUV EUN Modify MU MU MU Clear CU CU CU Cancel XU XU XU XUN
B. Fields and Edits 1. Shown below in the order in which they appear in an entry transaction are the Unidentified Person File message fields and their respective Message Field Codes (MFC), field lengths, entry requirements (required, optional, conditional), and basic edits.
Field Name Header Message Key Originating Agency Identifier Body Parts Status Sex Race Estimated Year of Birth Estimated Date of Death Date Body Found Height Weight Eye Color Hair Color Scars-Marks-Tattoos Fingerprint Classification WACIC Manual Revised 07/2007 MFC MKE ORI BPS SEX RAC EYB EDD DBF HGT WGT EYE HAI SMT FPC Length 4 9 15 1 1 9 8 8 7 7 3 3 10 20 Required? Y Y Y C Y Y N C Y Y Y Y Y N N Data Type A, N, S A A, N A A A N, S N N A, N, S A, N, S A A A A, N Chapter #11-15
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Originating Agency Case Number Linkage Agency Identifier Linkage Case Number Miscellaneous Notify Originating Agency Blood Type Circumcision Foot Print Available Body X-Rays Available Vision Prescription Cause and Manner of Death Jewelry Type Jewelry Description Medical Examiner Name Medical Examiner Location Medical Examiner Telephone DNA Profile Indicator DNA Location Required?: Y Yes N No C Conditional
OCA LKI LKA MIS NOA BLT CRC FPA BXR VRX CDA JWT JWL MAN MAL MAT DNA DLO
20 9 20 500 1 5 1 1 1 40 30 50 100 50 30 12 1 250 Data Type:
Y C C N N N N C Y N C N N N N N N N
A, N, S A, N A, N, S A, N, S A A A A A A, N, S A, N, S A, S A, N, S A, N, S A, N, S A, N, S A A, N, S
A Alphabetic N Numeric S Special Characters
2. MKE (Message Key) a) The MKE field must be a valid message key. 3. ORI (Originating Agency Identifier) a) The NCIC-assigned identifier of the agency holding the record. 4. BPS (Body Parts Status) a) The BPS Field in an EUD or EUV record entry describes whether the whole body or only part(s) of the body has been recovered as well as the condition of those recovered parts; i.e., skeletal. b) When only part(s) of a body or skeleton has been recovered, the NCIC 2000 diagram for the BPS Field should be used. c) The diagram divides the body into 15 parts which correspond to the 15 positions (characters) in the field. The field should contain N (not recovered), S (recovered skeletal), D (recovered-decomposed), or F (recovered-fresh) in the positions corresponding to the body parts. For example, if a body is recovered missing both legs, the field should be coded: FFFFFFFFFNNNNNN.
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d) When all 15 major parts have been recovered as skeletal remains, instead of 15 Ss the code SKL may be entered in the BPS Field. NCIC 2000 will automatically convert the code SKL to 15 Ss. e) When all 15 major body parts have been recovered, the codes ALD or ALF, instead of 15 Ds or Fs, may be entered in the BPS Field. NCIC 2000 will automatically convert the codes ALD or ALF to 15 Ds or Fs. f) NOTE: The BPS field is mandatory only when the message key field (MKE) contains the codes EUD or EUV.
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5. SEX (Sex) a) The SEX field must be a valid code as listed in the Personal Descriptors Section of the NCIC Code Manual. 6. RAC (Race) a) The RAC field must be a valid code as listed in the Personal Descriptors Section of the NCIC Code Manual. 7. EYB (Estimated Year of Birth) a) The EYB field must be four numbers followed by a hyphen and then four more numbers. The numbers in positions six through nine may be identical to the numbers in positions one through four to indicate that the year of birth is known (i.e., EYB/1965-1965). b) If positions six through nine are not identical to positions one through four, the numeric value of positions one through four must be less that the numeric values of positions six through nine (i.e., 1951-1971). The year indicated in positions six through nine cannot be greater than the year in which the entry message was transmitted. The numeric value of positions one through four cannot be more than 20 years less than the numeric value of positions six through nine. c) NOTE: This field is required when ALD, ALF or all Fs or Ds is entered for BPS. 8. EDD (Estimated Date of Death) a) The EDD field must be eight numbers representing year, month, and day (YYYYMMDD), in that order. The month (MM) can contain zeros to indicate that the month cannot be estimated. b) If MM is not zeros, MM must contain a value of 01 through 12. If MM is zeros, then days (DD) must be zeros. DD may contain zeros to indicate that the day cannot be estimated. If DD is not zeros, the day indicated cannot exceed the maximum number of days in the month (MM) indicated. c) If a complete date is entered, it cannot be more than 50 years prior to the date that the entry or modification message is transmitted. If a partial date is entered, the year (YYYY) cannot be more than 50 years prior to the year that the entry or modification is transmitted.
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Example: Estimated Date of Death 1999 June 1998 April 26, 2000 9. DBF (Date Body Found) a) The DBF field must be eight numbers representing year, month, and day (YYYYMMDD), in that order. It must be a valid date. 10. HGT (Height) a) The HGT field must be three numbers followed by a hyphen, and followed by three numbers. The estimated height of the individual (feet and inches) as reported by the medical examiner, coroner, or investigating officer should be entered. If the exact height is known, it must be entered twice (e.g., 510-510). b) This field is restricted to a range of 6 inches. If the height range is more than 6 inches (e.g., 500 to 508), a height which falls within a range of 6 inches (e.g., 501 to 507) must be from the medical examiner, coroner, or officer. The new range should be entered in the height field (e.g., HGT/501-507) and the original height should be entered in the MIS field (e.g., MIS/HGT is 500-508). The code unknown (UNK) may be entered to indicate the height cannot be determined. 11. WGT (Approximate Weight) a) The WGT field must be three numbers followed by a hyphen and three more numbers or the three letters "UNK." If the exact weight is known, it must be entered twice (e.g., 175-175). b) This field is restricted to a range of 50 pounds. If the weight range is more than pounds (e.g., 120-190), a weight which falls within a range of 50 pounds (e.g., 132-182) must be obtained from the medical examiner, coroner, or officer. The new range should be entered in the WGT field (e.g., WGT/132-182), and the original weight should be entered in the MIS field (e.g., MIS/WGT is 125190). Enter As: 19990000 19980600 20000426
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c) The code UNK may be entered to indicate that the estimated weight cannot be determined. 12. EYE (Eye Color) a) The EYE field must be a valid code listed in the Personal Descriptors Section of the NCIC Code Manual. 13. HAI (Hair Color) a) The HAI field must be a valid code listed in the Personal Descriptors Section of the NCIC Code Manual. 14. SMT (Scars, Marks, Tattoos, and Other Characteristics) a) The SMT field must be a valid code listed in the Personal Descriptors Section of the NCIC Code Manual. 15. FPC (Fingerprint Classification) a) Must be 20 alphabetic and/or numeric classification characters which must be valid codes from the Personal Descriptors Section of the NCIC Code Manual. If the first character of any finger is numeric, the second character must also be numeric. Codes 00 and 50 may not be used. b) If the message key is EUL, the FPC is mandatory. If MKE is EUD or EUV and if BPS contains ALF or ALD or contains D or F in positions 6 and 9, FPC is required. c) If fingerprints are available, a fingerprint card should be submitted to the FBI Criminal Justice Information Services Division, since an NCIC fingerprint cannot be searched against fingerprint cards. d) An exception to the coding instructions in Personal Descriptors is that the code NA is permitted in the FPC field of Unidentified Person File records. The code NA is used when a finger cannot be printed because it has been amputated and not found with the body and the amputation of the finger was related to the death of the individual. Ante mortem amputations that are not related to the death of the individual are indicated by using the code XX (missing/amputated).
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e) The code NA is also used when a finger cannot be printed because it is burned or mutilated and the burning or mutilation was related to the death of the individual. Ante mortem burns, mutilations, and scars that are not related to the death of the individual are indicated by using the code SR (scarred/mutilated). f) If all ten of the deceased's fingers have been amputated and not found with the body, burned, or mutilated and the amputation, burning, or mutilation is related to the death of the individual, the code NFP may be entered in the FPC field. The NCIC computer will convert the code NFP to ten NA's for insertion into the FPC field. 16. OCA (Originating Agency Case Number) a) The OCA field contains a maximum of twenty letters and/or numbers. It must not contain a single zero only, a run of zeros only, the word NONE, or the first seven characters of the ORI field. 17. LKI (Linkage Agency Identifier) a) The LKI field contains nine alphanumeric characters. It must be a valid NCIC 2000-assigned ORI. The LKI and LKA cannot be identical to the ORI and OCA. LKI and LKA are entered as a set. 18. LKA (Linkage Case Number) a) The LKA contains a maximum of 20 alphanumeric characters. It must not contain a single zero only, a run of zeros only, a single alphabetic only or the word NONE. The first seven characters of the LKA cannot equal the first seven characters of the LKI. The only valid special character is the hyphen. The LKA must be valid for the LKI. (There must be an ORI and matching OCA in the System). b) The Linkage ORI and OCA Fields are provided as separate fields to associate incidents that are handled by multiple departments. An agency entering a record which shares the same incident of a record entered by a different ORI and/or OCA can link the records by entering the associated ORI and OCA in the linkage fields (LKI and LKA). The record will be rejected if the LKI/LKA Fields are the same as the ORI/OCA Fields, or if the first seven characters of the LKA are the same as the first seven characters of the LKI.
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19. MIS (Miscellaneous) a) The MIS field contains a maximum of 500 characters. All additional searchable data must be entered in a supplemental record (MKE/EUN), as illustrated and explained in the Supplemental Entry section of this file, as this procedure increases the chances of a hit on the record. b) The types of information that should be included in the MIS field are as follows: (1) Clothing description (size, color, style, laundry marks) (2) Shoes (size, style, color) (3) Smoker (pipe, cigar, cigarette; brand) (4) Chews tobacco (brand) (5) Fingernails (polish, length, biter) (6) Amount of money in possession (7) Medication in possession (8) Left-handed (9) Right-handed (10) Explanation/description of scars, marks, tattoos, and physical conditions 20. NOA (Notify Originating Agency) a) If an entering agency believes that notification each time its record is hit will provide investigative leads, regardless of whether the location of the property is known, enter Y in the NOA field. If this field is left blank it defaults to N for no. 21. BLT (Blood Type) a) Must be a valid NCIC-assigned code as listed in the Personal Descriptors Section of the NCIC Code Manual. 22. CRC (Circumcision) a) Must be left blank (unfilled) if the SEX field is F (Female). If coded, it must be a valid NCIC-assigned code listed in the Personal Descriptors Section of the NCIC Code Manual. 23. FPA (Footprints Available) a) Must be a valid code listed in the Personal Descriptors Section of the NCIC Code Manual.
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b) The FPA field is mandatory for all Unidentified Person File records if the BPS field contains the code ALL or if positions 11 and 14 contain the letter R. 24. BXR (Body X-Rays Available) a) Must be a valid NCIC-assigned code as listed in the Personal Descriptors Section of the NCIC Code Manual. 25. VRX (Corrective Vision Prescription) a) Maximum of 40 characters. May be any of the characters in the NCIC character set except for the period (.). Use of the period is field delimitation only as defined in the Personal Descriptors Section of the NCIC Code Manual. 26. CDA (Cause and Manner of Death) a) The first character entered in the field must be a valid NCICassigned code as listed in the Personal Descriptors Section of the NCIC Code Manual. The code must be followed with a space. Any valid alpha-numeric and following special characters may follow in positions three through 30: the dollar sign ($), the ampersand (&), the comma (,), the space or blank ( ), the hyphen (-), and the slash (/). b) NOTE: The CDA field is mandatory only when the message key field contains the codes EUD or EUV. 27. JWT (Jewelry Type) a) Must be any valid code listed in the Personal Descriptors Section of the NCIC Code Manual. Each code may be used only once in the JWT field. A comma must follow each code, except the last code entered. 28. JWL (Jewelry Description) a) Must be any valid letters. Also, the following special characters are permitted: the dollar sign ($), the ampersand (&), the comma (,), the blank ( ), the hyphen (-), and the slash (/). Maximum of 100 characters.
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29. MAN (Medical Examiner/Coroner Agency Name and Case Number) a) The MAN field contains a maximum of 50 characters to indicate the agency name and case number. 30. MAL (Medical Examiner/Coroner Locality) a) The MAL field contains a maximum of 30 characters to indicate the city and state. 31. MAT (Medical Examiner/Coroner Telephone Number) a) Must be three numbers followed by a space, three numbers, a hyphen and four numbers. For example: 360 427-7754. 32. DNA (DNA Profile Indicator) a) The DNA field must be either a Y or N. N is the default value. If Y is entered then the DLO Field is required 33. DLO (DNA Location) a) A 250 character free text field explaining the location of the DNA sample and contact information. If the DNA field is N or defaulted to N, then the DLO field must be blank. 34. WAC (WACIC Number) a) A number consisting of the year of entry and the letter U, followed by seven numbers which are automatically assigned by WACIC to each accepted entry. For example: 05U0000001. 35. NIC (NCIC Number) a) A self-checking number consisting of the letter U followed by nine numbers that are automatically assigned by NCIC to each accepted record. Must have a valid check digit when used to identify a record in a subsequent transaction. For example: U123456789.
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CHAPTER 11: WACIC Unidentified Person File SECTION 04: Entry Procedure #: 11.04.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Entry 1. An entry format mask is provided for ACCESS WEBMSS terminals. This mask allows the user to "fill in the blanks" to make an unidentified person entry. F;EU(send)
MKE/____ ORI/ _________ BPS/ ______________ SEX/ _ RAC/ _ EYB/ _________ EDD/ ________ DBF/ ________ HGT/ _______ WGT/ _______ EYE/___ HAI/ ___ SMT/ __________ FPC/ ____________________ OCA/ ____________________ LKI/ _________ LKA/ ____________________ MIS/ _____________________________________________________________ NOA/ _ BLT/ _____ CRC/ _ FPA/ _ BXR/_ VRX/ ________________________________________ CDA/ *______________________________ JWT/ __________________________________________________ JWL/ _____________________________________________________________ MAN/ __________________________________________________ MAL/ ______________________________ MAT/ ____________ DNA/ _ DLO/ _____________________________________________________________ _____________________________________________________________ ______REQUIRED FIELD MKE=EUD (DECEASED), EUL (LIVING), EUV (DISASTER VICTIM) POSSIBLE REQUIRED FIELDS ARE: MKE, ORI, BPS, SEX, RAC, EYB, DBF, HGT, EYE, HAI, FPC, OCA, FPA, BXR, CDA * CDA REQUIRES A VALID CODE (A H N S U), SPACE, AND THE DESCRIPTION OF CAUSE . . . ENTER UNIDENTIFIED PERSON FORMAT . . .
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2. Examples of Entries a. The following sections show examples of various types of unidentified person entries not using the entry mask. b. Unidentified Deceased Entry W;EUD.WA0340500.RRRRRRRRRRRNNN.M.W. 1960-1970.19960000.20050318.511-511.180-180.BLU. BRO.SC R LEG.PIPMPOCIDIXMCMXOPMDM.05-3579... CLOTHING FOUND-BLUE JEANS BLUE ARROW SHIRT JC PENNEY T SHIRT AND SHORTS ATLANTA BRAVES BASEBALL CAP.Y. ABPOS.C.Y.F..H MULTIPLE STAB WOUNDS.PK,RI,WA. PK-BUCK LOCKING BLADE RI-GOLD WA-SEIKO. THURSTON COUNTY CORONER.OLYMPIA,WA.360 555-1234.Y. WA STATE CRIME LAB,SEATTLE,WA 206-555-4321, WAWSP0099,MTDNA,CODIS NBR ABC-RMP-123456789(send) c. Unidentified Living Entry W;EUL.WA0340500.ALL.M.W.1960-1970..20050421. 511-511.180-180.BLU.BRO.SC R LEG.PIPMPOCIDIXMCMXOPMDM. 05-3579...WEARING BLUE JEANS BLUE ARROW SHIRT JC PENNEY T SHIRT AND SHORTS ATLANTA BRAVES BASEBALL CAP.Y. ABPOS.C.Y.F.PK,RI,WA. PK-BUCK LOCKING BLADE RI-GOLD WA-SEIKO... Y.WA STATE CRIME LAB,SEATTLE,WA 206-5554321,WAWSP0099,MTDNA,CODIS NBR ABC-RMP123456789(send) 3. Entry Acknowledgments a. A successful entry will result in acknowledgments from WACIC and NCIC that will be directed to the terminal's printer. b. WACIC Acknowledgment WWCIC TIME: 1002 DATE: 052305 TO: LRKPX WA0340500 ENTERED EUD WAC/05U0000012 OCA/TEST1234
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c. NCIC Acknowledgment NCIC TIME: 1002 DATE: 052305 TO: LRKPX WA0340500 NIC/U110002132 OCA/TEST1234 B. Automatic Cross-Search with Missing Person Records 1. When an Unidentified Person record is entered or modified, the NCIC computer automatically compares the data in that record against all missing person records in NCIC. These comparisons are performed daily on the records entered/modified on the previous day. The identifiers used in the comparisons are as follows:
Missing Person Identifiers Date of Birth Sex Race Height Weight Eye Color Hair Color Date of Last Contact Date of Last Contact Scars, Marks, Tattoos, etc. Fingerprint Classification Jewelry Type Originating Agency State Code Blood Type Dental Characteristics Unidentified Person Identifiers Estimated Year of Birth Sex Race Estimated Height Estimated Weight Eye Color Hair Color Estimated Date of Death Date Body Found Scars, Marks, Tattoos, etc. Fingerprint Classification Jewelry Type Originating Agency State Code Blood Type Dental Characteristics
2. NOTE: Even though the search only compares the data as shown in the chart above, records should contain all available descriptive data to further aid in the identification process. Once the comparisons are made, all entering agencies are notified of the results through administrative messages. The $.M. administrative message advises an agency that a possible match(es) has been made on its record.
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3. This message is transmitted to both the ORI of the new/modified record and each of the ORI(s) of the matched record(s). The message includes abbreviated records for up to 100 possible matches. 4. If more than 100 records were matched, the remaining records can be obtained by contacting WACIC directly. If the cross-search does not produce any match, the entering/updating agency is notified through a $.N. administrative message. 5. Example of $.M Message NCIC XMIT MSG#: 91004 TIME: 0332 DATE: 050505 RCV MSG#: 0 TIME: 1149 TO: LRKPX $.M.L01 WA0340500 YOUR RECORD WITH NIC/U820001500 OCA/05-234640 IS A POSSIBLE MATCH WITH THE FOLLOWING RECORD(S). THIS SEARCH WAS INITIATED BY THE ENTRY/UPDATE OF NIC/M004036878. SEX/ DBF/ NIC ST RAC EYB/YOB HGT WGT EYE HAI DLC MATCH DATA M004036878 AK M/I 1956 066 225 BR0 BLK 19891112 BLT MAKE INQUIRY ON NCIC(NIC) NUMBER TO OBTAIN COMPLETE RECORD(S). WA0340500 LRKPD 6. Example of $.N Message NCIC XMIT MSG#: 91004 TIME: 0332 DATE: 050505 RCV MSG#: 0 TIME: 1149 TO: LRKPX $.N. WA0020000 YOUR RECORD WITH NIC/U010712163 OCA/05-02187 HAS BEEN SEARCHED. THE SEARCH DID NOT PRODUCE ANY POSSIBLE MATCHES. WA0340500 LRKPD
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C. NCIC Quality Control 1. NCIC requires an agency to verify and update its unidentified person records with any additional information within 60 days of entry. On a daily basis, the NCIC system checks all missing person records on file with a date of entry older than 30 days that do not contain information in any of the following fields: a. Blood Type (BLT) b. Dental Characteristics (DCH) c. Fingerprint Classification (FPC) d. Jewelry Type (JWT) e. Scars, Marks, Tattoos, and Other Characteristics (SMT) 2. If any of the above fields in the NCIC record are blank, the NCIC automatically sends a $.K administrative message to the entering agency identifying the blank fields. If information is available for the indicated fields, it should immediately be added to the record with a modify transaction. If the information is not available, no further action is required.
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Here is an example of this message: $.K. WA0340500 NCIC INCOMPLETE MISSING/UNIDENTIFIED PERSON NOTIFICATION AT 1600 EST 20051030. YOUR ENTRY NIC/M000069216, OCA/56789 HAS INFORMATION MISSING FROM THE FOLLOWING KEY DATA FIELDS: DCH, FPC, SMT. IF ANY SUPPLEMENTAL INFORMATION IS AVAILABLE, THAT DATA SHOULD BE ENTERED IMMEDIATELY. THIS WILL BE YOUR ONLY NCIC NOTIFICATION. MKE/UNIDENTIFIED PERSON DECEASED ORI/WA0340500 BPS/RRRRRRRRRRRRRR SEX/F RAC/W EYB/19531958 EDD/19980601 DBF/20050930 HGT/503-503 WGT/100-110 EYE/GRN HAI/BRO FPC/12101116141109111713 OCA/ABC32456 MIS/WEARING CUT OFF JEANS YELLOW T SHIRT W/MIAMI AND BIRDS MIS/BLU TENNIS SHOES YELLOW BIKINI UNDERPANTS BLT/OPOS FPA/Y BXR/P CDA/H STAB WOUNDS IN CHEST JWT/RI JWL/SIZE 6 STERLING SILVER W/TURQ STONE MAN/LITTLEROCK PD CORONER CASE 05-012 MAL/OLYMPIA, WA MAT/360 555-0000 NIC/Ul05350284 DTE/20050421 1340 EDT
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CHAPTER 11: WACIC Unidentified Person File SECTION 05: Supplemental Data Entry Procedure #: 11.05.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Supplemental Data Entry 1. The supplemental data entry transaction is used to append additional identifiers to the unidentified person entry. Only additional scars, marks, tattoos, and other characteristics (SMT) data and image (IID) data can be appended to an unidentified person record. To enter information into a supplemental record, that field must first be filled in the base record. That is, if an attempt is made to enter an SMT as a supplemental data entry, a reject will occur if no SMT exists in the base record. 2. Adding supplemental data to a record is restricted to the agency that entered the record. B. Syntax
Example W; EUN WA0340500 WAC/05U1234567 OCA/05-12345 SMT/SC R LEG (send)
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Supplemental Field(s) End of Text
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1. The supplemental data entry transaction consists of the message key, ORI, two record identifiers, and the supplemental data fields being added. Permissible record identifiers are WAC and OCA. The supplemental data fields being added, and the two record identifiers must be identified by their appropriate Message Field Codes (SMT/). 2. To remove a supplemental identifier, use the supplemental data cancellation transaction explained in Section 10. C. Unidentified Person Supplemental Data Entry Field Edits
Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Supplemental Field(s) Edits The MKE for all unidentified person supplemental data entries is EUN. Must be a valid ORI and match the ORI in the record being modified. The first of two identifiers to identify the record to be modified. Must be WAC. The second of two identifiers to identify the record to be modified. Must be OCA. The supplemental data to be added. Only SMT and IID are allowed and must be identified by their Message Field Code.
1. Example of Unidentified Person Supplemental Data Entry W;EUN.WA0340500.WAC/05U0000011.OCA/05-017289. SMT/SC L LEG(send) 2. Supplemental Data Entry Acknowledgments a. WACIC Acknowledgment WWCIC TIME: 1002 DATE: 052305 TO: LRKPX SUPP ENTERED WAC/05U0000012 OCA/TEST1234 b. NCIC Acknowledgment NCIC TIME: 1001 DATE: 052305 TO: LRKPX WA0340500 SUPP NIC/U110002132 OCA/TEST1234 SMT/SC L LEG
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D. Entry Guidelines for Supplemental Data Entry 1. To append additional scars, marks, tattoos, and other characteristics, the SMT field in the base record must be filled. Each supplemental entry message may contain a maximum of nine SMT codes. However, 19 SMT codes may be appended to any base unidentified person record.
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CHAPTER 11: WACIC Unidentified Person File SECTION 06: Modify Procedure #: 11.06.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Modify 1. The modify transaction is used to add, delete, or change information in one or more fields of an existing unidentified person record. Modifying the base record to delete information in a field will cause the same data in the supplemental record to move up to the base record. 2. Modifying an unidentified person record will cause an automatic crosssearch of the updated record with missing person records in NCIC. B. What Agency May Modify a Record 1. Modification of a record is restricted to the agency that entered the record. C. Syntax of a Modify Transaction
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Modified Field(s) End of Text Example W; MU WA0340500 WAC/05U1234567 OCA/05-12345 EYE/BLU.SMT/SC R LEG (send)
1. The modify transaction consists of the message key, ORI, two record identifiers, and the fields being modified. Permissible record identifiers are WAC and OCA.
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2. The fields being modified and the two record identifiers must be identified by their appropriate Message Field Codes. 3. To delete information from a field, use the Message Field Code followed by a period (e.g., JWT/.). You cannot delete data from a required field. D. Unidentified Person Modify Field Edits
Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Modified Field(s) Edits The MKE for all unidentified person modifies is MU. Must be a valid ORI and match the ORI in the record being modified. The first of two identifiers to identify the record to be modified. Must be WAC. The second of two identifiers to identify the record to be modified. Must be OCA. The field(s) in the record to be modified. Each must be identified by its Message Field Code.
1. Example of Unidentified Person Record Modification W;MU.WA0340500.WAC/05U0000011.OCA/05-017289.EYE/BRO (send) 2. Modify Acknowledgments a. WACIC Modify Acknowledgment WWCIC TIME: 1004 DATE: 052305 TO: LRKPX WA0340500 MODIFIED MU WAC/05U0000012 OCA/TEST1234 b. NCIC Modify Acknowledgment NCIC TIME: 1004 DATE: 052305 TO: LRKPX WA0340500 MODIFY NIC/U110002132 OCA/TEST1234
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CHAPTER 11: WACIC Unidentified Person File SECTION 07: Locate Transactions Procedure #: 11.07.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:
I. PROCEDURE A. There is no locate transaction associated with the Unidentified Person File.
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CHAPTER 11: WACIC Unidentified Person File SECTION 08: Clear Transactions Procedure #: 11.08.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Clears 1. When a clear message is sent, the first character of the message key is changed to C and the record is retained in the WACIC system for 14 days from the date of clearance. If the record must be re-entered before the end of this 14-day period, it must first be cancelled before it can be re-entered or the entry will be rejected as a duplicate record on file. Cleared records are removed entirely from the NCIC system upon receipt of the clear message. B. When to Use a Clear Message 1. Clearance of a record is restricted to the agency that entered the record. A clear message is transmitted when: a. The agency identifying a person is the agency that entered the record. b. The agency that entered the record is officially advised that the person has been identified by another agency. 2. A clear message on the base record will cause the entire record, including supplemental SMT's and dental information, to be removed from the WACIC/NCIC file. Effective Date: August 1, 2006 See Also: CALEA:
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C. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Clear Reason for Person Record Removal End of Text
Example W; CU WA0340500 WAC/05U1234567 OCA/05-12345 20050228 HIT NCIC 20050804 (send)
1. The clear transaction consists of the message key, ORI, two record identifiers, the date of clear, and the locating agency's ORI and case number. Permissible record identifiers are WAC and OCA which must be identified by their appropriate Message Field Codes. D. Unidentified Person Clear Field Edits
Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Clear Edits The MKE for all unidentified person clears is CU. Must be a valid ORI and match the ORI in the record being cleared. The first of two identifiers to identify the record to be cleared. Must be WAC. The second of two identifiers to identify the record to be cleared. Must be OCA. Must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date body found (DBF) in the record being cleared. Can be 10-21 alpha-numeric characters, possible values are: II. HIT LOCAL YYYYMMDD III. HIT STATE YYYYMMDD IV. HIT NCIC YYYYMMDD V. OTHER MEANS VI. PREVIOUSLY IDENTIFIED
Reason for Person Record Removal
1. Example of Unidentified Person Record Clear Message W;CU.WA0340500.WAC/05U0000011.OCA/05-017289.20050502 (send)
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2. Clear Acknowledgments a. WACIC Acknowledgment WWCIC TIME: 1036 DATE: 052305 TO: LRKPX WA0340500 CLEARED EUD WAC/05U0000012 OCA/TEST1234 b. NCIC Acknowledgment NCIC TIME: 1036 DATE: 052305 TO: LRKPX WA0340500 CLEAR NIC/U110002132 OCA/TEST1234
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CHAPTER 11: WACIC Unidentified Person File SECTION 09: Cancel Transactions Procedure #: 11.09.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. When to Use a Cancellation Message 1. Cancellation of a record is restricted to the agency that entered the record. A cancellation message is utilized when the entering agency determines that the record is invalid. B. Syntax Effective Date: August 1, 2006 See Also: CALEA:
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Cancel Reason for Person Record Removal End of Text
Example W; XU WA0340500 WAC/05U1234567 OCA/05-12345 20050228 PREVIOUSLY IDENTIFIED (send)
1. The cancel transaction consists of the message key, ORI, two record identifiers, and the optional date of cancel. Permissible record identifiers are WAC and OCA which must be identified by their appropriate Message Field Codes. The date of cancel is optional and if not used, the record is cancelled as of the current date.
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C. Unidentified Person Cancel Field Edits

Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Cancel Reason for Person Record Removal Edits The MKE for all unidentified person cancels is XU. Must be a valid ORI and match the ORI in the record being cancelled. The first of two identifiers to identify the record to be cancelled. Must be WAC. The second of two identifiers to identify the record to be cancelled. Must be OCA. OPTIONAL. If used must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date body found (DBF) in the record. If not used the record is cancelled as of the current date. Can be 10-21 alpha-numeric characters, possible values are: CASE DROPPED PREVIOUSLY IDENTIFIED
1. Example of Unidentified Person Record Cancellation W;XU.WA0340500.WAC/05U0000011.OCA/05-017289.20050502 (send) 2. Cancel Acknowledgments a. WACIC Acknowledgment WWCIC TIME: 1037 DATE: 052305 TO: LRKPX WA0340500 CANCELED XU WAC/05U0000012 OCA/TEST1234 b. NCIC Acknowledgment NCIC TIME: 1036 DATE: 052305 TO: LRKPX WA0340500 CANCEL NIC/U110002132 OCA/TEST1234
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CHAPTER 11: WACIC Unidentified Person File SECTION 10: Supplemental Cancel Transactions Procedure #: 11.10.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Supplemental Cancellations 1. The supplemental data cancellation is used to remove supplemental data appended to an unidentified person base record that is determined to be inaccurate or invalid. Supplemental data cannot be modified; in order to change a supplemental identifier, it must be cancelled and re-entered. 2. Canceling supplemental data appended to an unidentified person record is restricted to the agency that entered the record. B. Syntax Effective Date: August 1, 2006 See Also: CALEA:
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Supplemental Field(s) End of Text
Example W; XUN WA0340500 WAC/05U1234567 OCA/05-12345 The supplemental data to be cancelled. Must be identified by its Message Field Code. (send)
1. The supplemental data cancel transaction consists of the message key, ORI, two record identifiers, and the supplemental data to be cancelled. Permissible record identifiers are WAC and OCA which must be identified by their appropriate Message Field Codes.
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C. Unidentified Person Supplemental Data Cancel Field Edits

Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Supplemental Field(s) Edits The MKE for all unidentified person supplemental data cancels is XUN. Must be a valid ORI and match the ORI in the record from which supplemental data is being cancelled. The first of two identifiers to identify the record to be cancelled. Must be WAC. The second of two identifiers to identify the record to be cancelled. Must be OCA. The supplemental data to be cancelled. Must be identified by its Message Field Code.
1. Example of Unidentified Person Supplemental Data Cancellation W;XUN.WA0340500.WAC/05U0000011.OCA/05-017289. SMT/SC L LEG(send) 2. Cancel Acknowledgments a. WACIC Acknowledgment WWCIC TIME: 1003 DATE: 052305 TO: LRKPX WA0340500 CANCELED SUPP WAC/05U0000012 OCA/TEST1234 SMT/SC L LEG b. NCIC Acknowledgment NCIC TIME: 1003 DATE: 052305 TO: LRKPX WA0340500 CANCEL SUPP NIC/U110002132 OCA/TEST1234 SMT/SC L LEG D. Cancellation Guidelines 1. A maximum of nine SMT's may be deleted in one cancel message. Additional messages must be transmitted to cancel additional identifiers. 2. The entry or removal of a supplemental record to an unidentified person record will cause a search of all missing person records. 3. When an unidentified person base record has been cancelled, all supplemental information is cancelled.
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CHAPTER 11: WACIC Unidentified Person File SECTION 11: Supplemental Dental Records Procedure #: 11.11.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. PROCEDURE A. Supplemental Dental Records 1. This section is provided for reference only. All dental information in missing person records is entered, modified, or removed by the Washington State Patrol Missing and Unidentified Persons Unit. B. Fields and Edits 1. Shown below in the order in which they appear in an entry transaction are the Unidentified Person Dental Record message fields and their respective Message Field Codes (MFC), field lengths, entry requirements (required, optional, conditional), and data type.
Field Name Header Message Key Originating Agency Identifier WACIC Number Originating Agency Case Number Dental X-Rays Available Dental Models and/or Photographs of Teeth Available Dentist's Remarks Dental Characteristics MFC MKE ORI WAC OCA DXR MPA DRE DCH Length 3 9 10 9 1 1 50 221 Required? Y Y Y Y Y C C N C Data Type A A, N A, N A, N, S A A A, N, S A, S
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Required?:
Y Yes N No C Conditional
Data Type:
A Alphabetic N Numeric S Special Characters
2. Fields a. All fields related to this dental section may be found in the PDF document NCIC Unidentified Guide and the NCIC Unidentified Packet available on the ACCESS webpage under Acknowledgements, Agreements, and Change Forms: http://www.wsp.wa.gov/crime/_access/agreements.htm
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Chapter 11 Unidentified Person

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Chapter 11

Unidentified Person File

SECTION 06: MODIFY

Unidentified Person File

SECTION 07: LOCATE TRANSACTIONS I. PROCEDURE

WACIC Manual Revised 07/2007

Unidentified Person File

WACIC Manual Revised 07/2007

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Effective Date: August 1, 2006 See Also: CALEA:

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C. Inquiry by Body Parts Status Syntax NCIC Only

D. Inquiry by Non-Unique Identifiers Syntax NCIC Only

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ARE/ Field Inquiry Code ND NH NJ NM NV NY OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY AB BC MB NF NK NS NT ON PE PQ SN YT PR VI

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Unidentified Person File

20 9 20 500 1 5 1 1 1 40 30 50 100 50 30 12 1 250 Data Type:

A Alphabetic N Numeric S Special Characters

Unidentified Person File

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Effective Date: August 1, 2006 See Also: CALEA:

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WACIC Manual Revised 07/2007

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WACIC Manual Revised 07/2007

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