INSTRUCTION TO CANDIDATES SELECTED FOR ADMISSION THROUGH JEE TO INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR FOR THE SESSION 2013-2014

1. General You are required to report to the hall of residence allotted to you on July 28, 2013. Your Hall of Residence, Roll Number and the Section along with its Time Table will be notified on the Institute Website (http://www.iitkgp.ac.in) a few days in advance. The registration of 1 st year students will be on 29 th July, 2013. You must bring the following documents: 1. 2. 3. 4. 5. Sent allocation letter in original. Age Proof Certificate (1 attested copy + original) Class X mark sheet (1 attested copy + original) Class XII mark sheet (1 attested copy + original) Duly completed Undertaking (annexure II), Medical Certificates (annexure-III) (Original certificates to be retained by the students which will be required during verification by the Academic Section at a later date). 6. Category Certificate (1 attested copy + original) 7. PwD Certificate (1 attested copy + original) 2. Accommodation

All students, who are offered admission, will be provided with accommodation in the Halls of Residence. There will be provisions for both vegetarian and non-vegetarian food in all Halls of Residence. No married/family accommodation will be provided. 3. Important Note on Ragging Ragging in any form, inside or outside the campus, is banned at IIT Kharagpur. Any student found indulging in ragging/harassing a fellow student will be summarily expelled from the Institute. Students admitted to IIT Kharagpur should note that if any incident of ragging comes to the notice of the authority, the concerned students shall be given the opportunity to explain and if the explanation provided found unsatisfactory, the authority will have the right to expel the students from the Institute. Detailed information related to Institute policy on ragging is available at www.iitgkp.ac.in/dosa/ragg.php. 4. Institute Transport

Institute transport will be available from 5:30 am to 10:00 pm on July 28, 2013, and from 5:30 am to 9:00 am on July 29, 2013 at Kharagpur Railway Station for receiving candidates seeking admission. Each student is required to put a label on each item in his/her baggage indicating his/her name. Students will be taken to respective Halls of Residence and provided an accommodation on production of the Allocation Letter. Guardians/parents accompanying the students are advised to return on the same day because overnight accommodation in the Guest House is extremely limited. They are also not permitted to stay with their wards in the hostels. 5. Registration Registration for Autumn Semester (First year classes) will commence on July 29, 2013. You are requested to be present in Netaji Auditorium at 8:30 am on July 29, 2013 for the Welcome address by the Institute Authorities. Since ERP System of the Institute will be used for Registration, it is advised that you should fill up your personal information online in the Institute ERP System before reporting. Filling Up Following Data Online Prior to joining IIT Kharagpur (i) (ii) (iii) (iv) Information related to generation of electronic identification card (smart card) which will give you access to library. IIT provides e-mail to each and every student. Please give your choice for login id for email. Your medical history and medical report with supporting documents as instructed may be uploaded in the online system after scanning the documents. The original medical documents have to be submitted at the time of registration. After your registration process is completed on the day of joining please go to your respective departments for instruction.

To login into the Institute ERP System please follow the instructions in the enclosed document Admissions Procedure of Students through ERP System. 6. Fees:

The fees payable at the time of registration are as follow: Sl.No . 1. 2. 3. 4. 5. 6. Particular of fees Refundable caution deposit One time payment Semester fee Tuition fee* Other charges Hostel Charges Mess Advance Hostel Overhead charges Students Welfare Policy Students Brotherhood Fund Total: Amount (Rs.) 6000 3100 45000 3650 11000 8250 726 100 77,826

*100% tuition fee waiver for SC/ST students. An amount of Rs.60,000/-(Rs.20,000/-SC/ST) which was paid at the time of accepting your allotted seat is adjustable against the total payable fees of Rs.77,826/- (Rs.32,826/- for SC/ST). Hence the net amount of Rs.17,826/- for GE/OBC and Rs.12,826/- for SC/ST candidates is to be paid by a single Demand Draft drawn in favour of IIT Kharagpur on any nationalized bank payable at Kharagpur, West Bengal. 7. Guardians/ Students Undertaking The Parents/Guardians and the Students will be required to furnish an undertaking in the enclosed forms (AnnexureIII) 8. Student Profile Student profile will be generated from the ERP site after logging in and obtaining print out of the same. You will submit signed copy of the students profile at the time of registration along with other documents mentioned above. Academic Registration process will not be completed without the student profile. 9. Attendance and Discipline a) During the period of studies, all students will be bound by the rules and regulations of the Institute in matters of attendance in classes, conduct and discipline, etc. Details can be found in www.iitkgp.ac.in/dosa/rules.php. b) If a student desires to leave the Institute or discontinue his/her studies at any time, he/she must obtain proper permission of the Warden of the Hall of Residence and Dean (Under Graduate Studies) by furnishing a clearance certificate from the Warden, the Library, The Technology students Gymkhana, the Officer Commanding of the NCC Unit concerned and the Head of the Department. If he/she leaves the Institute without obtaining prior permission from competent authority, his/her total caution money is liable to be forfeited. c) While a student is on the roll of the Institute, he/she should not leave the Institute campus (even for a day) without taking permission from the Warden of the Hall of Residence and the Head of the Department.

Annexure II

Indian Institute of Technology Kharagpur

Undertaking from the Student and Guardian

I,Mr./Ms..., Roll No: , Programme: .Dept , student of IIT Kharagpur do hereby undertake on this day .. of July, 2013, following: 1. I shall abide by the admissible rules and regulations of IIT Kharagpur and follow the code of conduct for students. I acknowledge that the Institute has the authority of taking disciplinary action on me for noncompliance of the same. 2. That I have read and understood the directives of the Honble Supreme Court of India on anti ragging (available at http://www.iitkgp.ac.in/dosa/) 3. That I understand the meaning of Ragging and know that the ragging in any form is a punishable offence and the same is banned by the Court of Law. I understand that, in case I am involved in ragging, the case will be reported to the police and the law will take its own course and I will be summarily expelled from the institute. 4. That I have not been found or charged for my involvement in any kind of ragging in the past. However, I undertake to face disciplinary action/legal proceedings including expulsion from the Institute if the above statement is found to be untrue or the facts are concealed, at any stage in future. 5. That I shall not resort to ragging in any form at any place and shall abide by the rules/laws prescribed by the Courts, Government of India and the Institute authorities for the purpose from time to time. 6. I understand that as per rules and resolution of the Institute, I will not be permitted to posses or use any motorized vehicle inside the Institute campus, unless I am permitted to do so by a written authorization from the Dean (Students Affair). 7. I declare that I am not suffering from any serious/contagious ailment including psychology related symptoms. I also understand that the medical examination report submitted by me is only for provisional offer of admission and this provisional admission may be cancelled if the Medical Fitness Test conducted by the Institute finds me to be medically unfit. 8. I acknowledge that the Institute has the authority to place a student on Mandatory Medical Leave of Absence if a student is found to be in a mental of physical condition leading to his/her inability to function on campus in an independent manner that includes taking required medications unsupervised due to an incapacitating medical condition. Signature of the Student I hereby fully endorse the undertaking made by my child/ward.

Signature of Mother / Father or Guardian

ANNEXURE III CONFIDENTIAL MEDICAL HISTORY AND PERSONAL PARTICULARS OF STUDENTS JOINING IIT KHARAGPUR Full Name (in capitals) .. Roll No .. Name of Parent/Guardian. Personal : Veg./Nov-Veg Abuse of substances(if any) : Smoking/Alcohol/Drugs/Any other

1. 2.

3. 4.

5. Past medical/Surgical Treatment : No Yes 5.1 Allergies/Bronchial asthma/tuberculosis 5.2 Abdomen including Urinary Tract 5.3 Locomotor system(spinal/vertebral column/Joints) 5.4 Cardiovascular system 5.5 Neurological disorders/Psychological disorders 5.6 Sextually-transmitted/venereal Diseases/Skin 5.7 Hepatitis 5.8 Diabetes 5.9 Rhematism 5.10 Thyroid disease 6. Family history of any major illness : No Yes 6.1 Tuiberculosis 6.2 Leporsy 6.3 Diabetes 6.4 Hypertension 6.5 Ischemic heart diseases 6.6 Psychiatic illness 6.7 Cancer 7. Identification Marks : 1) 2) 8. Blood group : I declare that all the statements above are true and correct to the best of my knowledge. I fully understand that I am responsible for the accuracy of all statements given. Candidates Signature : . Counter signed by Parent/Guardian : .. Date : Place :

HEALTH CERTIFICATE
1. Examination by a General Physician (M.D. in General Medicine)

I, Dr after examining (with necessary investigations) Mr./Ms.. Son/Daughter of Mr./Ms..Born on . CERTIFY : Weight..Kg.Height..cm. Blood pressur/ ..mm Hg. Girth of Chest (a) At rest.(B) After deep inspiration Cardiovascular System : Respiratory Syste : Neurological System : Psychological disturbance Yes/No If yes, specify.. Past Medical or Surgical Record : Identified allergies : Current treatments : Current Vaccination Status (All candidates who do not have adequate active/passive immunity against diseases mentioned bnelow should take these injections/adult booster dose as recommended, just before joining the Institute and the date to be mentioned below). VACCINATION DISEASES AGAINST 1st Injection Date BCG Diphtheria-Tetanus-Poliomyelitis Measles,Mumps, Rubella Hepatitis B Hepatitis A Meningitis Typhoid Chicken pox Yes/No Last Booster Date Yes/No

Candidates Signature..

INVESTIGATIONS
1. Electrocardiogram 2. 3. 4. 5.

Date.. Date.. Date.. Date..

Result. Chest X-ray Result. *Sonography(whole abdomen) Result. *Urine Result. *Blood Tests
a) Blood Sugar(F/PP)

Date.. Date.. Date.. Date.. Date.. Date.. Date..

Result.
b) Urea/Creatinine c) d) e) f) g)

Result. Peripheral Smear Study/HB% Result. Lipid Profile Result. Blood group/typing(if not known) Result. HBS Ag Result. HIV I & II Result.

*All original investigation reports to be attached.

Remarks/Special Recommendation, if any :

Conclusion: Fit/Unfit to pursue higher education in an Institute and to stay in hostels.

Reason:

Signature and Seal Date : Place : Candidates Signature

2. Examination by Ophthalmologist*

Acuity of Vision Naked Eye RE LE

Far Vision With Glasses Naked Eye

Near Vision With Glasses

Colour Vision

*Latest Optometrists Recommendations if any to the attached in original. Remarks/Special recommendation, if any I, Dr.have examined (with necessary investigations) Mr. Ms Son/Daughter of Mr./Ms. Born on and the above information given to the best of my knowledge are correct and true.

Date : Place :
3. Examination by ENT Specialist *

Signature and Seal

Inspection/hearing Right Ear Left Ear *Latest Audiometry report to be attached in original. Remarks/Special recommendation, if any

*Audiometry

I, Dr. have examined( with necessary investigations) Mr./Ms. Son/Daughter of Mr./Msborn on . And the above information given to the best of my knowledge are correct and true. Date : Place : Candidates Signature Signature and Seal