Government of India Ministry of Communications and Information Technology Department of Electronics & Information Technology New Delhi

Technology Incubation & Development of Entrepreneurs (TIDE) in the areas of Electronics and ICT

Proforma* for Submitting Project Proposals for TIDE

Executive summary: Please provide the following information:

Background of the institution including Policy on Incubation Support Faculty and student involvement in the incubation activity Background information on the TIDE Center including Organizational Structure, date of setting up and facilities available Financial resources including contribution from host institution and other sources as well as proposals submitted for seeking assistance Activities Undertaken and companies incubated Proposed activities including no. of companies expected to be incubated and fund requirement till March 2014. Financial requirements Contribution from host institution and other sources Support sought from DEITY Anticipated Revenue generation Steps taken to make it self sustainable in the long run

I. Institutional Information
1) Name of the institution with contact person and address 2) Year of establishment 3) Mention institutional affiliation to any university or national organisation 4) Professional Courses in ICTE and Management Sl Title Year of Starting Duration # of students

5) Total number of teaching and research faculty in ICT, Electronics & Management Sl Faculty level Full time Part-time PhD s M.Techs/MBAs Others *Please See Guidelines for the Scheme

6) Number of faculty with background in entrepreneurship Particulars a. Taught entrepreneurship courses b. Practised in entrepreneurship Development Programme c. Associated with technology start-up companies d. Partners/Directors in Technology Start up companies

Full Time

Part time

7) Industrial R & D projects/ consultancy undertaken, if any, in the previous three years in the area of Electronics & ICT (enclose one paragraph write up on upto five major projects). 8) IPR owned by Faculty/Institute 9) Nature of entrepreneurship development activities, if any, undertaken in the past three years in the area of Electronics and ICT. These may include: Courses, Workshops / Seminars / conferences , Student Competitions, Guest lectures , Start up companies supported and others. 10) Inter-institutional affiliations, if any, in the past three years R & D labs Industry Academic Collaboration Year

Remarks

II.

TIDE Centre 1. Rationale for setting up a TIDE Center (Explain briefly and enclose necessary support documents) i. Students interest ii. Alumni / local residents interest iii. Industrial milieu in the region iv. Others 2. About TIDE Centre i) Name ii) Legal status iii) Date of incorporation iv) Management Structure v) In-charge for day-to-day management: Name Designation Phone ,Fax and email whether full time or part time. vi) Other staff / faculty associated to run the TIDE Center vii) Built up area (in sq. ft.)

3. Manpower available/proposed for managing the TIDE, in the first four years. Designation / Number Qualification Experience, if Monthly Salary Position any

4. Major equipment, software and tools available at TIDE Center Name of Age and condition of equipment/ Availability (full time or not) equipment software

5. List of start up companies along with nature of business, year of establishment, funding agency and current status
6. Methodology for selection of start up companies and incubation policy 7. Activities proposed/undertaken to assist start up companies.

(Level of capabilities host institution has at present; if not, how they will be created?) i. Preparation of Business Plan ii. Assessment of techno-commercial viability of proposals received iii. Prototype development iv. Mentoring v. IPR and legal advise vi. Mobilising finances through banks / venture capitalists/ Angel Investors

8. Year-wise targets for major milestones including new enterprises setup

Milestone Target dates

III.

Cost details (including Host Institution contribution, DEITY contribution and other funding agencies) (In Rupees Lakh)

1. Budget Item

Host Inst.

DEITY

Other funding agencies

Total

I. Capital 1. Land and Building to be provided/arranged by the host institution (area in Sft) a. Expenditure on (Renovation/ modernisation) 2. equipment a. Computing facilities b. Communication facilities c. Conference/Training facilities d. Furniture e. Others 3. Total II Recurring Cost Manpower Communication/Infrastructure Electricity/water etc. Financial assistance to start ups Others Total Grand Total
2. Year-wise Fund requirements of DEITY Contribution in Rs. Lakhs Head Capital Recurring i. For TIDE Center ii. For Supporting start ups 1st Year 2nd Year 3rd Year.. Till March, 2014 Total

IV. Enclose a Certificate from the Head of the Institution to ensure the following: 1. Agreement to the terms & conditions governing the grant-in-aid. 2. Commitment from the host institute for their agreed contribution for the TIDE Center i.e. on land, building, equipment, furniture etc. 3. Responsibility for proper implementation and smooth functioning of the center. 4. In case present investigator/incharge is not available for any reason to continue work on this project, the following persons will be available to carry it through to completion: Sl.No. 1. 2. Name Designation

5. That the information given in the body this proposal is correct. 6. That accounts will be kept of the funds received and spent and made available on demand, as specified and required by the Department of Electronics & Information Technology. 7. That I am the competent authority, by the virtue of the administrative and financial powers vested in us by .......... ....... ...... ...... .....to undertake the above stated commitments on behalf of the institution.

Signature and Official Seal of the Head of the Institution Designation Date:

List of Enclosures 1. Executive Summary 2. Proforma with necessary supporting documents 3. Policy Guidelines, MOA and AoA of the Incubation center (if any). 4. Certificate from the Head of the Institution

Annexure
Department of Electronics & Information Technology Ministry of Communications & IT

Government of India
The grant is for the specific project as approved by Department of Electronics & Information Technology (DEITY) and shall be subject to the conditions listed below. The grantee institution shall give an undertaking that they agree to be governed by these conditions. i) The grant is for the specific project as approved by DEITY and shall be subject to the following conditions: (a) The grant amount shall be spent for the project within the specified time, (b) Any portion of the grant which is not ultimately required for expenditure for the approved purposes shall be duly surrendered to DEITY.

ii) The grantee institution shall maintain an audited record in the form of a register in the prescribed proforma for permanent, semi-permanent assets acquired solely or mainly out of DEITY grant; iii) The assets referred to in (ii) above will be property of DEITY and should not, without prior sanction of DEITY, be disposed off or encumbered or utilised for the purposes other than those for which the grant has been sanctioned. An undertaking shall be given by the grantee institution that they agree to be governed by these conditions; iv) At the conclusion of the project, DEITY will be free to sell or otherwise dispose of the assets, which are the property of DEITY and grantee institution shall render to DEITY the necessary support for facilitating the sale of these assets; v) The grantee institution shall send to the Department of Electronics & Information Technology at the end of each financial year as well as at the time of seeking further installments of the grant a list of assets referred to in (ii) above; vi) Should at any time grantee institution cease to exist, such assets etc., shall revert to DEITY; vii) The grantee institution shall render progress-cum-achievement reports at interval of not exceeding six months on the progress made on all aspects of the project including expenditure incurred on various approved items during the period. viii) The grantee institution shall render an audited statement of accounts to DEITY. ix) The audited statement of accounts relating to grants given during financial year together with the comments of the auditor regarding the observance of the conditions

governing the grant should be forwarded to the Department of Electronics & Information Technology within six months following the end of the relevant financial year; x) The utilisation of grant for the intended purposes will be looked into by the Auditor of grantee institution according to the directives issued by the Government of India at the instance of the Comptroller and Auditor General and the specific mention about it will be made in the audit report; xi) DEITY or its nominee/s will have the right of access to the books and accounts of the grantee institution for which a reasonable prior notice would be given; xii) The grantee institution should maintain separate audited account for the project. If it is found expedient to keep a part or whole of the grant in a bank account earning interest, the interest, thus earned should be reported to this Department. The interest so earned will be treated as a credit to the grantee to be adjusted towards future instalment of the grant; xiii) Sale proceeds of components, prototype, pilot project etc. fabricated as a result of the development of the project arising directly from funds granted by DEITY, ploughed back by the grantee institution to meet the objects of the project; xiv) The know-how generated by the project, shall be property of DEITY. Any receipt by way of sale of know-how transfer, royalties training etc., shall accure to DEITY. DEITY may, in its discretion, allow or direct a portion of such receipts to be retained by the grantee organization and ploughed back by the grantee institution to meet the objects of the project; xv) DEITY will have the right to call for drawings, specifications and other data necessary to enable the transfer of know-how to other parties and the grantee shall supply all the needed data at the request of DEITY; xvi) Application by grantee institution for any other financial assistance or receipt of grant/loan from any other Agency/Ministry/Department for this project should have the prior approval of Department of Electronics & Information Technology. xvii) The Grantee institution is not allowed to entrust the implementation of this project for which grant-in-aid is received to another institution and to divert the grant-in-aid received from Ministry of Communications & Information Technology as assistance to the later institution. xviii) DEITY shall appoint a Project Review and Steering Group (PRSG) comprising of representatives from DEITY and other experts. PRSG will periodically monitor the project in all respects including technical and financial. xix) The Grantee institution will first make all efforts to protect intellectual property generated out of the project. The grantee institution will examine IPR protection issues

in consultation with IPR Cell, DEITY to file patents, register the copyrights etc. before making it public by publishing in the technical journals and books, presenting findings in Conferences etc. xx) The Intellectual property and the rights associated with it shall be assigned to DEITY. In cases where the fundings have been done jointly with other organisations, the IP rights would be appropriately shared. xxi) In case of any dispute on any matter, related to the project during the course of its implementation, the decision of Secretary, DEITY, shall be final and binding on the institute.
We hereby accept the terms and conditions of grants, listed as above, for the project titled ................................................. submitted vide ref. no. ............ dated .............. .... to DEITY for grants-in-aid support. Sd/Signature of the Chief Investigator (Grantee Institution) along with Department, Designation and Date Sd/Signature of the Head of the Host Institution along with Designation, Date and Official Seal