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The Challenge.
We will assume that our current Hyperion Planning application is only designed to accommodate an annual plan. In order to facilitate analysis on current data and allow for time sensitive decision making, management has decided to implement a rolling forecast into this same Hyperion Planning application. The goal is to have a monthly re-forecast performed in the current year, starting after the load of each months actuals. Our companys scal year follows the standard civil calendar.
A Rolling Forecast is an Updated Plan Based on the Most Current Actual Data.
The re-forecast is based on current information, new assumptions, and provides the ability to make more informed decisions. These forecasts are not done to the same level of detail as the annual budget so the time to prepare them is shorter.
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BI Consulting Group White Paper A Simple Rolling Forecast in Hyperion Planning Essbase Substitution Variables (continued).
One drawback to this method is that there is not a true rolling eect with actual periods rolling up to forecast on the same form. Unfortunately, there are not range functions available to set column period parameters. Here are a few recommendations that can be used as a work-around for this issue: 1. Include the scenario dimension in the page with Forecast and Actual as choices (Fig. 1). 2. Create a composite web form with the second grid containing actual data (Fig. 2). 3. Create a custom menu that links to a Rolling Forecast Report (Fig. 3). continued >>
Figure 1
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Figure 2
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Figure 3
Step 3 Calculations.
Calculations need to be updated to accommodate the rolling forecast. The key is that you focus on proper data intersections. If forecast data is based on a trend of historical data, you need to be sure the source contains a pointer to the actual scenario and the destination has a pointer to the forecast. Or, if you need to calculate an annual summation of actual and forecast data, the sum formula will need to properly add actuals from January to the current month plus forecast from current month +1 to December. Calculations dier for every company and industry so its not a topic that can be adequately covered here. The best practice is to focus on the proper data intersections. Another best practice is the usage of substitution variables, as this is extremely helpful.
Step 4 Reports.
Rolling forecast reports have a mix of Actual and Forecast columns. For a report with a single year rolling forecast, you only need to dene two columns (Fig. 4). The rst one would point at the Actual scenario, Final version, and January to the Current Month substitution variable. The second column points to the Forecast scenario, Working version, and Current Month Oset by 1 substitution variable using the relative function. One caveat is that this will not work if the current month is December, but its assumed that a 12 month - single year forecast would not be run in December because you have 12 months of actual data.
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Figure 4
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Tel 866.953.4757
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Copyright 2009, BI Consulting Group, LLC. All rights reserved. No part of this material may be reproduced, stored in a retrieval system or transmitted by any means, electronic, mechanical, photocopy, recording or otherwise, without written permission from the authors
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Tel 866.953.4757
Email info@biconsultinggroup.com
Web www.BIConsultingGroup.com
Copyright 2009, BI Consulting Group, LLC. All rights reserved. No part of this material may be reproduced, stored in a retrieval system or transmitted by any means, electronic, mechanical, photocopy, recording or otherwise, without written permission from the authors