Professional Documents
Culture Documents
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Document Control
Change Record
5
Date
Author
Version
Change Reference
Reviewers
Name
Position
Distribution
Copy No. 1 2 3 4
Name
Location
ii
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Contents
Document Control.......................................................................................ii AP: Define Purchasing Lookups..................................................................5 AP: Define Payables Lookups.....................................................................7 AP: Define Distribution Sets......................................................................10 AP: Accounting Setups (defined during GL configuration).......................12 AP: Define Financial Options....................................................................13 AP: Define Payable Options......................................................................15 AP: Define Payable System Setup.............................................................19 AP: Define Special Calendars ..................................................................20 AP: Define Payment Terms......................................................................22 AP: Define Suppliers.................................................................................23 AP: Define Matching and Tax Tolerances.................................................41 AP: Define Invoice Approval Codes..........................................................43 AP: Define Employee Expense Templates...............................................48 AP: Define Policy Schedules.....................................................................51 System Administrator: Define Document Sequencing.............................53 System Administrator: Define Document Categories...............................54 System Administrator: Define Document Categories...............................55 AP: Define Netting Agreement.................................................................56 AP: Define Withholding Tax Codes and Withholding Tax Groups............58 Tax Codes........................................................................................... 58 Withholding Tax Groups......................................................................58 AP: Define Invoice Aging Report Formats................................................60 AP: Open Account Balances Listing Definitions........................................61
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AP: Define Recurring Invoice Template ...................................................63 AP: Define Descriptive Flexfield Segments Supplier Legacy Numbering 66 AP: Control Payables Periods...................................................................69 AP: Profile Options...................................................................................70 Open and Closed Issues for this Deliverable.............................................71 Open Issues......................................................................................... 71 Closed Issues.......................................................................................71
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Description: Use the Lookup Codes window to define lookup codes in Payables. Payables will use lookup codes to define list of values throughout the system.
Pay Groups: Paygroups are associated with suppliers and invoices. Paygroups provide selection criteria for invoice inquiry and payment processing. The
creation of IBO Gross Profit Invoices, for example, may require a unique paygroup to be associated with these invoices. A payment template can be built that uses only specified paygroups, such as an IBO paygroup. This would allow processing of IBO payments separately from other payments. The chart below includes the seeded values and a sample IBO value:
Type Meaning Application Description Access Level
K PAY GROUP
Code Meaning
Purchasing
From
User
Enabled
EMPLOYEE EXPENSE REPORTS SUPPLIER TAX AUTHORITY Expense Reports Pay Group
Employee Pay Employee Pay Group Group Expense Reports Pay Group Supplier Pay Supplier Pay Group Group Withholding Tax Tax Authority Pay Group
Null Null
01-JAN-1952 01-JAN-1952
Null Null
Yes Yes
Null Null
01-JAN-1952 01-JAN-1952
Null Null
Yes Yes
Vendor Type Lookups: Vendor types can be defined for categorization and inquiry. No additional types have been identified at this time.
K VENDOR TYPE
Purchasing
User
Code
Meaning
Description
Tag
From
Enabled
Inter Company Non Trade EMPLOYEE TAX AUTHORITY Inter Company Trade VENDOR 3rd Party GENERAL TRADE GENERAL NON TRADE
Inter Company Inter Company Non Trade Non Trade Employee Employee Tax Authority Tax Authority Inter Company Inter Company Trade Trade Supplier Supplier 3rd 3rd Party
GENERAL TRADE GENERAL TRADE GENERAL NON GENERAL NON TRADE TRADE
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Description: Use the Lookup Codes window to define lookup codes in Payables. Payables will use lookup codes to define list of values throughout the system.
Payment Method: New payment methods can be defined and associated with invoices. An CLIENT use for this would be to provide security on
payment inquiry screens by filtering folder views by payment method. This will provide control on the Payments inquiry form. The Payment Overview inquiry form does not use folder functionality and so does not offer this control option.
Type Meaning Application Description Access Level
K PAYMENT METHOD
Payment Method
Payables
System
Code
Meaning
Description
Tag
From
Enabled
Check payment Check Payment Clearing Electronic Electronic Payment Method Wire payment Wire
Invoice Type: A new invoice type can be defined to distinguish IBO invoices imported from MAGIC. This in turn allows viewing security to be applied to
IBO invoices, by creatng custom folders with a filter on Inoice Type, and by setting the System Profile option allow folder customization to NO for a particular user.
K INVOICE TYPE
Code Meaning
Invoice Type
Description Tag
Payables
From
Invoice types
To
System
Enabled
ADJUSTMEN T AWT CREDIT CREDIT MEMO REQUEST DEBIT EXPENSE REPORT FTE_INVOIC ES
Adjustment Adjustment document Withholdin Withholding Tax Invoice g Tax Credit Memo Credit Memo Credit Memo Credit Memo Invoice Request Invoice Request Debit Memo Debit Memo Employee Expense Report Expense Report Invoices From Transportation Freight Invoices Payment & Audit of Transportation Interest invoice Interest Standard Standard Invoice Invoice Request Request Mixed type Mixed invoice Payment Payment Request Request PO Price PO Price Adjustment Adjustment document Prepayments , Prepayment advances and finances
Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
Greyed Out Greyed Out Greyed Out 27-Jul-2005 Greyed Out Greyed Out 06-Jun-2005
Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
Greyed Out 27-Jul-2005 Greyed Out Greyed Out Greyed Out Greyed Out
Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
Invoice Type PO default PO Default standard invoice QuickMatch QuickMatch standard invoice Retainage Retainage Release Invoices Release Standard Standard invoice
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Distribution Sets
Description: Use this form to define Distribution Sets for use within Oracle Payables. Note: The Distribution sets defined below are for CRP1 Purposes, and not the Final Combination of the same.
Distribution Name Description Inactive On Type (Full or Skeleton)
Null
Invoice Tax Name
Skeleton
Project Number Project Task Expend Type
Expen Org
XXX UK (OU)
1
2
0 0 0 0 0
No No No No No
3 4 5
701.5314.00.050.111.00000000.000.000.00 000 701.5314.00.051.143.00000722.000.000.00 000 701.5314.00.051.142.00000000.000.000.00 000 701.5314.00.051.141.00000000.000.000.00 000 701.5314.00.051.371.00000000.000.000.00 000
S.Bowers - VA06 CVH W.Griffith - YN53 FMY Pool Car - KD55 NWN B Ackie - OE07 ZTF A Wiegleb - LD06 KUE
No No No No No
No No No No No
No No No No No
No No No No No
No No No No No
10
Null
Invoice Tax Name
Skeleton
Project Number Project Task Expend Type
Expen Org
1
2
0 0 0 0 0
No No No No No
S.Bowers - VA06 CVH W.Griffith - YN53 FMY Pool Car - KD55 NWN B Ackie - OE07 ZTF A Wiegleb - LD06 KUE
No No No No No
No No No No No
No No No No No
No No No No No
No No No No No
3 4 5
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AP: Accounting Setups (defined during GL configuration) Payables>Setup>Accounting Setups>Ledger Setup >Define Accounting Setups
Description: This screen shows the primary Ledger to be used with Oracle Payables.
<Ledger> Ledger Chart of Accounts Functional Currency Accounting Calendar XXX Europe Ltd Primary Ledger XXXXX_GL_ACCOUNTING_FLEXFIELD G BP XXX Group Cal
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Financial Options
Description: Use this form to define the options and defaults you use throughout Oracle Applications . Values entered in this form are shared by Oracle Payables, Oracle Purchasing, and Oracle Assets. You can define defaults in this form to simplify supplier entry, requisition entry, purchase order entry, invoice entry, and automatic payments. XXX UK (OU) --XXX Denmark (OU) Operating Unit(s) Accounting Region Future Period Limit Liability Account Prepayment Account Bills Payable Discount Taken PO Rate Variance Gain PO Rate Variance Loss Expenses Clearing Miscellaneous Retainage Supplier Purchasing RFQ Only Site Ship-To Location No XXX House - UK No XXX Denmark 2 701.2201.00.000.000.00000000.000.000.00000 701.0504.00.000.000.00000000.000.000.00000 Null 701.5213.00.000.000.00000000.000.000.00000 701.8511.00.000.000.00000000.000.000.00000 701.8611.00.000.000.00000000.000.000.00000 Null Null Null 2 754.2201.00.000.000.00000000.000.000.00000 754.0504.00.000.000.00000000.000.000.00000 Null 754.5213.00.000.000.00000000.000.000.00000 754.8511.00.000.000.00000000.000.000.00000 754.8611.00.000.000.00000000.000.000.00000 Null Null Null
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Operating Unit(s) Accounting Region Future Period Limit Bill-To Location Inventory Organization Ship Via FOB Freight Terms Encumberance Use Requisition Encumbrance Reserve at Completion Use PO Encumbrance Tax VAT Member State VAT Registration Number Human Resources Business Group Expense Check Address Use Approval Hierarchies Employee Number Method Next Automatic Number No No Yes 2
XXX UK (OU)
---
Accounts Payable - JUK 340 - XXX UK New Stock Null Null Null
No No Yes
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Payables Options
Description: Use this form to set control options and defaults used throughout Oracle Payables. You can set defaults in this window which will simplify supplier entry, invoice entry, and automatic payment processing . Operating Unit Accounting Option Account for Payment Account for Gains/Losses Bills Payable Account Source Automatic Offset Method Discount Method Interest Prepayment Account Currency Region Use Multiple Currencies Require Exchange Rate Entry Calculate User Exchange Rate Exchange Rate Type Realized Gain FlexField Realized Loss FlexField Rounding Tax Reporting Region Combined Filing Program Use Pay Sites Tax Region Income Tax Region Invoice Region Confirm Date As Invoice Number Allow Online Validation Allow Document Category Override Allow Adjustments to Paid Invoice Recalculate Scheduled Payment
XXX UK (OU)
When Payment Is Issued When Payment Is Issued By Default Payment Document is Selected. None By Default System Account is Selected. By Default Sysytem Account is Selceted. By Default From Supplier Site is Selected. Yes No No Corporate 701.8511.00.000.000.00000000.000.000.00000 701.8611.00.000.000.00000000.000.000.00000 701.2910.00.000.000.00000000.000.000.00000 No No Greyed Out No Yes Yes Yes No
---
When Payment Is Issued When Payment Is Issued By Default Payment Document is Selected. None By Default System Account is Selected. By Default Sysytem Account is Selceted. By Default From Supplier Site is Selected. Yes No No Corporate 754.8511.00.000.000.00000000.000.000.00000 754.8611.00.000.000.00000000.000.000.00000 754.2910.00.000.000.00000000.000.000.00000 No No Greyed Out No Yes Yes Yes No
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Allow Remit-To Account Override Yes Receipt Acceptance Days Null GL Date Basis System Date Freight Account Null Tax ToleranceTax Greyed Out Tax Variance Tax amount Range Greyed Out Prepayment Payment Terms Null Prepayment Settlement Days Null Tax Difference Account Null Approval Region Use Invoice Approval Yes Workflow Allow Force Approval Yes Approval Processing SequenceRequire Validation Before Yes Approval Require Accounting Before No Approval Matching Region Allow Final Matching No Allow Distribution Level Yes Matching Allow Matching Account Yes Override Transfer PO Descriptive No FlexField Information TolerancesGoods Tolerances XXX UK Goods Tolerances Service Tolerances XXX UK Services Tolerances Interest Region Allow Interest Invoices No Minimum Interest Amount Greyed Out Interest Invoice Account Greyed Out Expense Interest Invoice Account Greyed Out Liability Expense Report Region Default Template XXX Expense Report
Yes Null System Date Null Greyed Out Greyed Out Null Null Null Yes Yes Yes No
No Yes Yes No XXX Denmark Goods Tolerances XXX Denmark Services Tolerances No Greyed Out Greyed Out Greyed Out
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Apply Advances Automatically Create Employee As Supplier Payment Terms PayGroup Payment Priority Hold Unmatched Expense Report Invoices Payment Region Exclude Tax from Discount Calculation Single Payment - Allow Pre-Date Single Payment - Allow Void & Reissue Single Payment - Allow Address Change Enable bank Charge deduction from Payment Deduct Bank Charge from Payment Withholding Tax Region Use Withholding Tax Allow Manual Withholding Tax Group Withholding Amount Basis Include Discount Amount Withholding Amount Basis Include Tax Amount Apply Withholding Tax Create Withholding Invoice Include Income Tax Type on Withholding Distributions Reports Region Sort by Alternate Field
Yes
Yes
Implementation Considerations
Warning: If you plan to define foreign currency payment formats, you must ensure the Allow Multiple Currencies Payables option is set.
17
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18
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Automatic Numeric 1
19
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Special Calendar
Description: Use this form to describe periods which Oracle Payables uses for special functions such as automatic tax withholding, recurring invoices, and for Key Indicator reports. Please note the periods you define in the Special Calendar window are completely separate from the periods you define in the Accounting Calendar window for your AP Accounting Periods. Note: This Calendar is set up for the Purpose of CRP1 only.
Calendar Name XXX RECURRING Period Name 12-2008 11-2008 10-2008 09-2008 08-2008 07-2008 06-2008 05-2008 04-2008 2008 Year
Description XXX Recurring Calendar Seq 12 2008 11 10 2008 9 2008 8 2008 7 2008 6 2008 5 2008 4 2008 From Date 01-Dec-2008 01-Nov-2008 01-Oct-2008 01-Sep-2008 01-Aug-2008 01-Jul-2008 01-Jun-2008 01-May-2008 01-Apr-2008 To Date 31-Dec-2008 30-Nov-2008 31-Oct-2008 30-Sep-2008 31-Aug-2008 31-Jul-2008 30-Jun-2008 31-May-2008 30-Apr-2008
Periods Per Year 12 Due Date Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
Type of Calendar Recurring Invoice System Name 12-2008-08 11-2008-08 10-2008-08 09-2008-08 08-2008-08 07-2008-08 06-2008-08 05-2008-08 04-2008-08 Report Run Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out
20
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Description XXX Recurring Calendar 01-Mar-2008 31-Mar-2008 01-Feb-2008 01-Jan-2008 29-Feb-2008 31-Jan-2008
3 2008 2 2008 1
21
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Payment Terms
Description: Use this form to enter Payment Terms that reflect the way you do business. You can define payment terms that can assign to an invoice to automatically create scheduled payments when you submit the Approval for an invoice. Note: These payment terms are set up for the Purpose of CRP1 only and not actually the final Payment Terms.
Payment Term Name Description Cut Off Day Rank From Date To Date Percent Due Amount Payment Schedule Region Due 1st Discount 2nd Discount 3rd Discount Calendar % Disc Days Day of Month Months Ahead
Immediate
Null
Null
01-JAN1952
Null
100
Null
Null
Null
Null
Net 30
Net 30
Null
Null
01-JAN1952
Null
100
Null
Null
30
Null
Null
22
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Description: Use this form to Define Supplier and Supplier Sites. Note: This Supplier has been set up for CRP1 Purposes only.
Header details
Supplier Name Alternate Supplier Name Inactive Date Alias
23
Null No Null
Global Details
Context Value Taxpayer ID Type Taxpayer ID Validation Digit
Additional Information
Context
Null
Organization
D-U-N-S Number Chief Executive Name Legal Structure Chief Executive Title Principal Name Year Established Principal Title Incorporation Year Control Year Mission Statement
Null Null Null Null Null Null Null Null Null Null
24
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Total Employees
Organization Total Corporate Total Organization Total Type Corporate Total Type
Attachments
Title Type Description Category Last Updated by Last Updated Date Usage
25
Header
Up
No
Tax Registrations
Default Reporting Country Name Default reporting tax registration type Default reporting Registration Number
Null
Null
Null
26
Doc Ref:
Null
Null Null
Null Null
United Kingdom London Stationers 715 Unit A, North Circular Road London London NW2 7AH London Site Null Active
27
No Null Null Null Null Null Purchasing - Checked Payment - Checked RFQ - Unchecked
Manage Sites
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Inactive Date Purchasing Pay Primary RFQ
London Site
28
Doc Ref:
No No Button Button
Business Classification
Classification Applicable Minority Type Certifcate Number Certifying Agency Expiration Date
29
Null
Create New Bank Chosen Allied Irish Bank Null Create New Branch Chosen Allied Irish Bank Branch Null Null ABA 32721025 Allied Irish Bank Account Null Null Null
30
Doc Ref: Account Owners Name Alternate Account Owner Name Primary (checkbox) End Date
London Stationers
Yes Null
Surveys
Subject Last Updated By Last Updated Date Update
31
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LONDON SITE
Yes Yes
Prepayment
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Prepayment Account XXX UK (OU) XXX Denmark (OU)
LONDON SITE
Yes Yes
701.2201.00.000.000.00000000.000.000.00000 754.2201.00.000.000.00000000.000.000.00000
Bills Payable
32
Doc Ref: Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Bills Payable
LONDON SITE
Distribution Set
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Distribution Set
LONDON SITE
Main Information
Allow Tax Applicability (checkbox) Set for Self Assessment/ Reverse Charge (checkbox) Allow Offset Taxes (checkbox)
No
No No
33
Doc Ref: Tax Classification Tax Reporting Type Code Data Type Reporting Code Description Effective From Effective to Remove
LONDON SITE
Yes XXX House XXX House Yes XXX Denmark XXX Denmark Null
Self Billing
Site Name Operating Unit
LONDON SITE
34
Doc Ref: XXX UK (OU) XXX Denmark (OU) Pay On Alternate Pay Site Invoice Summary Level Create Debit Memo from RTS Transaction (checkbox) Gapless Invoice Numbering (checkbox) Selling Company Identifier
Freight
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) FOB Freight Terms Transportation Arranged Country of Origin
LONDON SITE
35
Doc Ref: Quantity Received Tolerance Quantity Received Exception Days Early Receipt Allowed Days Late Receipt Allowed Allow Substitute Receipts (checkbox) Allow Unordered Receipts (checkbox) Receipt Date Exception
36
Null Null
Payment Specification
Pay Each Document Alone Bank Charge Bearer Payment Reason Payment Reason Comments Payee Specified Payment Format
LONDON SITE
Null
37
Doc Ref: Invoice Amount Limit Invoice Match Option Hold from Payment
Sites Invoicing
Site Name Operating Unit XXX UK (OU) Invoice Amount Limit Invoice Tolerance
LONDON SITE
38
Doc Ref: Invoice Match Option Invoice currency XXX Denmark (OU) Invoice Tolerance Invoice currency Hold from Payment (checkbox) All Invoices Unmatched Invoices Unvalidated Invoices Payment Hold Reason Services Tolerance Services Tolerance
Purchase Order Pound Sterling Yes XXX Denmark Goods Tolerance Danish Krone
No
Payment
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Payment Currency Payment Currency Payment Priority Pay Group Deduct Bank Charge from
LONDON SITE
39
Terms
Site Name Operating Unit XXX UK (OU) XXX Denmark (OU) Terms Terms Date Basis Pay Date Basis Retainage Rate % Always take discount (checkbox) Exclude Freight from Discount (checkbox)
LONDON SITE
Supplier Preferences
Site Name Payment Method Payment Currency Invoice Currency Notification Method
London Site Greyed Out Greyed Out Greyed Out Greyed Out
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Invoice Tolerances
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax information. Invoice tolerances determine whether Oracle Payables places matching or tax holds on an invoice Name: XXX UK/XXX Denmark Goods Tolerances Description: Tolerances for Goods Type: Goods Use this region to enter percentage-based tolerances for your matching approvals. Name Quantity Ordered (%) Maximum Quantity Ordered (%) Quantity Received (%) Maximum Quantity Received (%) Price (%) Exchange Rate Amount Shipment Amount Total Amount Tolerances 0.0 Greyed Out 0.0 Greyed Out 0.0 Greyed Out Greyed Out 5 Hold Name QTY ORD MAX QTY ORD QTY REC MAX QTY REC PRICE MAX RATE AMOUNT MAX SHIP AMOUNT MAX TOTAL AMOUNT Enabled Yes No Yes No Yes No No No
Name: XXX UK/XXX Denmark Services Tolerances Description: Tolerances for Services 41
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Type: Services Use this region to enter percentage-based tolerances for your matching approvals. Name Quantity Ordered (%) Maximum Quantity Ordered (%) Quantity Received (%) Maximum Quantity Received (%) Price (%) Exchange Rate Amount Shipment Amount Total Amount Tolerances 0.0 Greyed Out 0.0 Greyed Out Greyed Out Greyed Out Greyed Out Greyed Out Hold Name QTY ORD MAX QTY ORD QTY REC MAX QTY REC PRICE MAX RATE AMOUNT MAX SHIP AMOUNT MAX TOTAL AMOUNT Enabled Yes No Yes No No No No No
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Description: Use this form to define the invoice approval codes that you use to hold or release invoice payments. You can define as many Invoice Approval codes as you require.
Name Description Type Accouting Allowed Manual Release Allowed Inactive On
K Amount Reduced Amount Validated Amt Ord Amt Rec Exchange Protocol Hold PAYMENT APPROVAL SECONDARY APPROVAL Awt Acct Invalid Awt Acct Valid Withholding Tax Tax Withheld Passed Funds
Invoice amount exceeded limit Invoice amount lowered Hold Released Amount billed exceeds amount ordered Amount billed exceeds amount received Awaiting Exchange Protocol Approval Awaiting Payment Approval Awaiting Secondary Approval AWT Account is invalid AWT Account is now valid Can' perform automatic withholding tax Performed automatic withholding tax Funds checking was performed
Invoice Hold Reason Invoice Release Reason Invoice Release Reason Matching Hold Reason Matching Hold Reason Invoice Hold Reason Invoice Hold Reason Invoice Hold Reason Acct Hold Reason Acct Release Reason Invoice Hold Reason Invoice Release Reason Funds
Null Null Null Null Null Null Null Null Null Null Null Null Null
43
Doc Ref: Name Description Type Accouting Allowed Manual Release Allowed Inactive On
Check Invoice Cancel Can' Close PO Funds Check Can' Try PO Close Currency Difference Matching Required Dist Acct Invalid Dist Acct Valid Dist Variance ERV Acct Invalid ERV Acct Valid Final Matching Funds Now Available Holds Quick Released Insufficient Funds Invalid PO Invoice Quick Released Invoice cannot be cancelled Cannot close PO before shipment is fully delivered Funds checking could not be performed Cannot try PO close because invoice has unreleased holds Invoice currency different from PO currency Invoice is not matched to any PO Distribution account is invalid Distribution account is now valid Total of invoice distributions does not equal invoice amount Cannot create exchange rate variance account Exchange rate variance account is now valid PO has already been final matched to another invoice Sufficient funds now exist Holds Released Insufficient funds exist for this invoice Invoice has invalid or missing PO number Invoice Released
Release Reason Invoice Hold Reason Matching Hold Reason Funds Hold Reason Matching Hold Reason Matching Hold Reason Matching Hold Reason Acct Hold Reason Acct Release Reason Variance Hold Reason Acct Hold Reason Acct Release Reason Matching Hold Reason Funds Release Reason Hold Quick Release Reason Funds Hold Reason Invoice Hold Reason Inv Quick Release
Null Null Null Null Null Null Null Null Null Null Null Null Null Null Null Null Null
44
Doc Ref: Name Description Type Accouting Allowed Manual Release Allowed Inactive On
Match Override Matched Max Qty Ord Max Qty Rec Max Rate Amount Max Ship Amount Max Total Amount Natural Account Tax Natural Account Tax OK No Rate
Matching Hold Approved Passed matching condition Quantity billed exceeds quantity ordered by tolerance amount Quantity billed exceeds quantity received by tolerance amount Exchange rate variance exceeds limit Variance between invoice and shipment amount exceeds limit Sum of invoice and exchange rate variances exceeds limit Invoice tax code does not match the natural account tax code Tax code updated to match natural account Invoice is not in functional currency and has no exchange rate Disabling Payment over limit PO has not been approved Invoice is not matched to any PO The prepaid amount including tax exceeds the invoice amount Invoice price exceeds purchase order price
Reason Matching Release Reason Matching Release Reason Matching Hold Reason Matching Hold Reason Matching Hold Reason Matching Hold Reason Matching Hold Reason Invoice Hold Reason Invoice Release Reason Insufficient Information Invoice Hold Reason Matching Hold Reason Matching Hold Reason Variance Hold Reason Matching Hold Reason
No No
Yes No
Null Null
Price
Yes
Yes
Null
45
Doc Ref: Name Description Type Accouting Allowed Manual Release Allowed Inactive On
Qty Ord Qty Rec Quality Rate Exists Rec Exception Tax Amount Range Tax Difference Tax Variance Variance Corrected Supplier Supplier Updated Awaiting Credit Note Contract Dispute
Quantity billed exceeds quantity ordered Quantity billed exceeds quantity received Quantity billed exceeds quantity accepted Invoice exchange rate is now available Receiving Exception Invoice tax amount does not fall within range Invoice tax code different from PO tax code Invoice tax amount is not equal to the calculated tax amount Invoice variance corrected Hold all unvalidated invoices for supplier Supplier or Site Updated Awaiting Credit Note Contract Dispute
Matching Hold Reason Matching Hold Reason Matching Hold Reason Sufficient Information Matching Hold Reason Variance Hold Reason Matching Hold Reason Variance Hold Reason Variance Release Reason Invoice Hold Reason Invoice Release Reason Invoice Hold Reason Invoice Hold Reason
Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes
Null Null Null Null Null Null Null Null Null Null Null Null Null
Hold Workflow Option : Initiate Workflow No Notify After - Field (Days) - Null Remind After Field (Days) - Null
46
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47
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Description: Use this form to define an expense report template for entering Expense Reports. You can define default values for expense items which can be chosen from a list of values when expense reports are entered. Note: The Below Expense Report Template is an example for CRP1 based on the Existing UK Paper form for claiming Expenses.
Operating Unit Template Name
Null Null
Description
Expense Item Expense Category Tax Code GL Account Project Expenditure Type Policy Schedule Expense Item Expense Category Tax Code GL Account Project Expenditure Type
Mileage Mileage Null 701.5314.00.050.000.00000000.000.000.00000 Null Mileage Schedule Car Rental Car Rent Schedule Null .5314.00.050.141.00000000.000.000.00000 Null
48
Doc Ref: Policy Schedule Expense Item Expense Category Tax Code GL Account Project Expenditure Type Policy Schedule Expense Item Expense Category Tax Code GL Account Project Expenditure Type Policy Schedule Data Capture End Date Prompt Viewable Calculate Amount Require Reciept Justification Required
Car Rent Schedule Miscellaneous Miscellaneous Null 701.5314.00.050.143.00000000.000.000.00000 Null Miscellaenous Schedule Per Diem Per Diem Null 701.5314.00.051.371.00000000.000.000.00000 Null Per Diem Schedule Null Null Greyed Out Unchecked Unchecked Not Required Only With Violation
Define Itemizations
Expense
NA
49
NA
NA NA
50
Doc Ref:
AP: Define Policy Schedules Internet Expenses Setup and Administration>Internet Expenses Setup>Policy
General Information
Not Applicable
Schedule Name Description Start Date Distance Unit of Measure
NA
Currency Rules
Multiple Reimbursement Currencies
Optional Rules
NA
Business Rules
Currency Allow Rate Conversion
Jan-08 01-Jan-1952
51
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End Date
NA
52
Doc Ref:
To
Initial Value
53
Doc Ref:
54
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55
Doc Ref:
Business Rules:
Operating Unit XXX UK Netting Agreement Name XXX Netting Agreement Trading Partner Reference Null 06-Oct-2008 Start Date Null End Date Trading Partner Approval Required Unchecked
Netting Preferences Netting Bank Account CORPORATE SPECIAL ACCOUNT Select Only Past Due Receivables Transactions No Netting Order Rule Due Date (Oldest to most Recent) Netting Balance Rule Net Always Netting Currency Rule Net with Each Currency
56
Doc Ref:
Remove Button
Select Customer Priority 1 Customer OLDRID & CO LTD Customer Number 1000 Null Tax Registration Number Boston Location Location Tax Reg Number Null Button Remove
Review
Click Finish Tab to complete the Agreement.
57
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Payables>Setup>Tax>Withholding
Description: Use this form to enter and review Withholding tax details used on invoice taxes you pay to suppliers and to your tax authorities . Withholding Tax Details Operating Unit: Not Applicable
Tax Code Description Tax Authority Number Site Currency GL Account Account Description
NA
NA
NA
NA
NA
NA
NA
NA
Rate Structure
Period Basis
Amount Basis
Calendar
Period Limit
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
Doc Ref:
Form Name
Description: Use this form to define withholding tax groups to be used with Oracle Payables. You can assign the same tax name to more than one group. Not Applicable
Name Description Inactive On
NA NA NA
Tax Codes
Operating Unit Rank Tax Code Tax Code Description Tax Authority Name Tax Authority Site
NA
NA
NA
NA
NA
NA
59
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Aging Periods
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report. The invoice aging report provides information about past due invoices. Aging Period Name Description Active Colum n Order Yes 1 Days From Days To First Column Heading Second Column Heading
-99999
Current
2 3 4 5
1 31 61 91
30 60 90 99999
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AP: Open Account Balances Listing Definitions Payables>Setup>Accounting Setups>Subledger Accounting Setup> Open Account Balances Listing Definitions
Description: Use this page to define the Open Account Balances Listing definitions necessary to run the Accounts Payable Trial Balance report. Not Applicable
Code
AP_LIABLI LTY AP_LIABLI LTY AP_LIABLI LTY XXX Europe Ltd Primary Ledger Accounti ng Flexfield Credit Yes
Name
Description
Ledger
Defined By
Payables
Definition Details
61
Doc Ref:
62
Doc Ref:
Payables>Invoices>Entry>Recurring Invoices
Form Name
Recurring Invoices
Description: Use this form to Define Recurring Invoice Template which will be used for the purpose of creating Recurring
Invoices.
Note: This Recurring Invoice Template has been set up for the Purpose of CRP1 only. Operating Unit: XXX UK (OU) and XXX Denmark (OU) Supplier
Name Number Site
Dell UK
Calendar
Name Number of Periods First Next Period Remaining
XXX RECURRING
10-2008-08
11-2008-08
GBP
Null
Greyed Out
Greyed Out
63
Doc Ref: Origin Distribution Set Name PO Number Release Line Shipment Item Description Manufacturer and Model Number
unchecke d
Greyed Out
Greyed Out
Greyed Out
Greyed Out
Null
Null
Period
Period
Amount Remaining
100
Taxation Country
0%
Business Category
3
Product Fiscal Classification
Null
Fiscal Classification
Null
Primary Intented Use
Null
Null
200
United Kingdom
Requestor
Null
Null
Null
Null
Hold
Expiration Date
No Payments Tab
Terms
Null
Pay Group
Null
Payment Method C
Null
Pay Alone Bank Charge Bearer Settlement Priority
Net 30
Payment Reason
Supplier
Payment Reason Comments
Electronic
Delivery Channel
No
Remittance Message1
Null
Remittance Message2
Null
Remittance Message 3
Null
Remit to Bank Account
Null
Name
Null
Number
Null
Remit to Bank
Null
Name
Null
Number Remit to Bank Branch Name Number
CORP ACCOUNT
XXXX515 3
DELL BANK
DELL BRANCH
Greyed Out
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AP: Define Descriptive Flexfield Segments Supplier Legacy Numbering Accounts Payables>Setup>Financials>Flexfields>Descriptive>Segments
Form Name
Description: Use this form to define the Segments for the Supplier Legacy NUmbering Descriptive Flexfield.
Applicatio n Purchasing Flexfield Title Vendors
Context Field
Prompt Value Set Default Value Reference Field Required Displayed Synchronize with Reference Field Yes ATTRIBUTE_CATEGORY_CODE Global Data Elements
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Doc Ref: Code Global Data Elements Name Global Data Elements Description Global Data Element Context Enabled Yes
Form Name
Segment Summary
Segment Name SUPPLIER LEGACY NUMBER Window Prompt SUPPLIER LEGACY NUMBER Column ATTRIBUTE1 Value Set Display Yes Enabled Yes
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Form Name
Segments
SUPPLIER LEGACY NUMBER
Name Description Enabled Column Number Displayed Value Set Default Type Default Value Required Security Enabled Range Display Size
Yes No
20
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Doc Ref: Description Size Concatenated Description Size List of Values Window 50 25
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Never Opened Never Opened Never Opened Never Opened Never Opened Never Opened Never Opened Never Opened Future Future Open Closed
12 11 10 9 8 7 6 5 4 3 2 1
2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008
12-2008 11-2008 10-2008 09-2008 08-2008 07-2008 06-2008 05-2008 04-2008 03-2008 02-2008 01-2008
01-DEC-2008 01-NOV-2008 01-OCT-2008 01-SEP-2008 01-AUG-2008 01-JUL-2008 01-JUN-2008 01-MAY-2008 01-APR-2008 01-MAR-2008 01-FEB-2008 01-JAN-2008
31-DEC-20008 30-NOV-2008 31-OCT-2008 30-SEP-2008 31-AUG-2008 31-JUL-2008 30-JUN-2008 31-MAY-2008 30-APR-2008 31-MAR-2008 29-FEB-2008 31-JAN-2008
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Profile Options
MO: Security Profile HR:Businesss Group MO: Operating Unit MO: Operating Unit HR:User Type AP: Use Invoice Batch Controls AP: Notification Recipient Email AP: Invoice Approval Workflow User AP: Show Finally Closed POs XXX JEL Business Group XXX UK XXX UK
No
SYSADMI N
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Closed Issues
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