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Sales Promotion Letter

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi
Dated: 22 Feb 2009

Dear Customer,

Have you realized, your hair is the most facinating part of your personality

Life is all about pleasure and you get pleased when some one admires you due to your
appearance. Your hair is the most prominent feature of your appearance, which if do not
care for, disgraces the personality. But we will not let you suffer such a situation.

Of course, you will be pleased to know that we have produced ‘Emeron’ anti dandruff
and nutritiveshampoo which will convert your dry and wavy hair into smooth,
moisturized and shiny hair because it consisted of aqua, ammonium laureth sulphate,
ammonium lauryl sulphate, sodium chloride, sodium benzoate and other important
ingredients. It is equally useful for both men and women.

The price ranging from Rs. 100/- and 150/- are most moderate. The enclosed illustrated
catalog will give an idea of prices for various varieties and the attractive discounts for
orders totaling upto 500/- and above.

Please pay a goodwill visit to our showroom at your earliest. We would be glad to show
you the host of varieties at any time during working house between 10 a.m. to 8 p.m.
except Sundays. If you cannot come to us please fill in the enclosed card to place a total
order today.

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Syed owais zaidi
Proprietor
Enquiry letter (Solicited)

IDEAL DISTRIBUTION LINE


85 I..I Chundrigarh Road
Karachi

Ref: IDL/2229/01

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Subject: Emeron Shampoo-Agency regarding


Reference: Your Sales Promotion Letter

Dear Sirs,
We have received your sales promotion letter about your well-known product SHINE
SHAMPOO

We are an established distributor in the city of Karachi deal in various cosmetics and
toiletries. We are interested to have an authorized representation and dealership for the
SHINE SHAMPOO and would appreciate if you kindly send us your terms and condition
of Agency Authorized dealership.

It would be pleasure for us to place a handsome order after receiving your quotation

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Enquiry letter (Unsolicited)

IDEAL DISTRIBUTION LINE

85 I..I Chundrigarh Road


Karachi

Ref: IDL/2229/02

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Subject: Shine Shampoo-Enquiry regarding

Dear Sirs,

We shall be glad if you kindly let us have within a week a quotation on supply of the
following items:

1. Shine shampoo 200ml – 100units


2. Shine shampoo 100ml – 350units
3. Shine shampoo sache – 500units

Please inform us how much time will you take for delivering the goods after receipt of
our order. Provide details about your terms and conditions like discount facilities, mode
of payment, delivery charges.

We hope to place handsome order after receiving your quotation

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Quotation Letter

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/139/03

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Sale of Shine Shampoo – quotation regarding


Ref: Your enquiry letter IDL/2229/02

Dear Sirs,

Thank you for your enquiry letter which we received at 25-02-09.We place following
quotation on the supply of the items demanded:

4. Shine shampoo 200ml @ Rs. 90/-per unit – 100units


5. Shine shampoo 100ml @ Rs. 75/-per unit – 350units
6. Shine shampoo sache @ Rs. 5/-per unit – 500units

You will find these prices competitively low. Moreover you will not only get 10%
discount for the goods purchased above Rs.50000/- but also get 3% cash discount if
payment is made within a month.Our other terms and conditions are as follows:

• Payment shall be made by draft within two months after satisfactory receipt of the
goods

• All disputes will be settled in Sindh high Court

• Freight charges will be borne by the consignee

Hope you our terms and conditions will suit you and you will be kind enough to place a
handsome order soon

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Order Letter

IDEAL DISTRIBUTION LINE

85 I.I Chundrigarh Road


Karachi

Ref: IDL/539/03

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Sub: Purchase of Shine Shampoo – order regarding


Ref : Your Quotation Letter # AIPL/139/03

Dear Sirs,
We received your quotation letter at 07-03-09 and agree all other terms and conditions
put by you, which are as follows:

• Payment shall be made by draft within two months after satisfactory receipt of the
goods
• All disputes will be settled in Sindh high Court
• Freight charges will be borne by the consignee

We are pleased to place the following order according to the terms and conditions
mention below:
1. Shine shampoo 100ml @ Rs. 75/-per unit – 350units
2. Shine shampoo sache @ Rs. 5/-per unit – 500units
3. Shine shampoo 200ml @ Rs. 90/-per unit – 100units

The following are the other terms and conditions:


1. Discount allowed – 10%
2. Cash discount – 3%
3. Date of delivery – one month from the date of order
4. Payment in full within one month after satisfactory execution of the order

Expecting favourable reply from you.


Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Letter of Acceptance Order

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/270309/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Acceptance of order – quotation regarding


Ref: Your enquiry letter Ref: IDL/539/03

Dear Sirs,
We have received your order letter cited above with item details and other terms and
conditions as follows:

4. Shine shampoo 100ml @ Rs. 75/-per unit – 350units


5. Shine shampoo sache @ Rs. 5/-per unit – 500units
6. Shine shampoo 200ml @ Rs. 90/-per unit – 100units

The following are the other terms and conditions:


1. Discount allowed – 10%
2. Cash discount – 3%
3. Date of delivery – one month from the date of order
4. Payment in full within one month after satisfactory execution of the order

We are glad to let you know that we have accepted order mentioned above. We hope that
within agreed time you will get you items delivered.

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Letter of Refusal of Order

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/270309/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Acceptance of order – quotation regarding


Ref: Your enquiry letter Ref: IDL/539/03

Dear Sirs,
We have received your order letter cited above with item details and other terms and
conditions as follows:

7. Shine shampoo 100ml @ Rs. 75/-per unit – 350units


8. Shine shampoo sache @ Rs. 5/-per unit – 500units
9. Shine shampoo 200ml @ Rs. 90/-per unit – 100units

The following are the other terms and conditions:


5. Discount allowed – 10%
6. Cash discount – 3%
7. Date of delivery – one month from the date of order
8. Payment in full within one month after satisfactory execution of the order

The pattern you required were being manufactured by us till recently. We have modified
them with better ingredients. We are enclosing our recent price list you may let us know
your consent about these products.

We thank you for the confidence expressed in us will be pleased to serve you again

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Follows up Letter

IDEAL DISTRIBUTION LINE

85 I.I Chundrigarh Road


Karachi

Ref: IDL/100409/03

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Sub: Order of Shine Shampoo – reminder regarding


Ref : Your Acceptance Letter # Ref: AIPL/270309/04

Dear Sirs,

We thank you for the acceptance of our order with item details and other terms and
conditions as follows:

10. Shine shampoo 100ml @ Rs. 75/-per unit – 350units


11. Shine shampoo sache @ Rs. 5/-per unit – 500units
12. Shine shampoo 200ml @ Rs. 90/-per unit – 100units

The following are the other terms and conditions:


9. Discount allowed – 10%
10. Cash discount – 3%
11. Date of delivery – one month from the date of order
12. Payment in full within one month after satisfactory execution of the order

This is just to remind you of the delivery date which is 10 May 2009 .We are waiting
for the receipt of the goods, so that we can start our season sales.

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Cancellation of Order by Buyer

IDEAL DISTRIBUTION LINE

85 I.I Chundrigarh Road


Karachi

Ref: IDL/300509/03

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Sub: Cancellation of order –regarding


Ref : Our order letter # Ref: IDL/539/03

Dear Sirs,

After your acceptance of the above mentioned order, we have sent reminder telegrams to
send us goods in time. After the last date was over, we also sent another telegram
requesting you to send us the goods in time

Inspite of all these efforts, we have not received any response. We are sending this
telegram as the last one requesting you to send the goods within a fortnight that is 25
May 2009, failing of which will be caused cancel of order.

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Compliance Letter

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/100409/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Dispatching Of Goods – Advice regarding


Ref: Your Order letter # IDL/539/03

Dear Sirs,
We are pleased to inform you that goods mentioned in your order cited above have been
dispatched to you by us today through parcel train. We are sending herewith the
concerned Parcel Way Bill and invoice in triplicate. We assure you that we have tried our
best to comply with the terms and conditions contained in your order.

We hope to serve you again

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Letter of Complaint on Late Delivery

IDEAL DISTRIBUTION LINE

85 I.I Chundrigarh Road


Karachi

Ref: IDL/110409/03

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Sub: Receipt of goods – late delivery regarding


Ref : Your compliance letter # Ref: IDL/539/03

Dear Sirs,

We are in receipt of goods sent by you and we take this opportunity to than you for
successful execution of our order.

However, we faced little inconvenienced due to delay in delivery of the goods to us. We
hope that we will not be having such a delay in future order

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Letter of Complaint on Quality of Goods

IDEAL DISTRIBUTION LINE

85 I.I Chundrigarh Road


Karachi

Ref: IDL/220409/03

The Arshi Industries Pvt.Ltd


240 M A Jinnah Road
Karachi

Sub: Delivery of goods not according to the specification


Ref : Your compliance letter # Ref: IDL/539/03

Dear Sirs,

We are in receipt of goods sent by you and we take this opportunity to than you for the
execution of our order. On inspecting the goods we found following discrepancy.

o Shine shampoo 100ml @ Rs. 75/-per unit – 300units instead of 350 units
o Shine shampoo sache @ Rs. 5/-per unit – 400 units instead of 500 units
o Shine shampoo 200ml @ Rs. 90/-per unit – 50units instead of 100 units

We therefore request you to take back the entire quantity of these three products and
supply the products with appropriate quantity as mentioned in order

Yours Sincerely
-sd-
A.S Khan
Manager
For Ideal Distribution Line
Adjustment Letter

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/140409/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Complaint On Goods – Advice regarding


Ref: Your letter # Ref: IDL/220409/03

Dear Sirs,
We thank you for drawing our attention towards the misappropriations in the quantity of
the goods supplied. We are redelivering the goods, mentioned in your letter cite above,
according to the pattern provided in the order letter.

It is necessary to notify you that it was not intentional to send you discrepant quantity of
goods. We thank you for helping us to maintaining the quality of our services and we
insure that you will not face such a inconvenience in future.

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Collection Letter (Reminder)

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/160409/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Non payment of Invoice – reminder regarding


Ref: Our Compliance letter # Ref: AIPL/100409/04

Dear Sirs,
This is to remind you that your payment of amount 250,000/-,past due 01-04-2009, has
not been received.

We request you to kindly arrange the payment of the amount mention above (invoice
enclosed)

Thank you

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Collection Letter (Enquiry and Discussion)

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/160409/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Non payment of Invoice – reminder regarding


Ref: Our Compliance letter # Ref: AIPL/100409/04

Dear Sirs,
We are forced to write you again to remind you about the bill of amount 250,000/-
pending since last six months. We have sent you two reminders with the invoice but we
did not receive any response from you.

May we have privilege to know what problems you are facing due to which payments are
withhold for six months. Please let us know we may assist you by relaxing the payment
conditions.

Thank you

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
Collection Letter (Appeal and warning)

ARSHI INDUSTRIES PVT LTD

240 M A Jinnah Road


Karachi

Ref: AIPL/110409/04

Ideal Distribution Line


85 I.I Chundrigarh Road
Karachi

Sub: Non payment of Invoice – reminder regarding


Ref: Our Compliance letter # Ref: AIPL/100409/04

Dear Sirs,
We are forced to write you again to remind you about the bill of amount 250,000/-
pending since last eight months. We have sent you three reminders with the invoice but
we did not receive any response from you.

We intimate you to kindly clear your outstanding bill within fifteen days of the receipt of
this letter, otherwise we will be compelled to hand over the matters to the Court.

We hope that you will pay immediate attention to our long outstanding dues.

Thank you

Yours Sincerely
-sd-
Arshi Industries pvt . ltd
Manager
Ali Ahmed
ARSHI INDUSTRIES PVT LTD

MEMORANDUM

To: Customer Care Centre


From: Marketing Department
Date: August 19, 2009
Subject: Launching of Shine Shampoo

Finally we have launched Shine Shampoo. Advertisements have been started in print and
electronic media, brochures and pamphlets has been issued. This week we are expecting
heavy call volume of the prospect customer.

You are required to entertain them in such a way that come to know the unique features
about the product. We are also conducting the training successions for all of our sales
representatives this week.

So be ready to become the part of this successful venture. Being a front line staff, you
are the one who can take this product to the sky.
LETTER REPORT

ZENITH CORPORATION

Abdullah Haroon Road


Karachi

Mr. Ali Ahmed


Product Manager
Arshi Industries Pvt Ltd
240 M.A Jinnah Road Karachi

Subject: Analysis of decline in sales an profits

Dear Sirs,

Here is our analysis determining the causes of problem decline in sales


and profit of EMERON shampoo. In the preparation of report I have
tried to cover all those aspects which restricts the high sales of Emeron
shampoo. The details are as follows

HIGH PRICE AND COMPETITION:

Since the market is highly competitive and the company does not
enjoy the monopolistic characterstics and features in its product high
prices have caused decline in sales. The market is saturated with local
and smuggled goods selling at low prices

INADEQUATE ADVERTISEMENT:

Advertising competition also exists in the industry but the company


does not respond to this dire need. In Pakistan advertising, especially
T.V advertising, is very effective means to promote goods and services.
Not only advertising but also other promotional means have not been
properly responded. If this policy continues, the sales volume and profit
of the company are likely to be encounter further fall.

HIGH AMOUNT OF BAD DEBTS:


Although liberal credit policy has increased sales to some extend and
neutralize the impact of high prices, competition and inadequate
advertising, it has increased the level of bad debts offsetting all the
gains. In other words this policy has failed to increase the sales
significantly and has resulted in the hike of bad debts causing the net
profit to fall. If the company does not whip up to take countering
action, further increase in bad debts may be around the corner.
SYED OWAI S ZAIDI

51800

ABCRW (SUNDAY)

FINAL REPORT (LETTERS)


SUBMITTED TO

RAMSIS TAHIRA