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Session Objectives Understand the p project j cycle y and discuss processes and outputs related to each stage. Focus on two common implementation challenges: USAID quarterly reporting and final evaluations. Exercises 2.1Project Cycle Design 2.2Quarterly Report Review
Planning
Executing
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Outputs: Performance Management Plan o Results Framework o Performance Indicator Reference Sheets o Performance Data Table o Calendar of Performance Management Tasks
Outputs: Project Deliverables Internal Reports Quarterly Donor Reports Annual Reports and Action Plans Financial Reports
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How does having a robust quarterly reporting system improve overall program quality?
1. Provides a structure that facilitates regular reflection:
Evaluates actual project performance against plans Refines project model as it evolves
3. Improves efficiency of later stage project documentation, such as annual reports, workplans, final evaluations and future project designs
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USAIDs New Evaluation Policy Our overall goal with the new policy is to increase the validity and transparency of our evaluation findings and the use of those findings to inform decisions and improve the effectiveness of development programs.
- Ruth Levine, Director of Evaluation, Policy Analysis
and Learning, January 28, 2011
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Suggested Guidelines for Managing External Evaluations Phase 1: Planning and Preparation
Identify evaluation team members. Assemble, review and update project documents. Ensure M&E data is valid, up to date and easily accessible. Conduct an evaluation stakeholder analysis. Determine learning objectives. Lead or participate in drafting SOWs and workplans.
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Suggested Guidelines for Managing External Evaluations Phase 2: Implementation and Management
Closely monitor progress. Manage evaluation anxiety. Manage stakeholders.
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Summary In this session we: Learned about the project cycle. Discussed processes and outputs related to each stage of the project cycle. Focused on two common implementation challenges: USAID quarterly reporting and final evaluations.
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Th k you Thank
Acknowledgements:
Catholic Relief Services ProPack II: Project Management and Implementation Guidance The Essential NGO Guide to Managing Your USAID Award: Chapter 5, Reporting: Requirements and Benefits
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