Annex B

DETAILED STATEMENT OF CURRENT YEAR'S OBLIGATIONS, DISBURSEMENTS AND UNPAID OBLIGATIONS

As of September 30, 2013
Department

SUC

Agency/Operating Units :
Region/Province/City
Fund

Zamboanga City State Polytechnic College

Region IX

164
Current Year Obligations

Program/Activity/Project (P/A/P) and Account Title

Account
Code

1st Quarter
ending
March 31

I. CURRENT YEAR BUDGET/APPROPRIATIONS

A. AGENCY SPECIFIC BUDGET
P/A/P (please specify)
Personnel Services
Salaries and Wages
Salaries and Wages - Regular (Sal. Diff., per NBC 461) 701
Salaries and Wages - Casual
705
Salaries and Wages - Emergency
707
Other Compensation
Clothing/Uniform Allowance
715
Subsistence, Laundry and Quarters Allowance
716
Productivity Incentive Allowance
717
Other bonuses and Allowances
719
Honoraria
720
Longevity Pay
722
Cash Gift
724
Year end Bonus
725
Personnel Benefit Contributions
Life and Retirement Insurance Contributions (Diff., NBC 461)
731
Pag-ibig Contributions
732
Philhealth Contributions
733
ECC Contributions
734
Other Personnel Benefits
Retirement Benefits - Civilian
740
Terminal Leave Benefits
742
Health Workers Benefits
743
Other Personnel Benefits
749
Maintenance & Other Operating Expenses
Traveling Expenses
Travel Expenses-Local
751
Training and Scholarship Expenses
Training Expenses
753
Scholarship Expenses
754
Supplies and Materials Expenses
Office Supplies Expenses
755
Accountable Forms Expenses
756
Drugs and Medicines Expenses
759

4th
2nd Quarter ending 3rd Quarter Quarter
June 30
ending Sept. 30 ending
Dec. 31
4

1,097,113.64

1,118,711.77

779,213.44

715,646.00

599,517.00

578,222.00

295,590.12

447,252.73

131,604.80

85,877.52

71,942.04

69,386.64

5,742,035.24

6,187,176.05

6,827,129.44

740,089.20

1,089,137.00

811,768.00

20,400.00

195,007.00

232,385.00

81,024.74

344,366.97

68,039.20

39,718.45

Disbursements

90,960.00

Breakdown of Unpaid Obligations

Total

1st Quarter
ending
March 31

2nd Quarter
ending
June 30

3rd Quarter ending

Sept. 30

4th Quarter
ending
Dec. 31

Total

10

11

12

2,995,038.85

904,513.64

774,445.43

764,176.04

1,893,385.00
715,646.00
874,447.65
102,990.12
227,206.20
85,877.52
18,756,340.73 5,213,194.85
2,640,994.20
633,839.96
447,792.00
17,500.00
493,430.91
78,354.74
130,678.45
39,718.45

594,700.65

578,222.00

Page 1 of 3

7,944.04

107,802.74

131,604.80

71,942.04

46,405.20

5,149,716.42

6,588,261.80

822,455.00

682,245.00

149,307.00

125,500.00

136,402.70

82,590.10
998.95

Balance
( Unpaid
Obligations)

Accounts
Payable

Obligations Not
Yet Due and
Demandable

13= (7-12)= (14+15)

14

15

2,443,135.11

551,903.74

1,888,568.65
7,944.04
342,397.66
204,224.76
16,951,173.07
2,138,539.96
292,307.00
297,347.54
40,717.40

4,816.35
(7,944.04)
532,049.99
22,981.44
1,805,167.66
502,454.24
155,485.00
196,083.37
89,961.05

Current Year Obligations

Program/Activity/Project (P/A/P) and Account Title

Medical, Dental and Laboratory Supplies Expenses

Gasoline, Oil and Lubricants Expenses
Textbooks and Instructional Materials
Other Supplies Expenses
Utility Expenses
Water Expenses
Electricity Expenses
Communication Expenses
Postage and Deliveries
Telephone Expenses-Landline
Telephone Expenses-Mobile
Internet expenses
Membership Dues and Contributions to Org.
Advertising Expenses/Promo
Rent Expenses
Representation Expenses
Transportation and Delivery Expenses
Subscription Expenses
Professional Services
Auditing Services
Consultancy Services
General Services
Security Services
Other Professional Services
Repairs & Maintenance (RM) - Land Improvements
RM - Land Improvements
RM - Electrification, Power and Energy Structures
RM - Buildings
RM - Office Buildings
RM - School Buildings
RM - Other Structures
RM - Office Equipment, Furnitures and Fixtures
RM - Office Equipment
RM - Furniture and Fixtures
RM - IT Equipment and Softwares
RM - Machineries
RM - Motor Vehicles
RM - Other Property, Plant and Equipment
Miscellaneous Expenses
Taxes, Insurance Premiums and Other Fees
Taxes, Duties and Licenses
Fidelity Bond Premiums
Insurance Expenses
Other Maintenance and Operating Expenses
Financial Expenses
Bank Charges

Account
Code

1st Quarter
ending
March 31

4th
2nd Quarter ending 3rd Quarter Quarter
June 30
ending Sept. 30 ending
Dec. 31

760
761
763
765

36,957.40

23,226.41

40,636.28

1,108,481.55

2,413,849.95

1,021,476.25

766
767

4,925.00
91,000.27

725.00
13,988.32

2,450.00
123,451.67

100.00

538.80

66,000.00
175,624.64
4,500.00
10,000.00
12,950.00
378,280.78
3,300.00
13,603.00

66,000.00
152,959.20
10,825.00
1,500.00
5,000.00
294,885.70

5,898.25

5,670.00

496,100.86
147,021.48
414,131.22

594,122.68
147,021.48
2,895,929.21

771
772
773
774
778
780
782
783
784
786
792
793
795
797
799

1,048.78
68,000.00
151,634.04
40,000.00
10,000.00
78,500.00
364,606.18
12,000.00
162,305.92
459,560.41
147,021.48
1,923,436.82

802
805

11,550.00

811
812
815
821
822
823
826
841
850
884
891
892
893
969
971

9,143.00

6,000.00
73,075.00

122,250.00

8,400.00

11,876.00

2,398.00

22,730.00

6,890.00
3,229.00
8,476.00
101,606.00

13,000.00

18,126.55
218,689.62

3,665.00
450.00

200,646.97

Disbursements

Total

1st Quarter
ending
March 31

100,820.09
53,136.49
4,543,807.75
923,310.80
8,100.00
4,925.00
228,440.26
83,000.27
638.80
1,048.78
1,048.78
200,000.00
68,000.00
480,217.88
151,634.05
55,325.00
30,000.00
21,500.00
10,000.00
96,450.00
1,037,772.66
279,706.18
3,300.00
34,746.00
12,000.00
11,568.25
162,305.92
162,305.92
1,549,783.95
459,560.41
441,064.44
147,021.48
5,233,497.25 1,928,357.32
11,550.00
20,276.00
25,128.00
25,890.00
3,229.00
85,216.00
69,775.00
102,056.00
18,126.55
541,586.59
60,000.00
-

Page 2 of 3

2nd Quarter
ending
June 30

3rd Quarter ending

Sept. 30

11,512.91

41,631.45

1,939,472.05

975,044.30

725.00
13,988.32

2,450.00
123,451.67

100.00

538.80

66,000.00
175,624.64
4,500.00
10,000.00
74,950.00
265,430.78
4,800.00
13,603.00

66,000.00
152,959.20
5,400.00
1,500.00
5,000.00
426,135.70

4,800.00

6,491.25

511,676.86
147,021.48
429,525.51

579,122.68
147,021.48
2,887,985.15

9,143.00

11,550.00
8,096.00

12,180.00

2,398.00

330.00
6,050.00

3,229.00
8,476.00
101,606.00

5,740.00
450.00

18,126.55
225,889.62

230,753.07

Breakdown of Unpaid Obligations

4th Quarter
ending
Dec. 31

Total

106,280.85
3,837,827.15
8,100.00
220,440.26
638.80
1,048.78
200,000.00
480,217.89
39,900.00
21,500.00
79,950.00
971,272.66
4,800.00
34,746.00
11,291.25
162,305.92
1,550,359.95
441,064.44
5,245,867.98
11,550.00
20,276.00
2,728.00
6,050.00
3,229.00
83,991.00
102,056.00
18,126.55
516,642.69
-

Balance
( Unpaid
Obligations)

(5,460.76)
705,980.60
8,000.00
(0.01)
15,425.00
16,500.00
66,500.00
(1,500.00)
277.00
(576.00)
(12,370.73)
22,400.00
19,840.00
1,225.00
24,943.90
-

Accounts
Payable

Obligations Not
Yet Due and
Demandable

Current Year Obligations

Program/Activity/Project (P/A/P) and Account Title

Account
Code

1st Quarter
ending
March 31

Capital Outlays
628,493.00
Electrification, Power and Energy Structures
205
School Buildings, etc.
212
Office Equipment
221
Furniture and Fixtures
222
91,458.00
IT Equipment and Softwares
223
537,035.00
Library Books
224
Firefighting Equipment and Accessories
231
Medical, Dental and Laboratory Equipment
233
Other Machinery and Equipment, etc.
240
Other Property, Plant and Equipment
250
B. SPECIAL PURPOSE FUNDS
Miscellaneous Personnel Benefits Fund
Specify allotment class/object of expenditures
Pension and Gratuity Fund
Personal Services / Terminal Leave Benefits
742
Contingent Fund
Specify allotment class/object of expenditures
C. AUTOMATIC APPROPRIATIONS
Retirement and Life Insurance Premium
731
Specify object of expenditures
Others (Pls. specify).
TOTAL CURRENT YEAR BUDGET/APPROPRIATION
7,467,641.88
II. PRIOR YEARS' BUDGET/CONTINUING APPROPRIATION
D. Unreleased Appropriations
Personnel Services
Salaries and Wages
Total PRIOR YEAR'S BUDGET/CONTINUING APPROPRIATION
GRAND TOTAL
7,467,641.88

Certified Correct:

FRANCISCA M. JULIO
Budget Officer III
Date: _____________

Disbursements

4th
2nd Quarter ending 3rd Quarter Quarter
June 30
ending Sept. 30 ending
Dec. 31

1,331,643.75

2,360,726.50
457,500.00

61,400.00
11,100.00
766,537.50
449,750.00

23,299.00
91,210.00
1,562,992.50

Total

1st Quarter
ending
March 31

42,856.25

189,735.00

8,637,531.57

9,967,069.38

4,320,863.25
225,917.35
457,500.00
84,699.00
193,768.00
84,008.00
2,866,565.00
77,600.00
449,750.00
15,000.00
20,990.00
64,309.35
232,591.25
26,072,242.83 6,343,625.84

8,637,531.57

9,967,069.38

26,072,242.83 6,343,625.84

15,000.00
20,990.00

Certified Correct:

2nd Quarter
ending
June 30

254,452.50

61,400.00
8,370.00
166,420.00

Breakdown of Unpaid Obligations

3rd Quarter ending

Sept. 30

936,852.10

4th Quarter
ending
Dec. 31

43,843.50
339,350.00
443,360.00
15,000.00

18,262.50

95,298.60

6,178,614.35

8,289,289.94

6,178,614.35

8,289,289.94

Total

Balance
( Unpaid
Obligations)

1,417,221.95
-

2,903,641.30
457,500.00

61,400.00
136,221.50
583,370.00
443,360.00
15,000.00
64,309.35
113,561.10
20,811,530.13
20,811,530.13

23,299.00
57,546.50
2,283,195.00
6,390.00
20,990.00
(64,309.35)
119,030.15
5,260,712.70
5,260,712.70

Approved By:

MA. ELENA A. GALVEZ, CPA

Accountant III

NORA M. PONCE, Ed. D.

President
Head of Agency or Authorized Representative

Date: _______________

Page 3 of 3

Accounts
Payable

Obligations Not
Yet Due and
Demandable