E-Mail

Electronic Mail Rachel Archibald

One of the most frequently used applications on the Internet today is e-mail. When you sign up for internet access through your IS ! employer"school you are assigned a user name that identifies you the indi#idual at that organi$ation %ho holds the e-mail account. &our school e-mail address is' (()*+,dsbn.edu.on.ca &our personal e-mail address is' bottlepop-.,hotmail.com Select one of the abo#e and fill in the blan/s belo%' &our user name is bottlepop-. , separates the user name from the host name to allo% for multiple address at the same host. &our hosts name is 0otmail.com Advantages of using e-mail are: -communication %ith friends and family -updates on acti#ities you may do in school or outside of school -you can email yourself information you may need for a pro1ect that you don2t ha#e access to at school -it can help the en#ironment in many %ays 3sending an email! instead of a letter4 -fast form of communication3speed4 - you can access your email almost any%here as long as you ha#e internet connection3accessibility4 Concerns regarding the use of e-mail: -you could recei#e a #irus by clic/ing an attachment in an e-mail -someone could hac/ into your account and upload a #irus to your computer -if you don2t ha#e internet you can2t access it -spam -e#erything you say! is out there

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Rachel Archibald When %e con#erse! %e e5pect other people to obser#e certain rules of beha#ior. 6he same is true for e-mail! the most popular form of online communication. 0ere are a fe% pointers to help you communicate more effecti#ely. In the space provided, explain why each etiquette tip should be followed. 7. 8learly summari$e your message in the sub1ect line. So the recipient /no%s %hat the e-mail is about. 9. :o not use the 88 38arbon 8opy4 function to copy your message to e#eryone.
6hese days e#eryone recei#es too much e-mail. ;nnecessary messages are annoying. If only a fe% people really need to recei#e your message! only direct it to them.

(. ;se the <88 3<lind 8arbon 8opy4 Allo%s you to carbon copy a message by hiding the users e-mail address3es4. =. >eep your message short and focused. ?e% people en1oy reading on their computer screens@ fe%er still on small smartphone screens and on other mobile de#ices. Recipients tend to ignore big long messages. ). A#oid using all 8A I6AA AE66ERSBBB I6 MA>ES I6 AOO> AI>E &O;2RE S0O;6ICDB I62S AASO MORE :I??I8;A6 6O REA:. *. :on2t %rite anything you %ouldn2t say in public. Anyone can easily for%ard your message! e#en accidently. If you don2t %ant to potentially share something you %rite! consider using the telephone. -. ;se emoticons"smiley2s to ensure that your message is properly understood. Smileys are typically used in personal e-mail and are not considered appropriate for business. .. A#oid sending e-mail to large numbers of people unless you ha#e a legitimate reason to do it. E-mail sent to many recipients may be considered spam.

E. A#oid nasty e-mail. If you use nasty e-mail e#en as a 1o/e! the person is going to ta/e it the %rong %ay and can easily print screen and"or for%ard it to someone. 7+. Include your name at the bottom of the message.

6he message contains your e-mail address in the header! but the recipient may not /no% that the sender2s address is yours! especially if it2s different from your real name.