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Project Resource Plan

 Table of Contents

1. Labor .......................................................................................................................................... 4
2. Equipment .................................................................................................................................. 4
3. Materials..................................................................................................................................... 5
4. Schedule .................................................................................................................................... 5
5. Usage ......................................................................................................................................... 7
6. Assumptions ............................................................................................................................... 7
7. Risks .......................................................................................................................................... 7
8. Appendix .................................................................................................................................... 8
9. Version Control .......................................................................................................................... 8
10. Document Approvals .............................................................................................................. 8

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What is a Project Resource Plan?
A Project Resource Plan identifies the physical resources required to complete the project.

A typical Resource Plan includes:

• A list of the types of resources (labor, equipment and materials) required
• A schedule outlining when each of the resources is required to be utilized
• An assignment of each resource to a set of activities to be completed.

To create a Resource Plan, the following steps are undertaken:

• List the general types of resources to be utilized on the project
• Identify the number of resources and purpose of each type of resource
• Identify when the resources are required by completing a ‘Resource Schedule’ table
• Allocate the resources to project activities by completing a ‘Resource Usage’ table.

When to use a Project Resource Plan

A Project Resource Plan is typically developed towards the end of the Project Planning phase, after the Work
Breakdown Structure (WBS) has been identified.

Although summarized resource information may be described within the Business Case, Feasibility Study,
Terms of Reference or Project Plan, a detailed Resource Plan cannot be created until every activity and task
within the Project Plan has been identified.

For simple projects, it may be necessary to enter only the resource name against the project activity (on the
Project Plan), especially if using a planning tool such as Microsoft Project.

For larger, more complex projects, a full resource plan (provided by this document) should be completed to
ensure that the resource allocation is both accurate and appropriate.

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Resource Listing
This section identifies the types and numbers of resources required to complete the project. A ‘resource’ is
typically defined as the labor, equipment and materials used to complete the activities in the Project.

1. Labor
List all of the roles, responsibilities and skill-sets required by completing the following table:

Role No. Responsibilities© Skill-Set Start Date End Date

Project 1 Deliver the approved Time Management xx/yy/zz xx/yy/zz

Manager solution which meets the
requirements of the Cost Management
customer within budget Quality Management
People Management

Note:
• All roles within the project should be listed here
• The No. represents the number of full-time equivalent people required for the role
• Only a summary of the Responsibilities and Skill-Sets is required. When appropriate, include a Job
Description within the Appendix
• The Start-Date and End-Date outline the timeframes for which the role is required.

2. Equipment
List all of the items of equipment required to undertake the project, including computers, furniture, building
facilities, machinery and vehicles. Each item of equipment should be defined by outlining its purpose,
specification and period required by completing the following table.

Item No. Purpose© Specification Start Date End Date

Computer 15 To enable the project team High processing speed xx/yy/zz xx/yy/zz
to plan, monitor and control
the project 60 gig disk space
19 inch monitor

Note:
• All major equipment Items within the project should be listed here
• The No. represents the number of equipment items required to undertake the project
• The Start-Date and End-Date provides the timeframe for which the equipment is required by the project.

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3. Materials
List all of the generic materials required to undertake the project, including stationery, computer consumables,
building materials, power, water and gas. Each material item should be defined by outlining its components
and period of required use. Complete the following table.

Item Components Amount Start Date End Date

Computer Printer cartridges No. xx/yy/zz xx/yy/zz

Consumables
Printer paper
Disks for backup

Note:
• All Items of materials required by the project should be listed here
• The Amount is the approximate quantity of each item listed to undertake the project
• The Start-Date and End-Date provides the timeframe for which the materials will be required by the project.

Resource Plan
4. Schedule
Now that the resource types have been listed, we need to identify when each of these resources is required for
the project. A detailed Resource Plan will list the specific resources required for every day of the project. For
simplicity, the following example lists the resources required on a monthly basis.

Month
Resource Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Labor
• Project Manager #
• Labor Type

Equipment
• Computer
• Equipment Type

Materials
• Printer Cartridges
• Material Type

Total

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Once the number of resources allocated to the project (each month) have been listed above, it is then possible
to verify the total number of each type of resource allocated to the project for its entire duration as well as per
month.

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5. Usage
It is also important to identify which activities the resources will be allocated against during the project. A
detailed Resource Plan will define the activities which each resource will undertake for each ‘day’ on the
project. For simplicity, the following example provides a listing of the activities which each resource will
undertake, on a ‘monthly’ basis.

Month
Activity Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Initiation
• Appoint Project Team
• Activity

Planning
• Develop Quality Plan
• Activity

Materials
• Build Deliverables
• Activity

Closure
• Customer Sign-Off
• Activity

Once the number of resources allocated to the project (each month) have been listed above, it is then possible
to verify the total number of each type of resource allocated to the project for its entire duration as well as per
month.

6. Assumptions
List any assumptions made during this Resource Planning exercise. Examples include:
It is assumed that the:
• Project delivery dates will not change during this project
• Resource requirements will not change during this project
• Resources identified will be available as required.

7. Risks
List any risks identified during this Resource Planning exercise. Examples include:
• That key staff resign during the project
• That further training is required to complete the tasks allocated
• That budget constraints lead to inferior resources being allocated.

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Appendix
8. Appendix
Attach any documentation you believe is relevant to the Project Plan. Examples include:
• Other project documentation (Business Case, Feasibility Study, Terms of Reference, Project
Plan)
• Organizational HR policies, guidelines and procedures
• Job descriptions for project roles
• CVs (Curricula Vitae) for project staff
• Other relevant information or correspondence.

Document Control
9. Version Control

Version Control: 1.0

Revision Date: Change: Revision Made By:

10. Document Approvals

Role Name Signature Date

Technology VP/CTO / /

Technology Resource Manager / /

Technology Project Office

/ /
Manager
Technology Project Manager
(if applicable) / /

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